Apricot is a cloud-based case management solution designed specifically for nonprofits to manage donations, volunteers and events. It helps to streamline data collection and reporting for non-profit organizations and allows them to focus on client management and social service outcomes. Apricot for Funders includes applications specifically for grants and scholarships.

Apricot delivers functionality to manage client, donor, volunteer tracking and outcomes. Some features offered within the platform include customizable data collection forms, unique workflows, security settings, customizable dashboards bulletins, attendance registration, management reports, electronic signatures and document storage. The reporting platform is equipped with dynamic charts and graphs and allows users to create and share reports within and outside the organization.

Apricot is HIPAA compliant for health and human services and FERPA compliant to support schools and universities. The solution is also suitable for large national organizations such as faith-based initiatives, housing authorities, educational institutions, and workforce training initiatives.

Agency dashboard
Agency dashboard

Agency dashboard

Assessement score changes and client comparison

Assessement score changes and client comparison

Average income and job demographics

Average income and job demographics

Case note example

Case note example

Class attendance registration form

Class attendance registration form

Job retention report

Job retention report

Supported Operating System(s):

Mac OS, Web browser (OS agnostic), Windows 2000



22 Reviews of Apricot

Overall rating

4.0 / 5 stars

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Showing 1 - 20 of 22 reviews

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Gina from Feast, inc.

Type of Nonprofit:  Other

Number of employees:  2-10 employees

Ease-of-use

Value for money

Customer support

Functionality

September 2018

All in one non-profit management/database software - highly recommend

Pros

Although I haven’t had the chance to try out all that many products focused on non-profits exlcusively, I would have to say this one is my favorite. It is customizable and includes so many different features that it can truly be your all in one non-profit management software.

Cons

The initial setup and learning process required in order to get into a good rythmn and efficiently use all features is pretty long and time consuming but worth it in the end.

Review Source

John from Treadwell LLC

Number of employees:  2-10 employees

Ease-of-use

Value for money

Customer support

Functionality

September 2018

Just Switched to Apricot. Love It So Far

Worked on another product for a long long time (which is also very good and powerful). Moved over to Apricot recently, and have been very pleased. It's not quite as powerful as the other product, but it's more user-friendly, and also a lot less expensive.

Pros

Simple-to-understand form structure. They use a "Folder" concept to help you understand how the data is organized. Easy to link data from one folder to another. The form builder has a lot of simple but powerful features (like automated "Other" fields). The report engine is simple enough for most modestly tech savvy folk. And probably my favorite is the security controls...you can build security sets that inherit from other security sets. Saves a lot of time.

Cons

There's a lot of whitespace that seems unnecessary. Means you might have to scroll a while. Reporting/exporting data is good, but not quite as powerful as some other products.

Review Source: Capterra

Michele from Cardinal Ritter Senior Services

Type of Nonprofit:  Other

Number of employees:  501-1,000 employees

Ease-of-use

Functionality

July 2018

Apricot User Review

Pros

This software is highly functional and affordable for the value it has to offer. You can select different software package depending on your non-profit needs. Very user friendly

Cons

When first getting this software there is a lot of setting up and creating forms which does request a lot of alternation and time commitment.

Review Source
LinkedIn icon
Verified Reviewer

Ease-of-use

Value for money

Customer support

Functionality

July 2018

Apricot is a simplified, customized, and user-friendly software.

I'm holding out hope that we just haven't been properly trained on how to access its full functionality and that it does work as demonstrated. If this is the case, it allows those that are visual to see summary data easily in charts and graphs on their dashboard, but for data geeks like myself, we can open the full spreadsheet of data that generates the graph or pie chart. This duality makes it user-friendly to all types of users.

Pros

The fact that it is customized and can provide daily dashboards to easily see progress towards goals. You can also set individual access permissions.

Cons

Our current setup seems to be more difficult to generate reports than what was demonstrated prior to purchase. However, the product changed hands to Social Solutions from CTK Technologies just weeks prior to us signing the contract. I'm not sure if Social Solutions has changed the functionality or if we have just not been properly trained on its functions.

Review Source: Capterra

Response: Social Solutions, Community TechKnowledge, Inc. (CTK)

August 2018

Hi there! Since the CTK-Social Solutions acquisition, we've done a lot to revamp our resources for clients. Feel free to reach out to either me, your account manager, or the Customer Success Team for guidance on training materials and to get all your questions answered!

