Software Advice has helped hundreds of businesses choose the right file sharing software to securely share and collaborate on digital files. How does it work?

File Sharing Software


 
Onehub logo
 
Onehub is a cloud-based collaboration tool and virtual data room that helps users securely store and share their business files. It can be customized to meet users' specific requirements and custom branding needs. Onehub offers a... Read More
Rating:            (8)
Rating:
        (8)
Price:
Recommended:
75%
Platforms:
Deployment:
Business Size:
S
M
L
Onehub is a cloud-based collaboration tool and virtual data room that helps users securely store and share their business files. It can be customized to meet users' specific requirements and custom branding needs. Onehub offers a... Read More
 
eFileCabinet logo
 
eFileCabinet is a document management solution (DMS) that is suitable for companies of all sizes and in a wide range of industries such as accounting and financial services, manufacturing and healthcare. The solution can be hosted... Read More
Rating:            (196)
Rating:
        (196)
Price:
Recommended:
82%
Platforms:
Deployment:
Business Size:
S
M
L
eFileCabinet is a document management solution (DMS) that is suitable for companies of all sizes and in a wide range of industries such as accounting and financial services, manufacturing and healthcare. The solution can be hosted... Read More
 
GoAnywhere MFT logo
 
GoAnywhere MFT is a managed file transfer and sharing software that enables users to secure, automate and manage all their file transfers and related processing tasks. The solution is suitable for businesses of all sizes and can be... Read More
Rating:            (104)
Rating:
       (104)
Price:
Platforms:
Deployment:
Business Size:
S
M
L
GoAnywhere MFT is a managed file transfer and sharing software that enables users to secure, automate and manage all their file transfers and related processing tasks. The solution is suitable for businesses of all sizes and can be... Read More
 
Zoho Docs logo
 
Zoho Docs is a cloud-based document management and file sharing solution designed for business of all sizes. It offers a virtual drive, file organization and file syncing functionalities within a suite. Android and iOS apps are available. Zoho... Read More
Rating:            (84)
Rating:
        (84)
Price:
Platforms:
Deployment:
Business Size:
S
M
L
Zoho Docs is a cloud-based document management and file sharing solution designed for business of all sizes. It offers a virtual drive, file organization and file syncing functionalities within a suite. Android and iOS apps are available. Zoho... Read More
 
Dropbox logo
 
Dropbox is a cloud-based file sharing software system that caters to individuals and businesses of all sizes. This solution allows users to share files and send file requests to people even if they don’t have a Dropbox account.... Read More
Rating:            (8966)
Rating:
        (8966)
Price:
Recommended:
87%
Platforms:
Deployment:
Business Size:
S
M
L
Dropbox is a cloud-based file sharing software system that caters to individuals and businesses of all sizes. This solution allows users to share files and send file requests to people even if they don’t have a Dropbox account.... Read More

Call us for a free FastStart Consultation: (844) 687-6771


 
Slack logo
 
Slack is a cloud-based project collaboration and team interaction tool designed to facilitate communication across organizations. The solution caters to various industries, including media, research, technology, education, financial... Read More
Rating:            (7135)
Rating:
        (7135)
Price:
Recommended:
89%
Platforms:
Deployment:
Business Size:
S
M
L
Slack is a cloud-based project collaboration and team interaction tool designed to facilitate communication across organizations. The solution caters to various industries, including media, research, technology, education, financial... Read More
 
Google Drive logo
 
Google Drive helps users store company data in one place. Users can access files from desktop and mobile devices and control how team members share these files. The platform provides a central admin panel, data-loss prevention and... Read More
Rating:            (5019)
Rating:
       (5019)
Price:
Recommended:
91%
Platforms:
Deployment:
Business Size:
S
M
L
Google Drive helps users store company data in one place. Users can access files from desktop and mobile devices and control how team members share these files. The platform provides a central admin panel, data-loss prevention and... Read More
 
OneDrive logo
 
OneDrive is a cloud-based content management solution that provides organizations with a platform to collaborate, share and store documents. This system enables cross-platform synchronization and prevents data loss. OneDrive allows... Read More
Rating:            (2332)
Rating:
        (2332)
Price:
Recommended:
82%
Platforms:
Deployment:
Business Size:
S
M
L
OneDrive is a cloud-based content management solution that provides organizations with a platform to collaborate, share and store documents. This system enables cross-platform synchronization and prevents data loss. OneDrive allows... Read More
 
