FunctionFox Software
FunctionFox is a cloud-based time tracking and project management application, offering timesheets and estimates, as well as scheduling, task assignment and reporting.
FunctionFox’s capabilities are suited for the billing and timesheet requirements of creative teams, including those in advertising, graphic design, marketing, public relations and multimedia firms. As a cloud-based solution, there are no downloads, no installation and free IT support.
FunctionFox can support an unlimited number of clients and projects, with the ability to customize account preferences to meet the company's workflow. It also allows users to track project costs and expenses as well as project estimates, quotes and budgets. Its to-do lists offer automated email alerts and users can run reports on clients, personnel, expenses, estimates and more. The FunctionFox platform includes a stopwatch that tracks both billable and non-billable hours.
The solution is available for purchase on a per user per month basis. A mobile app is available for Android and iOS devices.
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Home page -
CEO desktop -
Project status page -
Calendar
Supported Operating System(s):
Windows 7, Windows Vista, Windows XP, Mac OS, Linux, HP-UX, AIX, Solaris, Unix, IBM OS/400, Web browser (OS agnostic), Windows 2000
74 Reviews of FunctionFox
Angela from Lunar Strategies
Specialty: Advertising & PR
Employees number: 2-10 employees
August 2017
August 2017
Love it!
I've been using FunctionFox for years. I used it at my previous job and convinced my employer of the last decade to use it shortly after I came onboard. It keeps getting better. The new interface is very user friendly. It's a affordable solution for our company.
Pros
New, user-friendly, modern interface
Very affordable
Great reporting options
Easy to use
Love the CEO Desktop
Robert from Idol Design
Specialty: Interior Design
Employees number: 2-10 employees
August 2017
August 2017
Function helped me increase my monthly billings by 25%.
The support has been outstanding and someone quickly responds to questions and offers personalized help.
They have built a great team and it is a joy to work with them
Pros
The site is easy to use, and after a couple of months, it cut my billing time down to a couple of hours. The ability to quickly show a client a list of billing actives listed by date, demonstates how the time was spent and has emilinated billing adjustments.
Cons
Like any new system it took a short period of adjustment, but the learning curve is minimal. I have not had any negatives .
Bonney from Suburbia Studios
Specialty: Advertising & PR
Employees number: 11-50 employees
August 2017
August 2017
I have been using FunctionFox for over 10 years and it's made me a better Producer!
Pros
FunctionFox is easy to use, very intuitive and is a real time-saver. I especially like all the reports I can run. The "Action Report" in particular has made our weekly Traffic Meetings more efficient, with everyone starting the week on the same page.
Cons
It would be great to be able to generate Purchase Orders. Also, it would be helpful, and more efficient, if you could upload more than one file at a time to Flink.
Alan from Ftech int.
Specialty: Software / Technology
Employees number: 11-50 employees
February 2017
February 2017
Invoice is inbuild within FunctionFox
FunctionFox helps with managing project billing and helps to create an invoice as well. Our team logs their time and the invoice can come out of this application.
Pros
Good for invoicing management. Projects can be easily managed.
Advice to Others
FunctionFox helps with managing projects and reduce our team workload when it comes to billing.
Rachel from Point West Engineering, LLC
Specialty: Engineering
Employees number: 2-10 employees
November 2016
November 2016
Function Fox as a time-keeping software
We were looking simply for a time-keeping software. Function Fox provided everything we needed, and it was not cumbersome or difficult to learn to use.
Pros
Very simple and easy to use.
Cons
None
Advice to Others
We just needed time-keeping software and some accountability for our time. This software gave us the option of clocking in and out, and there was a memo field that we can use to keep a record of what we did.
Harriett from c•suite communications
Specialty: Advertising & PR
September 2016
September 2016
Clunky movement from timesheet to blog to other
Likes Best
The blog is a great feature that helps us capture each step of a project.
Likes Least
The navigation does not line up. If you are in a specific job logging your time and then want to blog your work progress in that job channel it is not a straight shot to the blog. You have to go to blog and then find the job number all over again.
Recommendations
Think of all aspects for recording time and share information with your team.
