Showing 1-20 of 24 products
Onehub is a cloud-based collaboration tool and virtual data room that helps users securely store and share their business files. It can be customized to meet users' specific requirements and custom branding needs. Onehub offers a... Read more
SecureDocs Virtual Data Room
SecureDocs Virtual Data Room
SecureDocs is a virtual data room tool used for storing and sharing confidential documents both internally and externally. It is suitable for businesses of any size and a range of industries including used during due diligence, mergers... Read more
Digify is a virtual data room solution for businesses of all sizes. The platform integrates data encryption, access control, rights management, dynamic watermarking and file tracking in one place. With Digify, users can create unlimited... Read more
CapLinked is a cloud-based integrated file sharing and document management solution that helps businesses seeking to exchange confidential documents with third parties. The most common uses of the application include mergers and acquisitions... Read more
Vitrium is a cloud-based document management and digital rights management (DRM) solution that empowers businesses to securely store and share confidential sensitive files with trusted parties with ease, online and offline, without... Read more
Firmex Virtual Data Rooms
Firmex Virtual Data Rooms
Firmex Virtual Data Rooms is a HIPAA-compliant cloud-based virtual data room solution for small, midsize and large enterprises. It caters to mergers and acquisitions advisory, corporations, funds and private equity, pharmaceutical,... Read more
FirmRoom is a cloud-based virtual data room designed primarily for the financial sector. The solution helps organizations to manage mergers and acquisitions due diligence through document management and file sharing. Key features include... Read more
Ansarada Virtual Data Room
Ansarada Virtual Data Room
Ansarada Virtual Data Room is an artificial intelligence-enabled platform that helps businesses, deal or tender advisors and VC & PE investors manage acquisitions, mergers, portfolios, corporate transactions and more. With granular... Read more
PactCentral is a secure cloud-based VDR platform that stores and shares all confidential documents with third parties. Replacing traditional data rooms, PactCentral streamlines document collaboration by providing advanced editing... Read more
Google Drive helps users store company data in one place. Users can access files from desktop and mobile devices and control how team members share these files. The platform provides a central admin panel, data-loss prevention and... Read more
dotloop is a cloud-based platform for real estate professionals that helps complete deals. The software is suited for brokers, teams, agents and service providers. It provides a collaborative platform with a consistent interface. dotloop... Read more
iDeals Virtual Data Room is an on-premise and cloud-based virtual data rooms solution. It caters to investment banks, legal firms, life sciences, real estate and other large corporations. Primary features include document management,... Read more
DealRoom is a cloud-based virtual data room for investment banking, private equity and corporate development businesses. The solution helps organizations to manage deals by storing and sharing documents, track due diligence tasks and... Read more
Huddle is a cloud-based project management solution that help project teams in businesses across various industry verticals to manage different components of projects and collaborate with other team members. Key features include file... Read more
ShareVault is a virtual data room solution that facilitates the sharing of confidential documents with third parties during due diligence and other vital business processes. It suitable for businesses of any size and serves a broad... Read more
Fordata is a cloud-based virtual data room (VDR) solution that allows businesses in the financial and banking industries to securely manage confidential documents and communication between transaction parties. Fordata VDR is able to... Read more
Drooms is a cloud-based virtual data room solution designed for small and midsize businesses. It enables users to securely access and share confidential files and documents with both in-house teams as well as external customers. The... Read more
ShareFile Virtual Data Rooms is an on-premise and cloud-based virtual data room solution that serves businesses of all sizes. It caters to investment banks, private equity, venture capital, biotech, pharmaceuticals, real estate and... Read more
EthosData's virtual data room platform helps users manage, plan and secure transaction-related information such as Initial Public Offering (IPO) preparation tasks, M&A transactions and other fundraising activities. Designed for businesses... Read more
Projectfusion, by OD Consultancy is a cloud-based virtual data room solution that helps businesses of all sizes with a unified platform to manage projects, set up data rooms and handle file sharing. Primarily catering to pharmaceuticals,... Read more
The best thing about the internet is how easily it lets people share information. That can be the worst thing about it, too.
A virtual data room (VDR) is a software-as-a-service (SaaS) that lets companies share sensitive information via the internet, while preserving full control and exclusive ownership of it. VDRs play an important role in supporting external-facing workflows in many fields, including finance—mergers and acquisitions and initial public offerings (IPOs) are two common use cases— law and scientific research.
