Finding software can be overwhelming. Software Advice has helped hundreds of businesses choose the right IWMS software so they can optimize space and manage assets.

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MPulse

MPulse CMMS software provides integrated tracking, scheduling, and reporting tools for equipment and facilities maintenance organizations. The system offers flexible deployment options and compatibility with virtually any device, while... Read more

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Recent recommendations: 16 recommendations

Platforms: MacWinLinux
Deployments: Cloud, On premise
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UpKeep

UpKeep is a cloud-based integrated computerized maintenance management (CMMS) and enterprise asset management (EAM) solution that provides businesses functionalities to manage their assets and facilities. The solution is accessible... Read more

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Recent recommendations: 12 recommendations

Platforms: MacWinLinux
Deployments: Cloud, On premise
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IBM TRIRIGA

IBM TRIRIGA is an integrated workplace management solution (IWMS) that includes modules designed to accommodate the needs of operational, financial and environmental performance. Key features include environment and energy management,... Read more

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Recent recommendations: 5 recommendations

Platforms: MacWinLinux
Deployments: Cloud, On premise
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OfficeSpace

OfficeSpace Software is a cloud-based platform that helps organizations allocate workspace. Users can manage day-to-day employee relocations and large-scale organizational moves. The software can be used across a variety of industry... Read more

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Recent recommendations: 4 recommendations

Platforms: MacWinLinux
Deployments: Cloud, On premise
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TheWorxHub

TheWorxHub by Dude Solutions is a cloud-based maintenance management solution designed specifically for both healthcare organizations and senior living communities. Its suite of applications helps users coordinate activities and supports... Read more

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Recent recommendations: 4 recommendations

Platforms: MacWinLinux
Deployments: Cloud, On premise
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Visual Lease

Visual Lease is a cloud-based lease administration and accounting solution for corporate tenants and property owners who manage office space, retail stores, industrial sites and more. It enables users to track lease data, critical... Read more

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Recent recommendations: 3 recommendations

Platforms: MacWinLinux
Deployments: Cloud, On premise
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Asset Essentials

Dude Solutions provides a suite of cloud-based maintenance management applications that provides businesses with centralized requests, automated maintenance workflows and reporting. Asset Essentials is suitable for manufacturers,... Read more

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Recent recommendations: 2 recommendations

Platforms: MacWinLinux
Deployments: Cloud, On premise
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Sprocket CMMS

Dematic Sprocket is a cloud-based enterprise asset management (EAM) solution that caters to businesses of all sizes across various industry verticals. Users can range from a single facility site to a multi-facility deployment spread... Read more

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Recent recommendations: 2 recommendations

Platforms: MacWinLinux
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SpaceIQ

SpaceIQ is a cloud-based facilities management solution suitable for businesses of any size. Key features include space planning, move management and real estate forecasting. SpaceIQ offers features for space utilization including... Read more

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Recent recommendations: 2 recommendations

Platforms: MacWinLinux
Deployments: Cloud, On premise
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iOffice

iOFFICE is a cloud-based integrated workplace management (IWMS) and facilities management solution that helps organizations to manage their business operations and workflows. Users can choose from ten modules with management features... Read more

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Recent recommendations: 1 recommendations

Platforms: MacWinLinux
Deployments: Cloud, On premise
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FacilityONE

FacilityONE is a web-based facility management solution suited for companies with any number of buildings. The system is available in the following industries: apartments, arenas and stadiums, education, government, healthcare and... Read more

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Recent recommendations: 1 recommendations

Platforms: MacWinLinux
Deployments: Cloud, On premise
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Accruent FAMIS

FAMIS by Accruent is a cloud-based facilities and maintenance management solution that caters to higher education and public sector industries and helps them to automate work lifecycle process and manage buildings, utilities and assets. FAMIS'... Read more

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Recent recommendations: 1 recommendations

Platforms: MacWinLinux
Deployments: Cloud, On premise
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MACH Energy

MACH Energy is a modern energy management software for commercial buildings of all sizes.  The software is cloud-based (subscription) and is accessible online and via mobile devices, including native iOS/Android apps. MACH is used... Read more

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Recent recommendations: 1 recommendations

Platforms: MacWinLinux
Deployments: Cloud, On premise
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AMTdirect

AMTdirect is a cloud-based facilities management solution suitable for large businesses in banking, education, transportation, healthcare and more. AMTdirect offers lease administration, real estate accounting, document management,... Read more

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Recent recommendations: 1 recommendations

Platforms: MacWinLinux
Deployments: Cloud, On premise
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BradyConnect

BradyConnect Inspection Manager is an integrated asset and inspection management solution that enables organizations worldwide to efficiently manage assets, standardize inspection programs, perform inspections on-site and remotely... Read more

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Recent recommendations: 1 recommendations

Platforms: MacWinLinux
Deployments: Cloud, On premise
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Collectiveview Viewsuite

Collectiveview Viewsuite is a cloud-based facilities management solution suitable for midsize to large businesses. Key features include maintenance management, asset management, space management, move management and lease administration. Collectiveview... Read more

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Recent recommendations: 1 recommendations

Platforms: MacWinLinux
Deployments: Cloud, On premise
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Form.com

