Showing 1-20 of 23 products
Brightwheel is a cloud-based classroom management solution that offers school management tools for teachers, administrators and parents. Key features include attendance tracking, daily reporting, learning management, billing and parent... Read more
LifeCubby is a cloud-based child care management solution designed specifically for early education programs. Key features include billing and payments processing, parent communication, digital check-in and check-out, meal tracking... Read more
Procare is a childcare management solution designed for childcare centers, daycare, after-school programs, school districts and child activity centers. Procare’s modular format allows centers to choose the modules they need. The... Read more
SmartCare is a cloud-based childcare solution that connects childcare center owners, teachers and parents in real time through a web interface. SmartCare is fit for childcare centers and K-12 schools in the US. It helps parents track... Read more
Kinderlime is a cloud-based child care platform suitable for day care centers, after school programs and other childcare businesses of all sizes. Kinderlime offers sign-in and sign-out, attendance tracking, billing, reports, a staff... Read more
Kaymbu is a cloud-based family engagement and classroom documentation solution designed for parents, schools and teachers. Key features include documentation, assessment, messaging and photobooks. It connects parents with educators... Read more
CommunityPass is a cloud-based recreation and school management solution. It is designed to cater to the needs of community schools, parent-teacher organizations, sports leagues and public, private as well as charter schools. The solution... Read more
KidReports is a cloud-based child care management solution that facilitates parent engagement and classroom engagement in the digital environment. The solution lets parents access pictures and videos of their children’s day at school... Read more
ASAP is a cloud-based class and membership management solution that caters to the needs of both small and midsize organizations and large enterprises. The solution helps organizations manage classes, after-school programs, events and... Read more
myKidzDay is a cloud-based daycare solution designed for teachers, parents and daycare owners. The solution provides communication between parents and child care providers. Key features include reporting, attendance management, daily... Read more
Kangarootime is an automated child care management solution designed for directors, owners and parents. The solution is deployed in the cloud and offers features including recordkeeping, employee management, class management and accounting. Kangarootime... Read more
ACTIVE Educate is a cloud-based class registration solution designed for studios of all sizes. It offers online registration, marketing and online membership management functionalities within a suite. ACTIVE Educate features online... Read more
Just Fill Out by Blue Burro is a cloud-based child care enrollment solution. It is designed for child care centers, day camps and schools. The solution provides document management for child care centers and allows users to design... Read more
Educa is a cloud-based communications platform for child care centers, preschools and early learning programs. It enables teachers, parents and administrators to communicate and stay informed about student milestones, program goals... Read more
EduKids Connect is a mobile and internet-based system that supports early childhood programs. It directly links parents and teachers to prevent any uncertainties about the safety of the children. Parents can see all the activities... Read more
Discover is a cloud-based child care administration management platform for professional child care centers, after school programs, preschools, kindergartens, faith-based centers, daycares and Montessori schools. Discover helps users... Read more
Jovial is a cloud-based child care management solution designed specifically for parent-run, co-op preschools. Key features include enrollment management, recordkeeping, tuition accounting and requirements tracking. The solution tracks... Read more
DayCare Works is a cloud-based child care management solution. The solution is designed to assist Montessori schools, preschools, faith-based schools and franchised child care centers. Key features include recordkeeping, attendance... Read more
iCare is a cloud-based application for school management and parent-teacher communication. It is designed to work on desktops as well as mobile devices and is suitable for child care and early education programs of all sizes. Key... Read more
True ERP is an operations management suite available in both cloud-based and on-premise formats which caters to SMB enterprises like wholesalers, construction firms and retailers, along with others. True ERP contains several different... Read more
It’s not easy running a child care center. Even after administrators have met licensing requirements, determined a legal structure, found the perfect location and hired staff, they still have to handle a variety of daily tasks to keep kids (and their parents) happy.
Child care software helps users manage the day-to-day aspects of running a daycare center or preschool. Among other things, these systems can automate administrative tasks, keep attendance records, store parents’ contact information, track children’s health data and help users schedule classes and appointments.
