Aplos Fund Accounting Software


 

Fund Accounting can be very complex, especially when Non-Profits try to utilize systems designed for businesses. Aplos Fund Accounting is a Web-based system designed specifically to serve the needs of nonprofits. Fund accounting is available on a standalone basis, or within a suite with integrated online donations, and form 990 filing. 

Aplos Accounting was designed to be simple to use, even for users without experience in bookkeeping. After creating a custom chart of accounts to ensure that income is used for the appropriate purpose, users can assign transactions imported directly from a bank. For organizations needing more advanced features, Aplos Accounting also has tools for manual transaction entries, invoicing and payment tracking, comparing spending to projected budget, Form 990 reports, and more.

Online contribution records will automatically post as transactions into Aplos Accounting. Aplos Donations will also allow users to track donors and donations by different metrics, issue giving statements, and receive online donations. Online donations only take a few steps to set up, and batches of donations can be entered into the system with only a few keystrokes. 

Aplos Fund Accounting and Donations suits many small non-profit organizations, including those servicing animal welfare, arts and cultural, churches or faith-based ministries and philanthropic foundations. National organizations can also provide networked financial software for multiple chapters or locations quickly and affordably. Support and training is included, and Aplos Software offers a free 15-day trial.

 

Aplos Fund Accounting - Dashboard
 
  • Aplos Fund Accounting - Dashboard
    Dashboard
  • Aplos Fund Accounting - Accounts
    Accounts
  • Aplos Fund Accounting - Transactions
    Transactions
  • Aplos Fund Accounting - Transaction history
    Transaction history
  • Aplos Fund Accounting - Donations
    Donations
Supported Operating System(s):
Mac OS, Web browser (OS agnostic), Windows 8

30 Reviews of Aplos Fund Accounting

Showing 1-20 of 30

 

from Friends for Life Foodshelf
Specialty: Faith-Based Ministries
Number of employees: 1 employee Employees number: 1 employee

Aplos Fund Accounting

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N/A

I have used the basic version Aplos for our small nonprofit foodshelf for nearly a year. I am a novice at accounting, so I started with the fun, informative teaching videos and it all made sense. Initially setting up the accounts we needed took some thought, but it was up and running in a short time. I'm able to enter transactions quickly, make changes easily as needed, and run all the reports I need for our payroll taxes. I love the fact that it doesn't use more complicated terminology, like "customer, vendor, employee" like QB, because that's not what we call our donors and suppliers. I like the check printing function, too, but it would be great if Aplos could print deposit slips. I have to re-enter into QB and then print it out, or do a handwritten deposit slip. Other than that, I am very happy with Aplos. Have not needed customer support yet, except to ask if it had a deposit slip printing function. My answer was prompt and courteous. Our Board was pleased that we were able to get a discount on the monthly rate since we have a small budget, and the fact that Aplos is cloud-based means both the treasurer and foodshelf manager can access the software without going onsite. Definitely a PLUS! Bank reconciliation is a breeze, too.

Pros

I liked the ease of navigating the different functions, ease of setting up accounts and budget, the cloud-based format, the number and types of reports that meet all our needs, and the easy bank reconciliation function. Our small nonprofit got a monthly discount. Training videos very to-the-point and entertaining too.

Cons

I wish Aplos had a deposit slip printing function in the basic version - not sure if they do in the upgrade?

Advice to Others

Great for the non-accountants like me who need to keep books and run reports but don't have a lot of background in complex bookkeeping. If you have a small budget for your nonprofit, be sure to ask about the discounted rate!

 
 

from Iglesia Renueva
Specialty: Churches
Number of employees: 1 employee Employees number: 1 employee

Great product

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Value for Money

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It is easy to manage and the customer service is knowledgeable and quick to respond

 
 

from Friends Organization
Specialty: Arts & Cultural
Number of employees: 1 employee Employees number: 1 employee

excellent not-for-profit accounting software!

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I recently took over the financial for a not-for-profit. I'm not an accountant but good with data and numbers. I researched applications and found aplos fund accounting. After watching some videos and reading articles, I learned how to set up the chart of accounts and enter transactions. After that, it was easy. All of the reports you need are built in to the software. Backups are not needed since it is web-based. And the customer support is exceptional! There is a button on the screen while you work to ask customer support a question. They have always been very prompt in responding. And the support videos, featuring a rep, are very informative and entertaining! I have since entered all transactions for the last 2 fiscal years and produced reports for a grant application. Highly recommend aplos!

Pros

everything. I wish all products had the same high level of customer support that aplos offers.

Cons

nothing to note as of yet.

Advice to Others

Give it a try, you'll like it!

 
 

from South Valley Rebels
Specialty: Other
Number of employees: 2-10 employees Employees number: 2-10 employees

Aplos

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This software is really helpful with using Paypal with my organization.

Pros

Interfaces with Paypal easily

Cons

Takes a little while to setup

 
 

from Gawlicki Family Foundation
Specialty: Philanthropic Foundations
Number of employees: 2-10 employees Employees number: 2-10 employees

Aplos is great!

