Podio Software


 

Citrix Podio is a project management and social collaboration tool. It allows businesses to create custom applications to best meet unique business requirements and preferred workflow—without the need for technical skills or development resources.

The Podio App Market grants users access to hundreds of free apps, pre-built by Podio users to satisfy a range of industry-specific requirements and project management functions, such as task management, project portfolio management and issue management. There are also apps for functions such as customer relationship management (CRM) and applicant tracking.

Across all apps, Podio offers a range of social collaboration features, including Facebook-esque “likes” and file-sharing anywhere within the system, as well as internal instant messaging and video chat.

Podio’s app-building capabilities make it a good fit for smaller organizations that require a high degree of customization—particularly those looking to manage multiple business processes within a single system.

 

Podio - Activity stream
 
  • Podio - Activity stream
    Activity stream
  • Podio - Home screen
    Home screen
  • Podio - CRM
    CRM
  • Podio - Card overview
    Card overview
  • Podio - App customization
    App customization
  • Podio - Custom-built app
    Custom-built app
Supported Operating System(s):
Web browser (OS agnostic)

113 Reviews of Podio

 

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Software Advice Reviews (9)
More Reviews (104)

Showing 1-9 of 9

Tori from Bayard Advertising
Specialty: Advertising & PR
Number of employees: 51-200 employees Employees number: 51-200 employees

September 2017

September 2017

Not great for project managers

Ease-of-use

Functionality

Product Quality

Customer Support
N/A
Pros

I like the ability to create your own widgets that fit your needs. I also like the ability to put project information all in one space and have custom fields to put information based on your needs.

Cons

It is not good for see all projects you have all at once. They are divided out by client/workspace. There is not way to have a master list of all projects across all workspaces.

Review Source
 
 

Samuel from Bilden Group, LLC
Specialty: IT Services
Number of employees: 2-10 employees Employees number: 2-10 employees

July 2017

July 2017

Economic and everything can be customized

Ease-of-use

Functionality

Product Quality

Customer Support

Value for Money

Pros

It is web based, free for up to five users, and can be customized for any business case. The product is very easy to use once you get started.

Cons

Most everything needs to be customized to work for your business. There are modules/apps that can be integrated for free but even those will need some level of customization to work for you.

 
 

Lyra from Scholars Strategy Networ
Specialty: Non-Profit
Number of employees: 2-10 employees Employees number: 2-10 employees

July 2017

July 2017

It's okay

Ease-of-use

Functionality

Product Quality

Customer Support

Value for Money

Pros

It's cheap, fairly easy to use, and customizable. It allows you to store a good amount of data discreetly into work space categories

Cons

Mass upload is a mess. Does not make relationships in the best way, and makes the data hard to pull. It also lacks good reporting.

 
 

Nick from canfitpro
Specialty: Advertising & PR
Number of employees: 51-200 employees Employees number: 51-200 employees

April 2017

April 2017

It's good for what it is

Ease-of-use

Functionality

Product Quality

Customer Support
N/A
Value for Money

Pros

From an organizational standpoint, Podio allows you to sort/filter many different fields and allows you to customize your fields.

Cons

Biggest complaint from our customers is the UI isn't very user friendly.
Should have a white label domain option.
Share feature - the way its programmed - is annoying.

 
 

Katie from A-C Electric Company
Specialty: Energy

July 2016

July 2016

Podio Is Powering Progress At Our Firm

Ease-of-use

Functionality

Product Quality

Customer Support
N/A
Value for Money

Likes Best

The ease and ability to customize and develop this platform is what makes this product superior to all of the others that we've tried. We currently have 5-6 entirely different use cases for Podio in our company from tracking heavy equipment to talent development to the RSVP management system for our company parties and picnics.
It really is ridiculously simple to create a workspace with workflows and reporting views. It is also extremely helpful that the cost of the licensing is so low and the terms of the licensing are flexible. I can't say that I've had to deal with Podio as a vendor other than the initial set-up because the product has run so smoothly.

