Find the best Presentation Software
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AeriCast is a meeting room booking software designed to help businesses display slides, photos and other content on large screens. It allows teams to mirror screens from laptops, desktops or mobile devices over Wi-Fi or 4G/LTE dir...Read more about AeriCast
Faithlife Proclaim is an on-premise and cloud-based church presentation tool that helps worship leaders remotely display and stream required content across multiple platforms. Supervisors can create customizable digital signage fe...Read more about Faithlife Proclaim
Remote meetings suck! They are exhausting and none of us remembers anything. For hybrid\remote meetings to be effective they have to have an impact, allow the presenter and the content to stand out and be memorable. This tool allo...Read more about Reactiv SUITE
Powtoon is a visual communication platform designed to help businesses to create animated videos & presentations for marketing, HR, IT, training & more. With a large variety of pre-built templates & a drag and drop editor, Powtoon...Read more about PowToon
ProPresenter is a church management software, which helps churches display lyrics, chord charts and presentations in real-time. The solution enables teams to control live presentations across multiple screens during worship gather...Read more about ProPresenter
VideoCom believes in the super power of visual communication. We've made it easy to be part of a presentation, both during live meetings and recordings. Start from scratch or import your existing presentation. You can add your ca...Read more about VideoCom
Touch & Sell
Touch & Sell
Touch & Sell enables this through its software-as-a-service platform. It follows a customer-centric approach, which directs salespeople towards the best value propositions to best satisfy customers. Touch & Sell also has an optimi...Read more about Touch & Sell
An industry leader in online video conferencing for companies around the world, GoTo Meeting now comes as part of GoTo Connect, the all-in-one communications software built for SMBs. The Meeting solution, available to buy standalo...Read more about GoTo Meeting
Glisser is an audience engagement solution that helps organizations manage virtual meetings, live events, courses and more. The audience Q&A and live polling modules enable users to raise queries, give feedback and visualize opini...Read more about Glisser
Intuiface is a digital signage solution that helps businesses to create and deploy interactive content across a variety of platforms and devices. Key features include the creation of interactive presentations without coding, touch...Read more about Intuiface
iPresent is a cloud-based marketing solution that helps users upload and distribute engaging content to sales teams to increase audience engagement. Key features include localization, custom dashboard, data encryption and offline ...Read more about iPresent
MediaShout is a fully customizable church presentation tool that provides a library of worship songs, in-built Bible versions and functionality to edit in real time. MediaShout’s interface provides ribbon bars, script bars, c...Read more about MediaShout
Easelly is a graphic design solution that enables educational institutions, individuals and businesses to display processes, reports, announcements, projects and other information using visual forms, charts and infographics. It in...Read more about Easelly
Prezi Business is a cloud-based content management solution that provides small to large enterprises with tools to streamline communications across the organization. It enables users to track the performance of sales representativ...Read more about Prezi
Renderforest is an animation software designed to help businesses utilize built-in templates to create videos, graphics, websites, logos and mockups. The platform enables designers to upload files and preview edited designs on a u...Read more about Renderforest
Showcase Workshop is a sales enablement solution designed to help businesses create sales presentations and share them with customers via emails. The built-in analytics platform allows sales representatives to convert business dat...Read more about Showcase Workshop
SmartDraw is a diagram and chart tool that helps businesses of all sizes manage diagramming processes through predefined templates to create infographics, network designs, mind maps, organizational charts, and more. Key features i...Read more about SmartDraw
Visme is a cloud-based platform, which helps agencies, non-profit organizations and marketers create and share infographics in real-time. The software allows teams to utilize customizable templates and content blocks to create pre...Read more about Visme
Livestorm enables powerful, yet pain-free video engagements at scale. Our end-to-end video engagement platform enables organizations to create professional video engagements that can be easily managed in one place. Livestorm is a...Read more about Livestorm
Wisembly is a cloud-based event management solution that enables businesses of all sizes plan, organize and manage workshops, conferences, seminars and more. The platform lets organizations design polls and surveys using images, w...Read more about Wisembly
Buyers GuideLast Updated: March 16, 2023
Presentation software helps business professionals create and conduct slide show presentations. It comes with tools to present information in an engaging format, using text, images, audio, video, and graphs. Businesses and professional organizations use presentation software to educate, inform, persuade, and motivate both internal and external audiences. This demonstrates professionalism and communicates the intended message clearly and concisely.