Jillian from C-Suite Communications
Specialty: Advertising & PR
September 2016
September 2016
FunctionFox review - Graphic Designer
Likes Best
I like how easily I can track my time through the use of the built-in timer / clock. I have used this product for 3 years and I do like the way the interface and design is evolving.
Likes Least
I wish there was a more intuitive and visual way to view schedules. It's very clunky and they're basically buried. They are not very helpful in a list format and would be much better suited if they could be color coded and interface with a calendar like Google. I don't like that when you do make a change to a schedule it doesn't automatically shift other items around. I keep track of my schedules best by simply speaking with my colleagues and writing on the work order. As far as I'm concerned the current schedule process in time fox is a waste of time.
I also dislike that when I change tabs in one job I have to refind it again when the page changes.
Recommendations
- Look for the efficiency and accuracy of a schedule.
- Can it interface with other platforms that are commonly used?
- If you make note of something in one place (like email) will it be recorded?
- Overall design and how intuitive the program is to use
Judy from C-Suite Communications
Specialty: Advertising & PR
September 2016
September 2016
Creative Service Manager Review
Likes Best
Timekeeping - It makes reporting easier to collect and share with clients.
Likes Least
No calendar glance - gantt chart of projects so it's impossible to realistically plan out multiple projects.
Recommendations
The file size for upload is small so they will have to live elsewhere. The calendar does not integrate with google. You can not make forms such as POs and invoices. Very rigid - look elsewhere.
Sally from Community Evaluation Solutions
Specialty: Corporate
September 2016
September 2016
Project management and resource management software
Likes Best
Great product training and customer support! Very helpful.
Likes Least
I don't think it has utilization rates for personnel.
Recommendations
Great project management software. In the paid version, it is helpful if your business uses estimated hours in project. This software allows you to use that and compare to actual hours to perform the tasks. As well as how many hours your personnel is committed to in projects.
Jennifer from BCL Technologies
Specialty: Engineering
September 2016
September 2016
It is a good system if you just want to track your employee time sheet
Likes Best
The gentleman from FunctionFox is very very friendly and helpful. Whenever I have a question regarding the app, he always get back to me right away. The product itself , I think, is pretty user friendly. It's pretty straight forward and I would recommend it if you look for a time sheet management app.
Likes Least
If this app has PTO accrue etc function, it would be great.
Recommendations
I think I like functionFox time sheet app a lot, comparing to other app I have tried. If you are looking for an app that simply do the time sheet management, this would be a good choice. It's easy, clear and the report that it generates is great!
Jason from Keystone Click
Specialty: Web Design / Development
May 2016
May 2016
Foxy on FunctionFox!
Likes Best
When I started at Keystone Click, BrightPod was their PM software for web development...not the right platform for the agency, as:
-Projects were being delivered late and over budget
-Resources were consistently over allocated
-UX was too busy/confusing
-Reports were confusing/lacking
-Workflows (templates) didn't work for us
-Accountability in getting work done within scope/budget and on time did not exist
I researched other platforms and narrowed it down to three: FunctionFox, Function Point, and Paprika. In the end, we determined FunctionFox was the best solution, and it's made my job so much easier. Within 3 months projects were on-time/under budget, and I could not have turn things around so quickly without FunctionFox!!!
Likes Least
The only thing I wish FunctionFox had was a way to manage scope creep/change orders similar to how Function Point does
Recommendations
Do your due diligence to make sure it meets your needs. There are other platforms, but none do what FunctionFox does at their price point!
Jacquie from Suburbia Studios
Specialty: Advertising & PR
May 2016
May 2016
Use FunctionFox and Make Life Easier
Likes Best
As an Account Manager/Office Manager I can't imagine how I would get through my day without FunctionFox. I use the action function weekly to prepare for our Monday traffic meetings and keep this up-to-date throughout the week, so I always know the status of my client projects. Running reports for monthly billing and using the invoicing tool has saved hours of time! The ability to run current client reports as well as reports from archived jobs allows me to see how time was spent, capturing billable time and expenses, and is also a great tool in preparing estimates. As easy as it is to use, if you do need help, the customer service at FunctionFox is unbeatable! Signing up for FunctionFox is one decision you absolutely won't regret.
