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Rental Property Management Software


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Buildium logo
 
Buildium is a powerful tool that simplifies the rental property management process. Offers full accounting, electronic payments, streamlined maintenance requests and complete mobile access. Ideal for small to mid-sized businesses.
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86%
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Buildium is a powerful tool that simplifies the rental property management process. Offers full accounting, electronic payments, streamlined maintenance requests and complete mobile access. Ideal for small to mid-sized businesses.
 
AppFolio Property Manager logo
 
A comprehensive web-based system, AppFolio Property Manager features full accounting functionality, integrated vacancy postings, automated data migration and online rent payment. Offers free unlimited users, support and training.
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81%
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A comprehensive web-based system, AppFolio Property Manager features full accounting functionality, integrated vacancy postings, automated data migration and online rent payment. Offers free unlimited users, support and training.
 
Rentec Direct logo
 
A comprehensive, web-based property management system, RenTec Direct offers full accounting, automated ACH payments, tenant screening, tenant and owner portals and customizable income and expense reports.
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A comprehensive, web-based property management system, RenTec Direct offers full accounting, automated ACH payments, tenant screening, tenant and owner portals and customizable income and expense reports.
 
Rent Manager logo
 
Rent Manager’s comprehensive system for residential and commercial real estate companies features drill-down reporting, website integration and real-time electronic payments. Available as a stand-alone or cloud-based product.
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Rent Manager’s comprehensive system for residential and commercial real estate companies features drill-down reporting, website integration and real-time electronic payments. Available as a stand-alone or cloud-based product.
 
Propertyware logo
 
Propertyware specializes in cloud systems to automate your key tasks. Tools include data-driven dashboards and summaries, as well as customizable portals for residents with online payment and maintenance tracking.
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61%
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Propertyware specializes in cloud systems to automate your key tasks. Tools include data-driven dashboards and summaries, as well as customizable portals for residents with online payment and maintenance tracking.

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Total Management logo
 
Designed by property managers, Total Management’s web-based system includes complete accounting, work order tracking, tenant screening and data migration. Suited for both commercial and residential companies.
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96%
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Designed by property managers, Total Management’s web-based system includes complete accounting, work order tracking, tenant screening and data migration. Suited for both commercial and residential companies.
 
SimplifyEm Property Management Software logo
 
SimplifyEm is a property management software designed to meet the requirements of small and mid-sized landlords and property managers. The web-based solution offers features like property accounting, tenant management, lease tracking,... Read More
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88%
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SimplifyEm is a property management software designed to meet the requirements of small and mid-sized landlords and property managers. The web-based solution offers features like property accounting, tenant management, lease tracking,... Read More
 
MRI Residential Management logo
 
A robust solution for managers, MRI Residential Management has a handful of valuable features including: role pages designated for leasing agents and managers, tenant portals, and automated lease renewals.
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A robust solution for managers, MRI Residential Management has a handful of valuable features including: role pages designated for leasing agents and managers, tenant portals, and automated lease renewals.
 
Yardi Genesis2 logo
 
Genesis2 from Yardi is a property management and accounting software for small to midsize businesses. The cloud-based solution allows property managers to market, lease and manage many different property types from a single, mobile... Read More
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Genesis2 from Yardi is a property management and accounting software for small to midsize businesses. The cloud-based solution allows property managers to market, lease and manage many different property types from a single, mobile... Read More
 
ResMan logo
 
ResMan is a cloud-based property management suite best suited for large and midsize companies in the multi-family industry. Key features include rent, leasing and budget management, portfolio management and lead management. The ResMan... Read More
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ResMan is a cloud-based property management suite best suited for large and midsize companies in the multi-family industry. Key features include rent, leasing and budget management, portfolio management and lead management. The ResMan... Read More

Call us for a free FastStart Consultation: +27 87 550 3493


 
Property Matrix logo
 
Property Matrix is a cloud-based property management solution geared towards apartment complexes and multi-family unit properties. It offers a full suite of applications for managing multiple properties: tenant and lease tracking,... Read More
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Property Matrix is a cloud-based property management solution geared towards apartment complexes and multi-family unit properties. It offers a full suite of applications for managing multiple properties: tenant and lease tracking,... Read More
 
Property Manager Cloud logo
 
A scalable web-based system, Property Manager Cloud features report generation, tenant screening, owner and tenant portals and automated applications and maintenance requests. Ideal for small to mid-sized companies.
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A scalable web-based system, Property Manager Cloud features report generation, tenant screening, owner and tenant portals and automated applications and maintenance requests. Ideal for small to mid-sized companies.
 
