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MaintainX
MaintainX
MaintainX is a web-based CMMS tool that can be used on mobile devices. It aims to improve workflow completion and strengthen team communication. It can be used by operational teams in small to large businesses. This solution allow...Read more about MaintainX
Fiix
Fiix
Fiix is a cloud-based computerized maintenance management system (CMMS) that helps businesses organize their maintenance departments, get on top of maintenance backlog, and work towards preventive maintenance. The CMMS helps man...Read more about Fiix
Solarvista
Solarvista
Solarvista™ is the world's first '2-in-1' field service management system that is built within, and provided with, 'no-code' application builder technology. It streamlines your field service operations by providing ready-made but ...Read more about Solarvista
UpKeep
UpKeep
UpKeep is an Asset Operations Management solution that helps businesses scale by giving every Maintenance and Reliability team the tools and information they need to run Operations efficiently and effectively. From your desktop to...Read more about UpKeep
EZOfficeInventory
EZOfficeInventory
EZOfficeInventory is a dynamic asset and maintenance management solution tailored for companies of all sizes. The cloud-based software works as you do and is accessible from anywhere and at any time. Track items across locati...Read more about EZOfficeInventory
SAWIN
SAWIN
SAWIN is a centralized cloud solution that allows users to handle accounting and business management tasks from a single place. The platform offers tools for scheduling and dispatching, CRM, lead tracking, capacity planning, servi...Read more about SAWIN
Trackplan
Trackplan
Trackplan is a cloud-based computer-aided facility management (CAFM) solution designed for businesses of all sizes. It offers job management, scheduling, planned maintenance and compliance management, site and asset management, el...Read more about Trackplan
MPulse
MPulse
MPulse Software doesn’t sell “basic” maintenance management software, because we know that even smaller organizations need robust software to manage the increasingly complex demands of modern maintenance management. Whether you ch...Read more about MPulse
Landport
Landport
Landport is an online facility and work order management system that offers tools to manage both on-demand service requests and preventive maintenance. With Landport, facility, property and maintenance managers, as well as service...Read more about Landport
FMX
FMX
FMX offers configurable maintenance and facilities management software that helps organizations maximize productivity, cut operating costs, and gain actionable insights about their equipment and facilities. The software decreases ...Read more about FMX
MaintiMizer
MaintiMizer
MAINTIMIZER from Ashcom Technologies is a computerized maintenance management system (CMMS) with integrated enterprise asset management (EAM) solution capabilities. MaintiMizer Web offers six modules for managing maintenance act...Read more about MaintiMizer
FTMaintenance Select
FTMaintenance Select
FTMaintenance is on-premise computerized maintenance management system (CMMS) that enables maintenance professionals to easily document, manage, and track maintenance activities in order to reduce operational downtime, lower maint...Read more about FTMaintenance Select
Planon
Planon
Planon is a leading global provider of Smart Sustainable Building Management software. We connect buildings, people and processes, by eliminating data silos and aligning solutions into one shared information platform. By that, we ...Read more about Planon
FacilityONE
FacilityONE
FacilityONE is a web-based facility management solution suited for companies with any number of buildings. The system is available in the following industries: apartments, arenas and stadiums, education, government, healthcare and...Read more about FacilityONE
Primavera Unifier
Primavera Unifier
Oracle Primavera Facilities and Asset Lifecycle Management is a cloud-based facility and asset management solution. Primary features include capital project management, document management, maintenance management, space management...Read more about Primavera Unifier
TheWorxHub
TheWorxHub
TheWorxHub by Brightly Software (formerly Dude Solutions) is a next-generation work and asset management CMMS platform, designed to streamline operations and facilities maintenance, for smarter, more efficient maintenance and oper...Read more about TheWorxHub
BuildingOS
BuildingOS
BuildingOS is a cloud-based facilities management system suitable for businesses of all sizes in industries such as education, government, retail and hospitality. BuildingOS offers tools to help users manage building maintenance, ...Read more about BuildingOS
Asset Essentials
Asset Essentials
Asset Essentials by Brightly Software (formerly Dude Solutions) is a next-generation work and asset management platform designed for smarter, more efficient maintenance and operations. Brightly, now a Siemens company, is the globa...Read more about Asset Essentials
Powered Now
Powered Now
Powered Now is a cloud-based field service management solution which assists small contracting businesses with team scheduling, invoicing and billing. Its key features include GPS tracking, budget estimation, offline data recordin...Read more about Powered Now
Rosmiman
Rosmiman
ROSMIMAN IWMS Global Site is a collaborative, comprehensive and integrator system for managing real estate assets where the various roles of system users can interact and relate from anywhere and at any moment. The system can be u...Read more about Rosmiman
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Buyers Guide
Last Updated: March 16, 2023Introduction
Building maintenance refers to the practice that helps restore or even improve the physical conditions and services of building premises. It involves various processes that can range from general upkeep related to plumbing, HVAC, and electricity to more complicated ones such as landscape management.