Ease-of-use

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Value for Money

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Very happy with my purchase of Aplos Find Accounting software.

Pros

Tons of features
Easy to use for both accountants and non-accountants.
Excellent price.
Great support and customer service

Cons

None that I can find so far

Advice to Others

Excellent product for a small non-profit. Couldn't find anything else that compares especially for the price.

 
 

from I Challenge Diabetes
Specialty: Other
Number of employees: 2-10 employees Employees number: 2-10 employees

Aplos Fund Accounting Review

Ease-of-use

Functionality

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Value for Money

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Aplos Fund Accounting is a great tool for accounting, it might not be as well known as Quickbooks it packs a lot under its hood.

Pros

It offers the tools that I was looking for, cloud based, multiple collaborators and even donor information.
Having it hosted removes the need for me or someone from my team to make sure it is always up to date and secure.

Cons

When I mentioned to our book keeper that I was looking into Aplos Fund Accounting she wasn't pleased as she was still learning quickbooks. Sometimes the name of the software can discourage people from moving forward.

Advice to Others

Don't be discouraged like my book keeper when looking at the software. Give the program a fair chance and if it serves your purpose then that's great. If not thats okay you can continue your search for a program to meet your needs and not the other way around.

 
 

from Killeen Independent School District Education Foundation
Specialty: K-12 Education
Number of employees: 5,001-10,000 employees Employees number: 5,001-10,000 employees

Aplos CRM and Donation Software

Ease-of-use

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Value for Money

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We do Fundraising for our school district to provide programs not covered in the basic curriculum. Our budget is $350,000 a year with less than 2,000 donors. We were looking for a program for our nonprofit that would provide a customer records management system, accounting system and credit card processing. Aplos provides all three at a very affordable price.

Pros

Affordability, ease of use and AWESOME customer service.

Cons

We have only had the program about a month and are still learning a lot of the features. We haven't had a chance to check out all the programs or to run reports yet. So far everything is working well.

Advice to Others

Check it out - Aplos gives a free trial and they give a 50% discount if you purchase the software during the free trial period.

 
 

from Dayton Sister City Committee
Specialty: International Organizations
Number of employees: 1 employee Employees number: 1 employee

Great software program for those will little experience

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Value for Money

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I was new as a Treasurer and had never done it before, but after doing a lot of research I concluded that Aplos was the best value for the price. Their one-month trial period is also a great way to test out the system and see if it works for your accounting needs, and it did for ours, a smaller non-profit with about a $50,000 annual budget. The budgeting feature is great, and the support you receive from individuals is awesome. I was on the phone with their staff for an hour one day and they walked me through setting up my account. Great service and great product, particularly the reports they allow you to publish!

 
 

from Lutheran church
Specialty: Churches
Number of employees: 2-10 employees Employees number: 2-10 employees

Needs some maturity

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Value for Money

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I've been using Aplos for about one month and am finding a number of shortcomings for what I need. We run most of our invoicing through AP and Aplos does not have a strong tie between AP and payments, making it cumbersome to pay multiple invoices with one check. In addition, the payments page requires re-entry of the amounts for each invoice. If you generally pay the full amount, that's an unnecessary step. Reports look really nice, but need formatting flexibility beyond filtering.

Pros

The dashboard is very powerful and provides a lot of data up front. Reports look very professional. Customer support is excellent!

Cons

Some navigation is awkward (like entering Percentage before Amount in AP, needing to click multiple + signs to expand sections in some reports, and having to enter each dollar amount to pay bills when the full amount should be the default). I lost data at least a couple of times trying to look up accounts while entering a Receipt because I wasn't warned that navigating away from the receipt would delete my entry.

Advice to Others

Small non-profits will probably really like this software, but I think it still needs a few bells and whistles to be useful to medium-sized businesses.

 
 

from Alpha Epsilon Pi
Specialty: Other
Number of employees: 1 employee Employees number: 1 employee

Very good

Ease-of-use

Functionality

Product Quality

Customer Support

Value for Money

Ease-of-use
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Needs an option for quarterly budgets, not just yearly.

Pros

Bank integration

Cons

Budgeting and expense analysis

 
 

from The Little Church In The Pines
Specialty: Churches
Number of employees: 2-10 employees Employees number: 2-10 employees

Aplos Fund Accounting for Churches

Ease-of-use

Functionality

Product Quality

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Value for Money

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We have been using this product for 3 years and have found it to be perfect in our church application. It is easy to learn and we have had excellent support.

Pros

I like the fact that it is an on-line accounting product and I can access it from home, on the road, or wherever I am. The reports are excellent for our use. I have had very good customer support and the pricing is very acceptable.

Cons

Have made suggestions for product features, but they have apparently not been a priority or they haven't felt the features were needed

Advice to Others

There is a trial period and I would suggest you try it and see how it fits with your application. Ask plenty of questions and I'm sure you'll find a good fit.

 
 

from Robotic Miracles
Specialty: Philanthropic Foundations
Number of employees: 2-10 employees Employees number: 2-10 employees

Aplos Review

Ease-of-use

Functionality

Product Quality

Ease-of-use
Ease-of-use
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Functionality
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N/A

I like it a lot because is user friendly and web based and does not cost a lot.

