VolunteerSpot Software


 

VolunteerSpot volunteer scheduling software provides online sign-up sheets and volunteer rostering, streamlines event organization and helps to increase turnout. With VolunteerSpot, event organizers can create sign-up forms and volunteer calendars. Volunteers are invited to join via a direct invitation or a link in a newsletter, website or social media post. Participants can sign up from any device without a password, and configure alerts and reminders to help them keep their commitments.

VolunteerSpot volunteer coordination tool is suited for organizations of any size. Three service plans are available: basic, premium and a special campus plan for K-12 schools. All account levels provide calendar sync, shift-swapping, contribution collection and more. Premium accounts include bonus features, such as custom branding, additional registration form fields and partner packages for state, regional and national organizations.

In addition to a full-featured mobile website, VolunteerSpot also offers a professional convenience app for iPhone and Android, and Clipboard, a virtual clipboard app for iPad.

 

VolunteerSpot - Dashboard
 
  • VolunteerSpot - Dashboard
    Dashboard
  • VolunteerSpot - Sign up screen
    Sign up screen
  • VolunteerSpot - Service summary on mobile device
    Service summary on mobile device
  • VolunteerSpot - Clipboard on iPad
    Clipboard on iPad
  • VolunteerSpot - Sign up process
    Sign up process
  • VolunteerSpot - Accessible on any device
    Accessible on any device
Supported Operating System(s):
Web browser (OS agnostic)

147 Reviews of VolunteerSpot

 

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Software Advice Reviews (23)
More Reviews (124)

Showing 1-20 of 23

Hannah from Chico Animal Shelter
Specialty: Animal Welfare
Number of employees: 2-10 employees Employees number: 2-10 employees

June 2017

June 2017

Easy to use and made my job easier.

Ease-of-use

Functionality

Product Quality

Customer Support

Value for Money

Overall, great program!

Pros

I like how user friendly it was and it wasn't difficult to become familiar with. It made doing my job easier.

Cons

There are a few functions I wish I could perform through this program as far as running reports. I also wish it had more customizing features.

 
 

Amy from Harvest Community Church
Specialty: Churches
Number of employees: 2-10 employees Employees number: 2-10 employees

April 2017

April 2017

Works for volunteer coordination

Ease-of-use

Functionality

Product Quality

Customer Support
N/A
Value for Money

We used VolunteerSpot for a short period of time before switching to another similar product that can be used for volunteer management and general sign ups. Our volunteers found this product difficult to use compared to the other product. For me as the volunteer coordinator it was easy to use and seemed to work well.

Pros

Ability to input recurring time slots, ability for volunteers to switch slots on their own without having to contact the volunteer coordinator

Cons

Volunteers found it confusing and difficult to use.

 
 

Amy from Girl Scouts, PTA
Specialty: K-12 Education

July 2016

July 2016

Too many user issues makes this a time waster

Ease-of-use

Functionality

Product Quality

Customer Support

Value for Money

Likes Best

Well, it's cute that you can customize at the end.

Likes Least

Can't change the date once it's set. A lot and I mean a lot of emails are sent even with reminders off. The links expire too quickly. Editing is so old school and not at all user friendly or intuitive. It is not any easier than send out a mass email. It feels very outdated and it is frustrating. Even sending a help message was overly exhaustive. Usually it's your email and the question. This was every detail possible just to ask a question. Insane.

Recommendations

Not sure. Consider how easy it is, the cost, customer service and time

 
 

Susan from East Haddam BOE
Specialty: K-12 Education

March 2015

March 2015

My Review

Ease-of-use

Functionality

Product Quality

Customer Support

Likes Best

The email reminders they send are beneficial to me.

Likes Least

They can be too frequent and bothersome in my inbox.

Recommendations

Make sure the software doesn't hound people perpetually for more money.

 
 

TZAY from sjs international inc.
Specialty: Environmental

March 2015

March 2015

VolunteerSpot eReward

Ease-of-use

Functionality

Product Quality

Customer Support

Likes Best

It's easy to setup volunteer email invitation. It's easy to see which spots are filled, and the name for the spot.

