# Best Virtual Data Room Software - 2026 Reviews & Pricing

> Find the best Virtual Data Room Software for your organization. Compare top Virtual Data Room Software systems with customer reviews, pricing, and free demos.

Source: https://www.softwareadvice.com/virtual-data-room

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# Best Virtual Data Room Software of 2026

Updated July 6, 2026

On this page

1.  FrontRunners
2.  Popular Comparisons
3.  Buyers Guide
4.  Related Software

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98 results

### Compare Products

Showing 1 - 25 of 98 products

#### Company Size

-   Self-Employed
    
-   2-10
    
-   11-50
    
-   51-200
    
-   201-500
    
-   501-1000
    
-   1000+
    

#### Pricing Options

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Sort by

**Sponsored**: Sorts listings by software vendors running active bidding campaigns, from the highest to lowest bid. Vendors who have paid for placement have a ‘Visit Website’ button, whereas unpaid vendors have a ‘Learn More’ button.  
  
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**Average Rating**: Sorts listings by overall star rating based on user reviews, highest to lowest.  
  
**Alphabetically (A-Z)**: Sorts listings by product name from A to Z.

### Product: Ansarada

4.72

[(115)](https://www.softwareadvice.com/virtual-data-room/ansarada-virtual-data-room-profile/reviews/)

Best for:Customer support

### Pricing availability

Free trial: Available

Free version: Available

Software Advice Summary

The world's favorite Virtual Data Room. Easy-to-use and beautifully designed data rooms, bank-grade security, AI automation & insights, unlimited users, online pricing and outstanding 24/7 support. Some of the reasons why the best companies choose Ansarada. Start for free.... [Read more](https://www.softwareadvice.com/virtual-data-room/ansarada-virtual-data-room-profile/)

### Best rated features:

Reporting/Analytics

5.0

SSL Security

5.0

Customizable Branding

5.0

Document Review

5.0

### Worst rated features:

Full Text Search

3.0

Document Classification

3.9

[See all features](https://www.softwareadvice.com/virtual-data-room/ansarada-virtual-data-room-profile/#key-features)

### Free

Custom

Pricing available upon request

### 250 MB

$399.00/month

Unlimited users

### 1 GB

$1,231.00/month

Unlimited users

[See full pricing details](https://www.softwareadvice.com/virtual-data-room/ansarada-virtual-data-room-profile/#pricing-and-plans)

### Product: ComplyKEY SISCIN

4.67

[(3)](https://www.softwareadvice.com/cms/siscin-profile/)

### Pricing availability

Free trial: Available

Free version: Available

Software Advice Summary

ComplyKEY SISCIN is a cloud-based file management platform that allows organizations to manage, store, share and recover files. The tool includes a Vue-X module and VMware for indexing and searching the data, permitting users to view file size, revision history, owner, location or creation date of a file besides other metadata to help companies understand their data better. Additionally, ComplyKEY SISCIN also allows managers to share reports with their teams using the reporting dashboard or preview, tag or annotate multiple files/archives before deleting them.... [Read more](https://www.softwareadvice.com/cms/siscin-profile/)

### Best rated features:

Document Storage

5.0

Version Control

5.0

Archiving & Retention

5.0

Full Text Search

5.0

[See all features](https://www.softwareadvice.com/cms/siscin-profile/#key-features)

### Basic

$125.00/month

[See full pricing details](https://www.softwareadvice.com/cms/siscin-profile/#pricing-and-plans)

### Product: Digify

4.85

[(174)](https://www.softwareadvice.com/virtual-data-room/digify-profile/reviews/)

Best for:Small businesses

### Pricing availability

Free trial: Available

Free version: Not available

Software Advice Summary

Digify is a virtual data room solution for businesses of all sizes. The platform integrates data encryption, access control, rights management, dynamic watermarking and file tracking in one place. With Digify, users can create unlimited data rooms for different projects and recipients can access them on browsers without needing to use a plugin. With role permissions, data room owners can assign co-owner, contributor or viewer roles to invited users. Owners can also reorder files according to an index and have the option to add terms of access which serves as a built-in NDA. Documents shared via Digify are copy protected and users have control on how their documents are used, whether print or download will be allowed and how long recipients can access the files. Users receive real-time notifications when someone views the files and data rooms.... [Read more](https://www.softwareadvice.com/virtual-data-room/digify-profile/)

### Best rated features:

Approval Process Control

5.0

Secure Data Storage

5.0

Customizable Branding

5.0

API

5.0

### Worst rated features:

Real-Time Notifications

3.0

File Management

4.0

Reporting & Statistics

4.0

[See all features](https://www.softwareadvice.com/virtual-data-room/digify-profile/#key-features)

### Pro

$140.00/month

The Pro plan includes 1 user, 3 data rooms, and 50 data room guests.

### Team

$350.00/month

The Team plan includes 3 users, 10 data rooms, and 200 data room guests.

### Enterprise

Custom

Pricing available upon request

The Enterprise plan allows you to set custom user and guest quotas and provides unlimited data rooms.... [Read more](https://www.softwareadvice.com/virtual-data-room/digify-profile/#pricing-and-plans)

[See full pricing details](https://www.softwareadvice.com/virtual-data-room/digify-profile/#pricing-and-plans)

### Product: Datasite Diligence Virtual Data Room

4.73

[(143)](https://www.softwareadvice.com/virtual-data-room/datasiteone-profile/reviews/)

Best for:Secure Data Storage

### Pricing availability

Free trial: Not available

Free version: Not available

Software Advice Summary

Datasite provides a Saas solution for the M&A lifecycle. Its flagship product, Datasite Diligence, offers sophisticated analytics, ironclad security and dedicated customer support to enable deal success, from deal preparation and staging through all phases of due diligence. Primary features of Datasite Diligence include dashboard and visual analytics, queries management, custom watermarking, redaction, project management and sandbox. The platform offers drag-and-drop controls to help users organize documents and facilitates optical character recognition (OCR) in multiple languages. Additionally, it enables users to export data and visuals into multiple formats such as PDF, Excel and email. Datasite Diligence offers global safety standards with multiple compliances including GDPR and two-factor authentication. Pricing of the product is available on request and support is extended via phone, email and online helpdesk.... [Read more](https://www.softwareadvice.com/virtual-data-room/datasiteone-profile/)

### Best rated features:

Q&A Management

5.0

Single Sign On

5.0

Collaboration Tools

5.0

Audit Trail

5.0

### Worst rated features:

Mobile Access

3.8

Multi-Factor Authentication

4.0

[See all features](https://www.softwareadvice.com/virtual-data-room/datasiteone-profile/#key-features)

### Product: Ideals Virtual Data Room

4.79

[(318)](https://www.softwareadvice.com/legal/ideals-profile/reviews/)

Best for:Ease of use

### Pricing availability

Free trial: Available

Free version: Not available

Software Advice Summary

Since 2008, Ideals has transformed the virtual data room market by introducing transparent pricing, an intuitive platform, and exceptional customer care. These are among the factors that have made the company the fastest-growing VDR provider, trusted by 1 million users globally, including investment bankers, advisors, real estate professionals, and public institutions. Ideals’ top priority is to offer an effortless experience, as a result the company has been independently rated on G2 as the best product and service for 4 consecutive years.... [Read more](https://www.softwareadvice.com/legal/ideals-profile/)

### Best rated features:

Automatic Backup

5.0

Q&A Management

5.0

For Lawyers

5.0

Customizable Reports

5.0

### Worst rated features:

Commenting/Notes

4.0

Activity Tracking

4.0

[See all features](https://www.softwareadvice.com/legal/ideals-profile/#key-features)

