Podio Software


 

Citrix Podio is a project management and social collaboration tool. It allows businesses to create custom applications to best meet unique business requirements and preferred workflow—without the need for technical skills or development resources.

The Podio App Market grants users access to hundreds of free apps, pre-built by Podio users to satisfy a range of industry-specific requirements and project management functions, such as task management, project portfolio management and issue management. There are also apps for functions such as customer relationship management (CRM) and applicant tracking.

Across all apps, Podio offers a range of social collaboration features, including Facebook-esque “likes” and file-sharing anywhere within the system, as well as internal instant messaging and video chat.

Podio’s app-building capabilities make it a good fit for smaller organizations that require a high degree of customization—particularly those looking to manage multiple business processes within a single system.

 

Podio - Activity stream
 
  • Podio - Activity stream
    Activity stream
  • Podio - Home screen
    Home screen
  • Podio - CRM
    CRM
  • Podio - Card overview
    Card overview
  • Podio - App customization
    App customization
  • Podio - Custom-built app
    Custom-built app
Supported Operating System(s):
Web browser (OS agnostic)

155 Reviews of Podio

 

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Software Advice Reviews (14)
More Reviews (141)

Showing 1-14 of 14

Samuel from Bilden Group, LLC
Specialty: Software / Technology
Number of employees: 11-50 employees Employees number: 11-50 employees

April 2018

April 2018

Easily customizable

Ease-of-use

Functionality

Product Quality

Customer Support
N/A
Pros

Very intuitive and easy to customize for any business. There is also a nice app market available for some good ideas.

Cons

The software is difficult to integrate using the api features. It’s also pretty locked down when it comes to other applications to integrate with.

Review Source
 
 

Miguel from MiAGon LLC
Specialty: Web Design / Development
Number of employees: 2-10 employees Employees number: 2-10 employees

April 2018

April 2018

Project management with all the bells and whistles.

Ease-of-use

Functionality

Product Quality

Customer Support
N/A

Podio is powerful, indeed. I ranked it a bit lower than most as my focus has always been around small businesses. And Podio might simply be too much for that sector. But it does offer an impressive array of features that perhaps small businesses with lots of development background need. It seems to wrap too many features into one product and many organizations simply do not work this way. But the concept of keeping all this functionality in one single place does make it appealing. Yet, there is much to be desired for regarding features in each category. Project Management, for example. It has features that are very common among competitors, but lacks features like milestones, issue tracking, defects, testing, epic and story hierarchies, etc. It simply does not provide the power one would expect from a solid project management functionality. Instead of ramping up these features, others are added, such as a CRM and financial features, etc. I would not entirely dismiss Podio, as it might be exactly what your organization's structure needs. Perhaps a quick test drive would do. I found it cumbersome for my small business, especially since I was already managing my clients using another CRM and my financials were being managed by another online application... keeping them all isolated and visible only to the required personnel.

Pros

Podio is feature rich and more aligned with larger companies with design and development teams. It offers a wide range of views to fit any and all your needs. Create and manage workspaces with ease. Podio is much more than just a project management tool. It offers the ability to track leads and clients with default or customizeable templates to display their details. Manage projects, portfolios and much more. With a focus on the creative (design) and development, Podio offers much more than one can ask for. It even offers an impressive library of APIs for customization and integrations. Track tasks with incredible details including time. Podio even gives you a place to track expenses. If your organization is looking for a product that keeps everything in one place, Podio might provide this for you.

Cons

Despite the rave reviews on the Pros, I believe that Podio is just too much for the average project management role. It feels as though it is trying to combine the features of a CRM, Financial System and Project Management product all in one place. Most organizations are simply not structured in a way that all these features should reside in one system. Perhaps it will work for some, which is why Podio does have a strong hold in the industry.

Review Source
 
 

Jonathan from Cosmic Dog Productions, LLC
Specialty: Other
Number of employees: 1 employee Employees number: 1 employee

April 2018

April 2018

Podio

Ease-of-use

Functionality

Product Quality

Customer Support

Value for Money

I despite my less than stellar score, it really is a useful system as long as you can figure out how to use it and you can ignore the constant bugs and poor UI.

Pros

Lots of ways to organize a project and collaborate with different companies/people. Surprisingly deep as far as what you can contribute to the project.