Pros

Structure is user friendly
Price is right
Web based

Cons

Contact management needs upgrade

Advice to Others

Try to upgrade when u have funds

 
 

from Cross-Training Athletes into Believers (CTAB)
Specialty: Other
Number of employees: 2 to 5 employees Employees number: 2 to 5 employees

Great Software and Customer Service!

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Functionality

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Value for Money

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Likes Best

Their customer service. They will do whatever they can to make sure you totally understand the product. Also, if there are any issues, they will work around the clock to resolve it. The lead contact was very insightful; presented the product no only to myself, but to our board. Ensured that we got a great rate, and was still available at any time after the 'sale' was made.

Likes Least

Nothing, thus far. The only thing that I would like for it to do for the bank integration portion to be a little easier. The transactions importing has been giving me a little bit of grief, but again the customer service helps salvage this issue but working to make sure I can get things done.

Recommendations

Make sure you are using it for the correct business.

 
 

from Teamwork Ministries
Specialty: Faith-Based Ministries
Number of employees: 2 to 5 employees Employees number: 2 to 5 employees

Great decision to change to Aplos Fund Accounting

Ease-of-use

Functionality

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Value for Money

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Likes Best

This product took several things that we were doing separately and put them all together in one place. Accounting, credit card processing, year-end tax statements, donor communication, fund management. I have only been using the software about 6 months and they have already changed or updated several functions so I know they are constantly listening to users and making changes and improvements.

Likes Least

There is no function to create a deposit slip for the bank. I'm told they are working on it. Sometimes the navigation between functions is a little inconvenient. We had used quickbooks for many years and I like this product so much better for fund accounting.

Recommendations

Make good use of the free trial period. Ask questions--the support team is very helpful and open to suggestions.

 
 

from Foster Park Sports
Specialty: Other
Number of employees: 2 to 5 employees Employees number: 2 to 5 employees

Best accounting for non profits

Ease-of-use

Functionality

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Value for Money

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Likes Best

When compare to all other this is the absolute best accounting for non profit. The donation management platform is worth it by itself. It a very crucial part in bringing in money to non profits and Aplos allows you to track all of the data.

Likes Least

The product was all around good, but the user interface itself took sometime to understand.

Recommendations

Take some time to watch the tutorials on youtube, you will not be disappointed.

 
 

from Rotary Club of Gibsons
Specialty: Associations
Number of employees: 1 employee Employees number: 1 employee

Easy to use fund accounting

Ease-of-use

Functionality

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Value for Money

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Likes Best

Although this is a fully featured double-entry bookkeeping system, it is very easy for non-accountants to understand and use. It mostly avoids technical accounting terminology at both the input and reporting stages. The ability to link directly to a bank account saves a lot of time and makes bank reconciliation a breeze. This software is particularly useful to organisations who need to keep track of a number of different "funds". The support team respond quickly to any queries.

Likes Least

I would like more flexibility in reporting, in particular the ability to customize the layout of printed reports.

Recommendations

Use the free trial offer, and play with it using some of your own data.

 
 

from Koinonia Camp and Conference Center
Specialty: Faith-Based Ministries
Number of employees: 2 to 5 employees Employees number: 2 to 5 employees

Decent, Very good Customer Service

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Likes Best

There customer service is phenomenal, they have multiple ways you can reach them.

Likes Least

It is not super user friendly, and can be kind of confusing. There have also been a few glitches with the way the system runs that have caused a few snags.

Recommendations

Make sure to take the tutorials, it was helpful when I had the time to look through them.

 
 

from The HelpMe Foundation
Specialty: Human Services
Number of employees: 2 to 5 employees Employees number: 2 to 5 employees

Aplos offers informational webinars for fundraising tips

Ease-of-use

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Likes Best

I like the courteousness and the different software features that will handle many different aspects of accounting and donation tracking

Likes Least

I haven't found any items or concerns at this time

Recommendations

The recommendations that I have for this software is that you can link it to your bank account and it also keeps track of certain IRS forms

 
 

from The HelpMe Foundation
Specialty: Human Services
Number of employees: 2 to 5 employees Employees number: 2 to 5 employees

Aplos software is the way to go to maintain accounting

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Likes Best

That its so easy to manage, Exceptional customer service, and assists with so ,any things and has tutorials

Likes Least

Don't have any complaints I like everything thus far regarding this software

Recommendations

That if they are looking for a service that is easy to manage this is it and it's very adequate and efficient. They offer around the clock support and cost effective

 
 

from Foster Park Sports
Specialty: Philanthropic Foundations
Number of employees: 2 to 5 employees Employees number: 2 to 5 employees

Once you learn how to use it, you'll love it.

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Likes Best

Aplos is surprisingly a really good platform, in comparison to the other accounting giants like quick-books. It was specially made for Non Profits!!!

Likes Least

The product user interface can be a little bit confusing to first time users.

Recommendations

Really take time to test the program before counting it out.

 
 
 
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