# Best Virtual Data Room Software - 2026 Reviews & Pricing > Find the best Virtual Data Room Software for your organization. Compare top Virtual Data Room Software systems with customer reviews, pricing, and free demos. Source: https://www.softwareadvice.com/virtual-data-room --- [Home](https://www.softwareadvice.com/) / Virtual Data Room Software Software Advice offers objective insights based on verified user reviews and independent product and market research. When our advisors match you to a software provider, we may earn a referral fee. # Best Virtual Data Room Software of 2026 Updated June 16, 2026 On this page 1. FrontRunners 2. Popular Comparisons 3. Buyers Guide 4. Related Software Filter products 97 results ### Compare Products Showing 1 - 25 of 97 products #### Company Size - Self-Employed - 2-10 - 11-50 - 51-200 - 201-500 - 501-1000 - 1000+ #### Pricing Options - $$$$$ - $$$$$ - $$$$$ - $$$$$ - $$$$$ ### Compare Products Sort by **Sponsored**: Sorts listings by software vendors running active bidding campaigns, from the highest to lowest bid. Vendors who have paid for placement have a ‘Visit Website’ button, whereas unpaid vendors have a ‘Learn More’ button. **Reviews**: Sorts listings by the number of user reviews we have published, greatest to least. **Average Rating**: Sorts listings by overall star rating based on user reviews, highest to lowest. **Alphabetically (A-Z)**: Sorts listings by product name from A to Z. Datasite provides a Saas solution for the M&A lifecycle. Its flagship product, Datasite Diligence, offers sophisticated analytic...[Read more about Datasite Diligence Virtual Data Room](https://www.softwareadvice.com/virtual-data-room/datasiteone-profile/) **4.7** ([143 reviews](https://www.softwareadvice.com/virtual-data-room/datasiteone-profile/reviews/)) Free trial Free version Datasite Diligence Virtual Data Room's Best Rated Features 4.81Secure Data Storage See All Datasite Diligence Virtual Data Room's Worst Rated Features 3.75Mobile Access See All Since 2008, Ideals has transformed the virtual data room market by introducing transparent pricing, an intuitive platform, and e...[Read more about Ideals Virtual Data Room](https://www.softwareadvice.com/legal/ideals-profile/) **4.8** ([318 reviews](https://www.softwareadvice.com/legal/ideals-profile/reviews/)) Free trial Free version Integrations Integrations Google Drive Salesforce Sales Cloud +13 more +12 more +11 more Ideals Virtual Data Room's Best Rated Features 5.0Full Text Search See All Ideals Virtual Data Room's Worst Rated Features 4.38Mobile Access See All The world's favorite Virtual Data Room. Easy-to-use and beautifully designed data rooms, bank-grade security, AI automation & ...[Read more about Ansarada](https://www.softwareadvice.com/virtual-data-room/ansarada-virtual-data-room-profile/) **4.7** ([115 reviews](https://www.softwareadvice.com/virtual-data-room/ansarada-virtual-data-room-profile/reviews/)) Free trial Free version Integrations Integrations Google Drive Dropbox Business +5 more +4 more +3 more Ansarada's Best Rated Features 4.83Access Controls/Permissions See All Ansarada's Worst Rated Features 3.91Document Classification See All Digify is a virtual data room solution for businesses of all sizes. The platform integrates data encryption, access control, rig...[Read more about Digify](https://www.softwareadvice.com/virtual-data-room/digify-profile/) **4.9** ([174 reviews](https://www.softwareadvice.com/virtual-data-room/digify-profile/reviews/)) Free trial Free version Integrations Integrations Google Drive Dropbox Business +6 more +5 more +4 more Digify's Best Rated Features 4.90Access Expiration Management See All Digify's Worst Rated Features 4.22Single Sign On See All Projectfusion is a secure, cloud-based virtual data room (VDR) built for professionals who need to share confidential documents ...[Read more about Projectfusion](https://www.softwareadvice.com/virtual-data-room/projectfusion-profile/) **4.7** ([13 reviews](https://www.softwareadvice.com/virtual-data-room/projectfusion-profile/#reviews)) Free trial Free version Integrations Integrations Microsoft Outlook CMIS +1 more +0 more +0 more When a deal depends on trust, speed, and clean document access, CapLinked gives teams a secure virtual data room built for high ...