### Core

Custom

Pricing available upon request

Fast, secure, and powerful VDR for small to medium deals

### Premier

Custom

Pricing available upon request

Advanced security and guidance for high-stakes transactions

### Enterprise

Custom

Pricing available upon request

Unlimited VDR power for high volume of projects

[See full pricing details](https://www.softwareadvice.com/legal/ideals-profile/#pricing-and-plans)

### Product: CapLinked

4.48

[(122)](https://www.softwareadvice.com/file-sharing/caplinked-profile/reviews/)

Best for:Value for money

### Pricing availability

Free trial: Available

Free version: Not available

Software Advice Summary

CapLinked is a secure, cloud-based virtual data room (VDR) for organizations managing confidential transactions and document sharing during M&A, fundraising, IPOs, and audits. . Unlike standard cloud storage, CapLinked adds granular permission controls, dynamic watermarking, real-time audit trails, and bank-grade encryption giving deal teams full visibility and control over their most critical files. . Built for speed and security, CapLinked supports unlimited users, bulk uploads, and integrated Q&A, plus integrations with Salesforce, Dropbox, Box, OneDrive, Google Drive, and an open API. CapLinked meets SOC 2, ISO 27001, HIPAA/HITECH, PCI SAQ-D, and FISMA compliance standards, with bank-grade AES-256 encryption. Whether you're raising capital, selling a business, managing due diligence, or handling investor relations, CapLinked's virtual data room keeps your deal moving securely and efficiently. Trusted by thousands of organizations worldwide.... [Read more](https://www.softwareadvice.com/file-sharing/caplinked-profile/)

### Best rated features:

Optical Character Recognition

5.0

Secure Data Storage

5.0

Access Revocation

5.0

Audit Trail

4.7

### Worst rated features:

File Recovery

3.0

File Conversion

3.0

File Management

3.0

Watermarking

3.3

[See all features](https://www.softwareadvice.com/file-sharing/caplinked-profile/#key-features)

### Team Plan

$399.00/month

Our starter virtual data room plan grants teams access to the secure document sharing and advanced security features they need. Get access to the tools and peace of mind you need at an unbeatable value. Start your 14-day free trial today and see how CapLinked simplifies your work.... [Read more](https://www.softwareadvice.com/file-sharing/caplinked-profile/#pricing-and-plans)

### Enterprise Transactional Plans

$500.00/month

Starting at $500 per month, or $5,000 per year for single data rooms that are opened and closed on a per project basis. Includes 5GB of data hosting, ten administrators, and unlimited users. Custom agreement terms from just a single month to multi-year if needed.... [Read more](https://www.softwareadvice.com/file-sharing/caplinked-profile/#pricing-and-plans)

### Enterprise Subscription Plans

$5,000.00/year

Enterprise subscription plans can be fully customized for any volume of data hosting, or number of data rooms a client may require. This is the perfect choice for businesses that are opening and closing new data rooms on a consistent basis.... [Read more](https://www.softwareadvice.com/file-sharing/caplinked-profile/#pricing-and-plans)

[See full pricing details](https://www.softwareadvice.com/file-sharing/caplinked-profile/#pricing-and-plans)

### Product: Projectfusion

4.69

[(13)](https://www.softwareadvice.com/virtual-data-room/projectfusion-profile/)

### Pricing availability

Free trial: Available

Free version: Not available

Software Advice Summary

Projectfusion is a secure, cloud-based virtual data room (VDR) built for professionals who need to share confidential documents quickly and safely. Whether you're handling M&A due diligence, legal disclosures, compliance projects, or high-stakes file sharing, Projectfusion gives you full control, without the technical headaches. It’s trusted by law firms, financial institutions, government agencies, healthcare providers, and life sciences organisations who value security, speed, and simplicity. 🔹 Who it’s for Projectfusion is designed for professionals who work with sensitive data and complex workflows: Legal teams managing due diligence or litigation files M&A advisors and dealmakers handling multiple stakeholders Finance and compliance teams needing full audit trails Life sciences and pharmaceutical companies sharing IP securely Local authorities and public sector teams working with contractors or citizens If you need secure collaboration with clear permissions, activity tracking, and trusted compliance, Projectfusion is made for you. 🔹 What makes it different Incredible support: We respond in 3 minutes. No ticket queues. Flexible hosting options: Choose where your data is hosted. No US ownership (optional), ideal for data sovereignty. Get started fast: Drag-and-drop setup, no IT team needed, and onboarding included. Deal-ready at no cost: Use our rooms for free while you're prepping. Pay only when you're live. Ethical by design: We donate 1% of revenue to climate-positive causes and support data rights. 🔹 Key Features Secure file sharing with full version control and audit logs Structured Q&A for due diligence and stakeholder questions AI-powered document redaction (PDF, Word, Excel, PPT) Granular permissions for teams and individuals Custom branding and white-labelling Full activity tracking and usage reporting Encrypted document viewing (no downloads required) Web-based platform + native iOS app ISO27001 certified, GDPR compliant, Cyber Essentials accredited 🔹 Support & Pricing Our support team responds in under 3 minutes via live chat or email. You’ll also get help with setup, templates, and training, all included in your plan. Pricing is based on a monthly or quarterly subscription and includes unlimited users and admins. Plans scale with your project size, from small deals to enterprise-level rollouts. Whether you're a small team or a global business, Projectfusion helps you work faster, stay compliant, and keep everything secure, with no fuss.... [Read more](https://www.softwareadvice.com/virtual-data-room/projectfusion-profile/)

### Best rated features:

Commenting/Notes

5.0

Data Import/Export

5.0

Drag & Drop

5.0

Watermarking

5.0

### Worst rated features:

Data Security

4.0

API

4.0

[See all features](https://www.softwareadvice.com/virtual-data-room/projectfusion-profile/#key-features)

### Deal

Custom

Pricing available upon request

5GB Storage Unlimited Users & Admins Unlimited AI Redaction 1 Data Room 24/7 support EU Hosting

### Business

Custom

Pricing available upon request

10GB Storage Unlimited Users & Admins Unlimited AI Redaction 1 Data Room EU or UK Hosting

### Enterprise

Custom

Pricing available upon request

Customisable Storage Customise Branding Unlimited Users & Admins Unlimited AI Redaction Unlimited Data Rooms 3 min response time Choose your hosting location... [Read more](https://www.softwareadvice.com/virtual-data-room/projectfusion-profile/#pricing-and-plans)

[See full pricing details](https://www.softwareadvice.com/virtual-data-room/projectfusion-profile/#pricing-and-plans)

### Product: Firmex Virtual Data Room

4.79

[(357)](https://www.softwareadvice.com/cms/firmex-profile/reviews/)

Best for:Value for money

### Pricing availability

Free trial: Available

Free version: Not available

Software Advice Summary

Firmex Virtual Data Rooms is a HIPAA-compliant cloud-based virtual data room solution for small, midsize and large enterprises. It caters to mergers and acquisitions advisory, corporations, funds and private equity, pharmaceutical, mining and energy, investment banks and law firms. Primary features include document management, data security, user invitations, user activity, audit trails and reporting. Other features include two-factor authentication, user-access management, email upload and drag and drop. Users can organize new documents by implementing the versioning feature of the software. The ‘View As’ feature allows users to preview the data rooms while checking the security settings. Other modules of the software include FileSend and Document Sharing. It offers mobile applications for iOS and Android devices. Support is offered via email and over a phone. Other support options include a help guide, online case submission and a knowledge base.... [Read more](https://www.softwareadvice.com/cms/firmex-profile/)

### What users love

-   Responsive and knowledgeable support team
-   Intuitive and user-friendly interface
-   Secure and flexible file sharing

### To take in mind

-   Occasional upload and speed issues

### Best rated features:

Encryption

5.0

Optical Character Recognition

5.0

Reporting/Analytics

5.0

Tagging

5.0

### Worst rated features:

User Management

4.0

Two-Factor Authentication

4.0

[See all features](https://www.softwareadvice.com/cms/firmex-profile/#key-features)