In this buyer's guide, we answer and explain:
What Is Virtual Data Room Software?
A VDR's main function is to store and serve documents in a secure manner. You can think of a VDR as a highly secure alternative to using email to share documents.
To understand why a VDR is more secure, first consider the many insecurities introduced when relying on email attachments. For example, let's say your company emails a contract as a .PDF or .DOC file to a customer for a signature. In theory, that customer could:
- Claim they never received it, couldn't open it or view it
- Print out or copy the contract and use it to solicit better bids from competitors
- Download the contract to an insecure workstation where it gets leaked
- Use software to surreptitiously change parts of the contract and claim it as the original
Now imagine that instead of a contract, you need to share confidential information that has regulatory or legal protections, like a client's investment or health records. Sharing sensitive documents via email opens up a host of legal liabilities.
It's important to remember that other file sharing tools, such as Dropbox and Sharepoint, can also introduce the same vulnerabilities as sharing files via email. While convenient, file sharing services like these are not a viable alternative to a VDR.
Keep in mind that a company can be on the right side of the law, but still lose money proving it in court. VDRs are designed to prevent these scenarios from happening in the first place. They do this by adding a variety of features and protections that email services lack.
Common Features of Virtual Data Room Software
Because of the unique role they play, VDRs can seem like an amalgam of several different genres of software. They typically provide applications in four main areas: Security, Document Management, Communication and Collaboration and Integrations. These are discussed individually below.
Stronger Security is the primary motivation for purchasing VDR software. VDR software helps a company securely share information by means of the following applications:
|Access control||Limit who can view, edit and share stored documents, including internal and external access|
|Encryption||Encrypt data (either at rest, in transit or both) to prevent unauthorized access|
|Digital Rights management||Prevent unauthorized downloading, copying and printing of stored documents|
|Secure browsing||Allow users to view and browse documents while online, but prevents saving or printing them|
Document Management applications help control and monitor who can access and edit documents stored in the VDR with applications such as:
|Check-in/Check-out||Control the chain of custody for digital documents, preventing version and ownership conflicts|
|Version control||Add versioning functionality to individual documents, providing reversion options and maintaining a record of changes|
Communication and Collaboration tools help communicate with clients about documents and information stored within the VDR. They handle:
|Alerts and notifications||Send alerts to clients (via standard email) to notify them when actions are required (to, for example, view and sign a document)|
|Q & A||Add simple communication functionality so clients can ask questions within the VDR environment|
|Collaboration||Tools for working collaboratively (adding comments and making suggestions to documents) within the VDR environment|
Integrations applications help connect the VDR to existing content management systems. They assist with:
|Integration with CMS||Link VDR to an existing content management system for more seamless sharing and publishing workflows|
|Branding and customization||Add design layout options to help match the VDR interface to your company brand|
What Type of Buyer Are You?
Many VDR vendors tailor the applications and functionality of their products to use cases within specific industry verticals. Others offer more general purpose VDRs that can be customized to various use cases by means of workflow templates.
VDRs commonly support workflows in three general areas:
Financial: Mergers and acquisitions (M&As) are the most common scenario requiring use of a VDR. With M&As, the number of parties needing to access the information changes over time as a deal is considered, analyzed, discussed and agreed to or rejected. VDRs also provide records of access, which can be very useful for settling disputes and proving that the necessary disclosures were made. Initial public offerings (IPOs) are another common activity for which VDRs are employed.
Scientific: VDRs play an important role in scientific industries, allowing for the secure sharing of data between research institutions, manufacturers, trial partners, healthcare providers and regulatory agencies. VDR collaboration tools are particularly important for many scientific processes and workflows.
Legal: Some VDR vendors specialize in tools designed to support legal litigation. Lawsuits can involve massive quantities of documentation which needs to be shared, selectively, with one or more outside parties. VDRs play an important role in not only making certain information available, but also in preventing accidental disclosure.
If you require a VDR for a use case not listed above, you're not out of luck. VDR vendors offer a fairly wide range of both industry specific and general purpose functionality. As with any software purchase, your job as the buyer is to find the product that will best support your company's existing workflows and overall strategy.