--- title: "Best Whiteboard Software - 2026 Reviews & Pricing" description: "Find the best Whiteboard Software for your organization. Compare top Whiteboard Software systems with customer reviews, pricing, and free demos." source_url: "https://www.softwareadvice.com/whiteboard/" page_type: "category" language: "en" --- [Home](https://www.softwareadvice.com/) / Whiteboard Software Software Advice offers objective insights based on verified user reviews and independent product and market research. When our advisors match you to a software provider, we may earn a referral fee. # Best Whiteboard Software of 2026 Updated October 21, 2026 On this page 1. Popular Comparisons 2. Buyers Guide 3. Related Software Filter products 99 results ### Compare Products Showing 1 - 25 of 99 products #### Company Size - Self-Employed - 2-10 - 11-50 - 51-200 - 201-500 - 501-1000 - 1000+ #### Pricing Options - $$$$$ - $$$$$ - $$$$$ - $$$$$ - $$$$$ ### Compare Products Sort by **Sponsored**: Sorts listings by software vendors running active bidding campaigns, from the highest to lowest bid. Vendors who have paid for placement have a ‘Visit Website’ button, whereas unpaid vendors have a ‘Learn More’ button. **Reviews**: Sorts listings by the number of user reviews we have published, greatest to least. **Average Rating**: Sorts listings by overall star rating based on user reviews, highest to lowest. **Alphabetically (A-Z)**: Sorts listings by product name from A to Z. ### [Lucidspark](/mind-mapping/lucidspark-profile/) - Overall rating: 4.7/5 - Reviews: 387 - Starting price: $7.95/month - Best for: Small businesses - Free trial: Available - Free demo: Not available #### Overview Lucidspark is a cloud-based software designed to help businesses of all sizes record and share ideas, discuss projects and organize information on a virtual white-board. The [Read more](/mind-mapping/lucidspark-profile/) ##### What users love - Intuitive and accessible design - Visual and organized workspace - Efficient process mapping capabilities ##### To take in mind - Expensive for many users #### Features ##### Best rated features - Dashboard: 5/5 - Real-Time Updates: 5/5 - Real-Time Chat: 5/5 - Screen Sharing: 5/5 ##### Worst rated features - Live Chat: 1/5 - Meeting Management: 2/5 - Time & Expense Tracking: 3/5 [See all features](/mind-mapping/lucidspark-profile/#key-features) #### Pricing ##### Free - Price: Custom - Pricing available upon request - Includes 1 limited license ##### Individual - Price: $7.95/month - Includes 1 individual license ##### Team - Price: $9.00/month [See full pricing details](/mind-mapping/lucidspark-profile/#pricing-and-plans) --- ### [SketchWow](/diagram/sketchwow-profile/) - Overall rating: 4.9/5 - Reviews: 588 - Starting price: $39.00/month - Best for: Diagramming - Free trial: Not available - Free demo: Not available #### Overview SketchWow is a flowchart tool that helps users brainstorm, communicate, and condense ideas, stories, and thoughts in a casual and clear way using a fresh engaging, hand-drawn look [Read more](/diagram/sketchwow-profile/) #### Features ##### Best rated features - Diagramming: 4.8/5 - Auto Update: 4.8/5 - Digital Canvas: 4.7/5 - Drag & Drop: 4.7/5 [See all features](/diagram/sketchwow-profile/#key-features) --- ### [Canva](/graphic-design/canva-profile/) - Overall rating: 4.7/5 - Reviews: 13,463 - Starting price: $10.00/month - Best for: Mid-size businesses - Free trial: Available - Free demo: Not available #### Overview Canva is a cloud-based graphic design tool used to create on-brand marketing content, sales presentations, training videos and more by companies of all sizes. This solution [Read more](/graphic-design/canva-profile/) ##### What users love - Accessible professional design creation - Extensive customizable template library - Streamlined social media content creation ##### To take in mind - Premium features behind paywall - Limited advanced customization controls - Limited free image selection #### Features ##### Best rated features - Analytics: 5/5 - AI Text-to-Slide: 5/5 - Download: 5/5 - QR Code Generation: 5/5 ##### Worst rated features - Dashboard: 3/5 - Employee Photos: 3.8/5 - CAD Tools: 3.9/5 [See all features](/graphic-design/canva-profile/#key-features) #### Pricing ##### Canva Free - Price: Custom - Pricing available upon request ##### Canva Pro - Price: $15.00/month ##### Canva Teams - Price: $10.00/month - Minimum of 3 people ($30/month) [See full pricing details](/graphic-design/canva-profile/#pricing-and-plans) --- ### [Padlet](/collaboration/padlet-profile/) - Overall rating: 4.9/5 - Reviews: 324 - Starting price: $6.99/month - Best for: Ease of use - Free trial: Available - Free demo: Not available #### Overview Dostoevsky said that beauty will save the world. Padlet offers beautiful boards and canvases for visual thinkers and learners. Use boards to collect, organize, and present [Read more](/collaboration/padlet-profile/) #### Features ##### Best rated features - Template Management: 5/5 - Progress Tracking: 5/5 - Real-Time Data: 5/5 - Real-Time Chat: 5/5 [See all features](/collaboration/padlet-profile/#key-features) #### Pricing ##### Free - Price: Custom - Pricing available upon request - Membership for one. Pay monthly or annually. Change or cancel anytime. ##### Gold - Price: $6.99/month - Membership for one. Pay monthly or annually. Change or cancel anytime. ##### Platinum - Price: $9.99/month - Membership for one. Pay monthly or annually. Change or cancel anytime. [See full pricing details](/collaboration/padlet-profile/#pricing-and-plans) --- ### [Miro](/project-management/miro-profile/) - Overall rating: 4.7/5 - Reviews: 1,708 - Starting price: $10.00/month - Best for: Enterprise businesses - Free trial: Available - Free demo: Not available #### Overview Miro is a visual workspace for innovation that enables distributed teams of any size to dream, design, and build the future together. Miro enables distributed teams to come [Read more](/project-management/miro-profile/) ##### What users love - Real-time teamwork across locations - Dynamic visual idea generation - Intuitive and accessible interface ##### To take in mind - Performance drops on large boards - Limited free plan and costly upgrades - Confusing controls and navigation #### Features ##### Best rated features - For Websites: 5/5 - Activity Dashboard: 5/5 - Color Codes/Icons: 5/5 - Data Management: 5/5 ##### Worst rated features - Risk Management: 2.9/5 - Dependency Tracking: 3/5 [See all features](/project-management/miro-profile/#key-features) #### Pricing ##### Free - Price: Custom - Pricing available upon request - Unlimited Members ##### Starter - Price: $10.00/month ##### Business - Price: $20.00/month [See full pricing details](/project-management/miro-profile/#pricing-and-plans) --- ### [Figma](/graphic-design/figma-profile/) - Overall rating: 4.7/5 - Reviews: 878 - Starting price: $5.00/month - Best for: Features - Free trial: Not available - Free demo: Not available #### Overview Figma is a cloud-based design tool, which helps businesses create, test, and deliver product designs in a collaborative manner. Features include version history, team libraries, [Read more](/graphic-design/figma-profile/) ##### What users love - Versatile design platform features - Real-time teamwork and feedback - Intuitive prototyping capabilities ##### To take in mind - Resource-heavy and slow performance - Limited and inconsistent export options - Complex and confusing navigation #### Features ##### Best rated features - Meeting Management: 5/5 - Digital Canvas: 5/5 - File Sharing: 5/5 - Dashboard: 5/5 ##### Worst rated features - Agile Methodologies: 2/5 - Resource Management: 3/5 - Animation: 3.4/5 - CAD Tools: 3.7/5 [See all features](/graphic-design/figma-profile/#key-features) --- ### [Zoom Workplace](/product/101384-Zoom-Video-Conferencing/) - Overall rating: 4.6/5 - Reviews: 14,694 - Starting price: $0.00 - Best for: Value for money - Free trial: Not available - Free demo: Not available #### Overview Zoom Workplace is a cloud-based collaboration platform that serves small teams, mid-market organizations, and large enterprises across industries such as education, healthcare, [Read more](/product/101384-Zoom-Video-Conferencing/) ##### What