Apricot Software


 

Apricot is a cloud-based case management solution designed specifically for nonprofits to manage donations, volunteers and events. It helps to streamline data collection and reporting for non-profit organizations and allows them to focus on client management and social service outcomes. Apricot for Funders includes applications specifically for grants and scholarships.

Apricot delivers functionality to manage client, donor, volunteer tracking and outcomes. Some features offered within the platform include customizable data collection forms, unique workflows, security settings, customizable dashboards bulletins, attendance registration, management reports, electronic signatures and document storage. The reporting platform is equipped with dynamic charts and graphs and allows users to create and share reports within and outside the organization.

Apricot is HIPAA compliant for health and human services and FERPA compliant to support schools and universities. The solution is also suitable for large national organizations such as faith-based initiatives, housing authorities, educational institutions, and workforce training initiatives.

 

Apricot - Agency dashboard
 
  • Apricot - Agency dashboard
    Agency dashboard
  • Apricot - Assessement score changes and client comparison
    Assessement score changes and client comparison
  • Apricot - Average income and job demographics
    Average income and job demographics
  • Apricot - Case note example
    Case note example
  • Apricot - Class attendance registration form
    Class attendance registration form
  • Apricot - Job retention report
    Job retention report
Supported Operating System(s):
Mac OS, Web browser (OS agnostic), Windows 2000

19 Reviews of Apricot

 

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Software Advice Reviews (12)
More Reviews (7)

Showing 1-12 of 12

Nick from Rebecca Bender Initiative
Specialty: Faith-Based Ministries
Number of employees: 2-10 employees Employees number: 2-10 employees

June 2018

June 2018

Great Tool to track clients and students

Ease-of-use

Functionality

Product Quality

Customer Support

Value for Money

Best tool we've found in the 4 years of running our school

Pros

Very thorough product with a great deal amount of functions. We have an online school and need to capture a lot of data for the students that enroll. The type of school we have demands we have constant interaction with them. This is tool has allowed us to create customized forms to enroll and track to our needs. We can also have online enrollments automatically create records we have embed into our website. Their library of information is extremely helpful and valuable. Also you can purchase an import tool to allow you to import from your present data into Apricot.

Cons

It's very robust and requires learning but not as difficult as Salesforce which is why we chose this. However, be prepared to take time to learn and take advantage of live chats with customer support.

Review Source
 
 

Stacy from CRSS
Specialty: Healthcare & Hospitals
Number of employees: 201-500 employees Employees number: 201-500 employees

March 2018

March 2018

Amazing Tool For Harnessing Data and Extracting Reports

Ease-of-use

Functionality

Product Quality

Customer Support

Value for Money

Pros

I love that you essentially build every field to be accessible as a report parameter for future extraction.

Cons

It can be a little overwhelming if you do not know what you want from your data on the back end. With so much customization, you can get in over your head if you are not thinking ahead.

Review Source
 
 

priscilla from Victims of Violence
Specialty: Governments
Number of employees: 201-500 employees Employees number: 201-500 employees

February 2018

February 2018

I am still getting use to the software. It is hard to go in and edit the form.

Ease-of-use

Functionality

Product Quality

Customer Support
N/A

Overall, the software comes highly recommended and I will recommend it to other sister companies.

Pros

It gives reports of all services rendered to the population we service. It a convenient was to keep track of all of the files. We can go paperless.

Cons

Only the administrator is allowed to see everything beyond the page being worked on. More than one user should be allowed to see everything.

Review Source
 
 

Laura from GrantLinkX
Specialty: Human Services
Number of employees: 2-10 employees Employees number: 2-10 employees

November 2017

November 2017

Excellent tracking software

Ease-of-use

Functionality

Product Quality

Customer Support

Value for Money

Overall great program!! Worth purchasing and using.

Pros

This software is an easy to understand and is a great help in order to track and input the individuals and groups you serve. It is easy to input individuals information and look up the information stored in the future.

