Citrix Podio is a flexible project management and social collaboration tool. It allows businesses to quickly create custom applications to best meet unique business requirements and preferred workflow—without the need for technical skills or development resources.
The Podio App Market grants users access to hundreds of free apps, pre-built by Podio users to satisfy a range of industry-specific requirements and project management functions, such as task management, project portfolio management and issue management. There are also apps for functions such as customer relationship management (CRM) and applicant tracking.
Across all apps, Podio offers a range of social collaboration features, including Facebook-esque “likes” and file-sharing anywhere within the system, as well as internal instant messaging and video chat.
Podio’s app-building capabilities make it a good fit for smaller organizations that require a high degree of customization—particularly those looking to manage multiple business processes within a single system.
Katie from A-C Electric Company
The ease and ability to customize and develop this platform is what makes this product superior to all of the others that we've tried. We currently have 5-6 entirely different use cases for Podio in our company from tracking heavy equipment to talent development to the RSVP management system for our company parties and picnics.
It really is ridiculously simple to create a workspace with workflows and reporting views. It is also extremely helpful that the cost of the licensing is so low and the terms of the licensing are flexible. I can't say that I've had to deal with Podio as a vendor other than the initial set-up because the product has run so smoothly.
I wish that the reporting was a bit more robust. In the past, our team has wanted to do some projection reporting and Podio just doesn't seem equipped to do what we are looking for.
Keep in mind that the workspaces are what you make them. Workspaces can become disorganized quickly if you are merging custom created apps with apps that are available on the app market.
Make a plan of what you need out of the workspace before you go into it, and don't be afraid to edit and prune as you go along.
Emily from A-C Electric Company
The level of customization is amazing, and really makes Podio an incredibly versatile tool. Even with the mid-level plus pricing plan, we've utilized custom workspaces for a large variety of use cases throughout our company. The team at Podio also releases updates fairly often, which is great to see. Almost every update has added value to how we use the application.
It's obvious that the Podio team has put a lot of work into what they have released thus far. The quality is great, and I can't think of anything that doesn't work properly or that feels messy. I'm confident that new features they release in the future will be just as well polished.
The number one limitation to Podio is the lackluster permission structure. On one hand, it has really forced us to create truly collaborative and transparent workspaces. However, it has also made it /impossible/ to use Podio for certain more sensitive applications. It is also incredibly annoying that there isn't an overall admin group for the total organization. We have multiple admins for our Podio organization (who help create and maintain workspaces), and each of us have to be added to every workspace as an admin in order to maintain the system. This means that our feeds get spammed with activity from every workspace, making it pretty useless for our own needs. It also bloats some of our workspaces, and makes it tricky to maintain stuff.
In the plus price level, reports are kind of a joke. I believe they get a lot better in the higher plans, but plus level reports are almost useless.
Try out the free version with limited users just to make sure that the application is something you will be able to work with. It also helps you practice making custom workspaces and learning how everything connects. Once you have the handle on it and are ready to make an investment, go for the plus plan at least. Workflows are a must if you want to get the full use out of Podio, and it's pretty critical to have them.
kelley from A-C Electric Company
Podio, is quite user friendly. No matter you level of computer skills, this products is easily learnable. We have created multiple work spaces on this platform which have help drive many business functions and solutions for recruitment, sales, and other business needs.
The high and low of Podio is it truly is a blank canvas. At time this can get time consuming in the end you definitely have something that will make your business function more efficient.
I would recommend looking through some of the premade work spaces on the platform. Our company was built a custom work space but this may not be the approach your business needs to take. Podio offers a great amount of assistance either way.
Robin from RealContacts
Specialty: IT Services
I like the fact that it is easy to use - you can get a new team member started on Podio right away. Other software takes time to train someone, but Podio works well for new members of the team from the start.
Sometimes it can be a challenge to convince teams to use Podio for all Project Management needs. We still have a few team members using emails or trying to create an Excel sheet to track progress. Once we get them on Podio and they're comfortable with it, they will use it all the time.
Convince the team that they need the Podio software and don't allow them to use email or Excel to manage their projects. Tell them that they must use Podio.
Dan from University of Phoenix
Podio is a great asynchronous project and team management tool that is sure to keep your team focused, to improve transparency, and to accomplish much more that is anticipated. The support staff is eager to assist, and there are plenty of tutorials to help get you started.
The only negative component to Podio is how the workspaces and apps work with members. To be used as an effective CRM tool, the relationships need to work better.
If you are looking for an easy to modify project management tool, then Podio is definitely a great choice that can be set up quickly and embraced warmly by your team.