Likes Least
Really there is nothing I don't like about FunctionFox it's a great product and fulfills the requirements I use it for.
Recommendations
Choose FunctionFox - you won't regret your choice. It's so easy and if you have a problem there is always someone available to help you
Lindsay from Lotus Law Center
Specialty: Legal
May 2016
May 2016
Makes Time Tracking Easy
Likes Best
In terms of the vendor, every staff member we have been in contact with has been very friendly and helpful. Even before we signed up, the sales rep was the perfect balance of keeping in contact without being annoying.
As for the product, it makes it so much easier to accurately track my time.
Likes Least
I do not have any complaints about the product or the vendor.
Recommendations
Sign up for the free trials of a couple different products. Some products are difficult to understand until you actually use them and realize how simple they make tracking time!
Bruce from Suburbia Studios
Specialty: Advertising & PR
May 2016
May 2016
Timesheet and Project Management Without Tears
Likes Best
Simple and easy to use. Outstanding, personalized customer service from real people. As a creative, it makes keeping timesheets as painless as possible. As a producer, it makes tracking previous expenses, suppliers, actual costs, etc. a dream.
Likes Least
They keep adding (useful!) features and I don't always find time to stay up to date to make sure my current practices couldn't be helped by their upgrades. More me than them, really.
Recommendations
The longer you use software, the better you'll be able to discover what works and what doesn't for you.
Marila from Opus
Specialty: Corporate
April 2016
April 2016
This has helped my business so much!
Likes Best
I like that it is easy to use and you dont have to be a tech genius to use it
Likes Least
I think it is great the way it is. It helps me keep up to date and helps me not forget to do each step of my projects
Recommendations
Use it for your work because it well help keep you up to date on tasks!
Annabelle from LeaseLabs
Specialty: Corporate
April 2016
April 2016
Great product!
Likes Best
I like how the product is easy to use and user-friendly.
Likes Least
The product is still fairly new, as I've come across several instances where it would freeze and appear glitchy at times.
Recommendations
I highly recommend purchasing this product because it is truly helpful, effective and a great solution for project management and efficiency!
Collette from Savvy Subcontracting
Specialty: Software / Technology
April 2016
April 2016
Project Management from a Virtual Assistant standpoint
Likes Best
How it links with projects in your PM. Each time I went in to record time it wasn't necessary to do data entry
Likes Least
In order for it to link to a project you need to do a sink process.
Recommendations
Give providers access to a sandbox with a scenario of some sort they can perform a hands on experience.
Gabriela from DZAP Group
Specialty: Marketing
April 2016
April 2016
One of a Kind!
Likes Best
The product is extremely user friendly and has accomplished all of my needs and wants. I had never used the product before and I picked it up in very short period of time, which is great! It has kept me on track in the workplace and has made my job easier, more efficient, and effective!
Likes Least
I don't have anything negative to say about this product or vendor - both are great!
Recommendations
It is important to think about why you are using the software and if it has accomplished what you are looking for. It is essential to keep in mind all that the software has to offer and how much of it you've been able to use and take advantage of.
Amanda from AWMD
Specialty: Graphic Design
April 2016
April 2016
Great for agencies
Likes Best
I was excited to find FunctionFox designed for creatives, I had been searching for time tracking and project management suited to my work flow and set up. I can customize projects and tasks to clients, build teams, invoice and run reports to see which tasks are taking the most time or if we need to readjust a project budget. When I wanted to do something and couldn't figure it out, their customer service was prompt and friendly. I have been using FunctionFox for 2 years, it is an essential tool that makes managing staff and clients easier, and I love the new look!
Likes Least
I had always thought their interface was a bit tired, and its funny how that can make you feel... but the new design is awesome
Recommendations
There are lots of options, finding one that aligns with your company project depth is important. When I freelanced and had smaller clients, simple was better all around. Now I need something that can organize and track more detail.
Leigh from Suburbia Studios
Specialty: Graphic Design
May 2014
May 2014
Excellent time tracking software!
Likes Best
The user interface is clear and easy to use. The program runs smoothly with no glitches or downtime.