[Read more about CapLinked](https://www.softwareadvice.com/file-sharing/caplinked-profile/) **4.5** ([122 reviews](https://www.softwareadvice.com/file-sharing/caplinked-profile/reviews/)) Free trial Free version Integrations Integrations Google Drive Dropbox Business +4 more +3 more +2 more CapLinked's Best Rated Features 4.67Document Management See All CapLinked's Worst Rated Features 3.43Document Capture See All Firmex Virtual Data Rooms is a HIPAA-compliant cloud-based virtual data room solution for small, midsize and large enterprises. ...[Read more about Firmex Virtual Data Room](https://www.softwareadvice.com/cms/firmex-profile/) **4.8** ([356 reviews](https://www.softwareadvice.com/cms/firmex-profile/reviews/)) Free trial Free version Firmex Virtual Data Room's Best Rated Features 4.90Alerts/Notifications See All Firmex Virtual Data Room's Worst Rated Features 4.13Mobile Access See All ComplyKEY SISCIN is a cloud-based file management platform that allows organizations to manage, store, share and recover files. ...[Read more about ComplyKEY SISCIN](https://www.softwareadvice.com/cms/siscin-profile/) **4.7** ([3 reviews](https://www.softwareadvice.com/cms/siscin-profile/#reviews)) Free trial Free version Integrations Integrations Microsoft Azure +0 more +0 more +0 more [Google Drive](https://www.softwareadvice.com/cms/google-drive-profile/) Google Drive helps users store company data in one place. Users can access files from desktop and mobile devices and control how...[Read more about Google Drive](https://www.softwareadvice.com/cms/google-drive-profile/) **4.8** ([28513 reviews](https://www.softwareadvice.com/cms/google-drive-profile/reviews/)) Free trial Free version Integrations Integrations Google Docs PayPal +58 more +57 more +56 more Google Drive's Best Rated Features 5.0Monitoring See All Google Drive's Worst Rated Features 3.83Document Automation See All [Google Workspace](https://www.softwareadvice.com/marketing/google-workspace-profile/) Google Workspace (formerly G Suite) is a cloud-based suite of collaboration and document management tools designed to help busin...[Read more about Google Workspace](https://www.softwareadvice.com/marketing/google-workspace-profile/) **4.7** ([17585 reviews](https://www.softwareadvice.com/marketing/google-workspace-profile/reviews/)) Free trial Free version Integrations Integrations Google Docs Google Drive +35 more +34 more +33 more Google Workspace's Best Rated Features 5.0Activity Tracking See All Google Workspace's Worst Rated Features 3.67Text Editing See All [SecureDocs Data Room](https://www.softwareadvice.com/virtual-data-room/securedocs-profile/) SecureDocs is a virtual data room tool used for storing and sharing confidential documents both internally and externally. It is...[Read more about SecureDocs Data Room](https://www.softwareadvice.com/virtual-data-room/securedocs-profile/) **4.9** ([158 reviews](https://www.softwareadvice.com/virtual-data-room/securedocs-profile/reviews/)) Free trial Free version SecureDocs Data Room's Best Rated Features 5.0Secure Data Storage See All SecureDocs Data Room's Worst Rated Features 4.43Audit Trail See All [Clinked](https://www.softwareadvice.com/file-sharing/clinked-profile/) Clinked is a powerful cloud-based portal software that provides an efficient platform for businesses to collaborate, manage proj...[Read more about Clinked](https://www.softwareadvice.com/file-sharing/clinked-profile/) **4.9** ([110 reviews](https://www.softwareadvice.com/file-sharing/clinked-profile/reviews/)) Free trial Free version Integrations Integrations Google Docs Google Drive +5 more +4 more +3 more Clinked's Best Rated Features 5.0Document Management See All Clinked's Worst Rated Features 4.50Alerts/Notifications See All [Paperflite](https://www.softwareadvice.com/crm/paperflite-profile/) Paperflite is a cloud-based content management system that assists marketing and sales teams with collaboration and prospect eng...