Cons

Apricot is a software we have mainly used for tracking those we served and volunteers. We have not found the software to be an easy software to use for donors or tracking of finances.

Review Source
 
 

Erin from Mary's Home
Specialty: Faith-Based Ministries
Number of employees: 2-10 employees Employees number: 2-10 employees

June 2017

June 2017

Great Program- Poor Customer Service

Ease-of-use

Functionality

Product Quality

Customer Support

Value for Money

Pros

Easy to use. The program allows you to measure outcomes easily, which is helpful to provide to donors.

Cons

It took a lot of time to set up out soft ware program, specifically for our organization. There is little customer support for this process.

 
 

Stacy from Act Now Foundation
Specialty: Philanthropic Foundations
Number of employees: 2-10 employees Employees number: 2-10 employees

June 2017

June 2017

Apricot Essentials

Ease-of-use

Functionality

Product Quality

Customer Support

Value for Money

It has been a pleasure working with Apricot. If you are a small organization moving from Access or Excel, this is an affordable good first step. No in house techie required! Basic database knowledge is very useful for implementation but not required.

Pros

Ease of Form Customization
Reporting
Look and Feel
Customer Service is amazing
Chat Help informative and available
Value for Cost

Cons

No Mass Emailing Capability
Data Upload Capability Charge is for the Duration of Contract. You cannot turn on and off
Training is all online / self taught unless you pay

 
 

Wendy from Hope Happens
Specialty: Other
Number of employees: 2-10 employees Employees number: 2-10 employees

April 2017

April 2017

Apricot was less than peachy

Ease-of-use

Functionality

Product Quality

Customer Support

Value for Money

It was just 'ok'. There are so many things they can do differently to make it a much better, smoother running product!

 
 

Amanda from Restore NYC
Specialty: Philanthropic Foundations
Number of employees: 11-50 employees Employees number: 11-50 employees

March 2017

March 2017

Unsatisfactory experience

Ease-of-use

Functionality

Product Quality

Customer Support

Value for Money

Our organization has been working with Apricot for a little over a year, and we've had a number of significant challenges with the billing department and account management. Response times are a month or longer, many employees connect with me with inconsistent information (and weeks after I've requested), and when I ask to speak with management as my concerns have not been addressed, I get no response (I get the sense they do not deal well with complaints). Our experience has been deeply disappointing, and I would not recommend purchasing this product unless these client relations problems get fixed.

Pros

Customer service is very responsive (in comparison to billing and account management). We've been happy with the responsiveness of the customer service team.

Cons

The primary cons are around how billing and our account manager has interacted with us. They are not responsive - it has greatly delayed our team.

 
 

April from NewView Oklahoma
Specialty: Healthcare & Hospitals

July 2016

July 2016

Exception product for funding but not great for what we use it for.

Ease-of-use

Functionality

Product Quality

Customer Support

Value for Money

Likes Best

Not much except for the funding aspect. I like the ease of creating reports.

Likes Least

Not knowing where we are with issues that are in development for fixing problems.

Recommendations

Know that you can not use this software easily for an unofficial EMR. But it is great for funding and donors.

 
 

Mytch from KP
Specialty: Healthcare & Hospitals

February 2015

February 2015

Review of Apricot

Ease-of-use

Functionality

Product Quality

Customer Support

Likes Best

Quality products that are easy to use. Reliable also.

Likes Least

Expensive to purchase their products considering their costs.

Recommendations

No recommendations are provided for this particular software.

 
 

Rick from mrk industries
Specialty: Healthcare & Hospitals

February 2015

February 2015

easy to use and very friendly

Ease-of-use

Functionality

Product Quality

Customer Support

Likes Best

Easy to use and very friendly, great application and integrates well with other applications.

Likes Least

Very expensive and doesn't upgrade constantly. It can also be slow at times.

Recommendations

Increase speed and test the different options available in the market.

