Venue Management Software

Finding software can be overwhelming. Software Advice helps businesses select the right venue management software for handling customers, event schedules and tracking the tasks of employees.

Showing 1-20 of 15 products

Tripleseat

Tripleseat is a web application specifically designed for hotels, restaurants, and special venues to help manage sales and events. These tools help users oversee the catering business planning process by allowing detailed tracking... Read more

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Deployments: Cloud
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Gather

Gather is a cloud-based event management solution primarily designed for the needs of restaurants and other small and midsize enterprises in the hospitality industry. The system helps business owners streamline their event booking... Read more

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Event Booking Engines

Event Booking Engines is a cloud-based solution designed to help hospitality groups and restaurants manage tasks, contracts, lead transfer and event ticketing. Key features include customer management, online signature capture, calendar... Read more

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Priava

Priava is an enterprise-grade, cloud-based venue booking and event management solution for venues of all sizes - from corporate meeting rooms through to large stadia. Priava's signature features include multi-venue availability in... Read more

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Deployments: Cloud
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Rendezvous Events

Rendezvous Events is a cloud-based solution that assists businesses with conference room and venue management. Key features include online bookings, business intelligence, client communication, accounting and invoicing.  The Rendezvous... Read more

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iVvy Venues

iVvy Venues is a cloud-based venue management system designed to help hotels, restaurants and clubs manage bookings and group accommodations. Key features include invoice creation, customizable branding, payment processing, customer... Read more

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Showpass

Showpass is a cloud-based ticketing solution designed for promoters and entertainment groups of all sizes. Features include event management, box office management, fundraising management, barcode scanning, ticket brokering and more. Showpass... Read more

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Event Guru

Event Guru is a cloud-based solution, which assists small to medium event and conference venues with managing meeting spaces, dining rooms, caterers, diagrams, and attendees. Key features include scheduling, workflow management, invoice... Read more

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Function Tracker

Function Tracker is a cloud-based venue management solution that assists clubs, restaurants, hotels and catering businesses of all sizes with event booking and customer management. Key features include quote creation, ticket management,... Read more

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Event Temple

Event Temple is a cloud-based event management solution designed to manage bookings and revenue for venues and hotels. The solution can be used by hotel chains, independent hotels, clubs, wedding venues and convention centers with... Read more

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Infor Sales and Catering

Infor Sales and Catering is a cloud-based venue management solution that helps small to large enterprises automate the entire event life-cycle, from booking to performance analysis. It enables users to create custom proposals and view... Read more

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ThunderTix

ThunderTix, offered by Thunder Data Systems, is a cloud-based solution for online ticket booking and event management. It is suitable for small to midsize businesses and events. ThunderTix offers embeddable widgets to promote ticket... Read more

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Vendini

Vendini is a cloud-based ticketing solution that helps event organizers manage various components of their business operations such as ticket sales, event promotion, event logistics and box office management. The solution caters to... Read more

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AllSeated

AllSeated is a cloud-based event management platform that offers digital tools with virtual reality capabilities that help users collaborate and plan events. The platform enables users to manage venues, vendors and guests. It also... Read more

Platforms: MacWinLinux
Deployments: CloudOn premise
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Planning Pod

Planning Pod is a cloud-based event planning and management solution that offers tools for solo event planners, agencies, corporations and nonprofits. It enables users to create mobile- friendly event websites with customized branding.... Read more

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Buyers guide

Running a venue management company means juggling a whole range of tasks: from reaching out to new clients to planning an event to tracking the work of your staff.

Venue management software can help you effectively manage all your business operations streamline your processes—from registering attendees to managing various event activities.

However, selecting a venue management solution can be time-consuming. You'll have to compare hundreds of solutions, understand their features, differences in pricing, deployment options, and several other aspects to find the right tool for your business.

To make the selection process easier, we've put together this venue management software buyers guide. It includes necessary information you need to know to avoid purchasing the wrong venue management software.

Here's what we'll cover:

What is venue management software?

Venue management software is a tool used for planning and organizing event operations. The tool helps users handle customers, schedule events, create proposals, organize documents, track staff tasks, generate invoices, and more.

Event planning overview in Planning Pod

Event planning overview in Planning Pod

Common features of venue management software

Venue management solutions come with functionalities that help businesses streamline venue planning, acquire attendees for events, and set up payments and billing. Let's look at the features in detail.

Client management

Store and track information about and communication with clients in a central location. This information could include contact data, proposals, contractual agreements, and email communications.

Booking calendar

Schedule and book events on an electronic calendar with drag-and-drop editing capabilities; sort events using filters such as time and date.

Floor plan builder

Design floor layouts for events from scratch or using prebuilt templates. Drag and drop elements, such as chairs and tables, to visualize seating arrangements based on meal choices, RSVP status, etc.

On-site management

Check in attendees by scanning bar code in invitations, or integrate self-service kiosks for self check-in.

Task management

Track the ongoing, in-progress, and completed tasks of your employees. Allow team members to track their task schedules on shared calendars and collaborate with other members by sharing notes and files.

Invoices and payments

Collect payments from event attendees via integration with payment gateways; generate invoices and send them to clients via email.

What type of buyer are you?

The right software for you depends on your business size and software budget. Let's look at the two common types of buyers for this software and the differences in their requirements.

Small and midsize businesses (less than $50 million in annual revenue): These businesses are primarily concerned about the cost of software. Therefore, cloud-based solutions are the right option for them. Unlike on-premise solutions, cloud-based tools don't require large upfront investments and are available under monthly/annual paid subscription plans.

However, these businesses should exercise caution in examining a solution's pricing literature. For instance, cloud-based venue management solutions can come with per location/event-based pricing, per ticket/seat pricing, and custom pricing. If a tool's pricing is based on a "per user" model, these buyers should ask if event attendees are counted as users. In this case, there might be an extra charge for adding new attendees to the system.

Large enterprises (more than $50 million in annual revenue): These companies want solutions with a wide-set of capabilities that can cater to the complexities of their venue management processes. For instance, they are more likely to have a large number of attendees and will therefore benefit from software that supports QR code scanning to efficiently check in attendees.

They want tools with advanced capabilities, such as the ability to create discount coupons, access detailed financial reports, and run email marketing campaigns to reach out to more clients.

To get more details on which software could be right for your business, call our experts for a free, no-obligation consultation at (844) 687-6771.

Key considerations

When selecting venue management software, there are some additional factors, besides features and pricing, that you must take into consideration.

  • Mobile apps: As a venue manager, your job will likely take you away from your desk to the actual event sites as you go about executing on tasks. This means you'll need to access the system on-the-go and not just from a desktop or laptop. Look for solutions that offer native iOS and/or Android apps so you can access the system for your smartphone. Additionally, make sure the mobile app allows you to execute all the important functions of the desktop version, such as sharing files with teams, receiving event notifications, and accessing team calendars.
  • Integrations: Today's fast-paced businesses need to tie traditionally disparate functions together. This is difficult if the software solutions you use don't easily allow data transfer between them. Ask vendors about what other tools their software integrates with.

Note: The applications selected in this article are examples to show a feature in context and are not intended as endorsements or recommendations. They have been obtained from sources believed to be reliable at the time of publication.