Cons

It's very buggy and often difficult to manage all the information. There is also a pretty steep learning curve to take advantage of all the features and very little help along the way.

Review Source
 
 

alejandro from AIESEC
Specialty: Software / Technology
Number of employees: 2-10 employees Employees number: 2-10 employees

February 2018

February 2018

I worked with podio for more than 4 years, and one of the things I liked most in the flexibility to create what you need. Is easy to integrate with other applications inside podio, or even to integrate with your mail or other platforms.

Ease-of-use

Functionality

Product Quality

Customer Support
N/A
Value for Money

Podio is a great tool to collaborate with your team in almost everything. Is flexible, so you can build a platform for your need. Is easy to store data, follow up on activities or even create polls.

Pros

Great platform to organize information.
Flexible to create different process.
Facility to code and create automated actions.
Great mobile app.
Easy to tag and followup on activities.

Cons

Is difficult to understand.
Not really user-friendly.
A lot of spam in the mail inbox from notifications.
Expensive.

Review Source
 
 

Heather from Enliven
Specialty: Food & Beverage
Number of employees: 2-10 employees Employees number: 2-10 employees

January 2018

January 2018

Great tool for the DIY user

Ease-of-use

Functionality

Product Quality

Customer Support

Value for Money

Pros

You can customize nearly everything if you know what you're doing! Realy can expedite your workflow and keep you organized.

Cons

The user interface is simple, not sleek or attractive. Gets the job done, but isn't an iPhone in terms of attractiveness.

Review Source
 
 

Tori from Bayard Advertising
Specialty: Advertising & PR
Number of employees: 51-200 employees Employees number: 51-200 employees

September 2017

September 2017

Not great for project managers

Ease-of-use

Functionality

Product Quality

Customer Support
N/A
Pros

I like the ability to create your own widgets that fit your needs. I also like the ability to put project information all in one space and have custom fields to put information based on your needs.

Cons

It is not good for see all projects you have all at once. They are divided out by client/workspace. There is not way to have a master list of all projects across all workspaces.

Review Source
 
 

Samuel from Bilden Group, LLC
Specialty: IT Services
Number of employees: 2-10 employees Employees number: 2-10 employees

July 2017

July 2017

Economic and everything can be customized

Ease-of-use

Functionality

Product Quality

Customer Support

Value for Money

Pros

It is web based, free for up to five users, and can be customized for any business case. The product is very easy to use once you get started.

Cons

Most everything needs to be customized to work for your business. There are modules/apps that can be integrated for free but even those will need some level of customization to work for you.

 
 

Lyra from Scholars Strategy Networ
Specialty: Non-Profit
Number of employees: 2-10 employees Employees number: 2-10 employees

July 2017

July 2017

It's okay

Ease-of-use

Functionality

Product Quality

Customer Support

Value for Money

Pros

It's cheap, fairly easy to use, and customizable. It allows you to store a good amount of data discreetly into work space categories

Cons

Mass upload is a mess. Does not make relationships in the best way, and makes the data hard to pull. It also lacks good reporting.

 
 

Nick from canfitpro
Specialty: Advertising & PR
Number of employees: 51-200 employees Employees number: 51-200 employees

April 2017

April 2017

It's good for what it is

Ease-of-use

Functionality

Product Quality

Customer Support
N/A
Value for Money

Pros

From an organizational standpoint, Podio allows you to sort/filter many different fields and allows you to customize your fields.

Cons

Biggest complaint from our customers is the UI isn't very user friendly.
Should have a white label domain option.
Share feature - the way its programmed - is annoying.

 
 

Katie from A-C Electric Company
Specialty: Energy

July 2016

July 2016

Podio Is Powering Progress At Our Firm

Ease-of-use

Functionality

Product Quality

Customer Support
N/A
Value for Money

Likes Best

The ease and ability to customize and develop this platform is what makes this product superior to all of the others that we've tried. We currently have 5-6 entirely different use cases for Podio in our company from tracking heavy equipment to talent development to the RSVP management system for our company parties and picnics.
It really is ridiculously simple to create a workspace with workflows and reporting views. It is also extremely helpful that the cost of the licensing is so low and the terms of the licensing are flexible. I can't say that I've had to deal with Podio as a vendor other than the initial set-up because the product has run so smoothly.