### Basic

Custom

Pricing available upon request

[See full pricing details](https://www.softwareadvice.com/cms/firmex-profile/#pricing-and-plans)

### Product: Google Drive

[Google Drive](https://www.softwareadvice.com/cms/google-drive-profile/)

4.77

[(28536)](https://www.softwareadvice.com/cms/google-drive-profile/reviews/)

Best for:Commenting/Notes

### Pricing availability

Free trial: Available

Free version: Available

Software Advice Summary

Google Drive helps users store company data in one place. Users can access files from desktop and mobile devices and control how team members share these files. The platform provides a central admin panel, data-loss prevention and a vault for the drive to ensure compliance and file sharing between users. Google Drive offers team collaboration tools such as Docs, Sheets and Slides. Teams can create new documents and share them with members. They can also engage in real-time document editing and leave comments to update members of changes. It includes machine-learning technology to help users predict future needs. Google Drive provides features like natural-language search and optical character recognition (OCR). Google Drive integrates with third-party applications including DocuSign for e-signatures, CloudLock for additional security layers and LucidCharts for mockups. Users can open different file types like PDFs and MPEG4s, and they can work on Microsoft Word files straight from the drive. Pricing is per month. Support is provided via online chat, email and the phone.... [Read more](https://www.softwareadvice.com/cms/google-drive-profile/)

### What users love

-   Flexible sharing and collaboration
-   Reliable and scalable cloud storage
-   Universal access across devices

### To take in mind

-   Challenging file organization at scale
-   Cluttered and unintuitive interface
-   Slow and inconsistent file uploads

### Best rated features:

Live Chat

5.0

Document Classification

5.0

Monitoring

5.0

Cloud Computing

4.9

### Worst rated features:

Multi-Language

1.0

Document Automation

3.8

[See all features](https://www.softwareadvice.com/cms/google-drive-profile/#key-features)

### Business Starter

$7.00/month

Up to 30 GB pooled storage/user

### Business Standard

$14.00/month

Up to 2 TB pooled storage/user

### Business Plus

$22.00/month

Up to 5 TB pooled storage/user

[See full pricing details](https://www.softwareadvice.com/cms/google-drive-profile/#pricing-and-plans)

### Product: Google Workspace

[Google Workspace](https://www.softwareadvice.com/marketing/google-workspace-profile/)

4.70

[(17612)](https://www.softwareadvice.com/marketing/google-workspace-profile/reviews/)

Best for:Mid-size businesses

### Pricing availability

Free trial: Available

Free version: Not available

Software Advice Summary

Google Workspace (formerly G Suite) is a cloud-based suite of collaboration and document management tools designed to help businesses manage video meetings, presentations, multi-person video calls and live streaming. Key features include access control, real-time chat, presentation streaming, two-way audio and video, private chat, calendar management, real-time editing, mobile access and content management. Teams using Google Workspace can set up meetings and share links with staff members, clients or customers to facilitate communication. Participants can join meetings directly from a Google Calendar event or an email invite that includes all details about the event. Additionally, it offers a dial-in functionality, which enables employees to join meetings without an internet connection. Google Workspace facilitates voice and video conferencing through Google Meet, with support for up to 250 participants. Pricing is available on monthly subscriptions and support is extended via documentation, FAQs, forum and other online measures.... [Read more](https://www.softwareadvice.com/marketing/google-workspace-profile/)

### What users love

-   Real-time teamwork and integration
-   Professional and flexible email management
-   Intuitive and accessible design

### To take in mind

-   Expensive for advanced features
-   Limited and slow customer assistance
-   Complex and confusing admin controls

### Best rated features:

Activity Tracking

5.0

Password Management

5.0

Video Layouts/Views

5.0

Unified Communications

5.0

### Worst rated features:

Video Call Recording

2.0

Audio/Video Recording

3.0

Text Editing

3.7

Email Templates

4.0

[See all features](https://www.softwareadvice.com/marketing/google-workspace-profile/#key-features)

### Starter

$7.00/month

Up to 100 participants

### Standard

$14.00/month

Up to 150 participants

### Plus

$22.00/month

Up to 500 participants

[See full pricing details](https://www.softwareadvice.com/marketing/google-workspace-profile/#pricing-and-plans)

### Product: SecureDocs Data Room

[SecureDocs Data Room](https://www.softwareadvice.com/virtual-data-room/securedocs-profile/)

4.90

[(158)](https://www.softwareadvice.com/virtual-data-room/securedocs-profile/reviews/)

Best for:Features

### Pricing availability

Free trial: Available

Free version: Not available

Software Advice Summary

SecureDocs is a virtual data room tool used for storing and sharing confidential documents both internally and externally. It is suitable for businesses of any size and a range of industries including used during due diligence, mergers and acquisitions, audits, fundraising, business valuations and more. SecureDocs enables users to control their data through permission-based users roles, dynamic watermarking and customizable non-disclosure agreements. Administrators can restrict permissions for accessing folders or subfolders and create rules for documents with no access, view-only for Office and PDF documents or full access. SecureDocs offers a drag-and-drop feature. Audit logs in SecureDocs shows users who is looking into a document with dates and timestamps that can be shared via email. Users can set activity alerts and email notifications for newly added documents and daily audit logs. The solution supports unlimited users and data and provides online support.... [Read more](https://www.softwareadvice.com/virtual-data-room/securedocs-profile/)

### Best rated features:

Remote Access/Control

5.0

Secure Data Storage

5.0

Search/Filter

5.0

Data Security

5.0

### Worst rated features:

Alerts/Notifications

4.0

[See all features](https://www.softwareadvice.com/virtual-data-room/securedocs-profile/#key-features)

### Volume Packages

Custom

Pricing available upon request

Contact SecureDocs for pricing

[See full pricing details](https://www.softwareadvice.com/virtual-data-room/securedocs-profile/#pricing-and-plans)

### Product: Clinked

[Clinked](https://www.softwareadvice.com/file-sharing/clinked-profile/)

4.87

[(110)](https://www.softwareadvice.com/file-sharing/clinked-profile/reviews/)

Best for:Value for money

### Pricing availability

Free trial: Available

Free version: Not available

Software Advice Summary

Clinked is a powerful cloud-based portal software that provides an efficient platform for businesses to collaborate, manage projects and share files. Its bank-grade security, user-friendly interface and robust features make it an ideal tool for teams looking to streamline their workflow. Security Clinked takes data security very seriously and has taken several measures to ensure that its users' information is always safe. One such measure is its ISO 27001 certification, which provides an internationally recognized standard for information security management systems. In addition to this certification, Clinked uses Amazon Web Services (AWS) to host its data centers for public cloud solutions. AWS is itself ISO 27001, SAS70, and PCI certified, as well as HIPAA compliant, and meets US federal government customer requirements by being FISMA and FIPs certified. Additionally, with 256-bit SSL encryption, TLS 1.2 standards, SSO, controlled logins, and SAS70 and PCI certifications, Clinked ensures that user content is always secure. Clinked is also an approved supplier to the UK government and a member of the official G-Cloud framework. These credentials attest to Clinked's commitment to providing its users with the highest level of security and protection. More about security and compliance at Clinked: clinked.com/security-compliance Document Management Clinked offers a powerful set of access control features that give administrators complete control over who can view, edit, download, and delete content on the platform. Each user on the platform has a set of permissions that are defined by the account administrator. This ensures that users only have access to the relevant features and functions that are necessary for their work. Additionally, administrators can easily manage these permissions, ensuring that the right people have the right access levels. When sharing files with external parties, administrators can take additional security measures, such as limiting the time the document is accessible, requiring a password to access it, and restricting or allowing download. This helps ensure that sensitive information is protected and only accessible to those who need it. In addition to user permissions, files and folders on the platform also have a multi-layer access permissions feature. This means that administrators can define access levels not just at the user level, but also at the folder and file level. File sharing allows users to upload and tag multiple files from various devices, and also provides file previews, annotations, commenting and user tagging. More about Clinked's Virtual Data Room: clinked.com/virtual-data-room Collaboration With Clinked, project collaboration is made easy through features like task assignment, document approvals, and activity commenting. The dashboard provides a centralized view of all project groups, conversations, and tasks, allowing users to stay up-to-date on project progress. Clinked offers integration with Google Workspace, providing users with access to Google Docs, Google Contacts, and Google Calendar. Mobile App Clinked is also accessible via mobile applications for iOS and Android devices. Select Your Portal Option: 1. Easy – For those looking to get started quickly, Clinked offers an easy option that allows users to customize the platform in less than an hour. Visit: clinked.com/client-portal 2. Bespoke – For those with more specific needs, Clinked's bespoke option offers a fully custom portal built to their unique specifications on the Clinked infrastructure. Visit: clinked.com/custom-portal Book a demo to find out how Clinked can help your business: clinked.com/demo... [Read more](https://www.softwareadvice.com/file-sharing/clinked-profile/)

