Airtable Software


 

Airtable is a cloud-based project management solution targeting small to midsize businesses as well as departments within larger companies. This software focuses primarily on data organization and collaboration.

This software uses a spreadsheet format to organize data. Related data can be linked together; for example, contacts can be linked to their companies or inventory items can be linked to their vendors.

Airtable is compatible with multiple devices. On desktop computers, users see data in a spreadsheet format, while on mobile devices, data can be viewed as tappable cards. On both devices, users can add and remove data, attach files and share tables.

Airtable integrates services such as Dropbox, Box, Evernote and Google Drive. Tables in this software are shareable, and users can track who is making changes to documents when. A chat tool is also included, which allows users to chat each other while working on tables.

Airtable was founded in 2012 and is offered worldwide. This software is priced on a per user per month basis. A mobile app is available for iOS.

 

Airtable - Team task management
 
  • Airtable - Team task management
    Team task management
  • Airtable - Assignees
    Assignees
  • Airtable - Tasks
    Tasks
  • Airtable - Attach files
    Attach files
  • Airtable - Multiple devices
    Multiple devices
Supported Operating System(s):
Web browser (OS agnostic)

48 Reviews of Airtable

 

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Software Advice Reviews (4)
More Reviews (44)

Showing 1-4 of 4

Ann from MPAC LLC
Specialty: Healthcare
Number of employees: 51-200 employees Employees number: 51-200 employees

August 2017

August 2017

Life-changing communication for a growing business

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N/A

Great product, highly recommend it!

Pros

Ease of use and communication. We are able to conveniently communicate across departments and states with our employees with a way to track all conversations/commentary

Cons

Nothing overly critical, but would love it if there was a function that alerted you like a google calendar alert

 
 

Megan from Come, Sit, Stay, LLC
Specialty: Other
Number of employees: 11-50 employees Employees number: 11-50 employees

July 2017

July 2017

I Always Recommend Airtable

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I tell everyone I know who has to manage data or information sets about Airtable and after looking for themselves, most of them opt to add it in to their set of tools!

Pros

Airtable offers unique features, is continually developing new tools and making improvements, and very affordable.

Cons

Some of the features I would like are still in development, but are in Beta testing right now. It is a great tool, but depending on what you need, may not be a complete system.

 
 

Daya from AarogyaSeva
Specialty: Healthcare
Number of employees: 2-10 employees Employees number: 2-10 employees

April 2017

April 2017

Its a one stop shop for all my requirements.

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I think it can be a great collaborative tool to get things done.

Pros

It has several features and when best used can do away with the need for any other softwares. Very easy to collaborate.

Cons

Difficult to figure all the features and applications. Too many to handle. No checklists available.

 
 

Noah from Helena Foundation
Specialty: Non-Profit
Number of employees: 2-10 employees Employees number: 2-10 employees

December 2016

December 2016

Airtable

Ease-of-use

Functionality

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Airtable was a useful piece of free cloud-based software for our start-up in our early days, and we used it as a very basic CRM. As our needs matured, especially regarding management of customers, it made a significant amount of sense for us to switch to Salesforce for it's robust, platform based system.

Pros

I loved how simple it was to set up, and that it was cloud based.

Cons

I would really have liked to be able to share record cards between different bases, and reference specific cards easily in different tables within the same base. So, for example, if I wanted to create a separate table to track meetings between different members of our team and our contacts, I would have liked a way to enter their contact cards into a record without needing to go to the trouble of creating a field in each table.

Advice to Others

It's like google sheets on steroids, absolutely give it a shot.

 
 
 
Showing 1-20 of 44

Josh from The University of Texas Longhorn Band

August 2017

August 2017

Absolutely thrilled with Airtable!

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Functionality

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Customer Support

Value for Money

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Airtable (and their team) has been an incredible additional resource to our operation here at UT. The software is feature-rich and the expansion of new features is exciting. We have been able to streamline our approach to organization and data sharing in a way that we haven't been able to before.

Cons

What the software does, we love. We are looking forward to the addition of features that allow for greater permission-based data manipulation and other custom view options that will allow for the display of certain information in a specific format.

Source: Capterra
 

Amy from GO Campaign
Number of employees: 2-10 employees Employees number: 2-10 employees

August 2017

August 2017

Airtable has been a game changer for our organization.

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Pros

As spreadsheet nerds, Airtable has been so exciting to learn and implement. It has been an absolute game-changer for our organization. The software is incredibly easy to use and offers so many fantastic features. We are only using this as a grants database for now but will implement a tasks pipeline using the Kanban view shortly. The features available to us have been so helpful, many of which we didn't even know we would enjoy so much. The ability to sort, group and filter with just 2 clicks has been amazing. We have also enjoyed having the ability to share the workspace with others while keeping the screen on different views for each person. The ability to link columns to other tabs has been extremely helpful - it wasn't a feature we thought we would need until we tried it. The price is great for its many features and it makes this a real possibility for any business, especially nonprofit organizations of any size with any budget. We are really happy with Airtable.

