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Finding software can be overwhelming. We've helped hundreds of companies choose the right document management software to improve workflow efficiency and keep track of documents.

Document Management Software

111  systems found

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eFileCabinet

eFileCabinet is a document management solution (DMS) that is suitable for companies of all sizes and in a wide range of industries such as accounting and financial services, manufacturing and healthcare. The solution can be hosted... Read More
Price: 
Price Range is based on our extensive pricing research and represents a comparison of cost between the 111 systems on our list. The best way to get a real cost is to request a quote.
Recent recommendations:  46
Our advisors have recommended this product 46 times in the last 30 days. These recommendations are based on buyers' needs. Contact us for a free consultation.
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PolicyTech

PolicyTech is a policy and procedure management solution from NAVEX Global suitable for all industries including healthcare, financial services, manufacturing, retail, government, energy and law enforcement. PolicyTech offers tools... Read More
Rating:  39 reviews
Price: 
Price Range is based on our extensive pricing research and represents a comparison of cost between the 111 systems on our list. The best way to get a real cost is to request a quote.
Recent recommendations:  31
Our advisors have recommended this product 31 times in the last 30 days. These recommendations are based on buyers' needs. Contact us for a free consultation.
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M-Files

M-Files is a content management tool that helps users organize, manage and track documents and information. The solution is suitable for small and large businesses in multiple industries. On-premise, cloud-based and hybrid deployments... Read More
Price: 
Price Range is based on our extensive pricing research and represents a comparison of cost between the 111 systems on our list. The best way to get a real cost is to request a quote.
Recent recommendations:  13
Our advisors have recommended this product 13 times in the last 30 days. These recommendations are based on buyers' needs. Contact us for a free consultation.
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ViewCenter ECM Suite

ViewCenter by ICM Document Solutions is an enterprise-level content and document management system designed for businesses looking to automate and streamline the storage of their critical records. The program is web-based, allowing... Read More
Rating:  5 reviews
Price: 
Price Range is based on our extensive pricing research and represents a comparison of cost between the 111 systems on our list. The best way to get a real cost is to request a quote.
Recent recommendations:  13
Our advisors have recommended this product 13 times in the last 30 days. These recommendations are based on buyers' needs. Contact us for a free consultation.
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Contentverse

Contentverse is a cloud-based content management system designed to work on desktop and mobile devices. It is suitable for large and midsize businesses in all industries and allows users to upload, store and edit documents, search... Read More
Rating:  15 reviews
Price: 
Price Range is based on our extensive pricing research and represents a comparison of cost between the 111 systems on our list. The best way to get a real cost is to request a quote.
Recent recommendations:  12
Our advisors have recommended this product 12 times in the last 30 days. These recommendations are based on buyers' needs. Contact us for a free consultation.
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Document Locator

Document Locator is enterprise document management software that is uniquely integrated into Microsoft Windows. The platform is integrated with Microsoft Office and other business applications, and works directly inside of Windows... Read More
Rating:  22 reviews
Price: 
Price Range is based on our extensive pricing research and represents a comparison of cost between the 111 systems on our list. The best way to get a real cost is to request a quote.
Recent recommendations:  10
Our advisors have recommended this product 10 times in the last 30 days. These recommendations are based on buyers' needs. Contact us for a free consultation.
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Dokmee

Dokmee from OfficeGemini is a document management solution for businesses of all sizes. It can be installed on-premises as well as hosted on the cloud. Key features include document management, multi-user access, file and folder restrictions,... Read More
Rating:  29 reviews
Price: 
Price Range is based on our extensive pricing research and represents a comparison of cost between the 111 systems on our list. The best way to get a real cost is to request a quote.
Recent recommendations:  8
Our advisors have recommended this product 8 times in the last 30 days. These recommendations are based on buyers' needs. Contact us for a free consultation.
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HotDocs

HotDocs is a document automation solution designed for businesses of any size or type. It enables users to convert frequently used documents and forms into ready-to-use templates to automate customer documentation. The solution offers... Read More
Rating:  33 reviews
Price: 
Price Range is based on our extensive pricing research and represents a comparison of cost between the 111 systems on our list. The best way to get a real cost is to request a quote.
Recent recommendations:  5
Our advisors have recommended this product 5 times in the last 30 days. These recommendations are based on buyers' needs. Contact us for a free consultation.
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Centralpoint

Centralpoint by Oxcyon is a content management solution that can be installed on-premise or accessed on the cloud from any mobile device with an internet connection.The modular applications can be deployed in a configuration that suits... Read More
Rating:  3 reviews
Price: 
Price Range is based on our extensive pricing research and represents a comparison of cost between the 111 systems on our list. The best way to get a real cost is to request a quote.
Recent recommendations:  5
Our advisors have recommended this product 5 times in the last 30 days. These recommendations are based on buyers' needs. Contact us for a free consultation.
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Brandfolder