[Read more about Paperflite](https://www.softwareadvice.com/crm/paperflite-profile/) **4.9** ([99 reviews](https://www.softwareadvice.com/crm/paperflite-profile/reviews/)) Free trial Free version Integrations Integrations Google Drive Dropbox Business +23 more +22 more +21 more Paperflite's Best Rated Features 5.0Asset Sharing See All Paperflite's Worst Rated Features 4.67Customizable Branding See All [Kamzan](https://www.softwareadvice.com/risk-management/kamzan-profile/) The Italian solution for Team collaboration and structured document sharing with Clients, Collaborators, Suppliers, Partners, Sa...[Read more about Kamzan](https://www.softwareadvice.com/risk-management/kamzan-profile/) **4.8** ([66 reviews](https://www.softwareadvice.com/risk-management/kamzan-profile/#reviews)) Free trial Free version Kamzan's Best Rated Features 5.0Cloud Backup See All Kamzan's Worst Rated Features 3.75Mobile Access See All [FileInvite](https://www.softwareadvice.com/electronic-signature/fileinvite-profile/) FileInvite is a document collection solution built to streamline how businesses gather documents, signatures, and client data. D...[Read more about FileInvite](https://www.softwareadvice.com/electronic-signature/fileinvite-profile/) **4.7** ([99 reviews](https://www.softwareadvice.com/electronic-signature/fileinvite-profile/reviews/)) Free trial Free version Integrations Integrations Google Drive Dropbox Business +6 more +5 more +4 more FileInvite's Best Rated Features 5.0Alerts/Notifications See All FileInvite's Worst Rated Features 4.0Electronic Signature See All [FileHold](https://www.softwareadvice.com/cms/filehold-profile/) FileHold Enterprise: Powerful Document Management for Large Organizations! FileHold Enterprise is a comprehensive document mana...[Read more about FileHold](https://www.softwareadvice.com/cms/filehold-profile/) **4.7** ([56 reviews](https://www.softwareadvice.com/cms/filehold-profile/reviews/)) Free trial Free version Integrations Integrations Microsoft Teams SAP Customer Experience +2 more +1 more +0 more FileHold's Best Rated Features 4.73Document Storage See All FileHold's Worst Rated Features 4.33File Sharing See All [dMACQ DMS+](https://www.softwareadvice.com/cms/dmacq-dms-profile/) dMACQ DMS+ is a cutting-edge Document Management System designed to streamline operations for enterprises of all sizes. Ideal fo...[Read more about dMACQ DMS+](https://www.softwareadvice.com/cms/dmacq-dms-profile/) **5.0** ([13 reviews](https://www.softwareadvice.com/cms/dmacq-dms-profile/reviews/)) Free trial Free version Integrations Integrations Microsoft 365 +0 more +0 more +0 more [Peony](https://www.softwareadvice.com/product/534350-Peony/) Peony is an AI-based data room platform designed for secure document sharing with analytics and access controls. It is used by t...[Read more about Peony](https://www.softwareadvice.com/product/534350-Peony/) **4.9** ([15 reviews](https://www.softwareadvice.com/product/534350-Peony/#reviews)) Free trial Free version Peony's Best Rated Features 5.0Data Security See All Peony's Worst Rated Features 4.50Drag & Drop See All [ContractZen](https://www.softwareadvice.com/contract-management/contractzen-profile/) ContractZen — Governance Cloud for Every Company. Everywhere. ContractZen is an AI-powered governance cloud designed to replace...[Read more about ContractZen](https://www.softwareadvice.com/contract-management/contractzen-profile/) **4.8** ([24 reviews](https://www.softwareadvice.com/contract-management/contractzen-profile/#reviews)) Free trial Free version Integrations Integrations Microsoft 365 Microsoft Teams +4 more +3 more +2 more [netfiles Deal Room](https://www.softwareadvice.com/virtual-data-room/netfiles-deal-room-profile/) netfiles Deal Room is a virtual data room software that helps businesses securely store and exchange confidential data across te...