Cons

I do wish Airtable had the ability to export to Excel as well as the ability to adjust the height of rows. Those are my only two suggestions.

Source: Capterra
 

Marshall from Zen Media Social
Number of employees: 2-10 employees Employees number: 2-10 employees

August 2017

August 2017

Airtable is What Filemaker SHOULD have become in the Web 2.0 World

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I built a custom solution for tracking content ideas in less than hour.

Pros

The ability to rapidly deploy solutions that are useable on any platform, even my phone. Integration with Zapier, the ability to embed forms on websites, cross linking between databases, etc. The free platform is great . I've been deploying solutions for my clients left and right. They have an excellent rewards structure for referring clients.

Cons

I would like the ability to have more granular control over the experience. I'd like the ability to resell the solutions I create. I wish they had a more Filemaker like graphical interface design element. Inline code execution would also be great.

Source: Capterra
 

Brian from Chicago Area Radiation Therapists, NFP

August 2017

August 2017

Simplified database solution for the non-tech savvy yet powerful enough for database ninjas.

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Pros

Setting up your first base is a breeze. There are multiple templates to help your team get up and going within minutes. The robust integration with Zapier opens up endless connections between other apps and services. The Airtable team is constantly building new features based on its users feedback.

Cons

I sometimes feel limited in how I can share or view my organizations data without having to export it to another application. However, I know the Airtable team is hard at work developing native solutions to address those shortfalls.

Source: Capterra
 

sovanna from CMA
Number of employees: 11-50 employees Employees number: 11-50 employees

August 2017

August 2017

seamless, practical and collaborative platform

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airtable is feature riches and very easy to use online collaborative platform. it's made easy to track realtime work.

Cons

there is no feature for connection across bases. another feature lacking is there is no full back-up feature

Source: Capterra
 

Terry from The Montpelier Foundation
Number of employees: 2-10 employees Employees number: 2-10 employees

August 2017

August 2017

This is an excellent product! I look forward to seeing it continue to grow!

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it has allowed us to get rid of paper!!

Pros

Mobile application....the ability to use it on my phone and ipad is really fantastic for our application.

Cons

Not all the features that are on the desktop work on the mobile app. This is a problem for us, since it just doesn't allow us to do as much as we could.

Source: Capterra
 

Kimberly from Sofia University

August 2017

August 2017

Airtable is very easy to use and offers a pretty sophisticated alternative to general spreadsheets.

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In the cloud access that everyone on my team can use.

Pros

This software is basically free and extremely easy to use and set up. It's also so simple to share data tables through links to the table or downloadable .csv's. You can add new people to collaborate in many ways, and it is completely accessible online (desktop or phone/tablet). It's so easy to create multiple select choices, add documents and photos, rearrange tabs, create surveys that populate the spreadsheet. It's just very useful.

Cons

The two features I don't like is the lack of .pdf creation for the tables so that they appear just like they do online. I want my photos to be there just as they look in the individual views. The second is the new charge they added just to have photos or headings in your survey. It's very expensive the fee price and yet a much needed addition. I can't have a survey in each base with photos without upgrading each base to get that privilege.

Source: Capterra
 

Kim from Institute on Disabilities @ Temple University
Number of employees: 2-10 employees Employees number: 2-10 employees

August 2017

August 2017

So excited!

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organization and (project/people) management and it's integration with Slack

Pros

The ease of use and intuitive nature - A relational database that people with lots of different levels of understanding can use. I can set up forms for novice users and then manipulate the data in ways that are meaningful in reporting. We can track many different elements of our organization from project management to resource deployment.

Cons

It is not fully compatible with screen readers in all browsers. One of our team members is blind and we are hopeful that she doesn't have accessibility issues with this platform.

Source: Capterra
 

Henrik from Mossutställningar
Number of employees: 2-10 employees Employees number: 2-10 employees

August 2017

August 2017

Airtable is an invaluable tool in my everyday work

Ease-of-use

Functionality

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Finally we are able to easily manage all the aspects of handling 100 free lance artists working under one roof - incredible!

Pros

I love the accessibility on all platforms, how easy it is to add, label and modify fields and calculations, how incredibly versatile the whole tool is.

Cons

Sometimes when internet connection is lost or the Airtable window is idle the system needs to refresh and at that point it is difficult to know exactly which of your last actions were saved or not. Just a minor remark.

Source: Capterra
 

Alia from Freedom FWD
Number of employees: 2-10 employees Employees number: 2-10 employees

August 2017

August 2017

I have a crush on airtable!!