Box logo
 

Box

Box is a cloud content management platform for companies of all sizes and industries. It offers security and controls for admins as well as sharing and collaboration capabilities for end users across the globe. The Box platform allows... Read More
Rating:            (2027)
Rating:
        (2027)
Price:
Recommended:
83%
Platforms:
Deployment:
Business Size:
S
M
L
Box is a cloud content management platform for companies of all sizes and industries. It offers security and controls for admins as well as sharing and collaboration capabilities for end users across the globe. The Box platform allows... Read More
 
Samepage logo
 
Samepage is a cloud-based collaboration and file sharing software solution that helps teams eliminate project bottlenecks and communicate seamlessly with team members. Samepage provides a suite of project management tools, communication... Read More
Rating:            (232)
Rating:
       (232)
Price:
Recommended:
96%
Platforms:
Deployment:
Business Size:
S
M
L
Samepage is a cloud-based collaboration and file sharing software solution that helps teams eliminate project bottlenecks and communicate seamlessly with team members. Samepage provides a suite of project management tools, communication... Read More

Call us for a free FastStart Consultation: (844) 687-6771


 
M-Files logo
 
M-Files is a content management and file-sharing tool that helps users organize, manage and track documents and information. The solution is suitable for small and large businesses in multiple industries. On-premise, cloud-based and... Read More
Rating:            (113)
Rating:
        (113)
Price:
Recommended:
77%
Platforms:
Deployment:
Business Size:
S
M
L
M-Files is a content management and file-sharing tool that helps users organize, manage and track documents and information. The solution is suitable for small and large businesses in multiple industries. On-premise, cloud-based and... Read More
 
Wimi logo
 
Wimi is a cloud-based and on-premise project management suite that helps users in document management, project collaboration, portfolio management, task management and time tracking. It offers document sharing and synchronizing in... Read More
Rating:            (79)
Rating:
       (79)
Price:
Platforms:
Deployment:
Business Size:
S
M
L
Wimi is a cloud-based and on-premise project management suite that helps users in document management, project collaboration, portfolio management, task management and time tracking. It offers document sharing and synchronizing in... Read More
 
Droplr logo
 
Droplr is a cloud-based file sharing solution that helps marketers, developers, designers and project managers to collaborate remotely. Key feature include screen capturing, note taking, URL shortening, file storage and analytics. Droplr... Read More
Rating:            (53)
Rating:
        (53)
Price:
Recommended:
85%
Platforms:
Deployment:
Business Size:
S
M
L
Droplr is a cloud-based file sharing solution that helps marketers, developers, designers and project managers to collaborate remotely. Key feature include screen capturing, note taking, URL shortening, file storage and analytics. Droplr... Read More
 
FileInvite logo
 
FileInvite is a cloud-based file transfer and document collection solution designed for small and midsize businesses. It offers file request management, reminders and cloud storage functionalities within a suite. FileInvite’s file... Read More
Rating:            (35)
Rating:
       (35)
Price:
Platforms:
Deployment:
Business Size:
S
M
L
FileInvite is a cloud-based file transfer and document collection solution designed for small and midsize businesses. It offers file request management, reminders and cloud storage functionalities within a suite. FileInvite’s file... Read More
 
Bynder logo
 
Bynder offers a selection of branding, marketing and digital asset management (DAM) tools for businesses of all sizes. Bynder’s DAM is designed to help companies manage, maintain and distribute public and private digital assets,... Read More
Rating:            (32)
Rating:
       (32)
Price:
Platforms:
Deployment:
Business Size:
S
M
L
Bynder offers a selection of branding, marketing and digital asset management (DAM) tools for businesses of all sizes. Bynder’s DAM is designed to help companies manage, maintain and distribute public and private digital assets,... Read More

Call us for a free FastStart Consultation: (844) 687-6771


 
Huddle logo
 
Huddle is a cloud-based project management solution that help project teams in businesses across various industry verticals to manage different components of projects and collaborate with other team members. Key features include file... Read More
Rating:            (27)
Rating:
        (27)
Price:
Recommended:
90%
Platforms:
Deployment:
Business Size:
S
M
L
Huddle is a cloud-based project management solution that help project teams in businesses across various industry verticals to manage different components of projects and collaborate with other team members. Key features include file... Read More
 
