KanbanFlow, provided by Swedish company CodeKick AB, is a project management solution that allows real-time collaboration between users and coworkers. It is suitable for businesses of all sizes and can only be deployed in the cloud.
KanbanFlow uses Kanban boards to provide an overview of the existing work situation and help streamline communication and improve overall effectiveness.
The solution provides real-time collaboration by displaying any changes made on the boards to all team members. It also offers the Pomodoro system for proper time tracking of tasks.
KanbanFlow works well on most smartphones such as Windows phones, iPhones and Androids. KanbanFlow also offers a free version of the software without placing any sort of limits such as number of boards or users.
Rick from Fascinating Monsters
All the basics of Kanban are available in the free tier. For a freelancer working with a single client, as I've done in the past, the free tier is probably all you need to get things done. I used Kanban Flow extensively for about 20 client projects, and then started using Slack. I've recently come back to KF, however, because it's much easier to stay focused and see how far you need to go to finish.
Free tier includes unlimited boards, and that's awesome.
The webapp is wicked fast on Chrome. I mean really really fast.
Premium tier is fairly priced.
Powerful premium features.
The app gets lots of attention from devs and is updated frequently.
Administration of boards is a bit tedious, requiring several clicks, and then clicks back to start over with a fresh board.
I can't find any way to increase the font size, other than zoom in Chrome.
Advanced functionality isn't free, and I imagine if you're a business with more than a couple team members, you'll need the premium tier.
It helps me stay very organized and on top of things with big and little tasks at work. Whenever I remember something that I still have to do I'll just quickly add a reminder or task for myself or the team in the appropriate column. That way I never forget anything I have to do and stay productive.
I love the simplicity of the design and how easy it is to use overall. It is exactly what I would expect from a software that helps me be productive and keep my workflow organized. It's incredibly easy and convenient to quickly add a tasks or reminder, even on the busiest of days, so it won't slip your mind. And I love the flow of columns you can move your tasks through as you're trying to get things done.
I think the actual design is a bit dated, I just don't love the look of the software as much compared to what else is out there.
Scott from Predictable Hire
This is the best way to visualize tasks and manage work flow. By having an ongoing list in things to do today, any of my team members can go in and pull a task into "Doing Now" - that + pomodoro timers that assign to each task means I can literally see where all the time in my day goes, and visually see how things are moving through the pipeline.
KanbanFlow is an amazing piece of software, and truly flexible for whatever you need it for. It allows you to visually manage any process, but our company uses it most heavily to monitor our WIP (work in progress) and to manage tasks across multiple users.
This allows us to take a quick snapshot of what's being worked on now, what needs to be done today/this week/this month. It also allows us to create an overall work flow ranging from this minute to strategy coming in the next months.
We have also used it to track deals in our pipeline but we ultimately switched that to Hubspot CRM because that includes deal values and forecasting while still retaining the Kanban Board aspect.
Probably the best part though, and the reason I always come back to KanbanFlow instead of any other Kanban Board is the pomodoro timer. This is the best place ever to use a pomodoro timer for a few reasons:
1) You can assign your pomodoro timer to specific tasks, so it's incredibly easy to later look back and see I spent 5 hours 20 minutes on this task.
2) You can look at your pomodoro statistics. I have no idea how much work I did today until I look at my pomodoro statistics and compare them to how well I normally do.
Nothing really, it does its job well. I do wish it had a mobile app instead of just a web interface, would encourage me to use it more on my phone.
Dorothy from OriGen Biomedical
Employees number: 51-200 employees
By writing down all tasks and color coding them by role, I have learned which things are taking up a lot of my time. I have created columns for "Waiting on Someone Else" and "Redirected From" so I can see where tasks are stalled for reasons beyond my control.
The customization of columns and colors are perfect. I set each work role as a different color so I can tell at a glace which role a task belongs to. I enjoy dropping things in the Done column. I use this as a communication tool with my supervisor by sharing my board.
Scott from Strong-Bridge Consulting
Employees number: 51-200 employees
Solved our problem at very low cost.
Easy to use. Demo version allowed for proof of concept in one day. Provided a number of fields that fit directly to our requirements.
It would have been nice to have the ability to rename certain fields to suit our local conventions and names. Also, there is some difficulty deleting values from selected fields.
Aimee from Rise and Shine
My favorite thing about Kanban Flow is the Pomodoro Timer. It keeps me focused and on task. It allows me to work in sprints and knock a bunch of tasks off my list - it's a fantastic productivity tool.
The version I use isn't as nice-looking as other tools.
Ling Ling from Pronoun
Employees number: 11-50 employees
Planning vertically (aka using a vertical list) seems to work better for me so I was glad to be introduced to Kanban Flow, and that they offer a permanent free version since, at first, I just wanted to test it out -- I've been using it ever since.
These are based on the free version.
* Offers free and premium version (the free version works great for me)
* Acts like a vertical to-do list
* Offers different colors so you can color code if you'd like
* Offers the ability to add subtasks
* Can set multiple reminders
* Can be shared with other users.
* Links are hyperlinked.
These cons are limited to the free version.
* Different colors are offered but the options are limited.
* The default "In Progress" section always expands each task automatically when you first sign on or refresh the page.
* Reports aren't available if you don't use pomodoro (there is a log though that shows up to the past 14 days).
* I tend to end up only using the "In Progress" column as a running to-do list.
* Can't attach files in the free version.
* It'd be nice if we could add sub-sub tasks.
If you're looking for something simple to act as a type of to-do list then give the free version a try. If you like to color code then try using the limited amount of colors offered in the free version, it is a convenient way of managing priorities.
Shahid from NTES TECHNOLOGIES
Employees number: 51-200 employees
I had been using online Kanban tools for project and task management among different teams in my organization for last several months and things were going well but the problem I had been facing was the lack of Timeboxing. I explored and studied about the Pomodoro technique and Flow. After reading through it and downloading a few nice Pomodoro timer applications, I realized that an integration of Kanban and Pomodoro could be good combination to get the tasks done in timely manner. I wished there had been a tool available with both techniques combined and luckily I found KanbanFlow, a perfect combination of Kanban and Pomodoro tools. I have started using it and going to implement in my organization very soon.
Although it's a very nice tool but there's always a room for improvement. The user interface design can be improved to match some other similar tools and few other features can also be added.
A native mobile app along with Pomodoro timer would add a great value to it.
I wanted to give 4.75 but as it accepts only whole numbers so I am rounding it off to 5.
ritwik Employees number: 1 employee
Al from Metro Nashville Public Schools
Employees number: 5,001-10,000 employees