Likes Least

I wish that the reporting was a bit more robust. In the past, our team has wanted to do some projection reporting and Podio just doesn't seem equipped to do what we are looking for.

Recommendations

Keep in mind that the workspaces are what you make them. Workspaces can become disorganized quickly if you are merging custom created apps with apps that are available on the app market.
Make a plan of what you need out of the workspace before you go into it, and don't be afraid to edit and prune as you go along.

 
 

Emily from A-C Electric Company
Specialty: Other

July 2016

July 2016

High Customization Project Management

Ease-of-use

Functionality

Product Quality

Customer Support
N/A
Value for Money

Likes Best

The level of customization is amazing, and really makes Podio an incredibly versatile tool. Even with the mid-level plus pricing plan, we've utilized custom workspaces for a large variety of use cases throughout our company. The team at Podio also releases updates fairly often, which is great to see. Almost every update has added value to how we use the application.

It's obvious that the Podio team has put a lot of work into what they have released thus far. The quality is great, and I can't think of anything that doesn't work properly or that feels messy. I'm confident that new features they release in the future will be just as well polished.

Likes Least

The number one limitation to Podio is the lackluster permission structure. On one hand, it has really forced us to create truly collaborative and transparent workspaces. However, it has also made it /impossible/ to use Podio for certain more sensitive applications. It is also incredibly annoying that there isn't an overall admin group for the total organization. We have multiple admins for our Podio organization (who help create and maintain workspaces), and each of us have to be added to every workspace as an admin in order to maintain the system. This means that our feeds get spammed with activity from every workspace, making it pretty useless for our own needs. It also bloats some of our workspaces, and makes it tricky to maintain stuff.

In the plus price level, reports are kind of a joke. I believe they get a lot better in the higher plans, but plus level reports are almost useless.

Recommendations

Try out the free version with limited users just to make sure that the application is something you will be able to work with. It also helps you practice making custom workspaces and learning how everything connects. Once you have the handle on it and are ready to make an investment, go for the plus plan at least. Workflows are a must if you want to get the full use out of Podio, and it's pretty critical to have them.

 
 

kelley from A-C Electric Company
Specialty: Engineering

July 2016

July 2016

Creating More Solutions and Less headaches

Ease-of-use

Functionality

Product Quality

Customer Support

Value for Money

Likes Best

Podio, is quite user friendly. No matter you level of computer skills, this products is easily learnable. We have created multiple work spaces on this platform which have help drive many business functions and solutions for recruitment, sales, and other business needs.

Likes Least

The high and low of Podio is it truly is a blank canvas. At time this can get time consuming in the end you definitely have something that will make your business function more efficient.

Recommendations

I would recommend looking through some of the premade work spaces on the platform. Our company was built a custom work space but this may not be the approach your business needs to take. Podio offers a great amount of assistance either way.

 
 

Robin from RealContacts
Specialty: IT Services

March 2015

March 2015

Podio is an amazing asset to any team

Ease-of-use

Functionality

Product Quality

Customer Support
N/A
Likes Best

I like the fact that it is easy to use - you can get a new team member started on Podio right away. Other software takes time to train someone, but Podio works well for new members of the team from the start.

Likes Least

Sometimes it can be a challenge to convince teams to use Podio for all Project Management needs. We still have a few team members using emails or trying to create an Excel sheet to track progress. Once we get them on Podio and they're comfortable with it, they will use it all the time.

Recommendations

Convince the team that they need the Podio software and don't allow them to use email or Excel to manage their projects. Tell them that they must use Podio.

 
 

Dan from University of Phoenix
Specialty: Education

February 2015

February 2015

Podio comes to the rescue

Ease-of-use

Functionality

Product Quality

Customer Support

Likes Best

Podio is a great asynchronous project and team management tool that is sure to keep your team focused, to improve transparency, and to accomplish much more that is anticipated. The support staff is eager to assist, and there are plenty of tutorials to help get you started.

Likes Least

The only negative component to Podio is how the workspaces and apps work with members. To be used as an effective CRM tool, the relationships need to work better.

