Facility Management Software

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Showing 1 - 20 of 567 products
Showing 1 - 20 of 567 products

MaintainX

FrontRunners 2022

MaintainX is a web-based CMMS tool that can be used on mobile devices. It aims to improve workflow completion and strengthen team communication. It can be used by operational teams in small to large businesses. This solution allow...Read more about MaintainX

4.75 (288 reviews)

28 recommendations

FMX

FMX offers configurable maintenance and facilities management software that helps organizations streamline processes, increase asset productivity, and turn actionable insights into meaningful results. The software decreases work o...Read more about FMX

4.70 (374 reviews)

15 recommendations

Snapfix

FrontRunners 2022

Snapfix is a mobile and web-based platform that uses photos, videos, messages and traffic lights to keep teams organised. With Snapfix, team members can instantly capture and report issues or faults, assign the tasks to appropri...Read more about Snapfix

4.73 (60 reviews)

13 recommendations

FTMaintenance Select

FTMaintenance Select is a computerized maintenance management system (CMMS) that helps businesses of all sizes manage maintenance on their equipment, facilities, and other assets. With FTMaintenance Select, maintenance professiona...Read more about FTMaintenance Select

4.29 (50 reviews)

11 recommendations

eMaint CMMS

FrontRunners 2022

Cloud-based eMaint CMMS software enables maintenance professionals to monitor, capture, store, and share historical asset performance data and use it to maintain and prolong equipment life. Small or growing organizations and multi...Read more about eMaint CMMS

4.41 (257 reviews)

10 recommendations

UpKeep

FrontRunners 2022

UpKeep's CMMS is a modern maintenance and asset management solution for your team. From your desktop to your phone and even your tablet, UpKeep is easily accessible from anywhere at any time. Create work orders on-the-go, get noti...Read more about UpKeep

4.64 (1236 reviews)

9 recommendations

Q Ware CMMS

Q Ware CMMS is a cloud-based maintenance management solution designed for small and midsize businesses. It offers work order management, preventive maintenance, inventory management, fixed asset management and event scheduling wit...Read more about Q Ware CMMS

4.58 (48 reviews)

9 recommendations

Facilio

Facilio provides a Connected CMMS platform that helps you to unify all your property operations and maintenance to get real-time visibility across your portfolio. Customers in commercial offices, healthcare, retail & higher educa...Read more about Facilio

4.20 (10 reviews)

7 recommendations

ManagerPlus

ManagerPlus is a powerful enterprise asset management software designed to help managers and maintenance professionals get the most out of their assets and equipment. The ManagerPlus software is customizable, making it the ideal p...Read more about ManagerPlus

4.13 (153 reviews)

6 recommendations

Asset Essentials

FrontRunners 2022

Asset Essentials by Brightly Software (formerly Dude Solutions) is a next-generation work and asset management platform for smarter, more efficient maintenance and operations. Over 12,000 operations leaders utilize this system to ...Read more about Asset Essentials

4.34 (188 reviews)

5 recommendations

Robin

Robin Powered is a cloud-based scheduling solution that caters to businesses across various industries such as real estate, consumer electronics, marketing, advertising, finance, information technology and more. Key features inclu...Read more about Robin

4.70 (46 reviews)

4 recommendations

EvolveFM

BROWSER-BASED, EASY TO USE, AFFORDABLE Evolve FM is a high-performance solution for maintaining and sharing your facility drawings and data in real time. It delivers facility information via a simple and intuitive browser interf...Read more about EvolveFM

No reviews yet

4 recommendations

Maintenance Connection

Maintenance Connection is a browser-based SaaS application built for the real-time maintenance and management of organizational Assets. With its configurable interface, flexible business automations, and RESTful API, Maintenance C...Read more about Maintenance Connection

4.48 (286 reviews)

3 recommendations

AkitaBox

Akitabox is a cloud-based facility management platform designed to help organizations streamline operational efficiency, maintain compliance, and gain profitability insights. Solutions are available for organizations in various in...Read more about AkitaBox

4.72 (25 reviews)

3 recommendations

WebTMA

Reliable. Intelligent. Trusted. TMA Systems provides facilities and asset management solutions that can be easily configured to your needs (CMMS, CAFM, EAM, or IWMS). For more than 30 years, TMA has provided reliable, intelligen...Read more about WebTMA

4.75 (4 reviews)

3 recommendations

TheWorxHub

TheWorxHub by Brightly Software (formerly Dude Solutions) is a cloud-based and mobile solution to help you prioritize, manage and ensure completion of compliance-related maintenance and much more. With TheWorxHub, you can more eff...Read more about TheWorxHub

4.69 (120 reviews)

2 recommendations

Visual Lease

Visual Lease is the leading lease accounting and management solution, designed to simplify compliance with ASC 842, IFRS 16 and GASB 87. Built with years of embedded knowledge from leading lease experts and CPAs, Visual Lease's po...Read more about Visual Lease

4.65 (55 reviews)

2 recommendations

iOFFICE

iOFFICE is a cloud-based integrated workplace management (IWMS) and facilities management solution that helps organizations to manage their business operations and workflows. Users can choose from ten modules with management featu...Read more about iOFFICE

4.43 (46 reviews)

2 recommendations

OfficeSpace

OfficeSpace Software is a cloud-based platform that helps organizations allocate workspace. Users can manage day-to-day employee relocations and large-scale organizational moves. The software can be used across a variety of indust...Read more about OfficeSpace

4.91 (28 reviews)

2 recommendations

Occupier

Occupier is a lease management platform built for tenants and tenant-rep brokers to collaborate on the entire lease life cycle. Occupier's cloud-based real estate platform automates deal tracking, lease administration, and lease a...Read more about Occupier

4.59 (17 reviews)

2 recommendations

Buyers Guide

Last Updated: September 27, 2022

 

With more than 200 vendors in the facilities management software landscape, this market can be difficult to navigate. Vendors use different terms to describe software functionality similar to computer-aided facility management (CAFM), including computerized maintenance management software (CMMS), enterprise asset management (EAM) and integrated workplace management systems (IWMS). We wrote this guide to help buyers through the selection process. 

