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AeriCast

AeriCast is a meeting room booking software designed to help businesses display slides, photos and other content on large screens. It allows teams to mirror screens from laptops, desktops or mobile devices over Wi-Fi or 4G/LTE dir...Read more about AeriCast

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Proclaim by Logos

Proclaim is an on-premise and cloud-based church presentation tool that helps worship leaders remotely display and stream required content across multiple platforms. Supervisors can create customizable digital signage feeds and ut...Read more about Proclaim by Logos

Flipsnack

Flipsnack is a web application that allows users to create interactive digital publications such as magazines, brochures, flyers, and product catalogs, directly in the browser. They can design their page flip publications directly...Read more about Flipsnack

Showcase Workshop

Showcase Workshop is a sales enablement solution designed to help businesses create sales presentations and share them with customers via emails. The built-in analytics platform allows sales representatives to convert business dat...Read more about Showcase Workshop

Soapbox

Soapbox is a presentation and training software that helps businesses create virtual training sessions and custom facilitator guides. The platform enables managers to use the searchable database to identify the fit activities base...Read more about Soapbox

Maple Flow

By providing a flexible, whiteboard-style environment, Maple Flow allows design engineers to easily sketch out and formalize technical ideas, revising and reordering content with simple drag-and-drop behavior. Users can add math, ...Read more about Maple Flow

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coovi

Elevate the effectiveness of your knowledge sharing with coovi, the ultimate tool for all things video. Coovi offers a comprehensive set of features to secure and sustainably make your knowledge available, including webcam and scr...Read more about coovi

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CrankWheel

CrankWheel is a screen sharing software designed to help sales teams connect with prospects and share screens to view presentations in real-time. Administrators can share links via email or SMS and invite clients to communicate on...Read more about CrankWheel

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Glisser

Glisser is an audience engagement solution that helps organizations manage virtual meetings, live events, courses and more. The audience Q&A and live polling modules enable users to raise queries, give feedback and visualize opini...Read more about Glisser

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Intuiface

Intuiface is a digital signage solution that helps businesses to create and deploy interactive content across a variety of platforms and devices. Key features include the creation of interactive presentations without coding, touch...Read more about Intuiface

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iPresent

iPresent is a cloud-based marketing solution that helps users upload and distribute engaging content to sales teams to increase audience engagement. Key features include localization, custom dashboard, data encryption and offline ...Read more about iPresent

4.8 (5 reviews)

MediaShout

MediaShout is a fully customizable church presentation tool that provides a library of worship songs, in-built Bible versions and functionality to edit in real time. MediaShout’s interface provides ribbon bars, script bars, c...Read more about MediaShout

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Shufflrr

Shufflrr is a cloud-based presentation management system suitable for a variety of industries, such as banking, academic, travel, industrial, government, and many others. Presentations are critical communications to the enterprise...Read more about Shufflrr

5.0 (2 reviews)

Easelly

Easelly is a graphic design solution that enables educational institutions, individuals and businesses to display processes, reports, announcements, projects and other information using visual forms, charts and infographics. It in...Read more about Easelly

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Prezi

Prezi Business is a cloud-based content management solution that provides small to large enterprises with tools to streamline communications across the organization. It enables users to track the performance of sales representativ...Read more about Prezi

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Renderforest

Renderforest is an animation software designed to help businesses utilize built-in templates to create videos, graphics, websites, logos and mockups. The platform enables designers to upload files and preview edited designs on a u...Read more about Renderforest

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SmartDraw

SmartDraw is a diagram and chart tool that helps businesses of all sizes manage diagramming processes through predefined templates to create infographics, network designs, mind maps, organizational charts, and more. Key features i...Read more about SmartDraw

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Visme

Visme is a cloud-based platform, which helps agencies, non-profit organizations and marketers create and share infographics in real-time. The software allows teams to utilize customizable templates and content blocks to create pre...Read more about Visme

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Livestorm

Livestorm enables powerful, yet pain-free video engagements at scale. Our end-to-end video engagement platform enables organizations to create professional video engagements that can be easily managed in one place. Livestorm is a...Read more about Livestorm

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Wisembly

Wisembly is a cloud-based event management solution that enables businesses of all sizes plan, organize and manage workshops, conferences, seminars and more. The platform lets organizations design polls and surveys using images, w...Read more about Wisembly

3.0 (2 reviews)

Buyers Guide

Last Updated: March 16, 2023

Presentation software helps business professionals create and conduct slide show presentations. It comes with tools to present information in an engaging format, using text, images, audio, video, and graphs. Businesses and professional organizations use presentation software to educate, inform, persuade, and motivate both internal and external audiences. This demonstrates professionalism and communicates the intended message clearly and concisely.