### Best rated features:

Task Management

5.0

Communication Management

5.0

Meeting Management

5.0

Version Control

5.0

### Worst rated features:

Blogs

3.0

Real-Time Chat

3.0

Video Support

3.0

[See all features](https://www.softwareadvice.com/file-sharing/clinked-profile/#key-features)

### Lite

$77.00/month

White-label portal for small businesses. 2 Year commitment - Billed biennially.

### Standard

$194.00/month

2 Year commitment - Billed biennially.

### Premium

$389.00/month

2 Year commitment - Billed biennially.

[See full pricing details](https://www.softwareadvice.com/file-sharing/clinked-profile/#pricing-and-plans)

### Product: Paperflite

[Paperflite](https://www.softwareadvice.com/crm/paperflite-profile/)

4.94

[(99)](https://www.softwareadvice.com/crm/paperflite-profile/reviews/)

### Pricing availability

Free trial: Available

Free version: Not available

Software Advice Summary

Paperflite is a cloud-based content management system that assists marketing and sales teams with collaboration and prospect engagement. Its key features include predefined templates, document management, indexing, text editing and a repository. The application comes with a module, which sends alerts to team members when clients interact with shared content. Marketing teams can use the system to create campaigns by choosing themes, adding custom content and crafting messages for different audiences. The solution lets stakeholders generate reports on metrics such as views and downloads, time spent on page, heat maps and integrated video analytics. Managers can provide role-based access to staff and assign permissions for editing and publishing content. Paperflite integrates with industry leading CRMs, marketing automation tools, and third-party applications such as DropBox, Box, Drive, OneDrive, Linkedin and Twitter. Paperflite is available on a monthly subscription and support is provided via online help desk.... [Read more](https://www.softwareadvice.com/crm/paperflite-profile/)

### Best rated features:

Self Service Portal

5.0

Performance Management

5.0

Activity Tracking

5.0

Real-Time Data

5.0

### Worst rated features:

Reporting & Statistics

4.0

[See all features](https://www.softwareadvice.com/crm/paperflite-profile/#key-features)

### Starter (I Got Wings)

$30.00/month

Agile startups and fast-growing teams that prioritize making content easy to find, share, and measure, ensuring it aligns with sales goals and delivers results. (Minimum 5 users)... [Read more](https://www.softwareadvice.com/crm/paperflite-profile/#pricing-and-plans)

### Professional (I Believe I Can Fly)

$50.00/month

For efficient, content-focused teams aiming to scale quickly while keeping your sales and marketing efforts tightly aligned.... [Read more](https://www.softwareadvice.com/crm/paperflite-profile/#pricing-and-plans)

### Advanced (Touch The Sky)

$60.00/month

Fast growing organizations scaling global sales teams, long sales cycles and large buying groups.

[See full pricing details](https://www.softwareadvice.com/crm/paperflite-profile/#pricing-and-plans)

### Product: Kamzan

[Kamzan](https://www.softwareadvice.com/risk-management/kamzan-profile/)

4.76

[(66)](https://www.softwareadvice.com/risk-management/kamzan-profile/)

### Pricing availability

Free trial: Available

Free version: Not available

Software Advice Summary

The Italian solution for Team collaboration and structured document sharing with Clients, Collaborators, Suppliers, Partners, Sales Network and all other Stakeholders, allowing them to operate in a secure and personalized perimeter on their own visual identity. Created for Corporate and Professional companies. Our solution differs from others on the market in the level of customization we offer to our Clients: we make ad hoc feature developments, designed on the real needs and requirements of Clients, we allow integrability and integration with third-party solutions. To date, we have more than 40 functionalities that go beyond those "proper" of document sharing platforms, such as anti-disclosure features to reduce the risk of illicit disclosure of sensitive and confidential documents, sharing permissions, documentation uploading and validation flows and many others dedicated to optimization of work, activities and processes.... [Read more](https://www.softwareadvice.com/risk-management/kamzan-profile/)

### Best rated features:

Synchronization Scheduling

5.0

SSL Security

5.0

Compliance Management

5.0

Data Recovery

5.0

### Worst rated features:

Communication Management

3.0

Search/Filter

3.3

Screen Sharing

3.4

[See all features](https://www.softwareadvice.com/risk-management/kamzan-profile/#key-features)

### Kamzan Essential

Custom

Pricing available upon request

Sono inclusi 3 utenti per la tua realtà, 50 utenti per i Collaboratori, Clienti e Stakeholder e 50 GB di spazio dati su SSD. Funzionalità di collaborazione e condivisione documentale.... [Read more](https://www.softwareadvice.com/risk-management/kamzan-profile/#pricing-and-plans)

### Kamzan Smart

Custom

Pricing available upon request

Sono inclusi 5 utenti per la tua realtà, 50 utenti per i Collaboratori, Clienti e Stakeholder e 50 GB di spazio dati su SSD. Funzionalità avanzate di collaborazione e condivisione.... [Read more](https://www.softwareadvice.com/risk-management/kamzan-profile/#pricing-and-plans)

### Kamzan Premium

Custom

Pricing available upon request

Sono inclusi 10 utenti per la tua realtà, 50 utenti per i Collaboratori, Clienti e Stakeholder e 50 GB di spazio dati su SSD. Le funzionalità, l'assistenza e il supporto che cerchi.... [Read more](https://www.softwareadvice.com/risk-management/kamzan-profile/#pricing-and-plans)

[See full pricing details](https://www.softwareadvice.com/risk-management/kamzan-profile/#pricing-and-plans)

### Product: FileInvite

[FileInvite](https://www.softwareadvice.com/electronic-signature/fileinvite-profile/)

4.72

[(99)](https://www.softwareadvice.com/electronic-signature/fileinvite-profile/reviews/)

### Pricing availability

Free trial: Not available

Free version: Not available

Software Advice Summary

FileInvite is a document collection solution built to streamline how businesses gather documents, signatures, and client data. Designed with the needs of financial services and lending teams in mind, FileInvite provides a secure client portal that simplifies document intake from any device. It features online forms with digital signing, reusable templates, and automated reminders to reduce follow-ups and accelerate processing. An intuitive admin dashboard gives teams full visibility and control over document requests, while integrations with platforms like Salesforce, HubSpot, SharePoint, Google Drive, and more enable seamless workflows with existing systems. Trusted by banks, credit unions, and professional service firms, FileInvite helps reduce loan cycle times, save hours of admin per week, and maintain compliance with SOC 2 Type 2 and GDPR standards.... [Read more](https://www.softwareadvice.com/electronic-signature/fileinvite-profile/)