RentPost logo
 
We like RentPost's streaming activity feed, which helps property managers access continual updates to ensure efficiency. Web-based system with lots of features: online rent payment, accounting, maintenance tracking, and more.
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We like RentPost's streaming activity feed, which helps property managers access continual updates to ensure efficiency. Web-based system with lots of features: online rent payment, accounting, maintenance tracking, and more.
 
ValencePM logo
 
ValencePM is an integrated, cloud-based Property Management solution for midsized to large apartment and multi-family housing communities. It features a suite of applications that aid in the day to day functions of a property management... Read More
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ValencePM is an integrated, cloud-based Property Management solution for midsized to large apartment and multi-family housing communities. It features a suite of applications that aid in the day to day functions of a property management... Read More
 
PropertyBoss logo
 
PropertyBoss is a property management solution for mid-sized to large property managers. The software caters to managers of affordable housing units, apartment complexes, manufactured housing, military housing, residential, self-storage,... Read More
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PropertyBoss is a property management solution for mid-sized to large property managers. The software caters to managers of affordable housing units, apartment complexes, manufactured housing, military housing, residential, self-storage,... Read More

Call us for a free FastStart Consultation: +27 87 550 3493


 
RealPage logo
 
RealPage is a cloud-based property management solution suitable for businesses of any size. Key features include accounting, budgeting, facilities maintenance, purchasing, document management and reporting. RealPage enables users... Read More
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RealPage is a cloud-based property management solution suitable for businesses of any size. Key features include accounting, budgeting, facilities maintenance, purchasing, document management and reporting. RealPage enables users... Read More
 
INFO-Tracker™ logo
 
INFO-Tracker by Netintegrity Inc. is a property, accounting and maintenance management system that offers segment-specific modules customized for Condo HOA, residential, 3rd party rental, commercial real estate and affordable housing... Read More
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INFO-Tracker by Netintegrity Inc. is a property, accounting and maintenance management system that offers segment-specific modules customized for Condo HOA, residential, 3rd party rental, commercial real estate and affordable housing... Read More
 
CICTotal Manager logo
 
CICTotal Manager is a property management software for multifamily properties. The web-based system is accessible from anywhere, and users can see updated statistics on their business in real time. Users can manage their properties... Read More
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CICTotal Manager is a property management software for multifamily properties. The web-based system is accessible from anywhere, and users can see updated statistics on their business in real time. Users can manage their properties... Read More
 
PMX Property Management logo
 
PMX Property Management offers a system for property managers of all types built on the MS Dynamics NAV platform. It is suitable for managing apartments and vacation rentals as well as commercial, industrial and international properties.... Read More
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PMX Property Management offers a system for property managers of all types built on the MS Dynamics NAV platform. It is suitable for managing apartments and vacation rentals as well as commercial, industrial and international properties.... Read More
 
Qube Property Management Software logo
 
Qube Property Management (PM) software provides a solution that is deployable on a cloud-based or on-premise system. It is designed for a variety of property management company sizes as well as industry segments including commercial,... Read More
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Qube Property Management (PM) software provides a solution that is deployable on a cloud-based or on-premise system. It is designed for a variety of property management company sizes as well as industry segments including commercial,... Read More
 

Buyer's Guide

by Taylor Short,
Market Research Associate
Last Updated: August 3, 2017


Rental property management software enables users to execute a considerable number of essential daily tasks to help all operations run smoothly for a given property. These tasks include managing and tracking tenant information, handling all accounting and billing needs, posting vacancies online and processing maintenance requests.

Rental property software simplifies these tasks by automating recurring activities, such as monthly rent payments and tracking income and expenses to help you monitor the financial health of your business.

Common Features of Rental Property Software

Software for rental properties manages one or more of five general functions:

1. Applications and tenant information

  • Tenant portals enable online rent payment, maintenance request submissions and even community forums for events or public notices to improve communication.
  • Customizable lease forms and easy document distribution help standardize the leasing process and make sure all required documentation is completed and archived.  
  • Resident screening lets you evaluate applicants’ credit history, criminal activity, rent history and income by initiating these checks from within your software.
  • Store vital tenant information, such as resident contact information, late fee reminders and work order history.