Recommendations

If you are looking for an easy to modify project management tool, then Podio is definitely a great choice that can be set up quickly and embraced warmly by your team.

 
 
 
Showing 1-20 of 104

Aaron J from DesignWorks Group
Number of employees: 11-50 employees Employees number: 11-50 employees

December 2017

December 2017

GReat, incredibly customizable project management & tracking software

Ease-of-use

Functionality

Product Quality

Customer Support

Value for Money

Ease-of-use
Usability
Functionality
Functionality
Product Quality
Quality
Value for Money
Value
Support

Great tool if you need cheap, highly customizable project/job management software.

Pros

Podio is one of the most user-customizable platforms I have every ventured into setting up. It is so customizable, by using some of their formula and email-to-task tools, every time one of our digital managers posted on facebook, it logged 15 minutes of time. Those of us who completely dove into the software, loved it.

Cons

Podio's greatest strength is its greatest weakness. There is SO MUCH going on with this software it can be difficult getting your entire team trained well on it. Also, if you're like me, you can get frustrated down a rabbit trail learning their formula language and invest way more time getting this set up than is justifiable.

Review Source: Capterra
 

Jessica from Slimgeneration
Number of employees: 11-50 employees Employees number: 11-50 employees

December 2017

December 2017

We use this daily

Ease-of-use

Functionality

Product Quality

Customer Support

Value for Money

Ease-of-use
Usability
Functionality
Functionality
Product Quality
Quality
Value for Money
Value
Support

Client organization & data collection

Pros

It keeps all of our client information in one system. We can build upon the client data in an organized fashion

Cons

Its sometimes challenging to teach others how to navigate thru this software but once you've figured out the format its great.

Review Source: Capterra
 

Matt from Educational Media Foundation - K-LOVE & Air1 Media Networks
Number of employees: 201-500 employees Employees number: 201-500 employees

November 2017

November 2017

Great for creative projects

Ease-of-use

Functionality

Product Quality

Customer Support

Value for Money

Ease-of-use
Usability
Functionality
Functionality
Product Quality
Quality
Value for Money
Value
Support
Pros

This software helps you with each individual creative process. It's like having a social media network for each campaign you are working on. Tag people, chat, upload photos, previews and collaborate using easy tools

Review Source: Capterra
 

Abbas from Masterkey

September 2017

September 2017

I am an early adopter, and love love Podio's clean-canvas approach to app building!

Ease-of-use

Functionality

Product Quality

Customer Support

Value for Money

Ease-of-use
Usability
Functionality
Functionality
Product Quality
Quality
Value for Money
Value
Support
Pros

- That it is clean-canvas and you can set up basically any object, process, structure or workflow you need
- The recent calculation field javascript functions are a life-saver!
- I have been using Podio since its very early days (back when you could only add, subtract or multiple two fields at a time). It still had so much value for our process as a services company that wants to track what our consultants are billing.
- Task management settings are excellent (even if i don't use it as much as i should, adding, assigning and tracking tasks is a breeze)

Cons

- Being an app intended geeks, it feels like it would be hard to set up initially
- Has limited app permissions (for e.g. field-based permissions for different user types is needed for any level of process above basic.

Review Source: Capterra
 

Kara from New England Design & Construction
Number of employees: 11-50 employees Employees number: 11-50 employees

September 2017

September 2017

Our company used podio for about 3 years as a custom CRM. It was reliable, easy, and improved us.

Ease-of-use

Functionality

Product Quality

Customer Support

Value for Money

Ease-of-use
Usability
Functionality
Functionality
Product Quality
Quality
Value for Money
Value
Support

This streamlined our lead intake process, helped us better achieve our sales goals, and took our professionalism to a new level. Additionally it offered us more measurable metrics, some basic automation/workflows, and a clearer sales pipeline.

Pros

The flexibility of the software, the cloud-based nature, and the ease of use. I would not hesitate to recommend it to others.

Cons

We're ready for a more inclusive marketing automation software that integrates with our web presence as a more robust CRM. This was a great product that served us well, but our business needs are different now.