This guide can help potential buyers find the best solution for their needs. Here’s what we’ll cover:
Child care professionals are busy, and it can be difficult for them to not only keep up with their young charges, but stay on top of administrative, scheduling and financial duties, as well. That’s where child care management software comes in: It helps child care workers simplify and streamline the manual processes they do every day, including recordkeeping, billing, attendance and immunization tracking.
Child care management software is also known as “child care administrative software” or “daycare management software.” The technology is useful for all kinds of child care centers, including:
Once an organization is ready to open its doors to potential clients, it’s never too early to invest in a software system. Doing so can ensure they’re organized from the start and set up for success.
For example, some center administrators think a single-application software, such as an accounting program from an industry-agnostic vendor, will be enough to fulfill their needs. However, that isn’t ideal for long-term growth. It’s usually better to get a dedicated child care management solution because it lets you streamline every aspect of the business, eliminating the need to buy different applications from multiple vendors that don’t interface with one another.
Most child care management systems will come with some or all of the following capabilities:
|Admissions and scheduling||Provides widgets and calendars for scheduling classes as well as enrollment and registration.|
|Billing and payments||Allows users to perform billing and invoicing, track account balances and past-due payments, create and print payment reports and statements and post payment in batches. Offers support for multiple online and in-person payment methods, including cash, check, money order and credit cards.|
|Immunization tracking||Tracks and stores children’s immunization records, including past, current and completed vaccinations and immunization due dates.|
|Reporting||Generates reports of and provides alerts for children’s birthdays. Also creates reports on revenue summaries, class statistics (e.g., class type and size), attendance and financial transactions.|
|Employee management/time and attendance||Facilitates staff check-in and check-out; manages employee hours; stores pay rates and other staffing information at organization-wide and location-specific levels.|
|Communication||Allows users to keep parents informed about their child’s activities via mobile application alerts, emails or text messages.|
|Meal management||Some systems offer menu planning, meal tracking and nutrition analysis functionality.|
|Activity planning||Enables staff to create lesson plans or activity plans in advance.|
Daycare and preschool facilities can realize many benefits as a result of adopting child care management software, including:
Less administrative work. Generally, staff in a daycare or preschool facility handles both administrative and physical child care duties. This software automates administrative tasks, such as online registration, so employees can focus their energy on the children themselves.
Improved communication with parents. Working parents don’t need to worry or inquire about their children. With child care management software, your facility can send parents notifications about their child throughout the day via native mobile apps or text messaging.
Advanced meal and nutrition planning. Some vendors offer tools for tracking the number of provided meals, as well as for planning breakfast, lunch and snacks based on the nutritional requirements of each child. With this functionality, child care centers can give growing kids the nourishment they need.
Greater staff coordination. As opposed to paper-based records, digital systems are accessible to multiple users in separate locations. This makes it easier for employees to update any necessary documentation and for the business to scale.
There are two main pricing models prevalent in this market. Select the one that best fits your budget and business model:
Cloud-based software. These solutions are typically priced on a monthly or an annual subscription basis. They require low or no upfront investment, and vendors handle system maintenance and updates. This option is often best for small and midsize businesses that may not have the resources to invest in and manage an on-premise system.
On-premise software. These systems typically require purchasing a perpetual license for a substantial upfront fee. There are no recurring license fees, but extra fees may apply for implementation assistance, maintenance, support and updates.
No matter which system you choose, over a period of time, pricing for these two models tends to converge. You can check out our total cost of ownership calculator to learn more.
Mobile device integration. Systems are starting to introduce native apps for mobile devices that can be used for administrative purposes or to connect with parents. For example, some apps may allow you to track child arrivals and departures by asking parents to check in and out of your center with a tablet placed near the entrance. On the other hand, some apps are meant to be downloaded by parents and can be used as a platform to exchange pictures and messages about their children with your staff.
Staff training and development. If you want to attract and retain great employees, you may want to consider offering them professional development opportunities, such as enrolling them in online child care courses. Software can help you keep track of which staff members have completed training programs and received certifications.