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Best way to organize everything!!! Project management, donors, meeting attendance, partnership profiles, etc.

Pros

I love everything about Airtable - the UI, how flexible and customizable it is, the templates, the case studies, and how easy it is to build links across records. It's easy to get going with Airtable if you're familiar with Excel but it's so much more powerful! I use it for everything ¿ from project management, to donation tracking, to landscape mapping, to managing my interactions with partners. It's amazing and has made my life so much easier.

Cons

I wanted to make it a bit easier to use my data to produce reports. However, Airtable is beta testing its block functionality which makes it easy to build dashboards and graphs!

Source: Capterra
 

Amelia from Minnesota Youth Symphonies
Number of employees: 11-50 employees Employees number: 11-50 employees

August 2017

August 2017

Great database for those looking for an intuitive program on a tight budget

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Pros

Very easy to use and figure out if you've used Excel, Google or other database products. Linking fields are pretty idiot proof and allow you to segment your data in different tables. Field types cover a variety of data sources. You don't have to be a programmer to figure this out. For those of us who don't work on networked machines, this allows us to collaborate over the Internet but still download and save versions of the base periodically. Also, for those of us who need quick access to the information without having to open the computer, open the program and perform a complicated find, the iPhone app is useful.

Cons

Wish there was a way to view all of the data for one record in one screen without having to scroll all the way through a form.

Source: Capterra
 

William from University of Chicago
Number of employees: 10,000+ employees Employees number: 10,000+ employees

August 2017

August 2017

I've used Airtable for a few years now and have not once been let down by an interruption of service

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Easy to create customized databases on the fly.

Pros

Super easy to filter data, build views, collect data, publish data, import/export, you name it, Airtable does it! The price is just right too!

Cons

Airtable has so many templates, its tough to choose which one is the best starting point for a new project.

Source: Capterra
 

Diane from Equity Foundation
Number of employees: 2-10 employees Employees number: 2-10 employees

August 2017

August 2017

It's like Excel, but much better. I manage a national program, and it's my lifeline!

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Better clarity and efficiency in my work.

Pros

I like that you can upload files, and link tables too each other so it's easy to have all my information in one place. I also like that it automatically saves, so I don't need to worry about losing information. I like that you can colour code things as well, so you can see at a glance where you're at. I also like that you can choose different functions for different columns. The program is very user-friendly and SO much better than Excel.

Cons

Sometimes when linking tables it creates weird data at the end of the sheet. For instance, I have a bunch of random suburbs at the bottom of one of my tables, but I'm scared to delete them in case I lose data. It's not a huge deal, but I do have to delete them if I want to export the data and use it elsewhere. Customer support can also be a bit slow, I think because they are based out of the
US.

Source: Capterra
 

Megan from Thursday Musical
Number of employees: 2-10 employees Employees number: 2-10 employees

August 2017

August 2017

Straightforward, easy to use, and multipurpose

Ease-of-use

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This saves me a lot of time in my work week, and saves me from a lot of organizational headaches.

Pros

Simple and intuitive to use. I had the basic design for my CRM completed in minutes. Linking tables and adding fields as my needs evolved was also a breeze. I was able to simplify a lot of my work processes into simple data entry with the help of Airtable. The help documentation is useful for brainstorming new ways of organizing my data.

Cons

Some formatting, such as changing how a date is displayed, requires specific knowledge of formulas. I feel like there could be an easier way for this to be built in as an option.

Overall: There¿s so many integrations I am not even using yet, but I can see so many possibilities for automation down the line! Airtable is also highly affordable for my small non-profit organization.

Source: Capterra
 

Jessica from Northwest Advocacy Foundation
Number of employees: 2-10 employees Employees number: 2-10 employees

August 2017

August 2017

So impressed with Airtable

Ease-of-use

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Pros

I run a nonprofit law firm and Airtable has made us exponentially more productive.

We have a base for fundraising where we input donors, and then input their donations as they occur. Airtable tracks donations by date, and also by donor, which makes sending end of year donation letters a breeze.

We also have a base for our client list that we can use to check for conflicts. Where we used to have to manually input client information into a spreadsheet, we now have them fill out a form that sends everything to the client base. This has cut down on time spend doing administrative tasks drastically, and also eliminated our need for many paper forms. Customizing the form feature is a paid service, and one that we didn't think twice about upgrading for. As a nonprofit (and one that lives on a tight budget), I think this is saying a lot. But the monthly fee is well worth it.

Not only is Airtable easy to use, but it's also visually appealing.

Cons

I have only tweaked templates. Making my own bases from scratch ¿ even as a fairly tech-smart person ¿ has been a bit difficult. Luckily they have great templates, so I've been able to get everything I need. I'm sure if I spent a bit more time on it, it would come together, but there hasn't been a need for that.