Review Source: Capterra
 

Diego from Freelancer
Number of employees: 11-50 employees Employees number: 11-50 employees

August 2017

August 2017

Double-edged tool. Lots of flexibility and features, but easy to lose your direction and focus.

Ease-of-use

Functionality

Product Quality

Customer Support

Value for Money

Ease-of-use
Usability
Functionality
Functionality
Product Quality
Quality
Value for Money
Value
Support

Reliable communication with the team through the chat function. Good personal tas management and also knowledge management. Even though we stored or files in a cloud service, we 'indexed' and sorted our knowledge through Podio.

Pros

This app felt like a blank canvas. You can create a lot of workspaces, each with differentes apps that have different functionality, such as "Expenses" and "People". For each app, you can create items, that you can call whatever you like, e.g. "Payment" and "Person", respectively. Within them, you have many field options and you can customize quite a bit, even automatically creating tasks. I also appreciated that the calendar, your tasks and your contacts have their separated site. Each works automatically, adding events that you interacted with automatically to your calendar, the same with tasks that were delegated to you. In summary of the good stuff, lots of possibilites. Also, formulars where quite helpful.

Cons

As much as it has pros, there is for me and the organization where we used it, one big Con, that goes throughout the whole app: too much flexibility and little restraint/focus. The tool is a blank canvas, and I am sure you can create a good workflow for different needs. The problem is, that you (at least we did) need a single person that first, understands how it all works second, takes the time to create each app and the item-configurations (altough there is a marketplace where you can use other people's templates) and third, explain it to everybody else. The problem comes, when you realize there was an unknown feature or a simpler way of doing things. There is so much that is possible that you might end up complicating your workflow to much.

Review Source: Capterra
 

Marc from Peregrine Associatess LLC

August 2017

August 2017

A quick method to build simple workflows with Podio's building blocks

Ease-of-use

Functionality

Product Quality

Customer Support

Value for Money

Ease-of-use
Usability
Functionality
Functionality
Product Quality
Quality
Value for Money
Value
Support
Pros

Podio is very easy to use, since it provides a limited but sufficient set of building blocks to create a workflow application quickly.

Cons

Handoff of data from one Podio app to the other could be easier and more robust, especially in apps with many individual modules.

Review Source: Capterra
 

Daniel from WebListers
Number of employees: 11-50 employees Employees number: 11-50 employees

August 2017

August 2017

One of the most annoying systems I've ever worked with

Ease-of-use

Functionality

Product Quality

Customer Support

Value for Money

Ease-of-use
Usability
Functionality
Functionality
Product Quality
Quality
Value for Money
Value
Support

headaches and ulcers

Pros

reasonable pricing. Can accommodate a wide variety of business uses.
These are just extra words because it's required.

Cons

AWFUL support. Predatory 3rd party support (which costs more). Majorly deficient reporting out of the box. Complex build out with limited knowledge center. The management of high record counts is buggy--Import/Export-- and 'will not be added to the fix list' per Podio.

Review Source: Capterra
 

Aslam from Black Ticket
Number of employees: 11-50 employees Employees number: 11-50 employees

July 2017

July 2017

Podio assisted our agency with workflow when we initially began, serving as a consolidated workspace

Ease-of-use

Functionality

Product Quality

Customer Support

Value for Money

Ease-of-use
Usability
Functionality
Functionality
Product Quality
Quality
Value for Money
Value
Support
Pros

Easy and simple system that allowed new staff to join and contribute with little to no training. The platform also allowed us to upload files and function as a repository.

Cons

Becomes slightly constrictive once traffic increases in terms of awareness and appreciation of the workspace.

Review Source: Capterra
 

David from iRescue Home Solutions

July 2017

July 2017

Great service, great product.

Ease-of-use

Functionality

Product Quality

Customer Support

Value for Money

Ease-of-use
Usability
Functionality
Functionality
Product Quality
Quality
Value for Money
Value
Support
Pros

Customer Service. Easy to build once you figure it out! Especially once you plug in globiflow, you can set up automations for all sorts of tasks. Very cool.