Likes Least

Not popular for the vendor. People are not familiar for the signing up.

Recommendations

Try for setup for different events. The key is to get people's name to the spot.

 
 

Pam from Tammy hair & nails
Specialty: Healthcare & Hospitals

February 2015

February 2015

Great place I love it

Ease-of-use

Functionality

Product Quality

Customer Support

Likes Best

Everything, I love it. I would definately come back and share with all my friends and family.

Likes Least

Sometimes they are very slow and won't get my orders right but it's OK. I understand sometimes companies make mistakes.

Recommendations

Be careful and make sure everything is correctly done. If you have trouble then just call customer service, they will help you.

 
 

Pam from Eccles theater
Specialty: Philanthropic Foundations

February 2015

February 2015

Volunteer spot to organize ushers

Ease-of-use

Functionality

Product Quality

Customer Support

Likes Best

No cost and user-friendly. Can list multiple volunteer options and instructions for each event

Likes Least

I have not run into any issues or problems to list here.

Recommendations

Talk to otthers who have used it before you set up a season of volunteer events.

 
 

Jason from TC track club
Specialty: National Organizations

February 2015

February 2015

Awesome product

Ease-of-use

Functionality

Product Quality

Customer Support

Likes Best

Ease of software. Anyone can use the product or be trained in it

Likes Least

If it had a bit more integration, it would be good.

Recommendations

I would recommend this product. I don't know the others that well.

 
 

Nora from YWCA of Minneapolis
Specialty: Other

February 2015

February 2015

easy to use

Ease-of-use

Functionality

Product Quality

Customer Support

Likes Best

Great customer service, no complaints from my volunteers!

Likes Least

Not very flexible in customizing emails that get sent to roster.

Recommendations

Check into how customizable the software is. Also important to make sure they have customer service reps that are responsive.

 
 

Jesse from Home
Specialty: Other

February 2015

February 2015

Works great

Ease-of-use

Functionality

Product Quality

Customer Support

Likes Best

It is easy to sign up every one for the tasks that need to be accomplished. Everybody knows what they need to do at sign up.

Likes Least

It is a little bit too time consuming. I would like to have something that is easier to learn so that more colleagues can use the same software.

Recommendations

Try it out and see what they think for themselves. They might like this or something else that is on the market.

 
 

Brandon from USAF
Specialty: National Organizations

February 2015

February 2015

My Review of VolunteerSpot

Ease-of-use

Functionality

Product Quality

Customer Support

Likes Best

I like its streamlined interface and ease of use. The user experience is phenomenal.

Likes Least

The webpages can get a little "busy" sometimes, distracting from an important task.

Recommendations

Use it extensively. Don't just sign up. It's a useful tool that can be made better.

 
 

Jill from Wallingford Board of Education
Specialty: K-12 Education

February 2015

February 2015

Conferences

Ease-of-use

Functionality

Product Quality

Customer Support

Likes Best

Once it's set up there's really nothing else to do.

Likes Least

A little time consuming the first time setting things up.

Recommendations

See how it might be possible for the intial setup to be quicker.

 
 

Kelly from HighPoint Global
Specialty: Other

February 2015

February 2015

VolunteerSpot Review

Ease-of-use

Functionality

Product Quality

Customer Support

Likes Best

Easy to use. Great customer service. I have always had very nice interactions with the company.

Likes Least

I do not have anything negative to say at the moment. I have been very pleased.

Recommendations

Make sure that it fits your needs, so spend a bit longer in the requirements identification phase if you need to.

 
 

Jamie from Northwest Arkansas Mothers of Multiples
Specialty: Other

February 2015

February 2015

Volunteering made easy!

Ease-of-use

Functionality

Product Quality

Customer Support

Likes Best

The product is easy to use and will send calendar requests and reminders. It help facilitates participation.

Likes Least

I do not have any complaints about this product or vendor.

Recommendations

The best way to evaluate the software is to try it for an upcoming event.