Tresorit logo
 
Tresorit is a cloud-based file sharing solution designed for various industry verticals such as law, healthcare and non-profit organizations. It offers file storage, file recovery, custom branding and human resources workflow management. Tresorit... Read More
Rating:            (20)
Rating:
       (20)
Price:
Platforms:
Deployment:
Business Size:
S
M
L
Tresorit is a cloud-based file sharing solution designed for various industry verticals such as law, healthcare and non-profit organizations. It offers file storage, file recovery, custom branding and human resources workflow management. Tresorit... Read More
 
MASV logo
 
MASV is a cloud-based file sharing solution that enables professionals to upload, transfer and download documents from one system to another. The solution is offered on a usage-based pricing model. MASV’s file transfer module enables... Read More
Rating:            (14)
Rating:
       (14)
Price:
Platforms:
Deployment:
Business Size:
S
M
L
MASV is a cloud-based file sharing solution that enables professionals to upload, transfer and download documents from one system to another. The solution is offered on a usage-based pricing model. MASV’s file transfer module enables... Read More
 
Sync.com logo
 
Sync.com is a file sharing and collaboration solution designed for small and midsize businesses. It offers collaboration, data backup and recovery within a suite. The product is available both in cloud-based and on-premise deployment... Read More
Rating:            (9)
Rating:
       (9)
Price:
Platforms:
Deployment:
Business Size:
S
M
L
Sync.com is a file sharing and collaboration solution designed for small and midsize businesses. It offers collaboration, data backup and recovery within a suite. The product is available both in cloud-based and on-premise deployment... Read More
 
Serv-U MFT logo
 
Serv-U MFT is an on-premise file transfer solution for organization of all sizes. The solution enables business professionals to transfer files internally or externally to share with employees, vendors and customers. Users can also... Read More
Rating:            (3)
Rating:
       (3)
Price:
Platforms:
Deployment:
Business Size:
S
M
L
Serv-U MFT is an on-premise file transfer solution for organization of all sizes. The solution enables business professionals to transfer files internally or externally to share with employees, vendors and customers. Users can also... Read More
 

Buyer's Guide

by Craig Borowski,
Market Research Associate
Last Updated: July 14, 2018


File sharing is integral to many of the workflows found in modern digital offices. It's almost impossible to imagine how modern businesses would operate without sharing digital files.

Thankfully, there's no shortage of file sharing tools and applications. However, because there are so many options available, businesses often struggle to choose among them. Options for security, collaboration and mobility differ greatly between the many types of file sharing tools, and businesses need to weigh a wide range of variables during the selection process.

This Buyer's Guide will help you better juggle and more accurately weigh your priorities when selecting file sharing software. It covers:

Reviewers' Choice
What Is File Sharing Software?
Common Features of File Sharing Software
What Type of Buyer Are You?
Key Considerations

Reviewers' Choice

 Reviewers' Choice File Sharing Graphic

Reviewers' Choice Products

Box Dropbox
eFileCabinet Google Drive
OneDrive GoAnywhere MFT

Our Reviewers’ Choice list shows the five highest user-rated software solutions for File Sharing when adjusted for total number of reviews and recency of reviews.

If a software solution has more reviews, and more recent reviews, we value those ratings more highly than a product with fewer, older reviews. This is because is it much harder to get 100 five-star reviews than it is to get 10.

We also know that software vendors continually tweak and update their product, so we believe that more recent reviews tend to be more accurate.

To determine which products made the final cut, we looked at how users rated each solution's:

  • Overall performance,
  • Ease of use, and
  • Customer support

A solution can make the Reviewers' Choice top five in all three categories, or just one or two. All software solutions in the Reviewers' Choice have at least 10 reviews from real software users. The final products are listed in alphabetical order from left to right.

For more details on how we selected our Reviewers' Choice, read the full methodology.

What Is File Sharing Software?

The term “file sharing software" actually encompasses many different platforms, applications and add-ons. There's a huge range of products that can be considered file sharing software, but the range of products that will meet your company's specific file-sharing needs is going to be much, much smaller.

For example, Gmail and Outlook both let users share files as email attachments, but these email apps would only meet the file-sharing needs of companies with extremely basic file-sharing requirements. For example, they don't support collaboration or content management and they don't integrate well with other business platforms, like CRM or project management software.

To help you narrow down your search, we'll look first at the common features of file sharing software. Once you have a feel for the scope of applications, we'll look at some common use cases to help you decide which most applies to your business.