### Best rated features:

Customizable Templates

5.0

Pipeline Management

5.0

Document Generation

5.0

Self Service Portal

5.0

### Worst rated features:

Customizable Branding

3.0

[See all features](https://www.softwareadvice.com/electronic-signature/fileinvite-profile/#key-features)

### Product: FileHold

[FileHold](https://www.softwareadvice.com/cms/filehold-profile/)

4.74

[(56)](https://www.softwareadvice.com/cms/filehold-profile/reviews/)

### Pricing availability

Free trial: Available

Free version: Not available

Software Advice Summary

FileHold Enterprise: Powerful Document Management for Large Organizations! FileHold Enterprise is a comprehensive document management solution designed to help large organizations transition to a fully paperless environment. Whether deployed on-premise or hosted securely in a private or public cloud, FileHold delivers the flexibility and control enterprises need. Robust Features for Enterprise Efficiency and Compliance: • Advanced Security & Compliance: Multi-level user permissions, audit trails, and electronic signatures ensure data integrity and regulatory compliance. • Document Automation & Search: Streamline operations with full-text search, forms processing, scanning, and OCR capabilities for fast, accurate information retrieval. • Smart Alerts & Records Management: Automatically generate alerts and reminders for contract renewals, overdue tasks, and records scheduled for archiving or deletion. • Workflow Automation: Move documents through customizable review and approval workflows. Workflows can be initiated manually or triggered automatically upon document upload. Built-in reporting tools provide complete visibility into the process. • External Collaboration with FileHold Courier: Easily share and approve documents with external stakeholders—no FileHold account required—via secure email links. • Seamless Integration & Mobility: Integrated with Microsoft Office, with optional support for SharePoint and Active Directory. Mobile-ready access ensures productivity from any device. • API & System Requirements: A free API enables connection to third-party applications. FileHold runs on Microsoft SQL Server and Windows Server. FileHold Enterprise empowers organizations to securely manage millions of documents, automate workflows, and enhance collaboration—anytime, anywhere.... [Read more](https://www.softwareadvice.com/cms/filehold-profile/)

### Best rated features:

Data Storage Management

5.0

Customizable Reports

5.0

Document Storage

4.7

Data Import/Export

4.7

### Worst rated features:

Document Capture

3.3

Third-Party Integrations

3.5

No-Code

4.0

[See all features](https://www.softwareadvice.com/cms/filehold-profile/#key-features)

### FileHold Express

$50.00/month

FileHold Express is designed for organizations with 5 to 20 users. Pricing starts at a minimum of $25 per user per month, depending on features chosen. An additional hosting and infrastructure fee applies to provide secure backup, system upgrades, and unlimited technical support. Hosting fee varies depending on usage and storage requirements. Contact FileHold for detailed customization for hosting.... [Read more](https://www.softwareadvice.com/cms/filehold-profile/#pricing-and-plans)

### FileHold Enterprise

Custom

Pricing available upon request

FileHold software can be installed on your own premises or private cloud or FileHold can supply a fully hosted system. FileHold starts with 5 users and can grow to thousands of users needing documentation access from multiple locations. The Cloud solution provide secure backup, system upgrades, and unlimited technical support. Hosting fee varies depending on usage and data storage needs. Contact FileHold for detailed customization for hosting and enterprise level requirements.... [Read more](https://www.softwareadvice.com/cms/filehold-profile/#pricing-and-plans)

[See full pricing details](https://www.softwareadvice.com/cms/filehold-profile/#pricing-and-plans)

### Product: Peony

[Peony](https://www.softwareadvice.com/product/534350-Peony/)

4.95

[(19)](https://www.softwareadvice.com/product/534350-Peony/)

### Pricing availability

Free trial: Available

Free version: Available

Software Advice Summary

Peony is an AI-based data room platform designed for secure document sharing with analytics and access controls. It is used by teams across various industries for tasks such as closing deals, raising capital, or collaborating on projects that require secure document management. The platform includes security features such as password protection, expiration dates, dynamic watermarks, two-factor authentication, and burn-after-reading functionality. It provides real-time tracking and analytics to monitor file activity, including details on file access, viewing duration, and page-level engagement. AI-powered document intelligence is integrated to automatically address recipient questions. The system supports compliant e-Signature functionality with audit trails and offers branded sharing pages for professional document presentation. Peony features a channel-based interface for organized document sharing and collaboration among team members. It delivers insights into recipient behavior and common questions, helping teams understand interactions with shared documents. The platform is designed to help document workflows, allowing teams to manage sensitive files while maintaining control.... [Read more](https://www.softwareadvice.com/product/534350-Peony/)

### Best rated features:

Secure File Viewer

5.0

User Management

5.0

Audit Trail

5.0

Watermarking

5.0

### Worst rated features:

AI Copilot

4.0

Generative AI

4.0

[See all features](https://www.softwareadvice.com/product/534350-Peony/#key-features)

### Business

$30.00/month

Great for sharing sensitive recruiting materials, sales & proposals, and client portals. Enables email verification, allow/block visitor lists, simple NDA, screenshot protection, Video & rich media analytics, download prevention, custom logo & branding... [Read more](https://www.softwareadvice.com/product/534350-Peony/#pricing-and-plans)

### Data Room

$52.00/month

Best for Fundraising & Sharing high-stake materials Enables the below features: Dynamic watermarking (Automatically overlay each page with the viewer's name, email, and timestamp to deter unauthorized sharing) Advanced NDA (signed PDF for both parties + audit trail) Granular permissions & audit trail Custom domain & branding Auto-indexing ScreenshieldNew AI document Q&A AI room generation Custom welcome message Custom access questions Basic Q&A Unlimited storage & file size Migration assistance... [Read more](https://www.softwareadvice.com/product/534350-Peony/#pricing-and-plans)

### Deal Team

$64.00

Built for M&A and transaction/law teams. Enables the below features on top the data room plan: Data room archive download Document upload notifications (team & counter-parties) Advanced Redaction Advanced Q&A module API access Custom integrations Custom email body & header Per data room domain & branding OAuth SSO (Google & Microsoft) SOC 2 Type II report + standard DPA Priority support Dedicated account manager Unlimited analytics, 10× AI document Q&A usage... [Read more](https://www.softwareadvice.com/product/534350-Peony/#pricing-and-plans)

[See full pricing details](https://www.softwareadvice.com/product/534350-Peony/#pricing-and-plans)

### Product: dMACQ DMS+

[dMACQ DMS+](https://www.softwareadvice.com/cms/dmacq-dms-profile/)

5.0

[(13)](https://www.softwareadvice.com/cms/dmacq-dms-profile/reviews/)

### Pricing availability

Free trial: Available

Free version: Not available

Software Advice Summary

dMACQ DMS+ is a cutting-edge Document Management System designed to streamline operations for enterprises of all sizes. Ideal for organizations prioritizing efficiency, compliance and security, it simplifies the management of high-volume documents with AI-driven features like auto-indexing, intelligent search and dynamic metadata management. Seamless integration with third-party systems, mobile app readiness and customizable workflows ensure adaptability to unique business needs. Backed by robust VAPT-certified security, user-friendly interfaces and comprehensive support, dMACQ DMS+ empowers teams to achieve a fully paperless, automated workspace effortlessly.... [Read more](https://www.softwareadvice.com/cms/dmacq-dms-profile/)

### Best rated features:

Collaboration Tools

5.0

Document Review

5.0

Document Storage

5.0

Version Control

5.0

### Worst rated features:

Electronic Signature

4.0

[See all features](https://www.softwareadvice.com/cms/dmacq-dms-profile/#key-features)