Likes Least

I wish that the reporting was a bit more robust. In the past, our team has wanted to do some projection reporting and Podio just doesn't seem equipped to do what we are looking for.

Recommendations

Keep in mind that the workspaces are what you make them. Workspaces can become disorganized quickly if you are merging custom created apps with apps that are available on the app market.
Make a plan of what you need out of the workspace before you go into it, and don't be afraid to edit and prune as you go along.

 
 

Emily from A-C Electric Company
Specialty: Other

July 2016

July 2016

High Customization Project Management

Ease-of-use

Functionality

Product Quality

Customer Support
N/A
Value for Money

Likes Best

The level of customization is amazing, and really makes Podio an incredibly versatile tool. Even with the mid-level plus pricing plan, we've utilized custom workspaces for a large variety of use cases throughout our company. The team at Podio also releases updates fairly often, which is great to see. Almost every update has added value to how we use the application.

It's obvious that the Podio team has put a lot of work into what they have released thus far. The quality is great, and I can't think of anything that doesn't work properly or that feels messy. I'm confident that new features they release in the future will be just as well polished.

Likes Least

The number one limitation to Podio is the lackluster permission structure. On one hand, it has really forced us to create truly collaborative and transparent workspaces. However, it has also made it /impossible/ to use Podio for certain more sensitive applications. It is also incredibly annoying that there isn't an overall admin group for the total organization. We have multiple admins for our Podio organization (who help create and maintain workspaces), and each of us have to be added to every workspace as an admin in order to maintain the system. This means that our feeds get spammed with activity from every workspace, making it pretty useless for our own needs. It also bloats some of our workspaces, and makes it tricky to maintain stuff.

In the plus price level, reports are kind of a joke. I believe they get a lot better in the higher plans, but plus level reports are almost useless.

Recommendations

Try out the free version with limited users just to make sure that the application is something you will be able to work with. It also helps you practice making custom workspaces and learning how everything connects. Once you have the handle on it and are ready to make an investment, go for the plus plan at least. Workflows are a must if you want to get the full use out of Podio, and it's pretty critical to have them.

 
 

kelley from A-C Electric Company
Specialty: Engineering

July 2016

July 2016

Creating More Solutions and Less headaches

Ease-of-use

Functionality

Product Quality

Customer Support

Value for Money

Likes Best

Podio, is quite user friendly. No matter you level of computer skills, this products is easily learnable. We have created multiple work spaces on this platform which have help drive many business functions and solutions for recruitment, sales, and other business needs.

Likes Least

The high and low of Podio is it truly is a blank canvas. At time this can get time consuming in the end you definitely have something that will make your business function more efficient.

Recommendations

I would recommend looking through some of the premade work spaces on the platform. Our company was built a custom work space but this may not be the approach your business needs to take. Podio offers a great amount of assistance either way.

 
 

Robin from RealContacts
Specialty: IT Services

March 2015

March 2015

Podio is an amazing asset to any team

Ease-of-use

Functionality

Product Quality

Customer Support
N/A
Likes Best

I like the fact that it is easy to use - you can get a new team member started on Podio right away. Other software takes time to train someone, but Podio works well for new members of the team from the start.

Likes Least

Sometimes it can be a challenge to convince teams to use Podio for all Project Management needs. We still have a few team members using emails or trying to create an Excel sheet to track progress. Once we get them on Podio and they're comfortable with it, they will use it all the time.

Recommendations

Convince the team that they need the Podio software and don't allow them to use email or Excel to manage their projects. Tell them that they must use Podio.

 
 

Dan from University of Phoenix
Specialty: Education

February 2015

February 2015

Podio comes to the rescue

Ease-of-use

Functionality

Product Quality

Customer Support

Likes Best

Podio is a great asynchronous project and team management tool that is sure to keep your team focused, to improve transparency, and to accomplish much more that is anticipated. The support staff is eager to assist, and there are plenty of tutorials to help get you started.

Likes Least

The only negative component to Podio is how the workspaces and apps work with members. To be used as an effective CRM tool, the relationships need to work better.

Recommendations

If you are looking for an easy to modify project management tool, then Podio is definitely a great choice that can be set up quickly and embraced warmly by your team.

 
 
 
Showing 1-20 of 141


May 2018

May 2018

A great product for everything.