Nick from Rebecca Bender Initiative

Type of Nonprofit:  Faith-Based Ministries

Number of employees:  2-10 employees

Ease-of-use

Value for money

Customer support

Functionality

June 2018

Great Tool to track clients and students

Best tool we've found in the 4 years of running our school

Pros

Very thorough product with a great deal amount of functions. We have an online school and need to capture a lot of data for the students that enroll. The type of school we have demands we have constant interaction with them. This is tool has allowed us to create customized forms to enroll and track to our needs. We can also have online enrollments automatically create records we have embed into our website. Their library of information is extremely helpful and valuable. Also you can purchase an import tool to allow you to import from your present data into Apricot.

Cons

It's very robust and requires learning but not as difficult as Salesforce which is why we chose this. However, be prepared to take time to learn and take advantage of live chats with customer support.

Review Source

Stacy from CRSS

Type of Nonprofit:  Healthcare & Hospitals

Number of employees:  201-500 employees

Ease-of-use

Value for money

Customer support

Functionality

March 2018

Amazing Tool For Harnessing Data and Extracting Reports

Pros

I love that you essentially build every field to be accessible as a report parameter for future extraction.

Cons

It can be a little overwhelming if you do not know what you want from your data on the back end. With so much customization, you can get in over your head if you are not thinking ahead.

Review Source

priscilla from Victims of Violence

Type of Nonprofit:  Governments

Number of employees:  201-500 employees

Ease-of-use

Functionality

February 2018

I am still getting use to the software. It is hard to go in and edit the form.

Overall, the software comes highly recommended and I will recommend it to other sister companies.

Pros

It gives reports of all services rendered to the population we service. It a convenient was to keep track of all of the files. We can go paperless.

Cons

Only the administrator is allowed to see everything beyond the page being worked on. More than one user should be allowed to see everything.

Review Source

Laura from GrantLinkX

Type of Nonprofit:  Human Services

Number of employees:  2-10 employees

Ease-of-use

Value for money

Customer support

Functionality

November 2017

Excellent tracking software

Overall great program!! Worth purchasing and using.

Pros

This software is an easy to understand and is a great help in order to track and input the individuals and groups you serve. It is easy to input individuals information and look up the information stored in the future.

Cons

Apricot is a software we have mainly used for tracking those we served and volunteers. We have not found the software to be an easy software to use for donors or tracking of finances.

Review Source

Lesley from AIM

Ease-of-use

Value for money

Customer support

Functionality

September 2017

Apricot has provided a great way to keep up with case management while collecting data.

Pros

I love that I can access Apricot from any computer! It is great to pull reports and gather data so quickly.

Review Source: Capterra

Response: Social Solutions, Community TechKnowledge, Inc. (CTK)

August 2018

Thanks for the review, Lesley! Let us know if there's ever anything we can do to help you further your mission!

Erin from Mary's Home

Type of Nonprofit:  Faith-Based Ministries

Number of employees:  2-10 employees

Ease-of-use

Value for money

Customer support

Functionality

June 2017

Great Program- Poor Customer Service

Pros

Easy to use. The program allows you to measure outcomes easily, which is helpful to provide to donors.

Cons

It took a lot of time to set up out soft ware program, specifically for our organization. There is little customer support for this process.

Stacy from Act Now Foundation

Type of Nonprofit:  Philanthropic Foundations

Number of employees:  2-10 employees

Ease-of-use

Value for money

Customer support

Functionality

June 2017

Apricot Essentials

It has been a pleasure working with Apricot. If you are a small organization moving from Access or Excel, this is an affordable good first step. No in house techie required! Basic database knowledge is very useful for implementation but not required.

Pros

Ease of Form Customization
Reporting
Look and Feel
Customer Service is amazing
Chat Help informative and available
Value for Cost

Cons

No Mass Emailing Capability
Data Upload Capability Charge is for the Duration of Contract. You cannot turn on and off
Training is all online / self taught unless you pay

Jennifer from Depression and Bipolar Support Alliance Greater Houston

Number of employees:  11-50 employees

Ease-of-use

Value for money

Customer support

Functionality

May 2017

Great product and easy to customize.

This helped us take our organization to the next level since we can now track and report data on our program.

Pros

My favorite thing about this product is the ability to customize and build your own system. We had to move from a dead Access database but needed something affordable that we could customize. We purchased this product to manage our program outcomes but since it is so easy to customize we have expanded the use of the product to other areas. Customer service is incredible, the best I have experienced with a software company. They respond promptly and help to explain and resolve your problem. The customer service cost is included in the cost of the software so you don't have to decide how bad your problem is...you can reach out for help to minimize any disruption to your business. Finally, they are constantly upgrading their system which is free for the user. They ask for improvement ideas and often times implement them after which everyone receives the upgrade. I highly recommend their product!