Common Features of File Sharing Software

The following table illustrates the range of applications and capabilities available across the wide spectrum of file sharing offerings. Be aware that there may not always be clear lines dividing some of these applications from each other.

File sharing The core application that lets users upload files, tag or save them them under a specific department, category or folder and share the files with other users, internally, externally or both.
File storage Provides cloud-based file storage to upload and store files on either company or vendor servers. File storage apps may include various versioning control, user access tools and file recovery functionality.
File search Offers an indexing and search functionality to help locate files by searching for a variety of parameters, such as: words or phrases in the title or body of the file; upload and last-modified dates; user interactions and more.
File sync Lets users sync the files they're working on directly from a native application (e.g., word processor). Can automatically sync cloud-stored files to a local folder on your computer and vice versa.
User management Create user accounts and distribution groups, set user permissions (e.g., "view only" or "editing"), match files to accounts based on email addresses, authentication type, pick storage zones and group memberships.
Mobility These applications offer support for, and management of, data access from and storage on mobile devices, including smartphones and tablets. Similar applications can be found in some mobile device management solutions.
Security and encryption Adds MMS functionality to the platform allowing customers and businesses to send and receive multimedia messages, like photos, videos and audio recordings.
Contest and polling tools These features control security and administration settings for users, content and endpoints, including encryption at all stages of the process, logging, access control, identity and authorization management. Encrypt file attachments sent via email, or even the body of the email itself.
Back-end integration Capabilities here allow the file sharing software to manage, access or otherwise integrate with back-end services, such as network file systems, directories, workflow systems, repositories and business applications.
Collaboration and social These capabilities help users work together on the documents being shared. They can include tools for recommendations, commenting, sharing, co-authoring and markup, task assignment and gamification.
Content management Includes support for features that control and manage document content, including versioning, metadata, e-discovery, archiving and syncing. These applications are also present in dedicated CMS systems, which typically also offer file sharing capabilities.
Deployment models Provides support for different server and endpoint operating systems and different deployment models, such as public cloud, on-premises, hybrid and private cloud. Most SMBs prefer public or private cloud options for their relative ease of use.

What Type of Buyer Are You?

Gartner's report "Top 10 Best Practices for Choosing and Deploying an Enterprise File Sync and Sharing Solution" (available to Gartner clients) outlines three general use cases for file sharing software. Keep in mind that these examples are not mutually exclusive; most companies will find that all three apply, but to varying degrees.

  1. General productivity. This use case leverages the convenience of digital file sharing software to improve workflow efficiency in-office, with outside parties and on mobile devices. If this sounds most applicable to your business, then the most basic file sharing platforms will suffice. Focus your search on those that include, at a bare minimum, the first four applications in the table above.
  2. Extended collaboration. This use case applies to companies that want to use file sharing software to improve their collaborative workflows, both internally and with outside organizations. If this sounds most applicable to your business, look for a platform that includes basic and extended collaboration apps, like versioning, commenting and task assignments.
  3. IT modernization. This use case is for companies undergoing strategic digitalization and modernization initiatives. It applies to companies that, for example want to move away from older FTP file servers to more modern cloud services to take advantage of the latter's more robust access, automation and backup and recovery capabilities. These companies often prioritize the integration capabilities of file sharing services to ensure compatibility with legacy systems.

Market Trends to Understand

In choosing among the many file sharing solutions, you should pay attention to the level of control each offers. This level of control should be examined on two fronts: control over the operation of the platform—the “control plane"—and control over the data and the files themselves.

 

Different levels of control offered by file sharing platforms

 

Different levels of control offered by file sharing platforms. Source: Gartner

 

Small and midsize businesses with basic file sharing needs and small IT departments typically do best with fully cloud-based solutions. While some of these platforms offer APIs for customizing parts of the control plane, they're generally designed to be used out of the box with minimal configuration.

At the other end of the spectrum, on-premise solutions offer much more flexibility for more complex integrations. These companies may want to create a file-sharing service that blends seamlessly with an existing application. They may have stricter data privacy concerns, or are implementing real-time analytical tools. For such businesses, on-premise solutions may be a better fit, so long as the company has the IT staff needed to implement and support these customizations and systems.

 

How it Works

We match organizations with software that meets their needs.

Our service is simple and 100% free to customers like you because software vendors pay us when we connect them with quality leads. You save time and get great advice. Vendors get great referrals. It's a win for everyone!

Call now for advice: (844) 687-6771
Software Advice Advisors
×