Form.com is a field service solution that provides tools that aim to optimize the workflow involved in traditional field service operations. Based on a variety of responses, the system triggers events that are situationally appropriate,... Read more

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Recent recommendations: 1 recommendations

Platforms: MacWinLinux
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vx Maintain

Verisae is a provider of cloud-based solution that helps large retailers automate their maintenance, energy, field service and remote monitoring programs. With Verisae’s vx Maintain, organizations manage the full lifecycle of their... Read more

Platforms: MacWinLinux
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CenterStone

CenterStone from Trimble is a modular system designed to track an organization’s real estate portfolio needs such as space management, facilities management, lease administration and environmental sustainability. Space management... Read more

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Platforms: MacWinLinux
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Transcendent

Transcendent is a maintenance management solution that caters to businesses in industries such as cable, communications, facilities management, manufacturing, utilities and more. Key features include asset management and tracking,... Read more

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Buyer's guide


Last Updated: April 13, 2019

Facility, maintenance and real estate managers require specific functionality to efficiently maintain properties and track information. Software solutions designed to handle this functionality are known as Integrated Workplace Management Systems (IWMSs).

In this guide, we will explain what makes up an IWMS, what it can do and the benefits it can offer.

Here’s what we’ll cover:

What Is an Integrated Workplace Management System?
Components of an Integrated Workplace Management System
Benefits of an Integrated Workplace Management System
Use Cases for an IWMS
How Is It Priced?

What Is an Integrated Workplace Management System?

In the past, managers would use several separate systems to meet their needs. But this changed when vendors first began offering a Web-based software platform that integrated the five modules needed most often by facility and real estate managers—an Integrated Workplace Management System.

Gartner coined the IWMS term in 2004 to describe the combination of these five applications:

  • Real estate and lease management
  • Facilities and space management
  • Maintenance management
  • Environmental sustainability
  • Capital project management

An IWMS is more than a repository for all of the data these applications gather; the system, in fact, offers coordination of activities occurring in each of these areas of an enterprise.

Therefore, an IWMS performs best for organizations with hundreds or thousands of assets, and reveals how various departmental activities impact each other.

Today, several major software vendors offer their own IWMSs. When they’re scattered across different systems or departments, the quality of data about facilities and assets can suffer—but IWMSs give managers all the features they need in one convenient package.

Common Features of IWMS Software

The following five component modules make up an IWMS:

Real estate and lease management As in property management software, real estate management modules give users a centralized database of information about buildings, such as size, value, condition, function, occupancy and maintenance costs. Create requests for proposal (RFPs) and manage the entire lifecycle of a building, from acquisition to disposal. Users can also manage leases or other important documentation.
Facilities management Facilities management features help users manage physical building space, equipment maintenance, portfolios and records of important data.
Maintenance management Where facilities management modules help users manage buildings, maintenance management tools help users manage assets—such as equipment and vehicles—with the goal of reducing maintenance costs and keeping assets at peak performance.
Capital project management These features help users track the status of large, long-term capital projects (for example, the construction of an apartment complex). This can include budgeting, inventory management, assigning tasks and roles to workers, document storage/sharing and invoicing.
Environmental sustainability Sustainability features can monitor and identify excessive usage of energy, water and other resources, and may include functionality to help bring a building within LEED certification standards.

Benefits of an Integrated Workplace Management System

The main goal of an IWMS is to provide the most useful features for facilities and real estate management within a single software platform. This translates into many other benefits, such as:

  • Centralizing information in a database. When using multiple systems to manage a workplace, transferring data quickly and accurately between them is a challenge, and can introduce human error. IWMS vendors solve this issue by sharing information across integrated modules automatically.
  • Optimizing space and resources. IWMS software can help organizations analyze their use of physical space, whether it’s an office, a manufacturing plant or a warehouse. Moving employees and assets around an existing office or into a new space (called a “churn”) can be costly, and software can help plan for future usage efficiently.
  • Reducing energy usage. By monitoring and analyzing the energy efficiency of a facility, organizations can identify cost-cutting opportunities that also reduce the facility’s carbon footprint.

Use Cases for an IWMS

An IWMS contains many applications, so it can be difficult to envision the exact situations in which the system adds value to an organization. Software Advice recently spoke with two IWMS experts to learn some useful ways this software benefits users:

  • Coordinating activities to avoid interruptions: Let’s say a company’s maintenance team uses a CMMS to plan preventive maintenance work orders, and its executive team has a separate calendar to reserve meeting rooms. With an IWMS, these schedules can be viewed by both groups so that planned maintenance on an air handler above a conference room will be performed before or after an important executive meeting.
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  • Automate minor environmental adjustments: Employees work best when they’re comfortable, but it’s sometimes a hassle to find someone who can adjust the temperature quickly. A workplace that utilizes an IWMS can offer a simpler, faster way to make minor adjustments—employees can use their smartphone to report that a room is too cold through an online portal. If the system is setup to do so, it can shut off the air conditioning automatically, saving time and increasing workplace comfort.

Read our report to find more detailed information about the applications, benefits, stakeholders and use cases of an IWMS.

How Is It Priced?

IWMSs are priced through a monthly or annual