users love - Streamlined meeting management tools - User-friendly and accessible design - Reliable video collaboration platform ##### To take in mind - Limited free plan and high costs - Occasional video quality issues - Connectivity and resource demands #### Features ##### Best rated features - Productivity Tools: 5/5 - Call Recording: 5/5 - Employee Directory: 5/5 - Moderation: 5/5 [See all features](/product/101384-Zoom-Video-Conferencing/#key-features) --- ### [Cacoo](/wireframe/cacoo-profile/) - Overall rating: 4.7/5 - Reviews: 178 - Starting price: $6.00/month - Best for: Customer support - Free trial: Available - Free demo: Not available #### Overview Cacoo is an idea management software that helps businesses create wireframes and share work schedules with staff members. The platform enables managers to create layouts, mind [Read more](/wireframe/cacoo-profile/) #### Features ##### Best rated features - File Sharing: 5/5 - Real-Time Updates: 5/5 - Real-Time Notifications: 5/5 - Team Management: 5/5 ##### Worst rated features - Feedback Management: 2.5/5 - Alerts/Notifications: 3/5 - Projections: 3/5 - Visual Workflow Management: 3.6/5 [See all features](/wireframe/cacoo-profile/#key-features) #### Pricing ##### Pro - Price: $6.00/month - Up to 1 user ##### Team - Price: $6.00/month - Up to 1,000 users ##### Enterprise - Price: Custom - Pricing available upon request - Up to 2,000 users [See full pricing details](/wireframe/cacoo-profile/#pricing-and-plans) --- ### [LiveWebinar](/video-conferencing/livewebinar-profile/) - Overall rating: 4.7/5 - Reviews: 215 - Starting price: $0.00 - Best for: Value for money - Free trial: Not available - Free demo: Not available #### Overview LiveWebinar.com is a cloud-based webinar software that helps both small teams and enterprises manage webinars and online meetings. It lets any sales, HR, or marketing team easily [Read more](/video-conferencing/livewebinar-profile/) #### Features ##### Best rated features - Activity Dashboard: 5/5 - Document Storage: 5/5 - Audience Engagement: 5/5 - Video Call Recording: 5/5 ##### Worst rated features - Calendar Sync: 2/5 - Breakout Rooms: 3/5 - Customizable Branding: 3.9/5 - User Management: 4/5 [See all features](/video-conferencing/livewebinar-profile/#key-features) --- ### [ClickUp](/project-management/clickup-profile/) - Overall rating: 4.6/5 - Reviews: 4,639 - Starting price: $0.00 - Best for: Ease of use - Free trial: Not available - Free demo: Not available #### Overview ClickUp is an all-in-one productivity platform that helps small teams, agencies, engineering groups, marketing departments, HR teams, and enterprise organizations manage projects, [Read more](/project-management/clickup-profile/) ##### What users love - Centralized project organization tools - Customizable team collaboration hub - Flexible and detailed task tracking ##### To take in mind - Lag and slow load times - Steep learning curve for newcomers - Overwhelming and confusing alerts #### Features ##### Best rated features - Bug Tracking: 5/5 - Guest Access: 5/5 - Change Management: 5/5 - Knowledge Management: 5/5 ##### Worst rated features - Issue Auditing: 2/5 - Negative Feedback Management: 3/5 - Lead Generation: 3/5 - Overtime Calculation: 3.4/5 [See all features](/project-management/clickup-profile/#key-features) --- ### [Quantive StrategyAI](/hr/gtmhub-profile/) - Overall rating: 4.7/5 - Reviews: 90 - Starting price: $9.00/month - Free trial: Available - Free demo: Not available #### Overview Quantive believes every organization possesses the inherent ability to achieve greatness. But it only happens when you have the strategic agility needed to win in today's dynamic, [Read more](/hr/gtmhub-profile/) #### Features ##### Best rated features - Task Progress Tracking: 5/5 - Progress Tracking: 5/5 - KPI Monitoring: 5/5 - Customizable Dashboard: 5/5 ##### Worst rated features - 360 Degree Feedback: 3.5/5 - Activity Dashboard: 4/5 - Employee Recognition: 4/5 - Surveys & Feedback: 4/5 [See all features](/hr/gtmhub-profile/#key-features) #### Pricing ##### Teams - Price: $9.00/month - For teams wanting