As part of the larger function called facility management, building maintenance can be a tedious job for building managers and owners, especially if they manage a huge building or multiple premises. However, with the help of building maintenance software, a lot of the maintenance processes can be automated.
In this buyers guide, you will learn about the core features, key considerations, and other important aspects to help make an informed decision when investing in the building maintenance software best suited for your business.
Here’s what we’ll cover:
What is building maintenance software?
Building maintenance software is a tool that helps building managers and owners manage the upkeep, repairs, and maintenance of their buildings or premises. The software helps automate maintenance management, ensures regulatory compliance, and makes the process more efficient by allowing to track maintenance operations on a single platform.
With the help of building maintenance software, building managers can easily create and manage work orders, manage equipment inventories, and keep track of scheduled maintenance requirements.
Scheduling work orders in UpKeep (Source)
Common features of building maintenance software
Here are some common features that you should look out for when purchasing building maintenance software.
Track assets such as building supplies, maintenance equipment, or even the physical condition of your buildings. | |
Maintenance scheduling | Schedule maintenance tasks and organize working hours and duties for on-site personnel. |
Preventive maintenance | Plan preemptive maintenance activities to ensure the longevity of buildings. Routine maintenance decreases the chances of system failures and breakdowns. |
Manage various work orders in a streamlined manner. Schedule, assign, and process work orders from a single platform and prepare customized reports. | |
Inventory management | Track inventory material, usage rates, and supplier information for required goods. |
Billing and invoicing | Create and distribute bills and invoices seamlessly from a single platform. |
What type of buyer are you?
Before you begin narrowing down your options for building maintenance software, you would need to understand what kind of requirements do you have and which software best caters to your needs.
Let’s dive deeper and assess the kind of buyers.
Small businesses: These buyers are businesses with limited employees and may not handle a variety of operations. Often, they would have an in-house team to deal with facility maintenance on one or two buildings. These businesses primarily need the core features such as asset tracking and maintenance scheduling.
Midsize and large businesses: These are businesses that manage more than two buildings. They could be a multinational hotel chain or large-scale hospitals handling multiple buildings. Due to the complex nature of operations, these businesses would require a complete suite of building maintenance management software. For such buyers, advanced features that help with work order management, inventory management, and billing and invoicing would be beneficial.
Benefits of building maintenance software
Using building maintenance software can offer a lot of benefits to facility managers and building owners. Let’s have a look.
Ensures regulatory compliance: Building maintenance software can help ensure that you meet all regulatory compliances and standards, such as the Occupational Safety and Health Administration (OSHA) standard. Very often maintenance managers fail to comply with certain laws that might lead to heavy fines and even lawsuits.
Reduces workplace hazards: With the help of preventive maintenance, you can keep a track of your building and its condition. Not only does this help increase the lifespan of your building, but it also prevents accidents and mishaps that might occur due to negligence.
Automate maintenance processes: Building maintenance software can take care of many processes that would otherwise waste a lot of manpower and resources. These may include scheduling maintenance services, keeping a track of authorized vendors in your building, and even tracking personnel duties and rotational shifts.
Key considerations
With so many building maintenance solutions available on the market, choosing the right one is crucial. Here are a few key considerations to keep in mind while deciding on a software solution.
Price and scalability: Depending on the size of your business, you would want to compare the subscription cost of various software and assess which software provides all the required features at the right price.
Hands-on technical support: Your team might require proper training to fully understand a software tool. Having a tool that comes with training modules and offers 24/7 customer support is a must to make the best use of the software.
If you have any doubts and need advice from real people to help find a product that best suits your business, just schedule a free call with us.
Note: The application selected in this article is an example to show a feature in context and isn’t intended as an endorsement or a recommendation. It has been obtained from sources believed to be reliable at the time of publication.