About OmniFocus

OmniFocus is a web and Mac-based solution that helps businesses streamline processes related to due-date tracking, activity grouping, and weekly reviews generation among other operations on a centralized platform. It allows staff members to create new tasks, insert project-specific notes, and add tags to organize daily activities based on level, priority, personnel, location, and more. OmniFocus's forecasting functionality allows employees to plan weekly activities and set future goals based on upcoming tasks and deadlines. Administrators can configure the platform in multiple languages, including English, German, Spanish, French, and Italian. Additionally, the perspectives module enables team members to automatically create shortcuts and group similar tasks or ac...

OmniFocus Pricing

OmniFocus for Mac - $79.99 OmniFocus for iPhone - $19.99 OmniFocus for iPad - $39.99

Starting price: 

$79.99 one time

Free trial: 

Available

Free version: 

Not Available

Close

Image 1 of 3

OmniFocus projects

Headshot of Software Advice Advisor

Find the right Project Management Software for you.

What key features are most important to you in Project Management Software?

OmniFocus User Reviews

OVERALL RATING

SECONDARY RATINGS

Ease-of-use

4

Value for money

4.5

Customer support

4.5

Functionality

4.5

Showing 1 - 5 of 60 reviews

Eddie

Company size: 2-10 employees

Industry: E-Learning

Time used: Less than 12 months

Review Source: Capterra

This review was submitted organically. No incentive was offered

August 2021

Overkill to the point of unusable - impractical even for the most organized of us

User Profile

Tammie

Verified reviewer

Company size: 1 employee

Industry: Writing and Editing

Time used: More than 2 years

Review Source: Capterra

This reviewer was invited by us to submit an honest review and offered a nominal incentive as a thank you.
3

Ease-of-use

out of 5
5

Value for money

out of 5
5

Customer support

out of 5
5

Functionality

out of 5

October 2020

Fantastic "to-do" software but very in-depth

I tried a dozen to-do apps before purchasing OF3 and stuck with it a few months but the interface wasn't right for me and it was too fiddly and too overwhelming. If you can get into it properly and can handle how in-depth it is then you'll be fine but it was just too much for me. The price when I got it was actually great, it was a one-time purchase, not subscription like it is now. However, I have switched to Todoist which meets my needs so much better.

Pros

It had all the features I needed including setting repeating reminders, ease of adding a task and setting dark mode.

Cons

It's too in-depth, if you've never used it or one of Omni's other software it's a heck of a learning curve. The online manual is huge and there's so much to find out. Setting repeating tasks is quite fiddly, there are a lot of options. Other software I've used let's you just put "water plants every Monday" and it'll set that reminder. In OF3 you have to select so many options just to do this. It's very fiddly on a phone especially.

Jakob

Company size: 51-200 employees

Industry: Leisure, Travel & Tourism

Time used: More than 2 years

Review Source: Capterra

This reviewer was invited by us to submit an honest review and offered a nominal incentive as a thank you.
2

Ease-of-use

out of 5
4

Value for money

out of 5
5

Customer support

out of 5
5

Functionality

out of 5

December 2019

A well featured tool with a steep learning curve

Trying to juggle multiple roles at work with different projects and deadlines, OmniFocus helps with the defer dates, to not have something pop up until you have decided to work on it. So it is easier to avoid being overwhelmed. So long as you consistently use the system and review weekly.

Pros

When you are invested in the system and the GTD (Getting Things Done) Methodology, OmniFocus works quite well.

Cons

The learning curve! It takes a lot of time to internalize how OmniFocus works and the flow daily and weekly use.

Reasons for choosing OmniFocus

OmniFocus is a professional project with consistent development behind it. Things development at the time appeared more sporadic.

Reasons for switching to OmniFocus

OmniFocus had enhanced functionality with the custom perspectives.

Anonymous

Company size: 1 employee

Review Source: Capterra

This review was submitted organically. No incentive was offered
5

Ease-of-use

out of 5
4

Value for money

out of 5
5

Functionality

out of 5

November 2021

The Name says it all

The name says it all. Omni stands for 'universal' - focus is kind of the opposite. You can't have focus and also center you attention on everything. It is a great tool, don't get me wrong. But I would often get caught up in working that the task manager perfectly reflected my work, rather than just getting on with it. But I have some colleagues who love it and would never want to work with anything else again. If you need the level of granularity that OmniFocus provides, this tool is for you. For me, that was more of a distraction.

Pros

OmniFocus gives you massive options in how to manage your tasks. It is certainly well thought out and a tool that lets you get into a lot of detail on your task management game. OmniFocus lets you integrate with other tools through Zapier and share with team members.

Cons

OmniFocus provides a great level of detail in managing your tasks. So much so, that it was distracting me from doing the actual work.

Reasons for choosing OmniFocus

I ultimately switched from OmniFocus to Things, due to its simplicity which worked better for me. I did test them each for some time to make the call, that would be my suggestion too. If you need a team collaboration tool Things is the wrong choice, and OmniFocus wins.

Anonymous

Company size: 10,000+ employees

Time used: More than 2 years

Review Source: Capterra

This review was submitted organically. No incentive was offered
4

Ease-of-use

out of 5
5

Functionality

out of 5

December 2018

My Go To Tool to Getting Things Done

OmniFocus allows you to quickly capture your thoughts and turn them into actionable tasks. OmniFocus’s intuitive and customizable interface provides you with the tools needed to organize your tasks into manageable actions.

Pros

These are features that I like Quick Entry, allows me to quickly create tasks from anywhere on your Mac Folders and projects to help organize tasks Customizable views Mail app integration

Cons

I do not use these features much time estimates, repeats for your tasks and projects

Popular OmniFocus Comparisons