Finding software can be overwhelming. Software Advice has helped thousands of facilities managers choose the right CAFM software so they can reduce operating costs and track assets.
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eMaint CMMS FrontRunners 2020
Cloud-based eMaint CMMS software enables maintenance professionals to monitor, capture, store, and share historical asset performance data and use it to maintain and prolong equipment life. Small or growing organizations and multi... Read more
FTMaintenance Select is a computerized maintenance management system (CMMS) that helps businesses of all sizes manage maintenance on their equipment, facilities, and other assets. With FTMaintenance Select, maintenance professiona... Read more
Robin Powered is a cloud-based scheduling solution that caters to businesses across various industries such as real estate, consumer electronics, marketing, advertising, finance, information technology and more. Key features inclu... Read more
YAROOMS is a cloud-based room scheduling solution designed to help businesses of all sizes manage and schedule rooms across different timezones or locations. It allows users to select previously-used details from the suggestion me... Read more
Snapfix uses photos as the basis for task management. Businesses can leverage the eyes and ears of team members to identify problems or faults, capture photos and create issue-based tasks, assign the tasks to appropriate pers... Read more
Quick Base is a low-code application development platform that enables organizations to unite information, people, and workflows within distribution in a single, cloud-based platform. Unlike traditional software solutions, Quick B... Read more
MPulse CMMS software provides integrated tracking, scheduling, and reporting tools for equipment and facilities maintenance organizations. The system offers flexible deployment options and compatibility with virtually any device, ... Read more
Coherent is a facilities management solution for facilities groups of all sizes. Key features include work order management, asset management and maintenance management. Coherent gives managers access to a dashboard detailin... Read more
Hippo CMMS FrontRunners 2020
Hippo CMMS is a powerful, easy-to-use cloud-based computerized maintenance management solution for a wide range of industries. The company started in 2004 and currently works with a growing base of more than 1,300 customers. ... Read more
CleanMaint, a powerful cleaning service management software, helps in-house teams better manage the more aggressive requirements for sanitization and safety of facilities. In the safety-conscious current and post-COVID-19 wor... Read more
Teem is a cloud-based scheduling solution that helps small to medium-sized organizations create a streamlined workplace experience. Users can interact with people, places, and data using the mobile app, EventBoard room displays, L... Read more
Common Areas is a cloud-based maintenance management solution for property, facility and field service managers. It allows users to organize, schedule and track their teams and tasks online. Key features include multi-location man... Read more
Dude Solutions provides a suite of cloud-based maintenance management applications that provides businesses with centralized requests, automated maintenance workflows and reporting. Asset Essentials is suitable for manufactur... Read more
Nrby is the smarter way for field teams to execute tasks and workflows from any location. Nrby is a collaboration platform with over 150+ communication workflows that drive operational efficiency with better task management and te... Read more
OfficeSpace Software is a cloud-based platform that helps organizations allocate workspace. Users can manage day-to-day employee relocations and large-scale organizational moves. The software can be used across a variety of indust... Read more
Developed by MRI Software, Workspeed Property Operations is designed to help manage all aspects of real estate operations, from tracking service requests and preventative maintenance to managing insurance. The suite contains sever... Read more
Akitabox is a cloud-based facility management platform designed to help organizations streamline operational efficiency, maintain compliance, and gain profitability insights. Solutions are available for organizations in various in... Read more
billie is a Mobile Application Solution that uses gamification to engage employees, modernize your reservation system, and allow real-time feedback from your most important assets — your people! With all the hoopla surrounding whe... Read more
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2021 Facilities Management Pricing Guide
Learn about the key aspects of accurate software pricing before you make your purchase decision.
Includes:
Pricing models & ranges
Unexpected costs
Pricing of popular systems
With more than 200 vendors in the facilities management software landscape, this market can be difficult to navigate. Vendors use different terms to describe software functionality similar to computer-aided facility management (CAFM), including computerized maintenance management software (CMMS), enterprise asset management (EAM) and integrated workplace management systems (IWMS). We wrote this guide to help buyers through the selection process.
HippoFM offers CAD mapping tools to track assets and maintenance requests
Here’s what we’ll cover:
What Is Facility Management Software?
Common Features of Facility Management Software
Benefits of Facility Management Software
What Is Facility Management Software?
In general, facility management software is designed to perform the following functions:
- Mange assets and track important equipment information
- Manage maintenance costs
- Automate maintenance workflows
- Create and manage recurring tasks
- Increase asset efficiency
- Streamline work order processes (e.g., repair requests, completion tracking)
- Reduce space and maintenance costs
The International Facility Management Association (IFMA) defines facility management as the “practice of coordinating the physical workplace with the people and work of the organization.” This encompasses a range of activities, from portfolio forecasting to equipment maintenance and space planning.