Cons

Takes a little bit to get started, to figure out the ins and outs of the software. Takes a minute to get the apps installed that you need.

Review Source: Capterra
 

Ricky from First Baptist Christian School

January 2017

January 2017

Podio. Great Tool That Not Enough People Know About

Ease-of-use

Functionality

Product Quality

Customer Support

Value for Money

Ease-of-use
Usability
Functionality
Functionality
Product Quality
Quality
Value for Money
Value
Support

At our local Red Cross we needed a simple way to keep track of volunteer info and first aid training participants. It used to be a very manual process and being a small branch I couldn't convince admin to spring for an expensive CRM.

My search landed me on the Podio website and I gave it a try. What an amazing tool it proved to be. It took a few weeks to get the hang of it (mainly because I had no previous experience with CRMs) but it has now become a central part of operations. We now can't imagine life without it.

Now that we have it set up just the way we want it we can now easily figure out how many volunteers have been trained in not just First Aid but all of the other courses we offer.

We have an easy way to check the number of events each volunteer has attended over any given period.

Using webforms we have a really simple way for clients to requests First Aid volunteers at their events which automatically notifies the people we've specified so following up is now much easier.

It has an iPhone app so even on the go staff always have access to data as long as there is an internet connection.

I could go on and on but I think I would say my favourite feature is the customizability. It doesn't do everything (nothing does) but even with a free account you can get so much done it's simply mind blowing. Looking forward to the improvements (which have been never ending since we signed up).

I now use it at my job to keep track of staff info and again it has become an invaluable tool significantly speeding up my workflow.

Pros

Ease of use
Price (free option is great)
Very customisable

Cons

Would love the ability to print pdf reports instead of just exporting Excel files

Review Source: Capterra
 

Cayla from Foundation Digital

January 2017

January 2017

Workhorse of a CRM

Ease-of-use

Functionality

Product Quality

Customer Support

Value for Money

Ease-of-use
Usability
Functionality
Functionality
Product Quality
Quality
Value for Money
Value
Support

While Podio and the setup process involved can be very daunting at first, Podio is an absolute workhorse! It is by far the best CRM we have tried as a company that meet our needs and is intuitive in its nature. From the tasks to the apps to auto workflows and everything in between, it's truly a useful tool.

Review Source: Capterra
 

Sarah from Abacus Web Application Design

January 2017

January 2017

Great and flexible tool

Ease-of-use

Functionality

Product Quality

Customer Support

Value for Money

Ease-of-use
Usability
Functionality
Functionality
Product Quality
Quality
Value for Money
Value
Support

I used podio to manage tens of thousands of records with multiple relationships and am very happy with the flexibility and features of podio.

Pros

Easy to create your own apps, great community support

Cons

It lacks a few key features, most importantly being able to edit multiple records at once.

Review Source: Capterra
 

Amanda from AIESEC in The United States
Number of employees: 1,001-5,000 employees Employees number: 1,001-5,000 employees

December 2016

December 2016

Podio - good for the money!

Ease-of-use

Functionality

Product Quality

Customer Support

Value for Money

Ease-of-use
Usability
Functionality
Functionality
Product Quality
Quality
Value for Money
Value
Support

I enjoy the versatility and price point of podio. We use it for so many diverse things. I appreciate that I can export many of the things to spreadsheets where we can analyze them.

Pros

Versatility
Export capability
Price point

Cons

Ease of use

Review Source: Capterra
 

james from mee audio

December 2016

December 2016

Database you'd expect to pay more for

Ease-of-use

Functionality

Product Quality

Customer Support

Value for Money

Ease-of-use
Usability
Functionality
Functionality
Product Quality
Quality
Value for Money
Value
Support

This app is great for its intended use. It's full featured even if you are just looking to use the product for free. Having a full featured database in the cloud is amazing and keeps everyone on the same page as well as the same "project".

While it's not the easiest program to use, there are very many helpful articles as well as a support team that is more than happy to help.