[Read more about netfiles Deal Room](https://www.softwareadvice.com/virtual-data-room/netfiles-deal-room-profile/) **4.8** ([20 reviews](https://www.softwareadvice.com/virtual-data-room/netfiles-deal-room-profile/#reviews)) Free trial Free version [WOWS Deal Room](https://www.softwareadvice.com/audit/wows-deal-room-profile/) The WOWS Deal Room is a powerful virtual data room designed to streamline and secure investment processes for startups, companie...[Read more about WOWS Deal Room](https://www.softwareadvice.com/audit/wows-deal-room-profile/) **4.7** ([44 reviews](https://www.softwareadvice.com/audit/wows-deal-room-profile/#reviews)) Free trial Free version WOWS Deal Room's Best Rated Features 4.80Audit Planning See All WOWS Deal Room's Worst Rated Features 4.64Compliance Management See All [Vitrium Security](https://www.softwareadvice.com/digital-rights-management/vitrium-profile/) Vitrium is a cloud-based document management and digital rights management (DRM) solution that empowers businesses to securely s...[Read more about Vitrium Security](https://www.softwareadvice.com/digital-rights-management/vitrium-profile/) **4.7** ([75 reviews](https://www.softwareadvice.com/digital-rights-management/vitrium-profile/reviews/)) Free trial Free version Integrations Integrations Salesforce Sales Cloud WordPress +17 more +16 more +15 more Vitrium Security's Best Rated Features 4.77Access Controls/Permissions See All Vitrium Security's Worst Rated Features 3.86Version Control See All [MyWorkDrive](https://www.softwareadvice.com/portal/myworkdrive-profile/) Private Cloud File Sharing software using your storage -SMB/NAS/Azure. Web, Mapped Drive and Mobile Apps. No migrating of files...[Read more about MyWorkDrive](https://www.softwareadvice.com/portal/myworkdrive-profile/) **4.7** ([30 reviews](https://www.softwareadvice.com/portal/myworkdrive-profile/reviews/)) Free trial Free version Integrations Integrations Microsoft 365 OneDrive +10 more +9 more +8 more MyWorkDrive's Best Rated Features 5.0Document Storage See All MyWorkDrive's Worst Rated Features 4.0Search/Filter See All [Orangedox](https://www.softwareadvice.com/crm/orangedox-profile/) Orangedox is a secure document-sharing and virtual data room (VDR) platform designed to help businesses, startups, investors, le...[Read more about Orangedox](https://www.softwareadvice.com/crm/orangedox-profile/) **4.8** ([14 reviews](https://www.softwareadvice.com/crm/orangedox-profile/reviews/)) Free trial Free version Integrations Integrations Google Drive Dropbox Business +3 more +2 more +1 more [Virtual Vaults](https://www.softwareadvice.com/virtual-data-room/virtual-vaults-profile/) Virtual Vaults is a software for businesses that want to keep their data secure. It provides a vault where you can store your fi...[Read more about Virtual Vaults](https://www.softwareadvice.com/virtual-data-room/virtual-vaults-profile/) **4.8** ([23 reviews](https://www.softwareadvice.com/virtual-data-room/virtual-vaults-profile/reviews/)) Free trial Free version Virtual Vaults's Best Rated Features 4.86Access Controls/Permissions See All Virtual Vaults's Worst Rated Features 4.17Full Text Search See All 1 [2](https://www.softwareadvice.com/virtual-data-room/?page=2)[3](https://www.softwareadvice.com/virtual-data-room/?page=3)[4](https://www.softwareadvice.com/virtual-data-room/?page=4) ## Popular Comparisons [ Google Workspace vs Google Drive ](https://www.softwareadvice.com/cms/google-drive-profile/vs/google-workspace/)[ Box vs OneDrive ](https://www.softwareadvice.com/cms/box-profile/vs/microsoft-onedrive/)[ Revver vs PandaDoc ](https://www.softwareadvice.com/contract-management/pandadoc-profile/vs/revver/)[ Datasite Diligence Virtual Data Room vs Firmex Virtual Data Room ](https://www.softwareadvice.com/virtual-data-room/datasiteone-profile/vs/firmex/)[ Ansarada vs Ideals Virtual Data Room ](https://www.softwareadvice.com/virtual-data-room/ansarada-virtual-data-room-profile/vs/ideals/) ## Your Guide to Top Virtual Data Room Software, June 2022 Software Advice uses reviews from real software users to highlight the top-rated Virtual Data Room products in North America. [Learn how products are chosen](https://www.softwareadvice.com/legal-page/frontrunners-methodology/) #### Explore FrontRunners - [Ideals Virtual Data