Cons

I really cannot think of anything I do not like about the software. Maybe that it works the best in Google Chrome and I prefer to use Firefox. The use of the software is accessible from any browser but the programmers prefer Chrome so that is where you get the best user experience.

Review Source: Capterra

Response: Social Solutions, Community TechKnowledge, Inc. (CTK)

May 2017

Thank you for the great feedback! We are thrilled that you are happy and are committed to continuing to exceed your expectations. It's why we love what we do!

Wendy from Hope Happens

Type of Nonprofit:  Other

Number of employees:  2-10 employees

Ease-of-use

Value for money

Customer support

Functionality

April 2017

Apricot was less than peachy

It was just 'ok'. There are so many things they can do differently to make it a much better, smoother running product!

Rick J. from Veterans 360 Inc.

Number of employees:  2-10 employees

Ease-of-use

Value for money

Customer support

Functionality

March 2017

I WAS A CUSTOMER - MY BAD

I am sure they will be in touch now - 40 days outreach through their process to get support to either cancel or postpone use of the account and nothing. Service was terrible on day one unless it was to "close the deal" so I should have known better. Now over a year later and $+ nothing has changed.

Pros

Not much.

Cons

Service is non-existent unless to get your donors hard earned money.

Review Source: Capterra

Amanda from Restore NYC

Type of Nonprofit:  Philanthropic Foundations

Number of employees:  11-50 employees

Ease-of-use

Value for money

Customer support

Functionality

March 2017

Unsatisfactory experience

Our organization has been working with Apricot for a little over a year, and we've had a number of significant challenges with the billing department and account management. Response times are a month or longer, many employees connect with me with inconsistent information (and weeks after I've requested), and when I ask to speak with management as my concerns have not been addressed, I get no response (I get the sense they do not deal well with complaints). Our experience has been deeply disappointing, and I would not recommend purchasing this product unless these client relations problems get fixed.

Pros

Customer service is very responsive (in comparison to billing and account management). We've been happy with the responsiveness of the customer service team.

Cons

The primary cons are around how billing and our account manager has interacted with us. They are not responsive - it has greatly delayed our team.

Derrick from Community Action Network

Ease-of-use

Value for money

Customer support

Functionality

October 2016

Social Solutions' is Skyrocketing Apricot Pricing

In using Apricot (under its previous owner CTK) for years, we couldn't have said enough wonderful things about it. It was affordable, flexible, and robust in its capability. Furthermore, customer service was top notch and had quick response rates. Unfortunately since Social Solutions has bought out CTK, it has fallen apart in several ways. First, the system has never been this unstable. We've had about a dozen service interruptions in the past 2 months (records not being searchable, secure web forms crashed, system lag and/or downtime, etc.). Although frustrating, this was digestible and perhaps the transition would work itself out. We recently learned that this isn't the only problem. As it turns out, Social Solutions has now quadrupled its pricing model and so a system that used to cost about $6000 under CTK is now well over $20,000 under Social Solutions. The system hasn't really changed and so there hasn't been a tripling in the quality of service, which in fact quality of service has gone down since the transition. On top of all of this, existing subscribers prior to the transition will be hit with a 10% increase in their contracts year over year until it reaches their current pricing model. Needless to say, Social Solutions took a wonderful product and drove it into the ground!

Review Source: Capterra

April from NewView Oklahoma

Type of Nonprofit:  Healthcare & Hospitals

Ease-of-use

Value for money

Customer support

Functionality

July 2016

Exception product for funding but not great for what we use it for.

Pros

Not much except for the funding aspect. I like the ease of creating reports.

Cons

Not knowing where we are with issues that are in development for fixing problems.

Mytch from KP

Type of Nonprofit:  Healthcare & Hospitals

Ease-of-use

Customer support

Functionality

February 2015

Review of Apricot

Pros

Quality products that are easy to use. Reliable also.

Cons

Expensive to purchase their products considering their costs.

Rick from mrk industries

Type of Nonprofit:  Healthcare & Hospitals

Ease-of-use

Customer support

Functionality

February 2015

easy to use and very friendly

Pros

Easy to use and very friendly, great application and integrates well with other applications.

Cons

Very expensive and doesn't upgrade constantly. It can also be slow at times.

Eugene from BCM

Type of Nonprofit:  Other

Ease-of-use

Customer support

Functionality

February 2015

The Apricot Business

Pros

The best customer service in the field and above the field.

Cons

None - because it is the best customer service in the field.


Displaying 1 - 20 of 22 reviews