### Starter

$15.00/month

Perfect for users seeking quick access to essential features

### Professional

$49.00/month

Ideal for teams seeking advanced features with expanded storage capacity

### Enterprise

Custom

Pricing available upon request

Ideal for businesses needing personalized services for large teams

[See full pricing details](https://www.softwareadvice.com/cms/dmacq-dms-profile/#pricing-and-plans)

### Product: Diliforce

[Diliforce](https://www.softwareadvice.com/contract-management/contractzen-profile/)

4.76

[(25)](https://www.softwareadvice.com/contract-management/contractzen-profile/)

### Pricing availability

Free trial: Available

Free version: Not available

Software Advice Summary

Diliforce — Governance Cloud for Every Company. Everywhere. Diliforce is an AI-powered governance cloud designed to replace fragmented tools with one secure, unified platform. It combines contract management, a paperless board portal, legal entity management, and built-in virtual data rooms (VDRs)—so finance, legal, and leadership teams can move from complexity to clarity with a single login. Why Diliforce? Organizations often struggle with scattered systems for contracts, board meetings, compliance, and due diligence. Diliforce solves this by delivering an all-in-one governance suite that is instantly ready to use—no consultants, heavy IT projects, or long onboarding cycles. Built on Microsoft Azure, it offers enterprise-grade security, geo-redundant backups, MFA, and SSO (Microsoft 365 & Google) for peace of mind. Key Benefits Run Paperless Board Meetings End-to-End From scheduling and agenda creation to secure material sharing, minutes drafting, and e-signatures—everything happens inside the Board Portal. AI Document Insights accelerate meeting prep and decision-making. Centralize Contracts & Stay Ahead of Deadlines Store contracts in a metadata-driven repository with OCR-powered full-text search. Automate recurring reminders for renewals, terminations, and notice periods. Import contracts via email and capture key data with AI-powered metadata extraction. Simplify Legal Entity Management Maintain a dynamic tree view of your corporate structure, standardized records, and advanced search capabilities. Stay audit-ready and compliant without manual spreadsheets. Accelerate M&A and Due Diligence with VDRs Launch Virtual Data Rooms in seconds, auto-populate documents using SmartIndex templates, and control granular access rights. Share securely with external parties for audits, fundraising, or acquisitions. Leverage AI for Governance Excellence AI Assistant enables chat-based document analysis, clause drafting, multilingual support, and automated metadata capture—saving hours of manual work. Differentiators -True All-in-One Suite: Contracts + Board Portal + Entities + VDR in one platform. -Instant Readiness: Start immediately—no consultants or heavy IT projects. -SmartIndex + AI: Pre-built templates for audits and ESG. -Diliforce’s AI Assistant (powered by Microsoft Foundry) helps users analyze and interpret documents by extracting key data, summarizing clauses, and flagging risks or compliance issues. It can even create new contract drafts from existing agreements or templates, accelerating workflows and ensuring consistency. The AI also supports multilingual translation and compliance guidance—all within a secure, isolated environment that keeps your documents and AI discussions fully confidential. Integrated E-Signatures: DocuSign, Adobe Sign, Assently, Visma Sign, and SignHero—send, track, and sign without leaving the platform. Ideal For CFOs & Finance Teams: Centralize contracts, manage renewal dates, and accelerate audits. General Counsel & Legal Teams: Simplify entity housekeeping, governance, and due diligence. Boards & Corporate Secretaries: Run secure, paperless meetings with global participants. Growth Companies & Non-Profits: Enterprise-grade governance without enterprise complexity or cost. Security & Trust Hosted on Microsoft Azure with MFA and SSO support. With advanced encryption, granular role-based access controls, and a built-in virtual data room, it ensures that confidential data remains protected from unauthorized access. Integrations E-Signature: DocuSign, Adobe Sign, Assently, Visma Sign, SignHero. Identity & Productivity: Microsoft 365 & Google SSO; Outlook/Calendar flows for meetings. FAQs Is there a free trial? Yes, no credit card needed. Do I need consultants? No—Diliforce is ready to use instantly. Can we e-sign inside the platform? Yes—integrated providers. Does it support due diligence? Yes—built-in VDRs with SmartIndex. Is entity management included? Yes—in Advanced plan.... [Read more](https://www.softwareadvice.com/contract-management/contractzen-profile/)

### Best rated features:

Data Import/Export

5.0

Document Storage

5.0

Reporting/Analytics

5.0

Minutes Management

5.0

### Worst rated features:

Meeting Notes

3.0

Mobile Access

3.0

[See all features](https://www.softwareadvice.com/contract-management/contractzen-profile/#key-features)

### Standard

$9.50/month

Better governance for everyone. Billed annually.

### Advanced

$27.00/month

Optimized features for mid-size companies. Min 5 users. Billed annually.

### Custom

Custom

Pricing available upon request

[See full pricing details](https://www.softwareadvice.com/contract-management/contractzen-profile/#pricing-and-plans)

### Product: netfiles Deal Room

[netfiles Deal Room](https://www.softwareadvice.com/virtual-data-room/netfiles-deal-room-profile/)

4.75

[(20)](https://www.softwareadvice.com/virtual-data-room/netfiles-deal-room-profile/)

### Pricing availability

Free trial: Available

Free version: Not available

Software Advice Summary

netfiles Deal Room is a virtual data room software that helps businesses securely store and exchange confidential data across teams in accordance with 256-bit encryption and forward secrecy. Key features include document management, bulk upload, user management, audit-proof activity log and managed file transfer. The platform enables managers to mirror data in a backup data center and collaborate on documents via comments. Additionally, netfiles Deal Room lets stakeholders securely sign in via two-factor authentication and manage user activities.... [Read more](https://www.softwareadvice.com/virtual-data-room/netfiles-deal-room-profile/)

### Best rated features:

Data Storage Management

5.0

Access Controls/Permissions

4.8

Drag & Drop

4.8

Data Security

4.7

### Worst rated features:

Multi-Factor Authentication

4.0

Remote Access/Control

4.0

Bulk Uploading

4.0

[See all features](https://www.softwareadvice.com/virtual-data-room/netfiles-deal-room-profile/#key-features)

### Basic

€250.00/month

netfiles Deal Room with 10 users

[See full pricing details](https://www.softwareadvice.com/virtual-data-room/netfiles-deal-room-profile/#pricing-and-plans)

### Product: WOWS Deal Room

[WOWS Deal Room](https://www.softwareadvice.com/audit/wows-deal-room-profile/)

4.73

[(44)](https://www.softwareadvice.com/audit/wows-deal-room-profile/)

### Pricing availability

Free trial: Not available

Free version: Not available

Software Advice Summary

The WOWS Deal Room is a powerful virtual data room designed to streamline and secure investment processes for startups, companies, and investors. It acts as a centralized platform where businesses can efficiently manage, organize, and share essential documents, financial data, and reports with potential investors. Key Features: User-Friendly Interface: Offers seamless navigation and real-time collaboration, making it easy for teams to stay connected and work efficiently. Centralized Management: Allows businesses to manage all investment-related documents and data in one secure location. Real-Time Collaboration: Enables teams to track funding rounds, investor relations, and project milestones effectively, ensuring everyone stays on the same page. Advanced Tools for Due Diligence: Includes task management, event scheduling, and file-sharing capabilities, allowing a smooth and thorough due diligence process. Dynamic Calendar: Offers a comprehensive calendar for tracking key dates, events, and tasks, enhancing project organization. Enhanced Transparency: Provides up-to-date information access for stakeholders, fostering trust and improving communication. This all-in-one solution ensures that investors and stakeholders have the tools to make informed decisions, making the WOWS Deal Room an ideal platform for startups showcasing their potential and for investors seeking valuable insights into opportunities.... [Read more](https://www.softwareadvice.com/audit/wows-deal-room-profile/)