This guide explains the features and benefits of presentation software to help you find the best solution for your business.
Here’s what we’ll cover:
What is presentation software?
Presentation software is used to create slides to display information in the form of a slide show to increase its impact for the audience. Product tools such as templates, media libraries, and text editors make it easy to create presentations, add or modify information, and utilize it for engagement throughout various media channels.
Common features of presentation software
Most presentation software products offer similar features to create and display slide shows. The following are typical components of presentation software:
Animations and transitions
Use animations to control when each slide element appears and to direct the audience's attention to important areas. Add movement to slides by animating text, images, and objects. Transitions define the automatic progression of one slide to the next, making it easy to distinguish between slides and keep the audience engaged.
Access digital content such as images, videos, icons, graphics, and files to create engaging and informative presentations.
Audio and video content
Make presentations more engaging by embedding audio and video elements.
Create templates with customizable layouts, colors, fonts, effects, and background styles. Save templates for future use and repurpose formatting as needed for different audiences, new information, and more.
Edit content and share the presentation with audiences without being connected to a network or internet connection.
Provide a channel for team members to share media files, edit or review content, and work together collaboratively with information in real time.
Search and filtering
Locate and filter items using identifying components such as names, keywords, descriptions, tags, and metadata.
What type of buyer are you?
Presentation software helps individuals, professionals, and organizations create and conduct presentations. Choosing the right solution starts with identifying the products and features that best fit your needs.
Freelancers and other users who work independently typically only need the basic functions of a presentation software tool, such as the media library, customizable templates, and animations and transitions.
Teams featuring remote workers, telecommuters, and freelancers tend to choose presentation software that includes real-time collaboration features. Screen sharing, chat, and comment features make it easy to work collaboratively, even if team members are in different locations.
Companies with fewer than 100 employees and no design department benefit from presentation software that is customizable and includes a content-rich media library. Most products offer tiered pricing levels, allowing companies to add additional features as their needs change.
Companies that have between 100 and 1,000 employees have a steady customer base and large product portfolio. They should select presentation solutions that optimize presentations with media-rich digital content and customizable templates. Collaboration tools and offline functionality allows teams to work together without being connected to a network.
Companies with over 1,000 employees should look for presentation software that includes additional features, such as analytics, real-time audience questions and answers, and advanced animations.
Benefits and potential issues
Presentation software blends the power of words and images to help companies express themselves in a creative and concise manner. Consider the primary benefits, suitability, and cost of software options before committing to a product.
Slide show presentations increase audience engagement: Well-crafted presentations demonstrate professionalism and communicate the intended message clearly and concisely. Images provide a visual support to what you are communicating, while bullet points and charts present information in a clear and logical manner.
Presentation software promotes team member collaboration: Remote work is a growing trend, and collaboration tools make it easy to share presentations with numerous participants, regardless of their location. Team members can contribute using comment, edit, and review features, allowing for real-time communication and development of collaborative ideas.
Key consideration for presentation software
Here is one thing to keep in mind as you evaluate presentation software:
Pricing may vary based on the types of supported features and customizations: Many presentation tools have free versions of their software, with increasing price points, based on the number and complexity of included options. Select a solution that supports a broad range of forms, and compare the cost and features of a software solution to business requirements to decide between paid and free presentation software.
Market trends to understand
Artificial intelligence (AI) is streamlining slide design and production time: Presentation tools driven by AI make it easy to prepare a polished, effective presentation in a limited time. These design tools can learn a user's requirements, apply design rules, and build impactful presentation slides.
Immersive technologies fuel audience engagement: Virtual reality (VR) technology allows the audience to interact with other individuals and life-like objects in a customized visual environment. This immersive storytelling technique leads to greater audience engagement and enhanced content retention. Putting on a VR headset and being “teleported” into the presentation may eventually replace the use of video presentation software.