 
 

Eugene from BCM
Specialty: Other

February 2015

February 2015

The Apricot Business

Ease-of-use

Functionality

Product Quality

Customer Support

Likes Best

The best customer service in the field and above the field.

Likes Least

None - because it is the best customer service in the field.

Recommendations

Highly recommend to everyone who is interested in good customer service.

 
 
 
Showing 1-7 of 7


July 2018

July 2018

Apricot is a simplified, customized, and user-friendly software.

Ease-of-use

Functionality

Product Quality

Customer Support

Value for Money

Ease-of-use
Usability
Functionality
Functionality
Product Quality
Quality
Value for Money
Value
Support

I'm holding out hope that we just haven't been properly trained on how to access its full functionality and that it does work as demonstrated. If this is the case, it allows those that are visual to see summary data easily in charts and graphs on their dashboard, but for data geeks like myself, we can open the full spreadsheet of data that generates the graph or pie chart. This duality makes it user-friendly to all types of users.

Pros

The fact that it is customized and can provide daily dashboards to easily see progress towards goals. You can also set individual access permissions.

Cons

Our current setup seems to be more difficult to generate reports than what was demonstrated prior to purchase. However, the product changed hands to Social Solutions from CTK Technologies just weeks prior to us signing the contract. I'm not sure if Social Solutions has changed the functionality or if we have just not been properly trained on its functions.

Review Source: Capterra
 

Lesley from AIM

September 2017

September 2017

Apricot has provided a great way to keep up with case management while collecting data.

Ease-of-use

Functionality

Product Quality

Customer Support

Value for Money

Ease-of-use
Usability
Functionality
Functionality
Product Quality
Quality
Value for Money
Value
Support
Pros

I love that I can access Apricot from any computer! It is great to pull reports and gather data so quickly.

Review Source: Capterra
 

Jennifer from Depression and Bipolar Support Alliance Greater Houston
Number of employees: 11-50 employees Employees number: 11-50 employees

May 2017

May 2017

Great product and easy to customize.

Ease-of-use

Functionality

Product Quality

Customer Support

Value for Money

Ease-of-use
Usability
Functionality
Functionality
Product Quality
Quality
Value for Money
Value
Support

This helped us take our organization to the next level since we can now track and report data on our program.

Pros

My favorite thing about this product is the ability to customize and build your own system. We had to move from a dead Access database but needed something affordable that we could customize. We purchased this product to manage our program outcomes but since it is so easy to customize we have expanded the use of the product to other areas. Customer service is incredible, the best I have experienced with a software company. They respond promptly and help to explain and resolve your problem. The customer service cost is included in the cost of the software so you don't have to decide how bad your problem is...you can reach out for help to minimize any disruption to your business. Finally, they are constantly upgrading their system which is free for the user. They ask for improvement ideas and often times implement them after which everyone receives the upgrade. I highly recommend their product!

Cons

I really cannot think of anything I do not like about the software. Maybe that it works the best in Google Chrome and I prefer to use Firefox. The use of the software is accessible from any browser but the programmers prefer Chrome so that is where you get the best user experience.

Review Source: Capterra

  Response: Social Solutions, Community TechKnowledge, Inc. (CTK)

Date: May 2017

May 2017

 

Thank you for the great feedback! We are thrilled that you are happy and are committed to continuing to exceed your expectations. It's why we love what we do!

 

Rick J. from Veterans 360 Inc.
Number of employees: 2-10 employees Employees number: 2-10 employees

March 2017

March 2017

I WAS A CUSTOMER - MY BAD

Ease-of-use

Functionality

Product Quality

Customer Support

Value for Money

Ease-of-use
Usability
Functionality
Functionality
Product Quality
Quality
Value for Money
Value
Support

I am sure they will be in touch now - 40 days outreach through their process to get support to either cancel or postpone use of the account and nothing. Service was terrible on day one unless it was to "close the deal" so I should have known better. Now over a year later and $+ nothing has changed.

Pros

Not much.