### Best rated features:

Document Storage

5.0

Role-Based Permissions

5.0

Audit Planning

4.8

Compliance Management

4.6

### Worst rated features:

Document Management

4.0

Activity Tracking

4.0

[See all features](https://www.softwareadvice.com/audit/wows-deal-room-profile/#key-features)

### Product: Vitrium Security

[Vitrium Security](https://www.softwareadvice.com/digital-rights-management/vitrium-profile/)

4.65

[(75)](https://www.softwareadvice.com/digital-rights-management/vitrium-profile/reviews/)

### Pricing availability

Free trial: Available

Free version: Not available

Software Advice Summary

Vitrium is a cloud-based document management and digital rights management (DRM) solution that empowers businesses to securely store and share confidential sensitive files with trusted parties with ease, online and offline, without any plugins or apps. Vitrium protects every page of M&A deals, legal documents and board meetings with military-grade encryption that stays with files, no matter where they reside. Grant, restrict and revoke access to files anytime via content controls and extensive digital rights management (DRM) such as expiration controls, open limits, IP address and country limits, device and browser controls. Manage users and groups and set different permission levels from "View-Only" to "Allowed Copy & Print". With Vitrium’s customizable client portal, users can access to all of the files they have permission in a secure single place. Track when, where and by whom a file has been accessed and gain insights via Vitrium’s analytics reports and dashboard. Vitrium seamlessly integrates with various 3rd party systems and databases for document management or user authentication.... [Read more](https://www.softwareadvice.com/digital-rights-management/vitrium-profile/)

### Best rated features:

Reporting & Statistics

5.0

Activity Dashboard

5.0

Reporting/Analytics

5.0

Document Storage

5.0

### Worst rated features:

Collaboration Tools

2.0

API

3.0

Metadata Management

3.0

[See all features](https://www.softwareadvice.com/digital-rights-management/vitrium-profile/#key-features)

### Basic

$500.00/month

[See full pricing details](https://www.softwareadvice.com/digital-rights-management/vitrium-profile/#pricing-and-plans)

### Product: MyWorkDrive

[MyWorkDrive](https://www.softwareadvice.com/portal/myworkdrive-profile/)

4.73

[(30)](https://www.softwareadvice.com/portal/myworkdrive-profile/reviews/)

### Pricing availability

Free trial: Available

Free version: Not available

Software Advice Summary

Private Cloud File Sharing software using your storage -SMB/NAS/Azure. Web, Mapped Drive and Mobile Apps. No migrating of files needed! Share your files externally with public links or edit them in office online while keeping your files stored on your own infrastructure. Add security features like Two Factor Authentication, Device Approval and DLP to secure your data. Store files on-premise or in the cloud with Azure and AWS Support. Share files and folders using Azure AD/Private Links. MyWorkDrive file sharing software allows enterprises to provide secure Remote Access to File Shares without VPN or migrating. Access shares from any web browser, mapped drive or mobile device on a PC or Mac with device management and data leak protection. With MyWorkDrive there is no need to migrate files to the cloud or to new systems. Simply install our portal software on a domain joined Windows Server and point it to your network file shares. MyWorkDrive also allows users to edit and collaborate on files in Office 365 Online without downloading or syncing to their remote device - eliminating device management and data leaks. Unlike VPN, MyWorkDrive provide Single Sign On capabilities with Azure AD, Okta, One-Login or any SAML provider with the added security of Two Factor Authentication and Data Loss Prevention (2FA) to secure your data. File Remain stored on your storage (SMB, NAS, Azure) either on-premise or in the cloud with Azure and AWS Support.... [Read more](https://www.softwareadvice.com/portal/myworkdrive-profile/)

### Best rated features:

File Sharing

5.0

Secure Data Storage

5.0

Drag & Drop

5.0

Third-Party Integrations

5.0

### Worst rated features:

Search/Filter

4.0

[See all features](https://www.softwareadvice.com/portal/myworkdrive-profile/#key-features)

### Enterprise Edition

$5.00/month

Quantity Discounts available

[See full pricing details](https://www.softwareadvice.com/portal/myworkdrive-profile/#pricing-and-plans)

### Product: Orangedox

[Orangedox](https://www.softwareadvice.com/crm/orangedox-profile/)

4.79

[(14)](https://www.softwareadvice.com/crm/orangedox-profile/reviews/)

### Pricing availability

Free trial: Available

Free version: Not available

Software Advice Summary

Orangedox is a secure document-sharing and virtual data room (VDR) platform designed to help businesses, startups, investors, legal teams, and professionals share sensitive documents with confidence and visibility. It transforms your existing Google Drive and Dropbox folders into fully featured, secure and trackable virtual data rooms without requiring manual uploads, all changes sync automatically, so your shared content stays up-to-date across every recipient’s view.... [Read more](https://www.softwareadvice.com/crm/orangedox-profile/)

### Best rated features:

Alerts/Notifications

5.0

Data Security

5.0

Document Management

5.0

File Sharing

5.0

### Worst rated features:

Third-Party Integrations

4.0

User Management

4.0

[See all features](https://www.softwareadvice.com/crm/orangedox-profile/#key-features)

### Starter

$75.00/month

### Business - Most Popular

$95.00/month

Business $95 USD / month billed monthly For businesses looking to secure their next round of funding using our full suite of tools. Starter Features plus 2 Admins have multiple people manage your room Custom Branding add your logo & color scheme Onboarding Support one-on-one onboarding support... [Read more](https://www.softwareadvice.com/crm/orangedox-profile/#pricing-and-plans)

### Teams

$195.00/month

Teams $195 USD / month billed monthly for firms that require control over their entire team. Business Features plus 5 Admins add your entire team Team Management manage your entire team... [Read more](https://www.softwareadvice.com/crm/orangedox-profile/#pricing-and-plans)

[See full pricing details](https://www.softwareadvice.com/crm/orangedox-profile/#pricing-and-plans)

### Product: Virtual Vaults

[Virtual Vaults](https://www.softwareadvice.com/virtual-data-room/virtual-vaults-profile/)

4.78

[(23)](https://www.softwareadvice.com/virtual-data-room/virtual-vaults-profile/reviews/)

### Pricing availability

Free trial: Not available

Free version: Available

Software Advice Summary

Virtual Vaults is a secure platform for running M&A and other transactions, built for the deal teams who manage them: advisors, private equity and other investors, and the people working alongside them. If you are weighing your options, here is what sets it apart. Most tools cover only the due diligence phase. Virtual Vaults supports the whole deal, from first preparation through to a final archive, in one place. You prepare the deal in Workspaces, collecting and organizing documents, dividing tasks across your team, and redacting sensitive details before anything goes live. When you are ready, you export to the Data Room in one click. There you share documents securely, control who sees what, and run Q&A with a reference split-screen viewer that lets your team discuss questions privately before disclosing answers. Every action is captured in a full audit trail. When the deal closes, you archive it on a secure USB drive with a comfort letter, or in the cloud. Two things deal teams tell us matter most: Data storage is always unlimited, and pricing is transparent, based on the number of sell-side users rather than data volume, so your costs stay predictable as the deal grows. And support is personal: every deal includes 24/7 access to a Virtual Vaults expert, with a dedicated Customer Success Manager on higher plans. A free Workspaces plan is available for deal advisors who want to try the preparation tools first.... [Read more](https://www.softwareadvice.com/virtual-data-room/virtual-vaults-profile/)

### Best rated features:

Reporting/Analytics

5.0

Single Sign On

5.0

Watermarking

5.0

Access Controls/Permissions

4.9

### Worst rated features:

File Upload by Email

3.0

Audit Trail

3.0

Mobile Access

3.7

Collaboration Tools

3.7

[See all features](https://www.softwareadvice.com/virtual-data-room/virtual-vaults-profile/#key-features)

1

[2](https://www.softwareadvice.com/virtual-data-room/?page=2)[3](https://www.softwareadvice.com/virtual-data-room/?page=3)[4](https://www.softwareadvice.com/virtual-data-room/?page=4)

## Popular Comparisons

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Google Workspace vs Google Drive

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Revver vs PandaDoc

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Datasite Diligence Virtual Data Room vs Firmex Virtual Data Room

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Ansarada vs Ideals Virtual Data Room

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## Your Guide to Top Virtual Data Room Software, June 2022

Software Advice uses reviews from real software users to highlight the top-rated Virtual Data Room products in North America.