 
 

Phankeo from TRAC-FLVN
Specialty: Governments

February 2015

February 2015

VolunteerSpot Review

Ease-of-use

Functionality

Product Quality

Customer Support

Likes Best

Free online sign up sheet, volunteer scheduling software, and volunteer management software

Likes Least

Need to fix errors in code syntax, need to hide email address to prevent spamming, and need to add more keywords.

Recommendations

We use VolunteerSpot any time we need to organize volunteers to bring something or work a shift. The calendar is easy to create/manage for a one-day event or an entire year of events. Like the automated reminders and volunteers like that, they don't need a login and/or password. We have been using VolunteerSpot for years.

 
 

Michael from BAC
Specialty: Corporations

February 2015

February 2015

Likelihood

Ease-of-use

Functionality

Product Quality

Customer Support

Likes Best

Find mutliple events in one place, whereas before, I would search multiple sites.

Likes Least

Because it is so vague, it is hard to filter our events that I am not intereted in.

Recommendations

Understand the pros and cons and systems this large create self limitations in their advancements

 
 

Kelly from Talent Plus
Specialty: Corporations

February 2015

February 2015

Review of VolunteerSpot

Ease-of-use

Functionality

Product Quality

Customer Support

Likes Best

Ease of transaction. It allows me as the coordinator to organize the volunteer needs we have and then allows employees to input their information directly, therefore cutting down on the amount of time I need to spend going back and forth in communication with each person.

Likes Least

I don't always receive the updates when new volunteers have signed up, so I need to check the site for the most up-to-date information.

Recommendations

This is a great tool that's free and easy to use! It not only keeps things organized but provides a calendar hold for each volunteer so that they'll have the reminder on their calendar.

 
 

Terrence from USO
Specialty: Governments

February 2015

February 2015

Volunteer Spot

Ease-of-use

Functionality

Product Quality

Customer Support

Likes Best

I feel its pluses are ease of use, computer usage is impersonal, it has been accurate for me and I can log in at any time.

Likes Least

I am not talking with a person and sometimes I don't get all the information I need to make informed decisions as to what I want to sign up for.

Recommendations

I can't think of any recommendations, other than to be certain to print out whatever they sign up for, for future reference in case there was an error.

 
 

Frank from Luu's
Specialty: Other

February 2015

February 2015

Great for organizing an event.

Ease-of-use

Functionality

Product Quality

Customer Support

Likes Best

It makes it easy to get volunteers for a cleanup project or similar.

Likes Least

Nothing bothers me about this service. It seems like a positive experience for all.

Recommendations

Give it a try. It is really easy to use and you get a quick response.

 
 

Charlsie from Oaks Dads Club
Specialty: Associations

February 2015

February 2015

VolunteerSpot Review

Ease-of-use

Functionality

Product Quality

Customer Support

Likes Best

Easy to use and understand; lots of email reminders; easy to share with others and to get them to sign up.

Likes Least

The promotion of other vendors can be a little distracting if they are way off from the reason we are using the product.

Recommendations

I believe others would really benefit from this product; it's easy to use and free!

 
 
 
Write a Review
Showing 1-20 of 124

Donovan from Nonprofit

December 2017

December 2017

Easy to Use

Ease-of-use

Functionality

Product Quality

Customer Support

Value for Money

Ease-of-use
Usability
Functionality
Functionality
Product Quality
Quality
Value for Money
Value
Support
Pros

Able to sign up hundreds of volunteers. The software is easy to manage new and existing volunteers. Thank you

Review Source: Capterra
 

liz from East Lansing Film Festival
Number of employees: 2-10 employees Employees number: 2-10 employees

November 2017

November 2017

Easy for volunteers to use, easy for me to set up and (importantly) modify.

Ease-of-use

Functionality

Product Quality

Customer Support

Value for Money

Ease-of-use
Usability
Functionality
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Quality
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Support

Volunteers have control over their shifts, get reminders, and I get a roster for the day. It's easy to send out the link to invite people to volunteer.

Pros

Signup sends out reminders when a person signs up, when they change their shifts, and then at the time of the event. I organize an event once a year and Signup lets me duplicate the prior signup, then modify it with new dates.