Likes Least
I have no complaints regarding the use of this software.
Recommendations
Use the software for a few days to become familiar with the user interface before making a critical decision for or against.
Heather from Drink Michigan / Entente Spirits
Employees number: 1 employee
October 2017
October 2017
A great Time & Expense tracking tool for small-ish agencies and freelancers
Ease-of-use
Usability
Functionality
Functionality
Product Quality
Quality
Value for Money
Value
Support
more accurate billing
Pros
I implemented this software when I owned my own agency of 1 full-time and 2 part-time staff. It helped tremendously to track the time spent on projects and more accurate billing. No more paper time sheets! I always had accurate data when a Client asked "how much time do we have into this". They have great customer service and is fairly reasonable in price even for smaller shops. Reporting is robust. Pretty user-friendly.
Cons
It's missing the Project Management piece. At least in tracking To Do's like Basecamp does. I wish I could have 1 software that does both of these things.
Katelyn from Advertising agency
August 2017
August 2017
Love this software!
Ease-of-use
Usability
Functionality
Functionality
Product Quality
Quality
Value for Money
Value
Support
Pros
Timefox is so easy to track and run reports with to-the-minute results. User-friendly and nice to look at too!
Cons
Wish it was easier to use retainer tracking feature, there are a few reports that don't show up how I would like them in this view.
Jessie from Education Management
Employees number: 51-200 employees
August 2017
August 2017
Functionfox is easy and great to use for managing time and expenses
Ease-of-use
Usability
Functionality
Functionality
Product Quality
Quality
Value for Money
Value
Support
Pros
Functionfox is easy and great to use for managing time and expenses within the office. I can track my time very quickly.
Cons
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Lynda from Wyanoke Group
Employees number: 201-500 employees
August 2017
August 2017
TimeFox user for approximately 3 years
Ease-of-use
Usability
Functionality
Functionality
Product Quality
Quality
My company was better able to track where I spent my time/how much of my time was spent on specific projects.
Pros
The software is really easy to navigate, and they have continued to provide updates to make it even easier to use from a user perspective
Cons
I wish there was an app to download onto the computer to make it easier to capture timer and reminders, as the biggest fault of mine is remembering to input the time
Leigh from Zinc Strategies
Employees number: 2-10 employees
August 2017
August 2017
Everything works, it's easy, and even kind of fun
Ease-of-use
Usability
Functionality
Functionality
Product Quality
Quality
Value for Money
Value
Support
Ease of time tracking multiple tasks on multiple projects for multiple clients.
Pros
Very user-friendly, easy to use. Allows for flexibility in choosing reports to print/save/share. Flexibility also in going back to add in hours on a day when you might have forgotten them. Terrific customer support - first in the "getting started" tutorial/hand-holding, to any follow up questions.
Cons
There is really nothing to "not like", from my experience with FunctionFox. I've been using it for about two years, and have had no negative experiences with it.
Arielle from Vindico Medical Education
July 2017
July 2017
FunctionFox is how we submit our timesheets.
Ease-of-use
Usability
Functionality
Functionality
Product Quality
Quality
Value for Money
Value
Support
Pros
I like how FunctionFox gives us the functionality to list all of our different activities and subactivities in order to be able to charge X amount of time to each.
Cons
I would like the report to be easier to read or the option to pull a report based on what activity you charged to.
June 2017
June 2017
Love Tbis App
Ease-of-use
Usability
Functionality
Functionality
Product Quality
Quality
Support
Pros
Ease of use Works as described my company used a different program prior to FunctionFox and we were always running into problems not with FunctionFox!
Deb from Schubert b2b
Employees number: 2-10 employees
May 2017
May 2017
A little bit of a learning curve but the end result was well worth the effort!
Ease-of-use
Usability
Functionality
Functionality
Product Quality
Quality
Value for Money
Value
Support
Saving hours and hours of reporting/management time for tracking budgets and job status under one umbrella of software.
Pros
It keeps track of projects under a retainer and alerts via email when retainers are meeting a certain criteria....very helpful especially when time gets away from us very quickly.