2. Rent roll and payments

  • Online rent payments eliminate the hassle of paper checks and trips to the bank.
  • Utility metering calculates and bills for tenant consumption of metered utilities so you don’t have to check and record manually.
  • Automatic alerts inform landlords and tenants of delinquent rent payments.
Sample Electronic Rent Payment

3. Vacancy management

  • Automated vacancy postings allow new properties to be listed faster and more easily, reducing the time it takes to fill vacant units. 
  • Automated notifications inform you about upcoming lease expirations.
  • Vacancy planning provides proactive identification of vacancies and under-utilized locations.
  • Space tracking helps manage the configuration of available space for move-ins and move-outs.
Sample Automatic Vacancy Post

4. Maintenance record keeping

  • Maintenance request alerts ensure all maintenance issues are taken care of promptly.
  • The ability to prioritize issues, work assignments, requests and other objectives that require immediate attention helps increase efficiency.
  • Maintenance staff management allows you to easily delegate tasks.
  • Service contract storage lets you easily reference records.

5. Financial accounting and reporting.

  • General ledger, income statements, balance sheets and accounts payable and receivable help you keep tabs on revenue, expenses and the overall financial health of your portfolio.
  • Payroll management allows you to calculate withholdings for state and local income taxes.
  • Tracking budgets against actuals allows you to view current revenue and forecast future cash flow.

Benefits

Rental property software offers benefits such as cost and time savings, real-time data access, security and scalability. Landlords who are busy or reside at a different location can use these systems to manage multiple properties from their smartphones or laptops.

The software can be installed on-premise, hosted in the cloud or used on a mobile application. Cloud-based solutions and mobile applications enable owners to monitor their properties from any location. Using a single application, owners can check on multiple properties, review tenant complaints, accept payments and receive property alerts online.

Rental property software keeps a record of all communication and transactions made through the application. This can help prevent disputes between tenants and owners in situations when property owners forget to keep records about payments due, excess amounts paid previously and lease termination dates.

Rental property software also enables tenants to submit requests and track their status online. They can print and download documents, such as lease agreements, rent receipts and other account information by logging in to the client web portal. The online payment processing feature saves time and effort, both for tenants and landlords. Users can also add notes and details about offline transactions.

Finally, these systems can alert owners about issues such as pending tax and insurance payments, incomplete maintenance jobs and document renewal. This helps landlords remain compliant with all federal regulations and standards.

What Type of Buyer are You?

Before deciding on purchasing a solution, you should determine what type of buyer you are, as this will help you narrow down your requirements.

Property owners (1 - 9 units): Though managing a smaller number of properties can be done using the traditional methods, an automated system will help ensure accuracy, standardization and better maintenance of records and documents. It will also be scalable in case you plan to increase the number of units you manage in the future.

Owners and property managers (10+ units): If you are a solo owner or property manager in charge of multiple sites, rental software can help you monitor all of your properties from a centralized location, without having to visit the locations frequently. A rental management solution that supports electronic payments helps minimize difficulties related to rent collection, check processing, repair work tracking and documentation.

Property management companies/enterprise owners (50+ units): If you own a rental business and have to manage multiple residential or commercial properties, your best bet is a solution that offers a wide range of features and integrates with third-party software, such as QuickBooks or other accounting and CRM software. Such a solution will help automate important property management tasks such as screening tenants, collecting rent and managing your finances. It can also help track vacancies, manage renewals, create reports and maintain regulatory compliance.

Long-distance property owners: Rental software is especially helpful for owners who reside in foreign countries and rent out their properties. Such buyers should seek a solution that enables them to manage and track rentals, send notifications to tenants and receive payments without incurring additional travel or communication costs.

Market Trends to Understand

Integrated suite vs. point solutions. Integrated suite rental management software combines a range of applications such as accounting, record-keeping and maintenance tracking into one system. In contrast, rental property manager software point solutions serve one specific function (such as processing online rent payments) and are either used in conjunction with other software or in a standalone capacity.

Size and number of properties. Certain rental tracking software systems are better suited for a large number of units or properties with mixed portfolios, whereas others are best for single properties with only a small number of units.

Web-based vs. on-premise deployment. Web-based (or “cloud”) rental property management systems store the application and all associated data online and are accessible from anywhere with Internet access. On-premise systems require software to be installed on a computer or server in your facility.

Mobile-optimized. Some rental property manager systems are accessible via tablet or smartphone, making it easy to view, enter and track data on-the-go.

Free Download:
Residential Property Management Software Comparison

Free Download:
Ten Steps To Selecting Property Management Software

 

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