to align strategic initiatives and goals, track progress, and drive focus. You ##### Business - Price: Custom - Pricing available upon request - Business For mid-sized organizations wanting to connect their data and unlock efficiency with ##### Enterprise - Price: Custom - Pricing available upon request - For larger teams and organizations that need fully configurable capabilities, including security, [See full pricing details](/hr/gtmhub-profile/#pricing-and-plans) --- ### [Milanote](/idea-management/milanote-profile/) - Overall rating: 4.7/5 - Reviews: 64 - Starting price: $0.00 - Free trial: Available - Free demo: Not available #### Overview Milanote is an online platform that helps designers and writers organize the various components of their projects. It can be used to create mood boards, mind maps, briefs and more, [Read more](/idea-management/milanote-profile/) #### Features ##### Best rated features - Automatic Backup: 5/5 - Drag & Drop: 5/5 - Approval Workflow: 5/5 - Project Management: 5/5 ##### Worst rated features - Mind Maps: 3/5 - Status Tracking: 3.5/5 [See all features](/idea-management/milanote-profile/#key-features) #### Pricing ##### Use Milanote for free - Price: $0.00 - There is no time limit. ##### Pay per person - Price: $12.50/month - When billed annually the plan price is $9.99/mo. ##### Upgrade your team - Price: $49.00/month - The plan is billed annually and costs $49/mo for up to 5 people and it costs $99/mo for 10 people. [See full pricing details](/idea-management/milanote-profile/#pricing-and-plans) --- ### [Merlin Project](/product/29025-Merlin-Project/) - Overall rating: 4.8/5 - Reviews: 25 - Starting price: $4.99/month - Free trial: Available - Free demo: Not available #### Overview Merlin Project is a project management (PM) solution natively written for macOS and iOS. It caters to businesses of all sizes across various industries. The key features include [Read more](/product/29025-Merlin-Project/) #### Features ##### Best rated features - Due Date Tracking: 5/5 - Risk Assessment: 5/5 - Visualization: 5/5 - Customizable Fields: 5/5 ##### Worst rated features - Collaboration Tools: 3/5 - Agile Methodologies: 3/5 [See all features](/product/29025-Merlin-Project/#key-features) #### Pricing ##### Merlin project for MAC - Price: $19.99/month - The annual subscription option is also available at 169.99/year. Try features for free from the app. ##### Merlin Project for iPad - Price: $9.99/month - The annual subscription option is also available at 99.99. The iPhone version is included in the ##### Merlin Project Express - Price: $4.99/month - The annual subscription option is also available at 49.99. Incse of price change, the subscription [See full pricing details](/product/29025-Merlin-Project/#pricing-and-plans) --- ### [FigJam](/collaboration/figjam-profile/) - Overall rating: 4.8/5 - Reviews: 37 - Starting price: $3.00/month - Free trial: Available - Free demo: Not available #### Overview Product Description: FigJam is a collaborative online whiteboard designed for teams to visually brainstorm, diagram, strategize, and plan together in real time. It is suitable for [Read more](/collaboration/figjam-profile/) #### Features ##### Best rated features - Mind Maps: 5/5 - Workflow Management: 5/5 - Templates: 5/5 - Project Planning: 5/5 ##### Worst rated features - Planning Tools: 3/5 - Document Storage: 3.6/5 - Real-Time Notifications: 4/5 [See all features](/collaboration/figjam-profile/#key-features) #### Pricing ##### Basic - Price: $3.00/month [See full pricing details](/collaboration/figjam-profile/#pricing-and-plans) --- ### [Scrintal](/mind-mapping/scrintal-profile/) - Overall rating: 4.8/5 - Reviews: 25 - Starting price: $0.00/year - Free trial: Available - Free demo: Not available #### Overview Scrintal is a note-taking and mind-mapping tool catering to individuals, teams, knowledge workers, students, and businesses. Scrintal allows users to capture and organize [Read more](/mind-mapping/scrintal-profile/) #### Features ##### Best rated features - Ideation: 5/5 - Commenting/Notes: 4.8/5 - Digital Canvas: 4.8/5 - Drag & Drop: 4.7/5 [See all features](/mind-mapping/scrintal-profile/#key-features) #### Pricing ##### Basic - Price: $0.00/year [See full pricing details](/mind-mapping/scrintal-profile/#pricing-and-plans) --- ### [Fibery](/project-management/fibery-profile/) - Overall rating: 4.7/5 - Reviews: 52 - Starting price: $12.00/month - Free trial: Available - Free demo: Not available #### Overview Fibery is a no-code product discovery and development platform built for small to mid-sized businesses, including software teams, agencies, and startups. Fibery is deployed as a [Read more](/project-management/fibery-profile/) #### Features ##### Best rated features - Percent-Complete Tracking: 5/5 - SSL Security: 5/5 - Document Management: 5/5 - Multiple Projects: 5/5 ##### Worst rated features - Drag & Drop: 2/5 - For IT Project Management: 2/5 [See all features](/project-management/fibery-profile/#key-features) #### Pricing ##### Free - Price: Custom - Pricing available upon request - For nimble teams that value flexibility in tools and costs. ##### Standard - Price: $12.00/month - For smaller companies looking to connect all things work. ##### Pro - Price: $20.00/month - For growing businesses determined to work their way. [See full pricing details](/project-management/fibery-profile/#pricing-and-plans) --- ### [Help Lightning](/call-center/help-lightning-profile/) - Overall rating: 5/5 - Reviews: 10 - Starting price: $75,000.00/year - Free trial: Not available - Free demo: Not available #### Overview Help Lightning is a B2B software as a service (SaaS) company specializing in remote assistance. The company’s cloud-based solution applies augmented reality features, including [Read more](/call-center/help-lightning-profile/) --- ### [Digital Samba](/collaboration/samba-live-profile/) - Overall rating: 4.8/5 - Reviews: 20 - Starting price: €0.00 - Free trial: Available - Free demo: Available #### Overview Digital Samba (formerly known as Samba Live) is a cloud-based solution that helps businesses schedule, run and manage webinars, web conferences and live streaming sessions. The [Read more](/collaboration/samba-live-profile/) #### Features ##### Best rated features - Auto Framing: 5/5 - Private Chat: 5/5 - Electronic Hand Raising: 5/5 - Host Controls: 5/5 ##### Worst rated features - On-Demand Webinars: 3/5 - Customizable Branding: 3.3/5 - Polls/Voting: 3.5/5 [See all features](/collaboration/samba-live-profile/#key-features) #### Pricing ##### Digital Samba Embedded - Price: Custom - Pricing available upon request - Digital Samba Embedded is made for developers and businesses who want to integrate video directly ##### Free - Price: €0.00 - Digital Samba is free to use, right from your browser. It’s a full-featured video calling tool for [See full pricing details](/collaboration/samba-live-profile/#pricing-and-plans) --- ### [Limnu](/collaboration/limnu-profile/) - Overall rating: 4.8/5 - Reviews: 12 - Starting price: $5.00/month - Free trial: Available - Free demo: Not available #### Overview Limnu is an online whiteboarding solution designed to help engineering and product design teams collaborate, brainstorm and visualize ideas in real-time. It enables managers to [Read more](/collaboration/limnu-profile/) #### Features ##### Best rated features - Discussions/Forums: 5/5 - Content Management: 5/5 - Communication Management: 5/5 - Sketching and Annotation Tools: 5/5 ##### Worst rated features - Video Conferencing: 1/5 - Reporting/Analytics: 3/5 - Real Time Editing: 3/5 - Screen Recording: 3.7/5 [See all features](/collaboration/limnu-profile/#key-features) #### Pricing ##### Basic - Price: $5.00/month [See full pricing details](/collaboration/limnu-profile/#pricing-and-plans) --- ### [Kerika](/project-management/kerika-profile/) - Overall rating: 5/5 - Reviews: 6 - Starting price: $9.00/month - Free trial: Available - Free demo: Not available #### Overview Here's the problem with other task management tools: they are designed by techies, for techies. People who aren't hardcore techies can struggle with understanding how those tools [Read more](/project-management/kerika-profile/) #### Features ##### Best rated features - Drag & Drop: 5/5 - Collaboration Tools: 5/5 - Document Management: 5/5 - Status Tracking: 5/5 [See all features](/project-management/kerika-profile/#key-features) #### Pricing ##### Professional - Price: $9.00/month - You pay for Team Members; Visitors are always free, after a 30-day free trial that's no strings [See full pricing details](/project-management/kerika-profile/#pricing-and-plans) --- ### [MeritHub](/lms/merithub-profile/) - Overall rating: 5/5 - Reviews: 6 - Free trial: Available - Free demo: Not available #### Overview MeritHub provides an enterprise remote teaching platform that contains a comprehensive Virtual classroom/online whiteboard. It offers course and batch management like Google [Read more](/lms/merithub-profile/) #### Features ##### Best rated features - API: 5/5 - Real-Time Chat: 5/5 - Scheduling: 5/5 - Class Scheduling: 5/5 [See all features](/lms/merithub-profile/#key-features) #### Pricing ##### Basic - Price: Custom - Pricing available upon request [See full pricing details](/lms/merithub-profile/#pricing-and-plans) --- ### [metaFox Online](/product/554788-metaFox-Online/) - Overall rating: 5/5 - Reviews: 6 - Starting price: €0.00/month - Free trial: Available - Free demo: Not available #### Overview metaFox Online is a digital platform designed for professional coaches, facilitators, and organizational leaders conducting virtual one-on-one or group development sessions. It [Read more](/product/554788-metaFox-Online/) #### Features ##### Best rated features - Presentation Tools: 5/5 - Collaboration Tools: 5/5 - Templates: 5/5 - Real-Time Updates: 5/5 [See all features](/product/554788-metaFox-Online/#key-features) #### Pricing ##### Free Plan - Price: €0.00/month - Start for free ##### Pro Plan - Price: €19.95/month - Early-bird discount of 50% if started now, locked in forever [See full pricing details](/product/554788-metaFox-Online/#pricing-and-plans) --- ### [Kolabrya](/productivity/kolabrya-profile/) - Overall rating: 5/5 - Reviews: 5 - Free trial: Not available - Free demo: Not available #### Overview This state-of-the-art AI-driven collaboration platform revolutionizes business meetings by providing real-time visual representations and dynamic, interactive elements. It [Read more](/productivity/kolabrya-profile/) #### Features ##### Best rated features - Machine Learning: 5/5 - Meeting Management: 5/5 - Natural Language Processing: 5/5 - Communication Management: 5/5 [See all features](/productivity/kolabrya-profile/#key-features) --- ### [Pencil Spaces](/lms/pencil-spaces-profile/) - Overall rating: 5/5 - Reviews: 5 - Starting price: $19.00/month - Free trial: Available - Free demo: Not available #### Overview Pencil Spaces is a virtual learning that consolidates a digital classroom into one streamlined tab. It integrates video calls, chat functions, unlimited whiteboards, file sharing, [Read more](/lms/pencil-spaces-profile/) #### Features ##### Best rated features - Interactive Whiteboard: 5/5 - Scheduling: 5/5 - Idea Management: 5/5 - File Sharing: 5/5 ##### Worst rated features - Real-Time Chat: 4/5 [See all features](/lms/pencil-spaces-profile/#key-features) #### Pricing ##### Pro - Price: $19.00/month - Designed for Professional users [See full pricing details](/lms/pencil-spaces-profile/#pricing-and-plans) --- 1 [2](https://www.softwareadvice.com/whiteboard/?__ai_markdown=true&page=2)[3](https://www.softwareadvice.com/whiteboard/?__ai_markdown=true&page=3)[4](https://www.softwareadvice.com/whiteboard/?__ai_markdown=true&page=4) ## Popular Comparisons [ Webex Suite vs Zoom Workplace ](https://www.softwareadvice.com/compare/101384-Zoom-Video-Conferencing/vs/430596-webex/)[ Figma vs Canva ](https://www.softwareadvice.com/graphic-design/canva-profile/vs/figma/)[ Wrike vs monday AI Work Platform ](https://www.softwareadvice.com/marketing/monday-com-profile/vs/wrike/)[ SketchWow vs Visio ](https://www.softwareadvice.com/diagram/sketchwow-profile/vs/visio/)[ Confluence vs Miro ](https://www.softwareadvice.com/project-management/confluence-profile/vs/miro/)[ Cacoo vs Creately ](https://www.softwareadvice.com/wireframe/cacoo-profile/vs/creately/)[ ClickUp vs Ayoa ](https://www.softwareadvice.com/compare/123064-clickup/vs/187114-Ayoa/) In the absence of physical meetings, remote or geographically dispersed teams can find it difficult to collaborate with their teammates. Points of discussions can get lost in long email threads, and issues can be hard to track on calls.  