Ease-of-use

Functionality

Product Quality

Customer Support

Value for Money

Ease-of-use
Usability
Functionality
Functionality
Product Quality
Quality
Value for Money
Value
Support
Pros

Podio is a perfect project and team management tool. It always have the tools i need when it comes to project management.

Cons

The interface is buggy and the site becomes heavy and slow sometimes but this is not a big issue since they have all of this features.

Review Source: Capterra
 


May 2018

May 2018

The product it good, but it doesn't always play well with others

Ease-of-use

Functionality

Product Quality

Customer Support

Value for Money

Ease-of-use
Usability
Functionality
Functionality
Product Quality
Quality
Value for Money
Value
Support

it was mostly just interesting to be introduced to

Pros

It's easy to figure out and everything is pretty straight forward. I can see it being good for the organizationally challenged.

Cons

It doesn't play well with other software or formats. Permissions also time out when you don't expect them to

Review Source: Capterra
 

matt from versify life
Number of employees: 2-10 employees Employees number: 2-10 employees

April 2018

April 2018

Flexible project management / creative process tool

Ease-of-use

Functionality

Product Quality

Customer Support

Value for Money

Ease-of-use
Usability
Functionality
Functionality
Product Quality
Quality
Value for Money
Value
Support

Wonderful way to organize your creative projeccts - awesome for collaborating and documenting the creative process.

Pros

Customizable to your business needs - very good way to organize projects. I use it to submit graphic orders to our graphic team.

Cons

I can't think of any - You really can customize the entire tool to your needs for each project. It's hard to include third party partners and vendors in the system

Review Source: Capterra
 

Grant from Bric — Project Planning and Time Tracking
Number of employees: 2-10 employees Employees number: 2-10 employees

April 2018

April 2018

An Extremely Flexible System for Managing Work

Ease-of-use

Functionality

Product Quality

Value for Money

Ease-of-use
Usability
Functionality
Functionality
Product Quality
Quality
Value for Money
Value
Pros

I found Podio to be an effective platform for organizing a project team. It was easy to add people, tasks, and keep track of files.

Cons

The software seems really flexible, and I doubt that my team had customized it. I think if they had set it up differently it could have been really great.

Review Source: GetApp
 

Halley

April 2018

April 2018

The reliable way to lead your business

Ease-of-use

Functionality

Product Quality

Customer Support

Value for Money

Ease-of-use
Usability
Functionality
Functionality
Product Quality
Quality
Value for Money
Value
Support
Pros

The successful project contains a lot of different things that make it successful. First of all you are always need to be well aware of everything that is going on in your project, also, you must be able to easily communicate with every person of your team, in addition to this you definitely need great analytical part that can show your progress and so on, and all of these things you get with Podio. The possibility to organize meetings maybe not the most crucial but greatly simplifies life.

Cons

From time to time we need to make some changes in our personal system, and when we need it that would be great to have a person who may promptly help us with this, without writing to the support team and wait for their response.

Review Source: GetApp
 


April 2018

April 2018

Podio is a rich, valuable PM program

Ease-of-use

Functionality

Product Quality

Customer Support

Value for Money

Ease-of-use
Usability
Functionality
Functionality
Product Quality
Quality
Value for Money
Value
Support
Pros

Podio is flexible and easy to use. There is room for a great deal of customization and experimentation - without having to have a great deal of technical knowledge.

Cons

It may be difficult for first time users understand Podi's full functionality. There is a lot to digest. Review all of the training materials.

Review Source: GetApp
 

Jason from Axis Innovation

April 2018

April 2018

One of the most flexible and intuitive programs to use

Ease-of-use

Functionality

Product Quality

Customer Support

Value for Money

Ease-of-use
Usability
Functionality
Functionality
Product Quality
Quality
Value for Money
Value
Support
Pros

Podio is extremely flexible - you can do almost anything with it. I've been using it for years to do everything from project management, application review, data entry, and more.

Cons

I tried to use it as a CRM, but found it too difficult. For some people not used to project management tools, it can be a bit difficult to get started because there are so many features.

Review Source: Capterra
 

Santiago from Edu1st
Number of employees: 51-200 employees Employees number: 51-200 employees

April 2018

April 2018

Podio does corporate knowledge base and collaboration right!