Source: Capterra
 

Adam from Heartland Film
Number of employees: 11-50 employees Employees number: 11-50 employees

August 2017

August 2017

It has helped streamline our communications and information sharing significantly.

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This has eliminated the multiple google sheets we have. It has made gathering outside content so simple!

Pros

Forms pulling information into spreadsheets is amazing. The ease of use allows us to streamline repetitive functions and information sharing. Linking info is hugely helpful as well!

Cons

I wish the linking of information was easier to access from other sheets. Makes people assigning hard for them to easily see their assignments.

Source: Capterra
 

Vladimir from The New School
Number of employees: 51-200 employees Employees number: 51-200 employees

August 2017

August 2017

Wonderful!

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It greatly streamlined our workflow in managing student and parent databases.

Pros

Clean, lightweight, works great in browser and as a standalone app. Perfect amount of features. Has everything that's needed and no bloat.

We've been using Airtable to keep a database of all our students, student applications their parents. The difference in productivity after moving from excel/google tables has been immeasurable.

Cons

When you add a field in a specific place in one view it becomes the rightmost field in every other view.

Source: Capterra
 

Jamie from Creative Arts Center at West Virginia University
Number of employees: 51-200 employees Employees number: 51-200 employees

July 2017

July 2017

Airtable is great at organizing complex data that you need to interact with dynamically

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Airtable saves us time, but it also saves us money. We're able to better manage resources when we can see how everything connects. That's what Airtable is great at. We had the data, but we were missing the lenses to put it in perspective. Having a column of dates in a spreadsheet is useful; being able to see those entries distributed on a calendar with a single click is a game-changer.

Pros

We've migrated several of our Operations Office processes to Airtable and couldn't be happier. Not only is Airtable easy to use, it's easy to integrate. It might not do everything we need, but by linking tools, like Zapier, it's so simple to manipulate data and let the data trigger actions in the other software that we use every day.

For example, we've built a base to track key distribution for our 210,000 sq. ft. facility. We have a table with records for each of the 858 unique keys in our inventory, which links to a table where we track all of the keys issued to individuals. With filtered views, it's easy to see who has past due keys or which rooms are at the greatest security risk. And because it's all web-based, we don't have to worry about who checks in a key because everyone's base is updated in real time.

As a relational database, Airtable lets you establish connections between two complex tables. We can click on a person to see all of the keys they've been issued, or we can click on a key to see all of the people who have it.

Not only are our processes more efficient, they're actually more productive. Working from a standard spreadsheet, the type of reporting we're doing now would not be feasible. With Airtable, getting the answer is almost as easy as asking the question, and with the mobile app, I can ask the question wherever I am in the building--or outside of it.

Cons

Airtable has a great feature set as a relational database, particularly for the price and ease of use, but there are some limitations--not enough to cost a star in any one category though. The nine bases we've built so far were all things that we migrated from a spreadsheet system. From that perspective, Airtable is missing the ability to use conditional formatting and it's a little lean on available functions in the formula field. So far I've managed to find workarounds for almost everything, but they're not always the most elegant. Despite these limitations, we recently upgraded to an annual paid plan after six months on the free plan.

Source: Capterra
 

Fred from Iowa Wesleyan University
Number of employees: 11-50 employees Employees number: 11-50 employees

July 2017

July 2017

Vetted 4-5 online database apps before I found AirTable. It blew me away! Simple yet feature-rich!

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Easily managed and sharable database. Great visual tool.

Pros

Ease of use. I was up and running in less than an hour. Staff that view the data in Airtable are duly impressed that I can easily create custom views for various groups to see only what they need. Linking tables quite simple and so useful! Sorting and filtering are amazing and could teach Excel a thing or two.

Rich Feature Set. I prefer databases to spreadsheets, and tend to complicate things. Airtable offers the best of both worlds.

Mobile app. I sat in a meeting and was asked a question about the data. I pulled out my smartphone and was able to answer questions immediately. (Translation: Airtable made me look good!)

Cons

Reporting: I would like to be able to add headers and footers to tables before printing, but truthfully, we don't do a lot of formal reports just printouts to check of against physical documents then toss them.

The reporting included is ease to use.

Source: Capterra
 

E. Scott from Suncoast Professional Firefighters & Paramedics Charitable Foundation, Inc.

July 2017

July 2017

Airtable was exactly what we were looking for to manage both our membership and sponsor lists!

Ease-of-use

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Pros

Airtable flattens the learning curve of a relational database by leveraging the familiar 'Excel-type' spreadsheet interface. Having fields that allow you to link file attachments to each record is a real plus!

Cons

If I had to change anything, I'd like more granular controls for users and the ability to approve/decline record changes made by others. This can be mitigated by utilizing the auto-generated APIs, though.

Source: Capterra