The aesthetics could use a bit of a makeover, but that's just a personal opinion. Otherwise, the app has done our business wonders for our productivity.

Pros

flexibility to cater to your own business.

Cons

aesthetics could use some work.

Review Source: Capterra
 

Steve from Steve Weeks
Number of employees: 1 employee Employees number: 1 employee

November 2016

November 2016

Transformative Software

Ease-of-use

Functionality

Product Quality

Customer Support

Ease-of-use
Usability
Functionality
Functionality
Product Quality
Quality
Support

Podio has enabled me to completely change the way several companies share specific tasks. What's exciting? Two things. First - get rid of those awful little spreadsheets and put the data where the team can all access it concurrently. Second - wrap around it a neat package of task management, status updates, messaging, voting, and chat. And more. Voila. We have an internet for collaboration that converts office comma from the old "Outlook model" to the new, more open, "Facebook model".
The way in which users (permitted users) can edit the system while it is in use - could not be easier. I have been astonished to see non-IT professionals take up serious development and love it.
There's much more to say. Let's just say there is hidden depth. It looks so simple and it is, but one is always finding new gems that offer flexibility- such as webforms, or embedded JavaScript options! I think I could build a career in the Podio platform.

Pros

Flexibility. Ease of use.

Cons

Check the pricing model, but even that has been great for my clients who are registered charities.

Review Source: Capterra
 

Rose from University of Massachusetts, Amherst

November 2016

November 2016

Lot's of capabilities, great management software.

Ease-of-use

Functionality

Product Quality

Customer Support

Value for Money

Ease-of-use
Usability
Functionality
Functionality
Product Quality
Quality
Value for Money
Value
Support

Podio was a very helpful in office management, as it included a lot of different features that helped on various levels of organization. On the social media end, we were able to track what we published using Podio's calendar, and assign certain posts, graphics, and other tasks to specific employees. Tasks that were completed were easily recorded in employee timesheets, and it was easy to give feedback and comment on work posted by others.

Pros

Vast features and capabilities (calendar, timesheets, etc.), could organize tasks for each client that needed to be addressed.

Review Source: Capterra
 

Matt from EMF Broadcasting

November 2016

November 2016

Great for Creative Teams

Ease-of-use

Functionality

Product Quality

Customer Support

Value for Money

Ease-of-use
Usability
Functionality
Functionality
Product Quality
Quality
Value for Money
Value
Support

Podio allows us to organize our many creative projects (videos/graphics) - Fully customizable so our Graphics team can create forms for me to submit graphics. Great for giving advice on our creative projects (and not filling up email inboxes!)

Review Source: Capterra
 

Cassandra from Infinite Property Solutions, LLC
Number of employees: 2-10 employees Employees number: 2-10 employees

November 2016

November 2016

Awesome for Small Businesses with A Little CRM Know How and A Small Budget

Ease-of-use

Functionality

Product Quality

Customer Support

Value for Money

Ease-of-use
Usability
Functionality
Functionality
Product Quality
Quality
Value for Money
Value
Support

This is the CRM I am using now. There are some minor concessions I have had to make (namely the reports suck) but for the price I can't complain. However, I am under the old system so my pricing is a bit lower than what is available now.

Pros

Inexpensive, some what easier to use, kinda sorta easy to build out, lots of videos out there.

Cons

Reports suck and you need globiflow for it to be worth anything. Also there is no way to manage the page layouts to make it easier for the user to navigate. Collapsable sections would be nice.

Advice to Others

Make sure you budget for Globiflow.

Review Source: Capterra
 

Adiclere from Bloodline Products

November 2016

November 2016

Podio Helped Me Restructure A 30 Year Old Buisness

Ease-of-use

Functionality

Product Quality

Customer Support

Value for Money

Ease-of-use
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Functionality
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Quality
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Our family buisness for the past 30 years was very hands on and custom. My mother and grandmother never tried anything new and they said our business wouldn't work systemized and over the computer. Thankfully I was able to build Podio to our custom needs and it helped us get into the new millennium (late is better then never).

Review Source: Capterra