Ease-of-use

Functionality

Product Quality

Customer Support

Value for Money

Ease-of-use
Usability
Functionality
Functionality
Product Quality
Quality
Value for Money
Value
Support

Excellent Organization Tool for Google Drive.
Get out of email overload and duplicity and centralize your company data in one easy to use tool

Pros

Podio is very easy to use right out of the box but it also allows you to customize it the way you want. It is a great tool to manage your company's knowledge base

Cons

Podio should work on improving project management so you don't have to look for other more efficient tools for doing so.

Review Source: Capterra
 

Theresa from GIRL SCOUTS OF CITRUS COUNCIL
Number of employees: 51-200 employees Employees number: 51-200 employees

April 2018

April 2018

Great project Planning Software

Ease-of-use

Functionality

Product Quality

Customer Support

Value for Money

Ease-of-use
Usability
Functionality
Functionality
Product Quality
Quality
Value for Money
Value
Support

To organize specific projects was very helpful and have it pull all the data

Pros

You are able to sort out a variety of different tasks and then regroup them for better planning when you need them later.

Cons

I wish there was a better way to link certain areas of the program or an easier set up system to do that.

Review Source: Capterra
 


April 2018

April 2018

Great option for large organizations!

Ease-of-use

Functionality

Product Quality

Value for Money

Ease-of-use
Usability
Functionality
Functionality
Product Quality
Quality
Value for Money
Value
Pros

It is flexibility , like you can customize it to match any kind of project. Also you can link it with 3rd party apps.
It has an amazing event management system .

Cons

It's price is quite high and you can only add 5 employees in the free version which makes it a bit difficult to use the free version.

Review Source: Capterra
 

Vicki from Mockup Science Inc.
Number of employees: 51-200 employees Employees number: 51-200 employees

April 2018

April 2018

Easy to use and user friendly service

Ease-of-use

Functionality

Product Quality

Customer Support

Value for Money

Ease-of-use
Usability
Functionality
Functionality
Product Quality
Quality
Value for Money
Value
Support
Pros

This application looks like an empty canvas, you can create many workspaces with different applications on your own and differentiate the functionality to them. You can customize the automation of some functions and tasks. It is very important that the new employee can easily contribute to the work since Podio is simple and easy to understand even for a beginner. Our team uses Podio for a variety of things. I like that I can export many things to spreadsheets where we can analyze them.

Cons

There are a few key functions missing, most importantly the ability to edit multiple entries at once. Sometimes, when you are working with Podio, the application knocks out the user.

Review Source: GetApp
 

Randy from Houghton Chemical Corporation

April 2018

April 2018

Easy to use.

Ease-of-use

Functionality

Product Quality

Customer Support

Value for Money

Ease-of-use
Usability
Functionality
Functionality
Product Quality
Quality
Value for Money
Value
Support
Pros

Podio is very easy to use and to develop. The time to create new data collections and implement them is minimal.

Cons

Podio lacks basic record level security. You can only set user permissions on an entire workspace. We had to resort to separate workspaces and custom programming to get around this issue.

Review Source: Capterra
 

Barry from Twang Systems
Number of employees: 11-50 employees Employees number: 11-50 employees

April 2018

April 2018

Very good project management tool

Ease-of-use

Functionality

Product Quality

Value for Money

Ease-of-use
Usability
Functionality
Functionality
Product Quality
Quality
Value for Money
Value
Pros

Podio is a very advanced web manager and mobile application manager. It allows you to assign assignments to others and receive notifications when they are completed. Also, I like the customizable function of workspaces, so the work will be very organized. The interface is fantastic, easy to use and facilitates the introduction of the entire company. Integration with Dropbox is essential for what we do, and it simplifies the storage of files in Dropbox folders. Podio is widely used by all employees at all levels and even our business partners.

Cons

The biggest problem with Podio is confusion with contacts. Podio has several forms of contacts that can be misleading and affect the functionality. Somewhere along the line, we lost integration with Google Apps, which was a great way to clean up the mailboxes.

Review Source: GetApp
 


April 2018

April 2018

Good experience

Ease-of-use

Functionality

Product Quality

Customer Support

Value for Money

Ease-of-use
Usability
Functionality
Functionality
Product Quality
Quality
Value for Money
Value
Support
Pros

I like that I can connect with co workers and see their tasks and progress being taken care of easily

Cons

Some of the features are difficult to understand and not always the easiest to use but it is useful software

Review Source: Capterra
 


April 2018

April 2018

Organize my task and shows the progress

Ease-of-use

Functionality

Product Quality

Customer Support

Value for Money

Ease-of-use
Usability
Functionality
Functionality
Product Quality
Quality
Value for Money
Value
Support

It can connect with your co workers ans see the progress of each teask.