Brandfolder is a cloud-based asset management solution that provides various processes to organize, store and retrieve media assets and manage digital rights and permissions. The solution can be customized for businesses in industries... Read More
Rating:  49 reviews
Price: 
Price Range is based on our extensive pricing research and represents a comparison of cost between the 111 systems on our list. The best way to get a real cost is to request a quote.
Recent recommendations:  3
Our advisors have recommended this product 3 times in the last 30 days. These recommendations are based on buyers' needs. Contact us for a free consultation.
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IntelligenceBank

A Web-based software, IntelligenceBank has a variety of intuitive content management solutions for a range of business sizes and industries. Solutions are designed to help users manage data and digital assets securely.
Rating:  60 reviews
Price: 
Price Range is based on our extensive pricing research and represents a comparison of cost between the 111 systems on our list. The best way to get a real cost is to request a quote.
Recent recommendations:  2
Our advisors have recommended this product 2 times in the last 30 days. These recommendations are based on buyers' needs. Contact us for a free consultation.
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Workfront

Workfront (formerly AtTask) is a cloud-based project management solution that helps teams to prioritize, route, manage and report on their work. It is suitable for businesses of any size and industry including IT, architecture and... Read More
Price: 
Price Range is based on our extensive pricing research and represents a comparison of cost between the 111 systems on our list. The best way to get a real cost is to request a quote.
Recent recommendations:  1
Our advisors have recommended this product 1 times in the last 30 days. These recommendations are based on buyers' needs. Contact us for a free consultation.
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Widen Collective

Widen Collective is a cloud-based brand and digital asset management solution designed for mid-size and large businesses. It offers features like content creation, distribution and analytics within a suite. It also offers document... Read More
Price: 
Price Range is based on our extensive pricing research and represents a comparison of cost between the 111 systems on our list. The best way to get a real cost is to request a quote.
Recent recommendations:  1
Our advisors have recommended this product 1 times in the last 30 days. These recommendations are based on buyers' needs. Contact us for a free consultation.
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FileHold Document Management

FileHold Enterprise is a document management solution that helps large organizations to transition to a paperless work environment. FileHold can be installed on premise or on a secure private or public cloud. Features include multi... Read More
Rating:  44 reviews
Price: 
Price Range is based on our extensive pricing research and represents a comparison of cost between the 111 systems on our list. The best way to get a real cost is to request a quote.
Recent recommendations:  1
Our advisors have recommended this product 1 times in the last 30 days. These recommendations are based on buyers' needs. Contact us for a free consultation.
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Business Size:  S M L
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Doc.It Suite

Since 2001, Doc.It Suite, a document management platform, has been available to accounting and tax professionals. Doc.It Suite offers the user a variety of applications including document management, document capture & image-processing,... Read More
Rating:  16 reviews
Price: 
Price Range is based on our extensive pricing research and represents a comparison of cost between the 111 systems on our list. The best way to get a real cost is to request a quote.
Recent recommendations:  1
Our advisors have recommended this product 1 times in the last 30 days. These recommendations are based on buyers' needs. Contact us for a free consultation.
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Business Size:  S M L
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Libris

Libris by PhotoShelter is a cloud-based digital asset managemnt solution for businesses in many industries. Users can upload, organize and share digital assets such as photos, videos and more, with no limit on asset size. Users can... Read More
Price: 
Price Range is based on our extensive pricing research and represents a comparison of cost between the 111 systems on our list. The best way to get a real cost is to request a quote.
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Business Size:  S M L
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Asset Bank

Asset Bank is digital asset management solution that can be deployed either on-premise or in the cloud. The solution caters to large organizations. Asset Bank enables users to share and manage digital assets such as videos, logos,... Read More
Rating:  26 reviews
Price: 
Price Range is based on our extensive pricing research and represents a comparison of cost between the 111 systems on our list. The best way to get a real cost is to request a quote.
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Business Size:  S M L
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CaptureFast

CaptureFast is a cloud-based content management system (CMS) that is suitable for businesses in a variety of industries. Key features include document capture and image processing. A mobile app is also available for Android and iOS... Read More
Rating:  8 reviews
Price: 
Price Range is based on our extensive pricing research and represents a comparison of cost between the 111 systems on our list. The best way to get a real cost is to request a quote.
Platforms: 
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Business Size:  S M L
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Synergize

Synergize is a document management solution designed for large and midsize transportation businesses. It offers business process management, image capturing, workflow management tools and records management. The software is available... Read More
Rating:  6 reviews
Price: 
Price Range is based on our extensive pricing research and represents a comparison of cost between the 111 systems on our list. The best way to get a real cost is to request a quote.
Platforms: 
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Business Size:  S M L
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DocuPhase

The DocuPhase Enterprise Automation Platform delivers document management, workflow automation, and OCR capture tools. The DocuPhase solution is designed for companies of all sizes. It is available in both cloud-based and on-premise... Read More
Rating:  39 reviews
Price: 
Price Range is based on our extensive pricing research and represents a comparison of cost between the 111 systems on our list. The best way to get a real cost is to request a quote.
Recent recommendations:  9
Our advisors have recommended this product 9 times in the last 30 days. These recommendations are based on buyers' needs. Contact us for a free consultation.
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Business Size:  S M L

Buyer's Guide

,
Market Research Associate
Last Updated: August 14, 2018

Document management software, which falls within the larger category of content management systems (CMS), helps business users digitally upload, track and archive documents while keeping them secure. Many document management systems include workflow tools to manage the life cycle of specific documents, such as articles or legal contracts.

