FunctionFox Software

Pros

Functionality good. Best thing is that this is super customizable. Whatever you need, they will make happen. Customer service is excellent.

Cons

I think that the color scheme needs to stand out a bit more. The screen is really monotone. It is all grey and white. I think there should be some dark undertones for things to stand out.

Pros

We love this software, it's quick, easy and very cost effective. We easily input our data into it, the fields are all editable so is bespoke to us. We haven't had to ask for much support as the software is so easy to use, but when we did the help was fast, helpful and friendly.

Function Fox has made the studio run far more efficiently, team members can book jobs in quickly and time sheets are super fast. The retainer option has been really useful too, we can also report on staff productivity and ensure timesheets are being filled out.

Cons

Having worked with the software for a few months I cannot find any flaws with it, we researched many CRM software solutions and most were too expensive or too complex for our needs, Function Fox gives us the option to have a basic CRM system with add-ons available if we want to expand features.

After researching several on-line tools, this was the best solution for my architectural firm.

Pros

It has invoicing, timekeeping, scheduling, and planning tools all in one package. The tech support people are wonderful.

Cons

I would like Gantt chart capability, an easier way to get a list of client and project numbers without running reports.

For the time being, FunctionFox serves the purpose of keeping our team's time but when we have time we will most likely migrate to a new system. There are so many better options at this price point with more features and benefits.

Pros

We have used this product for over 5 years and it is really easy for employees to understand how to input their time. Their customer service staff is helpful when you ask for something directly.

Cons

Setting up backend organization of clients and projects is a bit confusing and difficult. There aren't very many integrations for communication with other softwares and if there are, it is difficult to get them set up. Updates and added features have to be added to your account from a FunctionFox rep.

Pros

This system is perfect for small teams to track all of their projects, create schedules, and run status reports!

Cons

They recently made an update and removed a key feature for our team. There is a feature called Flink where we were able to send emails regarding the project to anyone. Since the entire department doesnt have access this was a fantastic feature that was taken away and they definitely need to bring it back. Our files our too large to upload to the system so for our teams use not having that easy email feature causes more work.

Pros

This system is remarkably malleable. My small agency is able to work quite efficiently within its capabilities. While we don't use it to generate quotes, that functionality would likely be useful to many. I came from another agency with a much slower, more primitive timesheet system, and I found myself dragging each month to get my time in by the 30th. Function Fox is super easy, and I find that it takes me no time at all to track my time for each day.

Cons

I haven't run into many cons to using Function Fox, but admittedly, I've only ever worked with one other system, which was WAY worse. I think my only hangup with FF is that the interface can be a little bit clunky, but I can't imagine a time management system that isn't.

I've been using FunctionFox for years. I used it at my previous job and convinced my employer of the last decade to use it shortly after I came onboard. It keeps getting better. The new interface is very user friendly. It's a affordable solution for our company.

Pros

New, user-friendly, modern interface
Very affordable
Great reporting options
Easy to use
Love the CEO Desktop

The support has been outstanding and someone quickly responds to questions and offers personalized help.
They have built a great team and it is a joy to work with them

Pros

The site is easy to use, and after a couple of months, it cut my billing time down to a couple of hours. The ability to quickly show a client a list of billing actives listed by date, demonstates how the time was spent and has emilinated billing adjustments.

Cons

Like any new system it took a short period of adjustment, but the learning curve is minimal. I have not had any negatives .

Pros

FunctionFox is easy to use, very intuitive and is a real time-saver. I especially like all the reports I can run. The "Action Report" in particular has made our weekly Traffic Meetings more efficient, with everyone starting the week on the same page.

Cons

It would be great to be able to generate Purchase Orders. Also, it would be helpful, and more efficient, if you could upload more than one file at a time to Flink.

The dashboard has great widgets to help us understand and project our timeline for the projects. It provides a clear understanding of where we are with any project.

Advice to Others

Like the way, it is designed to provide a clear understanding of the data.

Until I see the reports, I am not able to notify or update clients on their project status. Fortunately, I get great reports and visual charts out of this software. Data is formatted well and easy to review.

Pros

Helps with better communication of project status and timeline with the clients.

Advice to Others

Helpful to meet our project needs.

The charts help to understand the status of projects. Projects turnover chart is great to have within functionfox. The project status distribution chart helps a lot to our project managers. This is a nice to have feature.

Advice to Others

Great reporting and good charts available for statistics and summary.

FunctionFox helps with managing project billing and helps to create an invoice as well. Our team logs their time and the invoice can come out of this application.

Pros

Good for invoicing management. Projects can be easily managed.

Advice to Others

FunctionFox helps with managing projects and reduce our team workload when it comes to billing.

I like working with FunctionFox since it helps me managing all entries for my time. It allows me to put info for my time spent working on tasks. I can also put the details of what I have worked upon within a specific period of time. Helpful to me!

Advice to Others

This system is amazing as it helps with a number of day to day base tasks.

Dashboard widget provide us a quick summary of few important tasks. It is quick to access and see information via these widgets. Nice interface and user experience is provided here.

Pros

Information management is managed in a nice way. Interface looks good and easy to work with.

FunctionFox time tracking software is able to keep the billable time records for client projects. Our team use it to manage the project billable time and our billing team generates report from this.

It helps us keeping our billing transparent and visible to our clients.

Pros

Good options for timetracking. Good pricing as well to buy the subscription.

Advice to Others

Nice to have time-tracking tool. Helps with billing and keeps everything visible to clients anytime.

We were looking simply for a time-keeping software. Function Fox provided everything we needed, and it was not cumbersome or difficult to learn to use.

Pros

Very simple and easy to use.

Cons

None

Advice to Others

We just needed time-keeping software and some accountability for our time. This software gave us the option of clocking in and out, and there was a memo field that we can use to keep a record of what we did.

Likes Best

The blog is a great feature that helps us capture each step of a project.

Likes Least

The navigation does not line up. If you are in a specific job logging your time and then want to blog your work progress in that job channel it is not a straight shot to the blog. You have to go to blog and then find the job number all over again.

Recommendations

Think of all aspects for recording time and share information with your team.

Likes Best

I like how easily I can track my time through the use of the built-in timer / clock. I have used this product for 3 years and I do like the way the interface and design is evolving.

Likes Least

I wish there was a more intuitive and visual way to view schedules. It's very clunky and they're basically buried. They are not very helpful in a list format and would be much better suited if they could be color coded and interface with a calendar like Google. I don't like that when you do make a change to a schedule it doesn't automatically shift other items around. I keep track of my schedules best by simply speaking with my colleagues and writing on the work order. As far as I'm concerned the current schedule process in time fox is a waste of time.

I also dislike that when I change tabs in one job I have to refind it again when the page changes.

Recommendations

- Look for the efficiency and accuracy of a schedule.
- Can it interface with other platforms that are commonly used?
- If you make note of something in one place (like email) will it be recorded?
- Overall design and how intuitive the program is to use

Likes Best

Timekeeping - It makes reporting easier to collect and share with clients.

Likes Least

No calendar glance - gantt chart of projects so it's impossible to realistically plan out multiple projects.

Recommendations

The file size for upload is small so they will have to live elsewhere. The calendar does not integrate with google. You can not make forms such as POs and invoices. Very rigid - look elsewhere.