Such teams can use whiteboard software that offers a digital canvas to facilitate real-time collaboration. Users can write, draw, or annotate on the digital whiteboard to present their ideas and explain topics. They can also leverage communication tools such as live chat and audio and video calls during live whiteboard sessions. Given these benefits, whiteboard software is a valuable addition to any business. But selecting one tool from among the myriad options available on the market can be difficult. To help you with software selection, we’ve curated this guide that includes all the necessary information you’ll need.  Here’s what we'll cover: - [What is whiteboard software?](#Whatiswhiteboardsoftware) - [Common features of whiteboard software](#Commonfeaturesofwhiteboardsoftware) - [What type of buyer are you?](#Whattypeofbuyerareyou) - [Benefits of whiteboard software](#Benefitsofwhiteboardsoftware) - [Market trends to understand](#Markettrendstounderstand) ## What is whiteboard software? Whiteboard software is a software solution that lets multiple users simultaneously annotate on a digital whiteboard. While doing so, users can also share their screens and communicate via audio and video calls or live chat. The software offers predefined templates for graphs, mind maps, Kanban boards, etc., that can be used to create engaging presentations. It allows users to save the annotated whiteboards at a centralized location and set up role-based access rights (editing, viewing, or reviewing) to prevent unauthorized access to whiteboard contents. Users can add multiple participants to a whiteboard session. They can also save and export the whiteboard in various formats, such as PDF and JPEG, to share it with other team members or external stakeholders. _Micro mind map template in_ [Miro](https://www.softwareadvice.com/project-management/miro-profile/) _(_[Source](https://www.softwareadvice.com/project-management/miro-profile/)_)_ ## Common features of whiteboard software Different vendors offer different features as part of their whiteboard software. Selecting software with the right features is easier when you know what the most common features are and what they do. Here’s a list of some important features you must check out. | Feature | Description | | --- | --- | | Screen sharing and annotation | Allows users to share their screens while simultaneously annotating on the whiteboard. All inputs are saved in real time. Whiteboards can be exported in the PDF, SVG, JPEG, and PNG formats and shared with stakeholders via email or chat tools (e.g., Slack). | | Virtual whiteboard/digital canvas | Offers an online whiteboard that users can write and draw on. It also provides predefined templates to create diagrams, flowcharts, maps, Kanban boards, etc. Users can even drag and drop videos and images onto the whiteboard during presentations. | | Access management | Lets users set up and manage access permissions for the whiteboard. Users can assign viewing, reviewing, or editing rights to their team members. A live whiteboard session can have multiple moderators who can control whiteboard activities. | | Communication tools | Offers live chat, voice and video conferencing, and instant messaging tools to help remote teams communicate in real time while simultaneously using the whiteboard. | | Recording and saving | Lets users record and save whiteboard sessions for future reference. The recorded sessions can also be shared with other team members or external stakeholders. | --- ## What type of buyer are you? Before you start evaluating software options, you'll want to know which buyer category you belong to. Most buyers belong to one of the below categories. - **Solopreneurs**: If you’re a solopreneur, i.e., an independent