Cons

It's pretty perfect. But I wish there were a more straightforward way to carry over a list of past volunteers to recruit them for the following year. I can do it, but it's a few steps and I worry about double mailing some of them.

Review Source: Capterra
 

Therese from Northwestern School District
Number of employees: 51-200 employees Employees number: 51-200 employees

November 2017

November 2017

Excellent site for organizing parent teacher conferences

Ease-of-use

Functionality

Product Quality

Customer Support

Value for Money

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Parent conferences had the highest attendance since I've been in the Middle School. Saved me a ton of time.

Pros

There are so many pros to this site, I probably will not be able to remember them all. Here are just a few: It gives parents more incentives to come to conferences as they can choose & change their times to their convenience. It uses modern ways of communication so that more parents are apt to use it as there is no pressure and it takes only a few seconds to sign up. It's basic version is free so that schools on a budget can use it. It is user friendly. It has excellent organization. It saves the organizer's time. Who ever designed it understands how to organize events as even the smallest details are covered, for example the sign ups can be locked, email reminders are sent, reports can be generated, other teachers can get live reports of who is coming. Can't think of any improvements. Made my life easier... ;)

Review Source: Capterra
 

Andre from Dear Citizen O

November 2017

November 2017

Such a great experience. Was able to schedule all my volunteers so easily!

Ease-of-use

Functionality

Product Quality

Customer Support

Value for Money

Ease-of-use
Usability
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Quality
Value for Money
Value
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Pros

I loved how straightforward it was.

I'm an artist, and I used the service to help schedule volunteers for an interactive installation I was putting on.

It was super helpful to keep track of all the positions I needed, who I needed to reach out to, and it made it super simple to contact everyone in one fell swoop.

Also, for what I needed, the service was completely free! And it didn't try to pester me to upgrade to unnecessary features.

Cons

The design could be improved a little, especially on mobile, but it was not make-or-break for me. I was even able to customize my signup sheet a little.

Review Source: Capterra
 

DeAnna from Trinity Catholic High School

November 2017

November 2017

We have been using SignUp.com for the past few years and LOVE everything about it!

Ease-of-use

Functionality

Product Quality

Customer Support

Value for Money

Ease-of-use
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This software is a time saver, an organizer, a simplifier, a quantifier and is well-received by our parents. Enough said!

Pros

Organizing volunteers and needed supplies is so much simpler using this tool. I also love the reporting features; we literally check off the list as we're going through the report. Another GREAT feature is the ability to duplicate and then edit an event--so simple and easy!

Cons

I have not found a feature in this software that I have not been able to work with, and our parents have responded well to SignUp.com too!

Review Source: Capterra
 

Jess from NIC

November 2017

November 2017

Work potlucks

Ease-of-use

Functionality

Product Quality

Ease-of-use
Usability
Functionality
Functionality
Product Quality
Quality
Pros

This is great for when we are having an office potluck or potato/taco bar. Everyone can signup for something and we won't have double items. So nice to create and let the signup do the work rather than long chain emails.

Cons

I use the free version so I can only have one organizer. Having multiple organizers would be great.

Review Source: Capterra
 

Jessica from North Idaho College
Number of employees: 1,001-5,000 employees Employees number: 1,001-5,000 employees

November 2017

November 2017

Work Volunteer program

Ease-of-use

Functionality

Product Quality

Ease-of-use
Usability
Functionality
Functionality
Product Quality
Quality
Pros

I love that I can set up an event and email out a link for individuals to sign up and it sends them a confirmation and reminder email.

Cons

Maybe because I only use the free version, but it would be nice if it would send out a calendar request.

Review Source: Capterra
 

Keri from CUSD

November 2017

November 2017

SignUP is an EXCELLENT system for coming alongside a teacher to setup meeting and events.

Ease-of-use

Functionality

Product Quality

Customer Support

Value for Money

Ease-of-use
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TIME saved....many steps are bypassed on the teacher's part when using SignUp, so the relief of not having to send home hard copy letters requesting a parent to list their "top 3 dates available," then having to place parents into a schedule, resend a letter home to parents, etc.... So much TIME saved on teachers' parts. Thank you SignUp.com staff!!! You are so appreciated!