This guide explains the features and benefits of presentation software to help you find the best solution for your business.

Here’s what we’ll cover:

What is presentation software?

Presentation software is used to create slides to display information in the form of a slide show to increase its impact for the audience. Product tools such as templates, media libraries, and text editors make it easy to create presentations, add or modify information, and utilize it for engagement throughout various media channels.

Common features of presentation software

Most presentation software products offer similar features to create and display slide shows. The following are typical components of presentation software:

Animations and transitions

Use animations to control when each slide element appears and to direct the audience's attention to important areas. Add movement to slides by animating text, images, and objects. Transitions define the automatic progression of one slide to the next, making it easy to distinguish between slides and keep the audience engaged.

Media library

Access digital content such as images, videos, icons, graphics, and files to create engaging and informative presentations.

Audio and video content

Make presentations more engaging by embedding audio and video elements.

Customizable templates

Create templates with customizable layouts, colors, fonts, effects, and background styles. Save templates for future use and repurpose formatting as needed for different audiences, new information, and more.

Offline functionality

Edit content and share the presentation with audiences without being connected to a network or internet connection.

Collaboration tools

Provide a channel for team members to share media files, edit or review content, and work together collaboratively with information in real time.

Search and filtering

Locate and filter items using identifying components such as names, keywords, descriptions, tags, and metadata.

What type of buyer are you?

Presentation software helps individuals, professionals, and organizations create and conduct presentations. Choosing the right solution starts with identifying the products and features that best fit your needs.

Single users

Freelancers and other users who work independently typically only need the basic functions of a presentation software tool, such as the media library, customizable templates, and animations and transitions.

Dispersed teams

Teams featuring remote workers, telecommuters, and freelancers tend to choose presentation software that includes real-time collaboration features. Screen sharing, chat, and comment features make it easy to work collaboratively, even if team members are in different locations.

Small businesses

Companies with fewer than 100 employees and no design department benefit from presentation software that is customizable and includes a content-rich media library. Most products offer tiered pricing levels, allowing companies to add additional features as their needs change.

Midsize businesses

Companies that have between 100 and 1,000 employees have a steady customer base and large product portfolio. They should select presentation solutions that optimize presentations with media-rich digital content and customizable templates. Collaboration tools and offline functionality allows teams to work together without being connected to a network.

Enterprises

Companies with over 1,000 employees should look for presentation software that includes additional features, such as analytics, real-time audience questions and answers, and advanced animations.

Benefits and potential issues

Presentation software blends the power of words and images to help companies express themselves in a creative and concise manner. Consider the primary benefits, suitability, and cost of software options before committing to a product.

  • Slide show presentations increase audience engagement: Well-crafted presentations demonstrate professionalism and communicate the intended message clearly and concisely.  Images provide a visual support to what you are communicating, while bullet points and charts present information in a clear and logical manner.

  • Presentation software promotes team member collaboration: Remote work is a growing trend, and collaboration tools make it easy to share presentations with numerous participants, regardless of their location. Team members can contribute using comment, edit, and review features, allowing for real-time communication and development of collaborative ideas.

Key consideration for presentation software

Here is one thing to keep in mind as you evaluate presentation software:

Pricing may vary based on the types of supported features and customizations: Many presentation tools have free versions of their software, with increasing price points, based on the number and complexity of included options. Select a solution that supports a broad range of forms, and compare the cost and features of a software solution to business requirements to decide between paid and free presentation software.

Market trends to understand

  • Artificial intelligence (AI) is streamlining slide design and production time: Presentation tools driven by AI make it easy to prepare a polished, effective presentation in a limited time. These design tools can learn a user's requirements, apply design rules, and build impactful presentation slides.

  • Immersive technologies fuel audience engagement: Virtual reality (VR) technology allows the audience to interact with other individuals and life-like objects in a customized visual environment. This immersive storytelling technique leads to greater audience engagement and enhanced content retention. Putting on a VR headset and being “teleported” into the presentation may eventually replace the use of video presentation software.