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MaintainX is a leading maintenance and asset management platform built for industrial and frontline teams. It helps organizations streamline operations, enhance asset management, and empower frontline workers while delivering insights that drive efficiency...Read more about MaintainX
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Maintenance Care is a cloud-based solution that helps small to large organizations manage work requests, preventive maintenance, and assets. Its work order management system enables users to manage incoming tasks with customized web forms, notes, images, a...Read more about Maintenance Care
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Click Maint is an affordable, easy-to-use, and comprehensive maintenance management solution that caters to businesses across various industries. Its simplicity and feature set make it an ideal choice for sectors including manufacturing, hotels, education,...Read more about Click Maint CMMS
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Zuper offers the most comprehensive and adaptable field service management solution for fast-growing service businesses, combining configurable workflows, best-in-class integrations, and industry-leading customer support. Zuper’s platform is easily custo...Read more about Zuper
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Asset Essentials by Brightly Software is the go-to for gaining operational insights from asset and work order management activities, as maintenance teams and operational leaders shift away from paper and spreadsheets. Now a Siemens company, Brightly's clou...Read more about Asset Essentials
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UpKeep is a web-based CMMS offering a mobile-first solution for maintenance teams, streamlining operations with asset and workflow management tools. Key features include work order management, enabling users to create, assign, and complete orders via a mob...Read more about UpKeep
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MRI Evolution is a fully scalable IWMS/CAFM solution which enables FM managers to gain complete oversight of their facilities, elevate the workforce, and increase profit margins with one single source of truth. Utilizing mobile workforce apps to keep conn...Read more about MRI Evolution
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BROWSER-BASED, EASY TO USE, AFFORDABLE Evolve FM is a high-performance solution for maintaining and sharing your facility drawings and data in real time. It delivers facility information via a simple and intuitive browser interface through your organizat...Read more about Evolve FM
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FMX offers configurable maintenance and facilities management software that helps organizations maximize productivity, cut operating costs, and gain actionable insights about their equipment and facilities. The software decreases work order resolution time...Read more about FMX
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Facilio provides a Connected CMMS platform that helps you to unify all your property operations and maintenance to get real-time visibility across your portfolio. Customers in commercial offices, healthcare, retail & higher education categories use Facili...Read more about Facilio
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WebTMA is a reliable, flexible maintenance management solution trusted by over 1,000 organizations, managing over 55,000 facilities and 4.5 billion square feet of property. TMA Systems’ product suite can easily be configured to your organizational needs ...Read more about WebTMA
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Quickbase is a no-code collaborative work management platform that empowers citizen developers to improve operations through real-time insights and automations across complex processes and disparate systems. Here's why Quickbase is trusted by more than 80%...Read more about Quickbase
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Cloud-based eMaint CMMS software by Fluke enables maintenance professionals to monitor, capture, store, and share historical asset performance data and use it to maintain and prolong equipment life. Small or growing organizations and multi-site maintenance...Read more about eMaint CMMS
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Eptura Asset is a comprehensive platform designed to help organizations effectively manage their assets and facilities. By leveraging the platform, businesses can automate daily asset management operations, allowing technicians to focus on critical tasks t...Read more about Eptura Asset
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FM:Systems provides workplace management technology that enables Facility and Real Estate teams to identify, plan, and deliver the ideal workplace for every employee. Their web-based Integrated Workplace Management System (IWMS) platform improves managemen...Read more about FMS:Workplace
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OfficeSpace Software is a cloud-based platform that helps organizations allocate workspace. Users can manage day-to-day employee relocations and large-scale organizational moves. The software can be used across a variety of industry segments, including ban...Read more about OfficeSpace
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TheWorxHub, designed by Brightly Software specifically for healthcare, is the most user-friendly, cloud-based CMMS solution today, combining asset management, compliance readiness, and safety rounding — all into one solution. Now a Siemens company, Brightl...Read more about TheWorxHub
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Watchwire is a cloud-based sustainability and energy management solution designed to help the real estate industry manage utility consumption, budgeting, sustainability, and more. It comes with customizable dashboards, which allows assets managers, sustain...Read more about WatchWire
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The Prometheus Platform provides asset-intensive companies with an easy-to-use, fully interconnected enterprise asset management system that integrates with leading ERP, CMMS, and EAM providers, like SAP, Oracle, and IBM Maximo. Our cloud-based solutions p...Read more about Prometheus Platform
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Maintenance Connection is a multi-site, multi-industry Enterprise Asset Management (EAM)/Comprehensive Computerized Maintenance Management System Software (CMMS) that helps businesses avoid asset failure and reduce downtime. Our user-friendly, web-based CM...Read more about Maintenance Connection
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At Wayleadr, we understand that the way your employees start their day can significantly impact their mood and productivity. As the world's leading Arrival Platform, we make it easier, faster, and less stressful for people to arrive at work. By transformi...Read more about Wayleadr
eWorkOrders CMMS is a cloud-based computerized maintenance management system designed to streamline maintenance operations and equipment management. The software offers a comprehensive set of features, including work order management, service request inter...Read more about eWorkOrders CMMS
Othership is a remote work platform that helps businesses choose from a distributed network of free and paid spaces to work. Managers can configure access to office and meeting rooms. Othership includes HQs, offices and a network of on-demand workspaces w...Read more about Othership
Workplace and commercial property parking operations tools that do the heavy lifting for you. Forget tracking who’s parked where on clunky spreadsheets or chasing down spot-stealers. With Parkable, employees and tenants can reserve, share, and pay for par...Read more about Parkable
Entronix is a cloud-­based energy management platform that provides consumption monitoring, demand prediction, fault detection and tenant-billing modules in a suite. The platform can be used by small to midsize organizations managing one or multiple lo...Read more about Entronix EMP
Software Advice uses reviews from real software users to highlight the top-rated Facility Management products in North America.