Cons
A bit clunky visually. Slight hang whenever adding things to the calendar but other than that, there are alot of ways to get to the same place but with time and patience, it's workable.
Matt from ICE Marketing Group LTD
May 2017
May 2017
Software not easiest to use at first (steps not clear) but great customer support
Ease-of-use
Usability
Functionality
Functionality
Product Quality
Quality
Value for Money
Value
Support
Pros
Time tracking feature for each project and client. Easy to show clients where you are spending most of your time and create professional invoices
Cons
The steps to build new tasks and clients are frustrating and not obvious same with creating project costs.
Caitlin from Fresh Ink Marketing
Employees number: 2-10 employees
May 2017
May 2017
With my stellar CSR helping me learn the website, FunctionFox has been so easy and efficient.
Ease-of-use
Usability
Functionality
Functionality
Product Quality
Quality
Value for Money
Value
Support
Time efficiency. Productivity. Accuracy. Delegation.
Pros
Once you know how to navigate the website, the software is so easy to use. It's excellent for tracking completed and open tasks. It's amazing at keeping accurate time for better billing. We have found a way to utilize FunctionFox to better understand how we spend our time so we can modify our business to become the most productive we possibly can. I am so grateful we found a website that works this well. Thank you!!
Andrea from Aker Ink
May 2017
May 2017
Very easy to use. If I every have an issue, the customer support team is on it.
Ease-of-use
Usability
Functionality
Functionality
Product Quality
Quality
Value for Money
Value
Support
Pros
Easy to customize for different users; affordable; time input can use a watch or manual input; client reports are very easy to run, and can be broken down by task
Cons
I pin the program to my browser. I have to refresh it each time I open the browser or the time isn't recorded correctly. I would also like a desktop app for Windows.
Talia from CitySpaces Consulting
April 2017
April 2017
Easy to use!
Ease-of-use
Usability
Functionality
Functionality
Product Quality
Quality
Value for Money
Value
Support
FunctionFox helps with managing project billing and helps to create an invoice as well. Our team logs their time and the invoice can come out of this application.
Kate from McQuillen Creative Group
Employees number: 2-10 employees
February 2017
February 2017
Great Product!
Ease-of-use
Usability
Functionality
Functionality
Product Quality
Quality
Value for Money
Value
Support
After ten years of using in-house designed software, we made the switch to FF at the beginning of the year, and it was relatively painless! All of my staff have commented that it is easy to learn and use, and they were correctly opening/closing new projects and tracking their time within the first week. There are a few functionalities missing which would make it easier for me to run monthly billing reports and export for Quickbooks, but the training staff was very patient and helpful in assisting me in setting up some advance, custom reports to bridge the gap. Our dedicated "on-boarder" support staff person is excellent - responsiveness and support is a big plus here!
Pros
Ease of use; breadth of functionalities
Cons
Not as flexible with its exports for Quickbooks as I would like. I hate the fact that I have to run out monthly invoices one by one and can't just run out all the projects with time logged in at once.
Kathy from Bynums Marketing & Communications, Inc.
Employees number: 2-10 employees
January 2017
January 2017
Great proclaim to help me stay on track.
Ease-of-use
Usability
Functionality
Functionality
Product Quality
Quality
Value for Money
Value
Support
Function Fox is a great program for helping you track hours and tasks. Also, the customer service team is very responsive and very helping in answering any questions I have had over the years.
Pros
The ease of use.
Jackson from Amplo Creative, LLC.
January 2017
January 2017
Below Average Project Management Tool
Ease-of-use
Usability
Functionality
Functionality
Product Quality
Quality
Value for Money
Value
Support
I tried Function Fox out for one month and the customer support team was awesome about getting my account up and running. However, the tool is just incredibly lackluster. It is sporadic, all over the place, and really disorganized. There were just a lot of tools available and none of them I really needed. If it was slimmed down and more direct in what it offered by grouping things together, it would be much better. But everything is so closely connected and really gets tedious having to keep navigating through the dashboard to compare information.