Pros

It shows where I am in my task and arrange the due date of each projects. It can be connected to different people

Cons

Not quite easy to use and there are some features that needed more understanding on how to use them.

Review Source: Capterra
 


March 2018

March 2018

Flexible CRM solution

Ease-of-use

Functionality

Product Quality

Customer Support

Value for Money

Ease-of-use
Usability
Functionality
Functionality
Product Quality
Quality
Value for Money
Value
Support

Helps us run our business in an organised fashion.

Pros

- ideal that the product fits your business, not the other way around
- can be used for all aspects of a business
- easy to use
- reduces redundant data

Cons

- support is slow at times (this has depreciated over time)
- the GlobiFlow extension is so helpful, but is restricted to specific packages, and those packages have a high minimum user requirement which is excessive for small businesses

Review Source: Capterra
 

Argyll from philadelphiahouse.com
Number of employees: 11-50 employees Employees number: 11-50 employees

March 2018

March 2018

helped me to work faster and conveniently with my colleagues

Ease-of-use

Functionality

Product Quality

Customer Support

Value for Money

Ease-of-use
Usability
Functionality
Functionality
Product Quality
Quality
Value for Money
Value
Support

i've been able to work simultaneous with my colleagues

Pros

what i like the most about this software is that ive been able to work on a particular project visually and my workmates will be acknowlege.

Cons

what i like the least about this software is that i need to watch a few tutorial first before using it.

Review Source: Capterra
 

Robert from 777 Bets
Number of employees: 201-500 employees Employees number: 201-500 employees

March 2018

March 2018

Universal Database Tool

Ease-of-use

Functionality

Product Quality

Value for Money

Ease-of-use
Usability
Functionality
Functionality
Product Quality
Quality
Value for Money
Value
Pros

First time, it seems that the platform is very complicated it takes a long time to learn how to use it, but in the end it's worth spending time because it becomes very natural software for managing your team. Take a little time to properly configure projects. It's worth it. This program is an excellent tool for working with your team in almost everything. With such a program, it is easy to store data, monitor activities or even create surveys. With this platform, you can create different applications, workflow, form and logic that you can only imagine for your business. By sharing applications in this program, I can monitor both the individual actions that need to be taken to advance the project, and the closer stages that we need to do to complete the project on time. It is very simple to use this program in small groups to assign tasks to colleagues, which allows us to work together and clearly communicate our expectations about each other.

Cons

Sometimes it's not easy to understand some of the functions of this platform. For beginners, it may seem very difficult. Saving documents in the database is slow, and if there are a lot of them, copying can take several minutes.

Review Source: GetApp
 


March 2018

March 2018

A great task management tool with customizable features.

Ease-of-use

Functionality

Product Quality

Customer Support

Value for Money

Ease-of-use
Usability
Functionality
Functionality
Product Quality
Quality
Value for Money
Value
Support
Pros

This software really streamlines the approval process for our organization when used properly. We deal with A LOT of paperwork and bureaucracy, so anything that can cut down the time we spend on bureaucracy is much appreciated. Work spaces can also be customized to best reflect the type of projects your organization is creating.

Cons

The con of the customization feature is that it can complicate workspaces, particularly if the staff member creating the work spaces is not a podio expert.

Review Source: Capterra
 

Nalu from foreUP Golf
Number of employees: 11-50 employees Employees number: 11-50 employees

March 2018

March 2018

Create processes the way you want them

Ease-of-use

Functionality

Product Quality

Customer Support

Value for Money

Ease-of-use
Usability
Functionality
Functionality
Product Quality
Quality
Value for Money
Value
Support
Pros

I love that you're able to customize the processes/work flow. Literally, any workflow that you would want, you can build.

Cons

This isn't necessarily a con, but if you don't know how the backend of the software works, it can be hard to set up. Luckily, we have an employee who is familiar with the product and set up everything for us. If I were a new user with no experience, I could see myself becoming confused.

Review Source: Capterra