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Jostle’s employee success platform is where everyone connects, communicates, and celebrates at work. It’s the heartbeat of our own company and has helped employees in over 1,000 organizations easily belong and contribute, anywhere...Read more about Jostle


Qntrl is workflow orchestration software built by Zoho Corporation. Created for people who orchestrate processes for their team, department, or organization, Qntrl is the easiest way to bring visibility, control, and automation to...Read more about Qntrl

4.0 (1 reviews)


An organization’s people are its greatest asset and its biggest investment. For employees to be productive and authentic in a changing world, they want to feel connected to an enterprise’s values, to their colleagues, and to the r...Read more about Interact


The Hub is a Google Cloud hosted intranet platform and client portal, providing a cost-effective solution for both SME and large enterprise organisations looking to streamline their internal processes and resources, and improve in...Read more about Hub


Robin Powered is a cloud-based scheduling solution that caters to businesses across various industries such as real estate, consumer electronics, marketing, advertising, finance, information technology and more. Key features inclu...Read more about Robin


Simpplr is a cloud-based intranet solution for various industry verticals. The solution also offers native mobile applications for Android and iOS devices. Primary features include an employee directory, events calendar, user dash...Read more about Simpplr


Skedda is a leading global desk management and hybrid work platform, serving over 12,000 customers and nearly two million users, including IBM, Siemens, Mercedes-Benz, and Harvard University. We are defining the future of the work...Read more about Skedda

Lemon Learning

Lemon Learning is a digital adoption platform that helps businesses streamline learning for employees using step-by-step guides, content creation, training plans, push notifications and other artificial intelligence (AI)-enabled f...Read more about Lemon Learning


Slack is a cloud-based project collaboration and team interaction tool designed to facilitate communication across organizations. The solution caters to various industries, including media, research, technology, education, financi...Read more about Slack


The Sift people directory and org chart empower employees to leverage the knowledge, skills, and experience of their peers across the organization so everyone can get things done faster and more efficiently. Sift enables users to...Read more about Sift

HubStar Space

HubStar Space is a space management solution for hybrid workplaces. Administrators can match space supply with hybrid demand tooptimize office occupancy and workplace experience....Read more about HubStar Space

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Pneumatic is a cloud-based workflow management solution, which helps small to midsize enterprises visually create businesses processes and invite and assign tasks to members. Features include role-based permissions, remote access,...Read more about Pneumatic


Reimagine the Intranet Noodle is the all-in-one Intranet platform that removes the stress of working across emails, file servers, task managers, spreadsheets, chats, meetings, etc. Teams that use their Noodle communicate better ...Read more about Noodle

Reactiv SUITE

Remote meetings suck! They are exhausting and none of us remembers anything. For hybrid\remote meetings to be effective they have to have an impact, allow the presenter and the content to stand out and be memorable. This tool allo...Read more about Reactiv SUITE


Bluescape is a collaboration platform, which helps teams manage projects, edit files and add comments or annotations in customizable virtual workspaces. The platform enables organizations to store files, images, videos, blueprints...Read more about Bluescape


VirtualPBX is a cloud-based phone solution that caters to all-sized businesses. VirtualPBX enables companies to streamline and improve communications with features such as unlimited minutes, video conferencing, business SMS, auto-...Read more about VirtualPBX


Wimi is a cloud-based and on-premise project management suite that helps users in document management, project collaboration, portfolio management, task management and time tracking. It offers document sharing and synchronizing in...Read more about Wimi


Slingshot helps teams organize their work in tasks, assigning them with priority, due dates, and blockers. Work is organized in Workspaces for transparency and cross-department collaboration, helping with organization-wide alignme...Read more about Slingshot

5.0 (2 reviews)


MangoApps is a unified employee experience platform that combines intranet, training, teamwork, and content management into a single dashboard and workspace. Our user-friendly, infinitely customizable approach fits into the way yo...Read more about MangoApps


Cameyo is the secure and 70% more cost-effective alternative to virtual desktop products like Citrix & VMware. Cameyo's Virtual App Delivery (VAD) service provides ultra-secure access to all SaaS, legacy Windows & internal apps yo...Read more about Cameyo

Buyers Guide

Last Updated: March 16, 2023

Technology is continuously evolving and it has transformed the way we work. The workplace now is not necessarily a physical location that we need to go to. Instead, companies now operate through digital workplaces that can be accessed from anywhere, as long as users have computers and internet connection. This calls for a tool that can help organizations offer collaboration among team members located at different locations.