[Learn how products are chosen](https://www.softwareadvice.com/legal-page/frontrunners-methodology/)

#### Explore FrontRunners

-   [Ideals Virtual Data Room](https://www.softwareadvice.com/legal/ideals-profile/)
-   [Digify](https://www.softwareadvice.com/virtual-data-room/digify-profile/)
-   [SecureDocs Data Room](https://www.softwareadvice.com/virtual-data-room/securedocs-profile/)
-   [Firmex Virtual Data Room](https://www.softwareadvice.com/cms/firmex-profile/)
-   [Vitrium Security](https://www.softwareadvice.com/digital-rights-management/vitrium-profile/)
-   [Onehub](https://www.softwareadvice.com/cms/onehub-profile/)
-   [Ansarada](https://www.softwareadvice.com/virtual-data-room/ansarada-virtual-data-room-profile/)
-   [DealRoom](https://www.softwareadvice.com/product/131647-DealRoom/)
-   [CapLinked](https://www.softwareadvice.com/file-sharing/caplinked-profile/)
-   [Box](https://www.softwareadvice.com/cms/box-profile/)

“Usability” includes user ratings for Functionality and Ease of Use.

“Customer Satisfaction” includes user ratings for Customer Support, Likelihood to Recommend and Value for Money.

Reviews analysis period: The reviews analysis period spans two years and ends the 15th of the month prior to publication.

The best thing about the internet is how easily it lets people share information. That can be the worst thing about it, too.

A virtual data room (VDR) is a software-as-a-service (SaaS) that lets companies share sensitive information via the internet, while preserving full control and exclusive ownership of it. VDRs play an important role in supporting external-facing workflows in many fields, including finance—mergers and acquisitions and initial public offerings (IPOs) are two common use cases— law and scientific research.

In this buyer's guide, we answer and explain:

[What Is Virtual Data Room Software?](#WhatIsVirtualDataRoomSoftware)

[Common Features of Virtual Data Room Software](#CommonFeaturesofVirtualDataRoomSoftware)

[What Type of Buyer Are you?](#WhatTypeofBuyerAreyou)

## What Is Virtual Data Room Software?

A VDR's main function is to store and serve documents in a secure manner. You can think of a VDR as a highly secure alternative to using email to share documents.

_Screenshot showing drag-and-drop file upload in Firmex's VDR_

To understand why a VDR is more secure, first consider the many insecurities introduced when relying on email attachments. For example, let's say your company emails a contract as a .PDF or .DOC file to a customer for a signature. In theory, that customer could:

-   Claim they never received it, couldn't open it or view it
    
-   Print out or copy the contract and use it to solicit better bids from competitors
    
-   Download the contract to an insecure workstation where it gets leaked
    
-   Use software to surreptitiously change parts of the contract and claim it as the original
    

Now imagine that instead of a contract, you need to share confidential information that has regulatory or legal protections, like a client's investment or health records. Sharing sensitive documents via email opens up a host of legal liabilities.

It's important to remember that other file sharing tools, such as Dropbox and Sharepoint, can also introduce the same vulnerabilities as sharing files via email. While convenient, file sharing services like these are not a viable alternative to a VDR.

Keep in mind that a company can be on the right side of the law, but still lose money proving it in court. VDRs are designed to prevent these scenarios from happening in the first place. They do this by adding a variety of features and protections that email services lack.

## Common Features of Virtual Data Room Software

Because of the unique role they play, VDRs can seem like an amalgam of several different genres of software. They typically provide applications in four main areas: Security, Document Management, Communication and Collaboration and Integrations. These are discussed individually below.

Stronger Security is the primary motivation for purchasing VDR software. VDR software helps a company securely share information by means of the following applications:

**Access control**

Limit who can view, edit and share stored documents, including internal and external access

**Encryption**

Encrypt data (either at rest, in transit or both) to prevent unauthorized access

**Digital Rights management**

Prevent unauthorized downloading, copying and printing of stored documents

**Secure browsing**

Allow users to view and browse documents while online, but prevents saving or printing them

Document Management applications help control and monitor who can access and edit documents stored in the VDR with applications such as:

**Check-in/Check-out**

Control the chain of custody for digital documents, preventing version and ownership conflicts

**Version control**

Add versioning functionality to individual documents, providing reversion options and maintaining a record of changes

Communication and Collaboration tools help communicate with clients about documents and information stored within the VDR. They handle:

**Alerts and notifications**

Send alerts to clients (via standard email) to notify them when actions are required (to, for example, view and sign a document)

**Q & A**

Add simple communication functionality so clients can ask questions within the VDR environment

[Collaboration](https://www.softwareadvice.com/collaboration/)

Tools for working collaboratively (adding comments and making suggestions to documents) within the VDR environment

Integrations applications help connect the VDR to existing content management systems. They assist with:

**Integration with CMS**

Link VDR to an existing content management system for more seamless sharing and publishing workflows

**Branding and customization**

Add design layout options to help match the VDR interface to your company brand

## What Type of Buyer Are You?

Many VDR vendors tailor the applications and functionality of their products to use cases within specific industry verticals. Others offer more general purpose VDRs that can be customized to various use cases by means of workflow templates.

VDRs commonly support workflows in three general areas:

Financial: Mergers and acquisitions (M&As) are the most common scenario requiring use of a VDR. With M&As, the number of parties needing to access the information changes over time as a deal is considered, analyzed, discussed and agreed to or rejected. VDRs also provide records of access, which can be very useful for settling disputes and proving that the necessary disclosures were made. Initial public offerings (IPOs) are another common activity for which VDRs are employed.

Scientific: VDRs play an important role in scientific industries, allowing for the secure sharing of data between research institutions, manufacturers, trial partners, healthcare providers and regulatory agencies. VDR collaboration tools are particularly important for many scientific processes and workflows.

Legal: Some VDR vendors specialize in tools designed to support legal litigation. Lawsuits can involve massive quantities of documentation which needs to be shared, selectively, with one or more outside parties. VDRs play an important role in not only making certain information available, but also in preventing accidental disclosure.

If you require a VDR for a use case not listed above, you're not out of luck. VDR vendors offer a fairly wide range of both industry specific and general purpose functionality. As with any software purchase, your job as the buyer is to find the product that will best support your company's existing workflows and overall strategy.

### Related Virtual Data Room Software

-   [Backup Software](https://www.softwareadvice.com/backup/)
-   [Business Continuity Software](https://www.softwareadvice.com/business-continuity/)
-   [Data Privacy Software](https://www.softwareadvice.com/data-privacy/)
-   [Digital Rights Management Software](https://www.softwareadvice.com/digital-rights-management/)
-   [Disaster Recovery Software](https://www.softwareadvice.com/disaster-recovery/)
-   [Encryption Software](https://www.softwareadvice.com/encryption/)
-   [Key Management Software](https://www.softwareadvice.com/category/4772-key-management/)
-   [License Management Software](https://www.softwareadvice.com/license-management/)
-   [Server Backup Software](https://www.softwareadvice.com/server-backup/)