Common Features of Facility Management Software
A well-implemented system will help companies reduce the costs of maintaining their facilities, improve the flow of information across departments and boost operational efficiencies. Common applications found in CAFM include:
| Maintenance management | Allows organizations to create and track work orders for maintenance activities. All building maintenance software offers some type of maintenance application, which is sometimes called work order software. Some systems offer facility condition assessment, which helps organizations evaluate the physical condition of their buildings and preventive maintenance, which automates routine tasks. This is similar to CMMS, but CMMS providers offer more sophisticated maintenance applications than those found in facilities maintenance software. |
| Asset management | Tracks and manages an organization’s assets—where they’re located, which departments use them, their frequency of use and when they need to be repaired or replaced. This helps organizations understand how to optimize the use and placement of assets, which reduces capital expenditures. |
| Space management | Helps organizations optimize the physical space in their buildings. It provides holistic and real-time information outlining how a space is used, which assets and personnel are in that space, and how they’re arranged. This helps avoid leasing or purchasing additional, unnecessary space. Many space tracking applications integrate with CAD or BIM files so users can view the information in a floor plan rather than a data sheet. |
| Move management | Supports organizations in keeping moving costs down by identifying the most efficient and least disruptive moving process. This plays a simple but important role—especially for organizations with hundreds or thousands of employees and assets. This software tracks the move schedule, costs and any related documents, like move requests and approvals. It integrates with space tracking, HR and asset tracking applications so that move liaisons can check availability of space, move the right employees and make sure their assets arrive on time. |
| Capital project & program management | Helps organizations manage capital construction projects. It allows them to track key business processes and project information throughout all stages of a building’s life cycle, from pre-construction to operations and maintenance. Most systems offer a large set of applications which can include managing funds, bid and procurement, scheduling, document storage and resource management. |
| Lease administration | Provides a central repository for tracking important lease documents and information. This helps organizations reduce data errors, avoid costly penalties and accelerate data entry by automating lease tracking processes. It’s especially helpful for organizations that manage a large lease portfolio and that track varying lease expiration dates and tenancy terms. |
| Real estate portfolio management | Tracks everything from square footage to building cost performance and leased versus owned space. Having a single place to track this information reduces administrative costs and helps companies maintain up-to-date information about their properties. In addition, portfolio forecasting tools help organizations predict their future space needs and occupancy costs. These tools assess historical data, and allow users to test “what-if” scenarios to make accurate predictions. Finally, companies can use reporting and analysis tools to analyze portfolio financial data and performance, then compare it with key performance indicators or industry benchmarks in order to find ways to reduce costs. |
| Environmental sustainability & energy performance analysis</a | Helps organizations monitor and reduce energy consumption and their carbon footprint. With more and more organizations seeking LEED certification, energy performance tools are the latest addition to facility management systems. Many solutions have monitoring, reporting and forecasting capabilities. Monitoring tools track how much energy and water is used in an area of a building, and the amount of greenhouse gas emissions or other types of waste the building produces. Reporting and analytics tools aggregate this information so that facility managers can identify consumption trends and make informed business decisions. Forecasting tools help organizations understand the financial impact of sustainability projects (e.g., “green” renovations). These features help save energy costs over time. Additionally, there are best-of-breed environmental, health and safety (EHS) management systems that specialize this type of functionality. |
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Infor is an example of a vendor that offers energy performance dashboards
Benefits of Facility Management Software Applications
Reduce “churn” rates and the expenses associated with managing space poorly. Moving is expensive, particularly if an organization lacks formal planning surrounding its moves. Churns—the process of moving employees and assets—require both downtime and investment, which can be significantly reduced by utilizing CAFM applications.
Extend asset lifespans. An attentive maintenance program extends the lifespan of assets while minimizing the total cost of ownership. Reactive maintenance is costly, results in unplanned downtime and can create an unsafe work environment. Developing a rigid asset upkeep schedule ensures that assets perform at their peak while maintaining a smooth operational schedule and employee safety—all without unexpected costs due to equipment failure.
Reduce energy-related expenses. Some organizations are taking a look at their energy performance for the first time. Reporting dashboards calculate total energy consumption while helping to identify operational inefficiencies. This kind of analysis demonstrates how an organization is performing and where there’s room for improvement, while encouraging sustainable behavior among a building’s occupants. Organizations can often see an immediate savings in energy-related costs by implementing environmental performance dashboards.
Your Guide to Top Facilities Management Software, July 2020
Software Advice uses reviews from real software users to highlight the top-rated Facility Management Software products in North America.
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“Usability” includes user ratings for Functionality and Ease of Use.“Customer Satisfaction” includes user ratings for Customer Support, Likelihood to Recommend and Value for Money.Reviews analysis period: The reviews analysis period spans two years and ends on the 15th of the month prior to publication.