Facility management software dashboard

 

HippoFM offers CAD mapping tools to track assets and maintenance requests

Here’s what we’ll cover:

What Is Facility Management Software?
Common Features of Facility Management Software
Benefits of Facility Management Software

What Is Facility Management Software?

In general, facility management software is designed to perform the following functions:

  • Mange assets and track important equipment information
  • Manage maintenance costs
  • Automate maintenance workflows
  • Create and manage recurring tasks
  • Increase asset efficiency
  • Streamline work order processes (e.g., repair requests, completion tracking)
  • Reduce space and maintenance costs

The International Facility Management Association (IFMA) defines facility management as the “practice of coordinating the physical workplace with the people and work of the organization.” This encompasses a range of activities, from portfolio forecasting to equipment maintenance and space planning.

Common Features of Facility Management Software

A well-implemented system will help companies reduce the costs of maintaining their facilities, improve the flow of information across departments and boost operational efficiencies. Common applications found in CAFM include:

Maintenance management Allows organizations to create and track work orders for maintenance activities. All building maintenance software offers some type of maintenance application, which is sometimes called work order software. Some systems offer facility condition assessment, which helps organizations evaluate the physical condition of their buildings and preventive maintenance, which automates routine tasks. This is similar to CMMS, but CMMS providers offer more sophisticated maintenance applications than those found in facilities maintenance software.
Asset management Tracks and manages an organization’s assets—where they’re located, which departments use them, their frequency of use and when they need to be repaired or replaced. This helps organizations understand how to optimize the use and placement of assets, which reduces capital expenditures.
Space management Helps organizations optimize the physical space in their buildings. It provides holistic and real-time information outlining how a space is used, which assets and personnel are in that space, and how they’re arranged. This helps avoid leasing or purchasing additional, unnecessary space. Many space tracking applications integrate with CAD or BIM files so users can view the information in a floor plan rather than a data sheet.
Move management Supports organizations in keeping moving costs down by identifying the most efficient and least disruptive moving process. This plays a simple but important role—especially for organizations with hundreds or thousands of employees and assets. This software tracks the move schedule, costs and any related documents, like move requests and approvals. It integrates with space tracking, HR and asset tracking applications so that move liaisons can check availability of space, move the right employees and make sure their assets arrive on time.
Capital project & program management Helps organizations manage capital construction projects. It allows them to track key business processes and project information throughout all stages of a building’s life cycle, from pre-construction to operations and maintenance. Most systems offer a large set of applications which can include managing funds, bid and procurement, scheduling, document storage and resource management.
Lease administration Provides a central repository for tracking important lease documents and information. This helps organizations reduce data errors, avoid costly penalties and accelerate data entry by automating lease tracking processes. It’s especially helpful for organizations that manage a large lease portfolio and that track varying lease expiration dates and tenancy terms.
Real estate portfolio management Tracks everything from square footage to building cost performance and leased versus owned space. Having a single place to track this information reduces administrative costs and helps companies maintain up-to-date information about their properties. In addition, portfolio forecasting tools help organizations predict their future space needs and occupancy costs. These tools assess historical data, and allow users to test “what-if” scenarios to make accurate predictions. Finally, companies can use reporting and analysis tools to analyze portfolio financial data and performance, then compare it with key performance indicators or industry benchmarks in order to find ways to reduce costs.
Environmental sustainability & energy performance analysis</a Helps organizations monitor and reduce energy consumption and their carbon footprint. With more and more organizations seeking LEED certification, energy performance tools are the latest addition to facility management systems. Many solutions have monitoring, reporting and forecasting capabilities. Monitoring tools track how much energy and water is used in an area of a building, and the amount of greenhouse gas emissions or other types of waste the building produces. Reporting and analytics tools aggregate this information so that facility managers can identify consumption trends and make informed business decisions. Forecasting tools help organizations understand the financial impact of sustainability projects (e.g., “green” renovations). These features help save energy costs over time. Additionally, there are best-of-breed environmental, health and safety (EHS) management systems that specialize this type of functionality.
CAFM software dashboard

 

Infor is an example of a vendor that offers energy performance dashboards

Benefits of Facility Management Software Applications

Reduce “churn” rates and the expenses associated with managing space poorly. Moving is expensive, particularly if an organization lacks formal planning surrounding its moves. Churns—the process of moving employees and assets—require both downtime and investment, which can be significantly reduced by utilizing CAFM applications.

Extend asset lifespans. An attentive maintenance program extends the lifespan of assets while minimizing the total cost of ownership. Reactive maintenance is costly, results in unplanned downtime and can create an unsafe work environment. Developing a rigid asset upkeep schedule ensures that assets perform at their peak while maintaining a smooth operational schedule and employee safety—all without unexpected costs due to equipment failure.

Reduce energy-related expenses. Some organizations are taking a look at their energy performance for the first time. Reporting dashboards calculate total energy consumption while helping to identify operational inefficiencies. This kind of analysis demonstrates how an organization is performing and where there’s room for improvement, while encouraging sustainable behavior among a building’s occupants. Organizations can often see an immediate savings in energy-related costs by implementing environmental performance dashboards.