Learn how products are chosen“Usability” includes user ratings for Functionality and Ease of Use.
“Customer Satisfaction” includes user ratings for Customer Support, Likelihood to Recommend and Value for Money.
Reviews analysis period: The reviews analysis period spans two years and ends the 15th of the month prior to publication.
This detailed guide will help you find and buy the right facilities management software for you and your business.
Last Updated on January 27, 2025With more than 200 vendors in the facilities management software landscape, this market can be difficult to navigate. Vendors use different terms to describe software functionality similar to computer-aided facility management (CAFM), including computerized maintenance management software (CMMS), enterprise asset management (EAM) and integrated workplace management systems (IWMS). We wrote this guide to help buyers through the selection process.
HippoFM offers CAD mapping tools to track assets and maintenance requests
Here’s what we’ll cover:
What Is Facility Management Software?
Common Features of Facility Management Software
Benefits of Facility Management Software
In general, facility management software is designed to perform the following functions:
Mange assets and track important equipment information
Manage maintenance costs
Automate maintenance workflows
Create and manage recurring tasks
Increase asset efficiency
Streamline work order processes (e.g., repair requests, completion tracking)
Reduce space and maintenance costs
The International Facility Management Association (IFMA) defines facility management as the “practice of coordinating the physical workplace with the people and work of the organization.” This encompasses a range of activities, from portfolio forecasting to equipment maintenance and space planning.
A well-implemented system will help companies reduce the costs of maintaining their facilities, improve the flow of information across departments and boost operational efficiencies. Common applications found in CAFM include:
Allows organizations to create and track work orders for maintenance activities. All building maintenance software offers some type of maintenance application, which is sometimes called work order software. Some systems offer facility condition assessment, which helps organizations evaluate the physical condition of their buildings and preventive maintenance, which automates routine tasks. This is similar to CMMS, but CMMS providers offer more sophisticated maintenance applications than those found in facilities maintenance software. | |
Asset management | Tracks and manages an organization’s assets—where they’re located, which departments use them, their frequency of use and when they need to be repaired or replaced. This helps organizations understand how to optimize the use and placement of assets, which reduces capital expenditures. |
Space management | Helps organizations optimize the physical space in their buildings. It provides holistic and real-time information outlining how a space is used, which assets and personnel are in that space, and how they’re arranged. This helps avoid leasing or purchasing additional, unnecessary space. Many space tracking applications integrate with CAD or BIM files so users can view the information in a floor plan rather than a data sheet. |
Move management | Supports organizations in keeping moving costs down by identifying the most efficient and least disruptive moving process. This plays a simple but important role—especially for organizations with hundreds or thousands of employees and assets. This software tracks the move schedule, costs and any related documents, like move requests and approvals. It integrates with space tracking, HR and asset tracking applications so that move liaisons can check availability of space, move the right employees and make sure their assets arrive on time. |
Capital project & program management | Helps organizations manage capital construction projects. It allows them to track key business processes and project information throughout all stages of a building’s life cycle, from pre-construction to operations and maintenance. Most systems offer a large set of applications which can include managing funds, bid and procurement, scheduling, document storage and resource management. |
Lease administration | Provides a central repository for tracking important lease documents and information. This helps organizations reduce data errors, avoid costly penalties and accelerate data entry by automating lease tracking processes. It’s especially helpful for organizations that manage a large lease portfolio and that track varying lease expiration dates and tenancy terms. |
Real estate portfolio management | Tracks everything from square footage to building cost performance and leased versus owned space. Having a single place to track this information reduces administrative costs and helps companies maintain up-to-date information about their properties. In addition, portfolio forecasting tools help organizations predict their future space needs and occupancy costs. These tools assess historical data, and allow users to test “what-if” scenarios to make accurate predictions. Finally, companies can use reporting and analysis tools to analyze portfolio financial data and performance, then compare it with key performance indicators or industry benchmarks in order to find ways to reduce costs. |
Environmental sustainability & energy performance analysis</a | Helps organizations monitor and reduce energy consumption and their carbon footprint. With more and more organizations seeking LEED certification, energy performance tools are the latest addition to facility management systems. Many solutions have monitoring, reporting and forecasting capabilities. Monitoring tools track how much energy and water is used in an area of a building, and the amount of greenhouse gas emissions or other types of waste the building produces. Reporting and analytics tools aggregate this information so that facility managers can identify consumption trends and make informed business decisions. Forecasting tools help organizations understand the financial impact of sustainability projects (e.g., “green” renovations). These features help save energy costs over time. Additionally, there are best-of-breed environmental, health and safety (EHS) management systems that specialize this type of functionality. |
Infor is an example of a vendor that offers energy performance dashboards
Reduce “churn” rates and the expenses associated with managing space poorly. Moving is expensive, particularly if an organization lacks formal planning surrounding its moves. Churns—the process of moving employees and assets—require both downtime and investment, which can be significantly reduced by utilizing CAFM applications.
Extend asset lifespans. An attentive maintenance program extends the lifespan of assets while minimizing the total cost of ownership. Reactive maintenance is costly, results in unplanned downtime and can create an unsafe work environment. Developing a rigid asset upkeep schedule ensures that assets perform at their peak while maintaining a smooth operational schedule and employee safety—all without unexpected costs due to equipment failure.
Reduce energy-related expenses. Some organizations are taking a look at their energy performance for the first time. Reporting dashboards calculate total energy consumption while helping to identify operational inefficiencies. This kind of analysis demonstrates how an organization is performing and where there’s room for improvement, while encouraging sustainable behavior among a building’s occupants. Organizations can often see an immediate savings in energy-related costs by implementing environmental performance dashboards.