educator, coach, or freelancer, you’ll need a whiteboard solution that lets you create engaging content (tutorials, lesson explanations, or client presentations) as well as share it with stakeholders (students or clients). You should opt for a tool that offers predefined design templates and the file save and export functionality. You should also ensure that the software you choose offers adequate storage space and decent customer service. - **Businesses**: If you own a business with a team of users, you’ll need a whiteboard software solution that lets your team brainstorm and discuss ideas in real time. Some of the key features you should look for include screen sharing, audio and video calling, and file saving and exporting. You should seek a solution that lets you add multiple users to a whiteboard session, stores and displays the revision history of whiteboards, allows for live moderation, and integrates well with the apps you already use.  ## Benefits of whiteboard software There are several benefits of using whiteboard software. We’ve listed the most notable ones in this section. - **Better engagement among participants:** Ensuring user engagement during online sessions can become a challenge due to the lack of face-to-face communication. Whiteboard software lets you present information in an interactive format during live sessions. You can even have the attendees write or annotate on the whiteboard for better engagement. - **Improved collaboration:** With whiteboard software, users can share their screens during live presentations to explain their topics or ideas better. They can even interact with the attendees via audio and video calls and live chat. These live sessions can also be recorded for review at a later time and shared via email or chat tools, such as Slack. - **Mobility benefits:** Most whiteboard software solutions can be used on Android and iOS devices via native apps or built-in browsers. This allows users to share ideas and collaborate with their teammates from anywhere and at any time using their mobile devices.  ## Market trends to understand Here are some recent trends in the whiteboard software market that you should be aware of. - **Use of artificial intelligence (AI) in whiteboard software:** Whiteboard software equipped with AI capabilities allows users to make interactive presentations and communicate effectively. Presenters can use a touch screen to annotate and draw on the whiteboard, and AI ensures their input is rendered legible. The AI engine also offers textual recommendations for users to include in animated videos. Given these benefits, the use of AI in whiteboard technology is increasing, and accordingly, vendors are coming up with more innovative use cases of AI. - **Real-time annotating and editing is boosting whiteboard software demand:** Most whiteboard software solutions allow multiple touchpoint inputs, making it possible for several users to annotate on and edit the contents of a whiteboard in real time. This facilitates better collaboration, as users don’t have to wait to save their inputs or open a separate document to write down their points. This ease of collaboration is expected to continue driving the demand for interactive whiteboard software. _Note: The application selected in this article is an example to show a feature in context and isn’t intended as an endorsement or a recommendation. It has been obtained from sources believed to be reliable at the time of publication._ ### Related Whiteboard Software - [Collaboration Software](https://www.softwareadvice.com/collaboration/) - [Diagram Software](https://www.softwareadvice.com/diagram/) - [Higher Education Software](https://www.softwareadvice.com/category/4253-higher-education/) - [Idea Management Software](https://www.softwareadvice.com/idea-management/) - [K-12 Software](https://www.softwareadvice.com/k-12/) - [Project Management Software](https://www.softwareadvice.com/project-management/) - [Project Planning Software](https://www.softwareadvice.com/project-management/project-planning-comparison/) - [Remote Work Software](https://www.softwareadvice.com/remote-work/)