Sherry from Harquin Creative Group
Employees number: 2-10 employees
January 2017
January 2017
It's a Game Changer
Ease-of-use
Usability
Functionality
Functionality
Product Quality
Quality
Value for Money
Value
Support
We absolutely love using Function Fox. It's quickly become a habit and we find that our workflow is more accurately tracked and therefore we have a better handle on capturing all time spent for invoicing as well as a monitor for how we allocate our time! Personally, I love clocking out for the day and seeing my billable hour total. Makes me feel very productive and efficient. Also for retainer clients, it's very effective in generating the monthly report; easily documenting and validating time spent. I highly recommend this online tool to agencies of all sizes. We jumped right into using it and it took no time at all to learn. It¿s very easy and user-friendly. It's a game changer and we feel much more in control and profitable as a result.
Sherry Bruck, President, Harquin Creative Group
Pros
The timekeeping tools. Love the way it interacts with the Client, Project, Task and the ability to edit.
Cons
I've had to disengage the hourly rate recording because very often we adjust that when reporting and invoicing to clients. Therefore we haven't figured out a way to invoice directly from the software. Also, I wish Outlook calendar could somehow be linked to the Function Fox calendar.
Advice to Others
Don't overthink it. Just jump in and add your current clients and projects and start using it.
William from New Sky Productions
December 2016
December 2016
Very Basic
Ease-of-use
Usability
Functionality
Functionality
Product Quality
Quality
Value for Money
Value
Support
Incredibly overpriced for what you get. This is a VERY basic project manager with only minimal functionality. Their website leads you to believe it's a complex suite that offers a lot. Not the case.
Griselle from INGENUITY
September 2016
September 2016
Stellar Tool!
Ease-of-use
Usability
Functionality
Functionality
Product Quality
Quality
Value for Money
Value
Support
I have used FunctionFox for a long time and have seen it grow into a formidable tool for timekeeping, project management and measuring team efficiencies. I would recommend it to companies that want to remain nimble while growing in both size and capacity.
Pros
Ease of use
Easy to customize
Great value for price
Cons
n/a
Advice to Others
no
Chris from Chris Kinsman / Interactive Design
Employees number: 1 employee
September 2016
September 2016
Function Fox is soooo bad. It's so out of date except for a reskinned interface.
Ease-of-use
Usability
Functionality
Functionality
Product Quality
Quality
Value for Money
Value
Support
I have been using Harvest for five years now and absolutely love it, but was forced to use Function Fox for another company that I contract for. The features and usability of Function Fox are just horrible. It's difficult to navigate through the system, reporting is abysmal as it only gives you an excel sheet to download.
Sorting and filtering is also confusing at best and leaves out important details¿ the list goes on and on. Why pay so much for a POS system? Oh, and did I mention they don't even have a time tracking app for your desktop and their mobile apps are so out of date that they haven't even updated their logo? Seriously, LOL.
I'm not here to tout Harvest as there are other great alternatives, but I only pay $12 per month for one user on Harvest. It's an additional $10 per month per user, then it costs $50 for 5 users per month. Harvest is cheap, has a lot of great features for invoicing, estimating, and reporting, and offers lots of app integrations, PayPal and Stripe payments, and has really good time tracking apps for Mac, iPhone, iPad and Android with additional features for invoicing and tracking reports on the go. I'm a designer, so I really appreciate the time and effort they have gone to in order to make accounting and billing intuitive and fun to use¿ yes it's actually fun to use Harvest.
Pros
The new interface design is really nice.
Cons
Where do I start? The user navigation is confusing, it lacks reporting features available in cheaper software alternatives. There is no time tracking app for the desktop and the mobile apps are seriously out of date.
Advice to Others
Don't use it.
Susie from NA
August 2016
August 2016
Their pricing is misleading on their site and your info is incorrect!
Ease-of-use
Usability
Functionality
Functionality
Product Quality
Quality
Value for Money
Value
Support
I just got off the phone with one of their folks who has a lot of integrity. They are lucky to have him. The way they list their pricing $5, $10 etc. leads you to believe that's the monthly cost which in fact it's the small () below that that tells you it's $35, $50 etc. a month for one user and then $5, $10 respectfully for additional users. Very bad business practices!
Pros
Looks like a good product
Cons
Misleading pricing on their site