Cons

Service is non-existent unless to get your donors hard earned money.

Advice to Others

Don't pay a dime until you test drive the software and the service.

Review Source: Capterra
 

Derrick from Community Action Network

October 2016

October 2016

Social Solutions' is Skyrocketing Apricot Pricing

Ease-of-use

Functionality

Product Quality

Customer Support

Value for Money

Ease-of-use
Usability
Functionality
Functionality
Product Quality
Quality
Value for Money
Value
Support

In using Apricot (under its previous owner CTK) for years, we couldn't have said enough wonderful things about it. It was affordable, flexible, and robust in its capability. Furthermore, customer service was top notch and had quick response rates. Unfortunately since Social Solutions has bought out CTK, it has fallen apart in several ways. First, the system has never been this unstable. We've had about a dozen service interruptions in the past 2 months (records not being searchable, secure web forms crashed, system lag and/or downtime, etc.). Although frustrating, this was digestible and perhaps the transition would work itself out. We recently learned that this isn't the only problem. As it turns out, Social Solutions has now quadrupled its pricing model and so a system that used to cost about $6000 under CTK is now well over $20,000 under Social Solutions. The system hasn't really changed and so there hasn't been a tripling in the quality of service, which in fact quality of service has gone down since the transition. On top of all of this, existing subscribers prior to the transition will be hit with a 10% increase in their contracts year over year until it reaches their current pricing model. Needless to say, Social Solutions took a wonderful product and drove it into the ground!

Review Source: Capterra
 

Christy from National Aviation Consortium -WATC

February 2014

February 2014

Excellet Adaptable System

Ease-of-use

Product Quality

Customer Support

Ease-of-use
Usability
Product Quality
Quality
Support

We utilize Apricot to collet data for the students, employers and partners from five states in our grant project. Over all Apricot has been very easy to roll out to staff, use day to day for staff, have student access from remote locations and build data reports. We are more limited by our thinking of the possible uses of the system, than the system itself.
Pros:
You do not need to be a programmer to set up data tracking forms or reports. You can easily make changes/ additions on your own.
The build/ roll out process worked quickly and efficiently we were up and running in about 3 months.
Online training for staff is beneficial.
Customer service is quick to respond when issues are submitted.
Having the capability to build graphics and bulletins on the fly is great for communicating importance/ sense of urgency with the data and goals.
CTK is very open to listening and responding to requests for enhancements to the product.
Trainings offered at CTK for all users is an effective way to realize additional uses for Apricot.
The ability to import and export massive amounts of data allows for ease of use when sharing data in federal reporting requirements.
Cons:
You cannot use your own branding colors in the graphs or on the site itself- you do have to export the data to use the colors you want in charts etc.
You do need Chrome/Firefox to use the system- several of our colleges have been internet explorer only users which has required instiutinal changes.



Review Source: Capterra
 

Christopher from Maryland Center for Developmental Disabilities

February 2014

February 2014

Very useful and responsive system and support

Ease-of-use

Product Quality

Customer Support

Ease-of-use
Usability
Product Quality
Quality
Support

We have been using Apricot for perhaps 3 months now in some form. We switched from the old CTK ODM system, and the switch has been managed extremely well. The data forms and reports were done correctly, and the technical support is responsive and of very high quality. The new Apricot system is super easy to use, very flexible to individualize, and also easy to control in terms of access. We area large state and national system, and have data that includes clinical, educational, training, fiscal, and evaluation information. We have found it very easy to not only create very simple and easy forms, but very powerful and flexible reporting options. We have even used the system to promote funding through grants and contracts, being able to give funders assurances that real-time monitoring of program data is possible. We have staff using the system with little or no formal education/training in data to highly sophisticated Ph.D. folks who use data systems all of the time. This one is our favorite, and the most powerful opportunity for us is our future use of online connectivity to powerful statistical packages. Kudos to Apricot for designing a system that is flexible, powerful, and affordable.

Review Source: Capterra