Room](https://www.softwareadvice.com/legal/ideals-profile/) - [Digify](https://www.softwareadvice.com/virtual-data-room/digify-profile/) - [SecureDocs Data Room](https://www.softwareadvice.com/virtual-data-room/securedocs-profile/) - [Firmex Virtual Data Room](https://www.softwareadvice.com/cms/firmex-profile/) - [Vitrium Security](https://www.softwareadvice.com/digital-rights-management/vitrium-profile/) - [Onehub](https://www.softwareadvice.com/cms/onehub-profile/) - [Ansarada](https://www.softwareadvice.com/virtual-data-room/ansarada-virtual-data-room-profile/) - [DealRoom](https://www.softwareadvice.com/product/131647-DealRoom/) - [CapLinked](https://www.softwareadvice.com/file-sharing/caplinked-profile/) - [Box](https://www.softwareadvice.com/cms/box-profile/) “Usability” includes user ratings for Functionality and Ease of Use. “Customer Satisfaction” includes user ratings for Customer Support, Likelihood to Recommend and Value for Money. Reviews analysis period: The reviews analysis period spans two years and ends the 15th of the month prior to publication. The best thing about the internet is how easily it lets people share information. That can be the worst thing about it, too. A virtual data room (VDR) is a software-as-a-service (SaaS) that lets companies share sensitive information via the internet, while preserving full control and exclusive ownership of it. VDRs play an important role in supporting external-facing workflows in many fields, including finance—mergers and acquisitions and initial public offerings (IPOs) are two common use cases— law and scientific research. In this buyer's guide, we answer and explain: [What Is Virtual Data Room Software?](#WhatIsVirtualDataRoomSoftware) [Common Features of Virtual Data Room Software](#CommonFeaturesofVirtualDataRoomSoftware) [What Type of Buyer Are you?](#WhatTypeofBuyerAreyou) ## What Is Virtual Data Room Software? A VDR's main function is to store and serve documents in a secure manner. You can think of a VDR as a highly secure alternative to using email to share documents. _Screenshot showing drag-and-drop file upload in Firmex's VDR_ To understand why a VDR is more secure, first consider the many insecurities introduced when relying on email attachments. For example, let's say your company emails a contract as a .PDF or .DOC file to a customer for a signature. In theory, that customer could: - Claim they never received it, couldn't open it or view it - Print out or copy the contract and use it to solicit better bids from competitors - Download the contract to an insecure workstation where it gets leaked - Use software to surreptitiously change parts of the contract and claim it as the original Now imagine that instead of a contract, you need to share confidential information that has regulatory or legal protections, like a client's investment or health records. Sharing sensitive documents via email opens up a host of legal liabilities. It's important to remember that other file sharing tools, such as Dropbox and Sharepoint, can also introduce the same vulnerabilities as sharing files via email. While convenient, file sharing services like these are not a viable alternative to a VDR. Keep in mind that a company can be on the right side of the law, but still lose money proving it in court. VDRs are designed to prevent these scenarios from happening in the first place. They do this by adding a variety of features and protections that email services lack. ## Common Features of Virtual Data Room Software Because of the unique role they play, VDRs can seem like an amalgam of several different genres of software. They typically provide applications in four main areas: Security, Document Management, Communication and Collaboration and Integrations. These are discussed individually below. Stronger Security is the primary motivation for purchasing VDR software. VDR software helps a company securely share information by means of the following applications: **Access control** Limit who can view, edit and share stored documents, including internal and external access **Encryption** Encrypt data (either at