File Sharing Software

Finding software can be overwhelming. Software Advice has helped hundreds of businesses choose the right file sharing software to securely share and collaborate on digital files.

Showing 1-20 of 50 products

Onehub

Onehub is a cloud-based collaboration tool and virtual data room that helps users securely store and share their business files. It can be customized to meet users' specific requirements and custom branding needs. Onehub offers a... Read more

Platforms: MacWinLinux
Deployments: Cloud
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Cerberus FTP Server

Cerberus FTP Server is an on-premise file sharing solution that helps small to midsize businesses manage file transfer with two-factor authentication and secure SSL encryption. The platform also includes IP whitelist/backlist and automatic... Read more

Platforms: Win
Deployments: On premise
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ExaVault

ExaVault is a cloud-based file sharing solution that helps businesses transfer audio, video and other files using secure file transfer protocol (SFTP). It enables organizations to customize the appearance of business accounts by adding... Read more

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Platforms: MacWinLinux
Deployments: Cloud
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Egnyte FrontRunners 2020

Egnyte is a cloud-based file sharing solution designed to help small to large organizations collaborate remote teams and provide secured access to confidential data. Features include customizable branding, multiple user management,... Read more

Platforms: MacWinLinux
Deployments: Cloud
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GoAnywhere MFT FrontRunners 2020

GoAnywhere MFT is an award-winning managed file transfer software that streamlines, secures, and automates critical file transfers through a centralized enterprise-level solution. It allows organizations to connect to internal and... Read more

Platforms: MacWinLinux
Deployments: CloudOn premise
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Sync.com FrontRunners 2020

Sync.com is a file sharing and collaboration solution designed for small and midsize businesses. It offers collaboration, data backup and recovery within a suite. The product is available both in cloud-based and on-premise deployment... Read more

Platforms: MacWinLinux
Deployments: CloudOn premise
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FileCloud

FileCloud is a cloud-based file sharing and sync system that allows users to access and sync business data from any device. It offers file sharing, backup, remote access and sync. Users can access files via web browser, browser add-on,... Read more

Platforms: MacWinLinux
Deployments: CloudOn premise
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Digital Pigeon FrontRunners 2020

Digital Pigeon is a file-sharing platform designed to help media producers, creative directors and advertising agencies securely share large media files using geo-matching technology. It allows users to change page layouts by adding... Read more

Platforms: MacWinLinux
Deployments: Cloud
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Files.com

Files.com is a cloud-based solution designed to help small to large enterprises manage, collaborate and automate processes for critical files. It lets users maintain audit logs of file modifications and export user history in a downloadable... Read more

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Platforms: MacWinLinux
Deployments: Cloud
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Huddle

Huddle is a cloud-based project management solution that help project teams in businesses across various industry verticals to manage different components of projects and collaborate with other team members. Key features include file... Read more

Platforms: MacWinLinux
Deployments: Cloud
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MFT Server

MFT Server is a file-sharing solution that enables businesses and government agencies to transfer files across locations using various protocols such as FTPS, SCP and more. It facilitates integration with various third-party file storage... Read more

Platforms: MacWinLinux
Deployments: CloudOn premise
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FileInvite

FileInvite is a cloud-based file transfer and document collection solution designed for small and midsize businesses. FileInvite provides file request management, document approvals, digital forms, pre-built templates, e-signature... Read more

Platforms: MacWinLinux
Deployments: Cloud
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Resilio Sync FrontRunners 2020

Resilio Sync is a collaboration solution designed to help businesses in logistics, media and retail industries securely share media files of all types and sizes using peer-to-peer (P2P) technology. IT teams can utilize the selective... Read more

Platforms: MacWinLinux
Deployments: CloudOn premise
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MOVEit

MOVEit is a file transferring platform that has a flexible design which provides workflow automation, reporting and multi-layered security. It provides enterprises with the flexibility to control, observe and schedule critical file... Read more

Platforms: MacWinLinux
Deployments: Cloud
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Wimi

Wimi is a cloud-based and on-premise project management suite that helps users in document management, project collaboration, portfolio management, task management and time tracking. It offers document sharing and synchronizing in... Read more

Platforms: MacWinLinux
Deployments: CloudOn premise
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Cornerstone MFT

Cornerstone Managed File Transfer (MFT) is a hybrid file sharing solution that caters to hospitals, financial services and government agencies. It can either be deployed on-premise or hosted in the cloud and offers users features such... Read more

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Platforms: MacWinLinux
Deployments: Cloud
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Samepage FrontRunners 2020

Samepage is a cloud-based collaboration and file sharing software solution that helps teams eliminate project bottlenecks and communicate seamlessly with team members. Samepage provides a suite of project management tools, communication... Read more

Platforms: MacWinLinux
Deployments: Cloud
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Google Drive

Google Drive helps users store company data in one place. Users can access files from desktop and mobile devices and control how team members share these files. The platform provides a central admin panel, data-loss prevention and... Read more

Platforms: MacWinLinux
Deployments: Cloud
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Slack

Slack is a cloud-based project collaboration and team interaction tool designed to facilitate communication across organizations. The solution caters to various industries, including media, research, technology, education, financial... Read more

Platforms: MacWinLinux
Deployments: Cloud
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DropboxFrontRunners 2020

Dropbox is a cloud-based file sharing software system that caters to individuals and businesses of all sizes. This solution allows users to share files and send file requests to people even if they don’t have a Dropbox account.... Read more

Platforms: MacWinLinux
Deployments: Cloud
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Buyers guide


Last Updated: May 22, 2020

File sharing is integral to many of the workflows found in modern digital offices. It's almost impossible to imagine how modern businesses would operate without sharing digital files.