A digital workplace software system has features that help employees to get work done in the virtual environment. These features could include instant messaging, virtual meetings, and web conferencing.

In this buyers guide, we’ll explain what is digital workforce software, its common features, some considerations to help informed purchase decisions, and the latest trend.

Here's what we'll cover:

What is digital workplace software?

Digital workplace software is a tool that allows businesses to move their work to the collaborative virtual space with features such as instant messaging, video conferencing, file sharing, document management, calendar management, and content management that employees need to work in an online interface.

Digital workplace software allows employees working remotely to effectively collaborate and access files and systems they need. Additionally, digital workplace software helps in project management, issue resolution, business process automation, and employee engagement.


Calendar management in Asana (Source)

Common features of digital workplace software




Allow employees to connect with each other via instant messaging, video conferencing, web conferencing, etc.

File sharing

Allow users to share files in different formats, such as audio, video, images, or PDFs.

Calendar management

Create, manage, and share multiple calendars on a single platform.

Employee database/directory

Store and find employee information such as names, addresses, and social media accounts.

Content management

Create and update content for the website/intranet.

Document management

Collect, upload, store, and share documents in a central location, making it easier for everyone to access information.


Keep employees updated with the latest news and announcements about the organization.

What type of buyer are you?

The right type of digital workplace software depends on your unique requirements. Consider the following buyer types before making any decision:

  • Small and midsize businesses: Small and midsize businesses typically operate with up to 500 employees and have a small team that manages limited projects. They want to simplify access and collaboration for all their employees and connect data from different sources and devices in a single platform. For this reason, they might want to consider a digital workplace solution that allows their employees to access and view their calendars, email, documents, and other files related to their workflows.

  • Large enterprises: These buyers are large businesses operating in multiple areas and they have large numbers of employees based at different locations and time zones. Because of this, they cannot ignore the collaboration and connection aspect of the business. They would want a digital workforce solution that helps them manage huge projects. They may need a tool that offers additional features such as calendar management, document management, task management, and content curation along with basic communication and file sharing features.

Benefits of digital workplace software

Here are the key benefits of digital workplace software for your business:

  • Collaborative environment: By providing your employees with all the features they need to communicate with the other team members, a digital workplace solution helps you create a collaborative culture in your organization.

  • Automation can save time: Repetitive tasks can take up too much of your employees’ bandwidth thus leaving them bored and stuck. This can be avoided by deploying digital workplace solutions that enable business process automation. Digital workplace software can automate repetitive tasks such as data entry, which can save a lot of time.

  • Cost saving: A digital workplace solution offers a host of capabilities to handle document management, content curation, file sharing, collaboration, and task management. Investing in separate solutions to manage these functions can be very costly. Therefore, deploying a digital workplace solution that offers all these functionalities in one platform can help save extra costs.

  • Centralized information: Organizations with teams distributed across locations and time zones often face issues with remote collaboration. This issue can be resolved by using a digital workplace solution that centralizes content at a single location and reflects updates in real time.

Key considerations when selecting digital workplace software

  • Total cost of ownership: While choosing the digital workplace solution that fits your budget, do not rely solely on what you see as the subscription cost. Make sure to consider the upfront expenses that come hidden along. These could include costs for implementation, support, training, and professional services.

  • Post-purchase support: When working on a digital workplace, you not only need a strong implementation experience but also adequate support and training to make sure the virtual workplace keeps performing optimally. Select a vendor who supports you through the implementation journey and provides sufficient training to help you optimize the value of your solution.

Market trends to understand

  • Application of artificial intelligence (AI) is skyrocketing: Technologies are evolving at a rapid pace, and AI is one such technology that can help your employees work smoothly in a virtual environment. For instance, digital workplace solutions with inbuilt AI-powered chatbots can answer common questions related to internal applications that employees need answers to. These chatbots can also be integrated into other existing applications such as intranets or CRMs and can act as a single point of contact for employees to get their questions answered.

With so many options, choosing the right digital workforce tool can be difficult. If you want a second opinion before making a decision, schedule a free call with our advisors.

Note: The application selected in this guide is an example to show a feature in context and is not intended as an endorsement or recommendation. It has been taken from sources believed to be reliable at the time of publication.