Pros

The task of scheduling my parent-teacher conferences was less challenging, and actually gave the parent "buy-in," holding the students' parents accountable to their own date and time choice, rather than the teacher assigning the parent "a date!" Also, the reminders sent out by SignUp to parents...great help!

Cons

The technology aspect allows the parent "an out" for attending with a simple "click " on a device, the parent can cancel, switch times, etc. My schedule seemed to change a few times in the '11th hour.'

Review Source: Capterra
 

Beatrice from Friends of the Guelph Public Library Booksale

October 2017

October 2017

I was very happy with this tool. It made my role of organizing volunteers for our book sale so easy.

Ease-of-use

Functionality

Product Quality

Value for Money

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Value

It saved a lot of time and enabled me to have an overall view of the volunteers and their participation.

Pros

I liked being able to see the week ahead at a glance, and also having the ability to easily send out emails to my volunteers, both individually and as a group.

Cons

I would have liked to have been able to forward copies of the calendar or sign up lists to my fellow coordinators.

Review Source: Capterra
 

Mary Ann from Tempting Tables

October 2017

October 2017

Easy to set up and easy to use for administrator and volunteers.

Ease-of-use

Functionality

Product Quality

Customer Support

Value for Money

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Pros

Volunteers found the instructions easy to follow as they registered. On-line help was prompt and excellent.

Cons

I couldn't find a place to add a note about a particular volunteer that would show up on the check in report.

Review Source: Capterra
 

Eric from Poway Unified School Disrict

October 2017

October 2017

They've been my #1 choice as a teacher for several years. Fast help response. Will use again!

Ease-of-use

Functionality

Product Quality

Customer Support

Value for Money

Ease-of-use
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Quality
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Pros

I love the service and how it shows status in real time, and parents like the flexibility to rearrange appointments at will. The reminders are a very good thing, and I had zero unannounced no-shows at any appointment. The notification options for participants, being able to send a link in email AND post a button to my website was brilliant. I think I caught every parent I needed to see, and others clearly knew they had the option to meet with me if they wished.

Cons

I use the free service and am unlikely to purchase an upgrade at this time. (I only benefit your company in terms of eyeballs and awareness as my students families sign in, and as I recommend your site to other teaching colleagues.) In order for me to continue to be a devotee of SignUp.com, I need an easier and more obvious way to find the list of parents who signed up with the field that shows who their child is in my class. With today's blended families, parent last names are not an indicator of who their child is. As a middle school teacher with 100+ student on my rosters, I need a fast way to see who the adult is that has made the appointment, as well as who is the child they are coming to consult about. I bounced around your multiple list views and reports before contacting Help. Their response was very swift, (yay!), but the answer was not self-evident to me as a user: I needed to pull up a Check-In report, and there I would at last find the students names shows, as long as I checked the show extra fields box when requesting the report.
All told, I figured out the answer over the course of a couple of afternoons, but I admit I was getting frustrated. When I told this to SignUp customer service, the were back to me within minutes and expressed they would look into how to make it more intuitive in the future.
One can't beat their responsiveness!

Review Source: Capterra
 

Jody from Blesch Intermediate School
Number of employees: 51-200 employees Employees number: 51-200 employees

October 2017

October 2017

This is the first year that I have used Signup, and I LOVED it!!!

Ease-of-use

Functionality

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Customer Support

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It was a HUGE time saver for me!!!

Pros

It made my life so much easier!! I am a teacher who used this for Parent Teacher conferences. It eliminated 90% of all the emails, phone calls, and paper work usually involved with scheduling conferences. What a treat for me!!:) I only had a very few parents that I had to contact to schedule. I also loved this option~ Signup.com sent REMINDERS to the parents who signed up online! That is so awesome!

Cons

When I had to fill in the times for the people that I contacted by a note to home, I couldn't get the program to let me schedule a time slot under that person's name. It was a little confusing. But it all worked out in the end!

Review Source: Capterra
 

Tia from 386 Air Cadets

October 2017

October 2017

It is simply the easiest way to stay on top of things.