According to the Association for Information and Image Management (AIIM), 75 percent of companies use more than one document management solution. This reflects both the scale of information companies today must oversee, and the diversity of available solutions.

To that end, we've created this buyer's guide to help you better understand what this technology is and how it works so you can choose the best document management software for your organization. Here’s what we’ll cover:

What Is Document Management Software?
Common Applications of Document Management Software
Common Buyer Scenarios
Market Trends to Understand

What Is Document Management Software?

Document management software provides organizations with the following functionality:

  • A central, searchable repository for records
  • Paper documents can be digitally uploaded and filed, thus eliminating the need for the extra space (and cost) required with paper storage. In addition to improving organization and efficiency
  • Digital document storage minimizes the risk that records can be lost or damaged

Organizations that frequently use and/or maintain records containing sensitive personal information, such as those in the medical or financial industries, may benefit especially from document control software. These solutions can help ensure industry-specific document compliance while providing the appropriate users with quick, reliable access to records.

Main dashboard screenshot in eFileCabinet

Main dashboard screenshot in eFileCabinet

Document management software is also helpful for companies seeking a way to implement rules-based workflow processes, such the review and approval of documents prior to publication and/or release.

Common Applications of Document Management Software

Document management software is a broad category that covers many different applications. Many of these applications can be sold either as stand-alone products, or combined together in a comprehensive integrated suite.

Document capture and imaging Uses imaging technology to digitize printed documents. These applications are often integrated with document readers and search features.
Indexing Assigns metadata (e.g., properties such as author and file format) to documents in a library or archive to make them searchable.
Publishing Allows users to draft, edit and distribute content via workflow tools and role-based permissions.
Records management Secures records by classifying and archiving sensitive data.
Case management Automates the documentation and management of cases, including approvals, role permissions and other necessary steps.
Contract management Facilitates the workflow for creating and revising specific types of contracts (e.g., mortgage contracts).

M-files

Screenshot of M-Files software showing document metadata

Common Buyer Scenarios

Buyers evaluate document management software for many different reasons, but most fall within one of the following common scenarios:

Digitizing company documents. Organizations looking to go paperless by digitizing paper records often seek a stand-alone document imaging application to help upload these records quickly, without having to manually scan them. Imaging applications are sometimes part of a larger integrated suite that offers additional tools for the tracking, storage and retrieval of these digital records.

Securing sensitive records. Companies in certain industries are subject to government regulations that mandate how records are stored and accessed. These regulations often require organizations to keep both historical and current documents in a digital format, and to limit who can access them. These companies often seek document management applications that are designed to aid compliance, and include features such as audit trails and role-based permissions. Companies should also consider a virtual data room which offers more features and protections that standard document management systems lack.

Organizing file systems. Many companies have difficulty finding and accessing files. For example, documents may be stored across multiple locations, including network drives, individual desktops and Web-based file sharing platforms (e.g., Dropbox), which in some cases may violate company policies. These buyers seek to unify document storage so employees can access documents both easily and securely.

Many larger organizations often seek Enterprise Content Management (ECM) solutions, which are more comprehensive systems that often include records and digital asset management applications, among others.

Seeking an industry-specific solution. Certain companies require solutions that are tailored to the specific document life cycles in their organization and include case or contract management tools. Document management software helps automate and track the unique workflow of these records to improve efficiency while ensuring no step is missed.

Market Trends to Understand

Web-based solutions become increasingly available. According to Gartner, while on-premise document management systems continue to dominate the market, Web-based solutions (e.g., M-Files, Acquia and Spring CM) can help supplement it. These solutions offer benefits such as remote access to documents, added security via cloud-based data backup and the elimination of added technology and hardware costs.

Collaborative tools become more popular. An increasing number of document management solutions are beginning to incorporate tools that facilitate greater collaboration between users. These tools enable multiple employees to work on shared documents, share files and communicate via social tools within the same platform, thus changing the way teams are able to work together with records.

Emergence of mobile document management solutions. A decade ago, it was unimaginable that companies could create and edit documents on mobile devices. Today, however, the widespread prevalence of smartphone and tablet technology has led many document management software vendors to offer mobile apps that allow users to access and edit content remotely.