Thankfully, there's no shortage of file sharing tools and applications. However, because there are so many options available, businesses often struggle to choose among them. Options for security, collaboration and mobility differ greatly between the many types of file sharing tools, and businesses need to weigh a wide range of variables during the selection process.

This Buyer's Guide will help you better juggle and more accurately weigh your priorities when selecting file sharing software. It covers:

What Is File Sharing Software?
Common Features of File Sharing Software
What Type of Buyer Are You?
Key Considerations

What Is File Sharing Software?

The term “file sharing software" actually encompasses many different platforms, applications and add-ons. There's a huge range of products that can be considered file sharing software, but the range of products that will meet your company's specific file-sharing needs is going to be much, much smaller.

For example, Gmail and Outlook both let users share files as email attachments, but these email apps would only meet the file-sharing needs of companies with extremely basic file-sharing requirements. For example, they don't support collaboration or content management and they don't integrate well with other business platforms, like CRM or project management software.

To help you narrow down your search, we'll look first at the common features of file sharing software. Once you have a feel for the scope of applications, we'll look at some common use cases to help you decide which most applies to your business.

Common Features of File Sharing Software

The following table illustrates the range of applications and capabilities available across the wide spectrum of file sharing offerings. Be aware that there may not always be clear lines dividing some of these applications from each other.

File sharing The core application that lets users upload files, tag or save them them under a specific department, category or folder and share the files with other users, internally, externally or both.
File storage Provides cloud-based file storage to upload and store files on either company or vendor servers. File storage apps may include various versioning control, user access tools and file recovery functionality.
File search Offers an indexing and search functionality to help locate files by searching for a variety of parameters, such as: words or phrases in the title or body of the file; upload and last-modified dates; user interactions and more.
File sync Lets users sync the files they're working on directly from a native application (e.g., word processor). Can automatically sync cloud-stored files to a local folder on your computer and vice versa.
User management Create user accounts and distribution groups, set user permissions (e.g., "view only" or "editing"), match files to accounts based on email addresses, authentication type, pick storage zones and group memberships.
Mobility These applications offer support for, and management of, data access from and storage on mobile devices, including smartphones and tablets. Similar applications can be found in some mobile device management solutions.
Security and encryption Adds MMS functionality to the platform allowing customers and businesses to send and receive multimedia messages, like photos, videos and audio recordings.
Contest and polling tools These features control security and administration settings for users, content and endpoints, including encryption at all stages of the process, logging, access control, identity and authorization management. Encrypt file attachments sent via email, or even the body of the email itself.
Back-end integration Capabilities here allow the file sharing software to manage, access or otherwise integrate with back-end services, such as network file systems, directories, workflow systems, repositories and business applications.
Collaboration and social These capabilities help users work together on the documents being shared. They can include tools for recommendations, commenting, sharing, co-authoring and markup, task assignment and gamification.
Content management Includes support for features that control and manage document content, including versioning, metadata, e-discovery, archiving and syncing. These applications are also present in dedicated CMS systems, which typically also offer file sharing capabilities.
Deployment models Provides support for different server and endpoint operating systems and different deployment models, such as public cloud, on-premises, hybrid and private cloud. Most SMBs prefer public or private cloud options for their relative ease of use.

What Type of Buyer Are You?

Gartner's report "Top 10 Best Practices for Choosing and Deploying an Enterprise File Sync and Sharing Solution" (available to Gartner clients) outlines three general use cases for file sharing software. Keep in mind that these examples are not mutually exclusive; most companies will find that all three apply, but to varying degrees.

  1. General productivity. This use case leverages the convenience of digital file sharing software to improve workflow efficiency in-office, with outside parties and on mobile devices. If this sounds most applicable to your business, then the most basic file sharing platforms will suffice. Focus your search on those that include, at a bare minimum, the first four applications in the table above.
  2. Extended collaboration. This use case applies to companies that want to use file sharing software to improve their collaborative workflows, both internally and with outside organizations. If this sounds most applicable to your business, look for a platform that includes basic and extended collaboration apps, like versioning, commenting and task assignments.
  3. IT modernization. This use case is for companies undergoing strategic digitalization and modernization initiatives. It applies to companies that, for example want to move away from older FTP file servers to more modern cloud services to take advantage of the latter's more robust access, automation and backup and recovery capabilities. These companies often prioritize the integration capabilities of file sharing services to ensure compatibility with legacy systems.

Market Trends to Understand

In choosing among the many file sharing solutions, you should pay attention to the level of control each offers. This level of control should be examined on two fronts: control over the operation of the platform—the “control plane"—and control over the data and the files themselves.

 

Different levels of control offered by file sharing platforms

 

Different levels of control offered by file sharing platforms. Source: Gartner

 

Small and midsize businesses with basic file sharing needs and small IT departments typically do best with fully cloud-based solutions. While some of these platforms offer APIs for customizing parts of the control plane, they're generally designed to be used out of the box with minimal configuration.

At the other end of the spectrum, on-premise solutions offer much more flexibility for more complex integrations. These companies may want to create a file-sharing service that blends seamlessly with an existing application. They may have stricter data privacy concerns, or are implementing real-time analytical tools. For such businesses, on-premise solutions may be a better fit, so long as the company has the IT staff needed to implement and support these customizations and systems.

FrontRunners

Your Guide to Top File Sharing Software, May 2020

Software Advice uses reviews from real software users to highlight the top-rated File Sharing Software products in North America.

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