rest, in transit or both) to prevent unauthorized access **Digital Rights management** Prevent unauthorized downloading, copying and printing of stored documents **Secure browsing** Allow users to view and browse documents while online, but prevents saving or printing them Document Management applications help control and monitor who can access and edit documents stored in the VDR with applications such as: **Check-in/Check-out** Control the chain of custody for digital documents, preventing version and ownership conflicts **Version control** Add versioning functionality to individual documents, providing reversion options and maintaining a record of changes Communication and Collaboration tools help communicate with clients about documents and information stored within the VDR. They handle: **Alerts and notifications** Send alerts to clients (via standard email) to notify them when actions are required (to, for example, view and sign a document) **Q & A** Add simple communication functionality so clients can ask questions within the VDR environment [Collaboration](https://www.softwareadvice.com/collaboration/) Tools for working collaboratively (adding comments and making suggestions to documents) within the VDR environment Integrations applications help connect the VDR to existing content management systems. They assist with: **Integration with CMS** Link VDR to an existing content management system for more seamless sharing and publishing workflows **Branding and customization** Add design layout options to help match the VDR interface to your company brand ## What Type of Buyer Are You? Many VDR vendors tailor the applications and functionality of their products to use cases within specific industry verticals. Others offer more general purpose VDRs that can be customized to various use cases by means of workflow templates. VDRs commonly support workflows in three general areas: Financial: Mergers and acquisitions (M&As) are the most common scenario requiring use of a VDR. With M&As, the number of parties needing to access the information changes over time as a deal is considered, analyzed, discussed and agreed to or rejected. VDRs also provide records of access, which can be very useful for settling disputes and proving that the necessary disclosures were made. Initial public offerings (IPOs) are another common activity for which VDRs are employed. Scientific: VDRs play an important role in scientific industries, allowing for the secure sharing of data between research institutions, manufacturers, trial partners, healthcare providers and regulatory agencies. VDR collaboration tools are particularly important for many scientific processes and workflows. Legal: Some VDR vendors specialize in tools designed to support legal litigation. Lawsuits can involve massive quantities of documentation which needs to be shared, selectively, with one or more outside parties. VDRs play an important role in not only making certain information available, but also in preventing accidental disclosure. If you require a VDR for a use case not listed above, you're not out of luck. VDR vendors offer a fairly wide range of both industry specific and general purpose functionality. As with any software purchase, your job as the buyer is to find the product that will best support your company's existing workflows and overall strategy. ### Related Virtual Data Room Software - [Backup Software](https://www.softwareadvice.com/backup/) - [Business Continuity Software](https://www.softwareadvice.com/business-continuity/) - [Data Privacy Software](https://www.softwareadvice.com/data-privacy/) - [Digital Rights Management Software](https://www.softwareadvice.com/digital-rights-management/) - [Disaster Recovery Software](https://www.softwareadvice.com/disaster-recovery/) - [Encryption Software](https://www.softwareadvice.com/encryption/) - [Key Management Software](https://www.softwareadvice.com/category/4772-key-management/) - [License Management Software](https://www.softwareadvice.com/license-management/) - [Server Backup Software](https://www.softwareadvice.com/server-backup/)