Ease-of-use

Functionality

Product Quality

Customer Support

Value for Money

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Those participating in my activity were able to stay apprised as to any changes and communicate with minimal difficulty!

It is interactive and allows you to put in as little or as much detail as required

Pros

I just want to say that I love using this site for organizing events! It is simply the easiest way to organize an event and stay in touch with your volunteers!

Thank you so much for creating this site!

Review Source: Capterra
 

Dale from Batavia High School in Batavia, IL

October 2017

October 2017

Being somewhat technology challenged, I found SignUp very easy to use.

Ease-of-use

Functionality

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Pros

The help desk/support team was very helpful and very kind to work with and I found portal very easy to use.

Cons

I strictly used this portal for Parent Teacher Conference for a larger school. It was time consuming enter every teacher name, email address, etc. However, it was worth it! Teachers got updates and easy for them to use.

Review Source: Capterra
 

Gareth from Burghfield Santas

October 2017

October 2017

Hi, Signup.com was invaluable in the organisation of our charity beer festival

Ease-of-use

Functionality

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Pros

Easy to use, great reports, nice communication style and volunteer updates. Helped keep track of over 120 volunteers doing 4 hour shifts over 4 days.

Review Source: Capterra
 

Annemarie from Christian Brothers Academy
Number of employees: 51-200 employees Employees number: 51-200 employees

October 2017

October 2017

Great tool for volunteer management

Ease-of-use

Functionality

Product Quality

Customer Support

Value for Money

Ease-of-use
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Pros

This software is very user friendly and has all the functions that we need to manage our fundraising events.

Cons

This software is somewhat limited in some areas. I would like to send text reminders to our volunteers

Review Source: Capterra
 

Najja E from Yield to the King Ministry
Number of employees: 1 employee Employees number: 1 employee

October 2017

October 2017

I absolutely love SignUp. It's easy to use for both me and the volunteers.

Ease-of-use

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Automatic follow up with volunteers who sign up for an event!

Pros

I like the way it organizes multiple events, tracks the volunteers, sends notices/reminders to the volunteers, and also notifies me the coordinator of our volunteers. Volunteer work is essentially what our nonprofit is all about. Coordinating volunteers is a critical part of fulfilling our ability to volunteer. SignUp does it all and it's almost like have an extra administrative person on hand.

Cons

I do not have any recommendations for improvement, except one. I often hear from our volunteers that the location of where to report is missed or not noticeable. I know where it is because I set up the volunteer event -- location, duties, etc. For some who is not as familiar with the program, I guess it could seem hidden although the tab is very visible.

Review Source: Capterra
 

Aaron from Minnesota VEX Robotics
Number of employees: 11-50 employees Employees number: 11-50 employees

October 2017

October 2017

Very easy to use, lots of other features available. We pay for the added features ans is worth it.

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The waiver part of it being integrated in and the ability to copy from year after year.

Pros

Easy of use. The paid features, especially the waivers is nice. We have over 200 volunteers and having to do the paper waivers was time consuming.

Cons

Mobile app is different and takes some getting used to. It does not work the same as the web interface.

Review Source: Capterra
 

jean from Green Bay Water Utility
Number of employees: 51-200 employees Employees number: 51-200 employees

October 2017

October 2017

We are so pleased with SignUp and using it for our Moderators/Monitors volunteer spots.

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Pros

Everyone rants about how easy it is to use, they don't need to provide full info only if they want, they love the reminders and that they can get it on their phones.
I love it as a coordinator to just copy last years schedule and change the titles and times. The reports are great, the organization of emails, thank you's and participants is great!

Cons

I was going to start looking at how it can be combined with "The call for Papers" for our conference. Wondering if at some point we could input from a excel spread sheet? Rather than having to keying all the info just link it to a table or spreadsheet that would be updated.

Review Source: Capterra
 

Peggy from Fall Mountain Regional High School

September 2017

September 2017

Love this site! I wouldn't use anything else!

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Pros

Love how i can just send an email to parents when we have a fundraising event to ask for donations :-)

Cons

There is not more offered for the free version, but understand it takes money to keep it up and running.

Review Source: Capterra
 
 
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