Finding software can be overwhelming. Software Advice has helped thousands of facilities managers choose the right CAFM software so they can reduce operating costs and track assets.
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eMaint CMMS FrontRunners 2020
eMaint X3 is an affordable SaaS maintenance and facilities solution that offers flexibility and scalability. With 25+ years in the field, this solution will have your business running smoothly and efficiently. Read more
Platforms: MacWinLinux
Deployments: Cloud
Business Size:
Hippo CMMS FrontRunners 2020
HippoFM is a powerful, affordable, user-friendly, and mobile web-based facilities management system. Its customizable graphical interface and monthly unlimited-user license set it apart from other facility management solutions. Read more
Platforms: MacWinLinux
Deployments: Cloud
Business Size:
Snapfix uses photos as the basis for task management. Businesses can leverage the eyes and ears of team members to identify problems or faults, capture photos and create issue-based tasks, assign the tasks to appropriate personnel... Read more
Platforms: MacWinLinux
Deployments: Cloud
Business Size:
UpKeep FrontRunners 2020
UpKeep is a cloud-based integrated computerized maintenance management (CMMS) and enterprise asset management (EAM) solution that provides businesses functionalities to manage their assets and facilities. The solution is accessible... Read more
Platforms: MacWinLinux
Deployments: Cloud
Business Size:
CleanMaint, a powerful cleaning service management software, helps in-house teams better manage the more aggressive requirements for sanitization and safety of facilities. In the safety-conscious current and post-COVID-19 world, this... Read more
Platforms: MacWinLinux
Deployments: Cloud
Business Size:
FTMaintenance Select is a computerized maintenance management system (CMMS) that helps businesses of all sizes manage maintenance on their equipment, facilities, and other assets. With FTMaintenance Select, maintenance professionals... Read more
Platforms: MacWinLinux
Deployments: CloudOn premise
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OfficeSpace Software is a cloud-based platform that helps organizations allocate workspace. Users can manage day-to-day employee relocations and large-scale organizational moves. The software can be used across a variety of industry... Read more
Platforms: MacWinLinux
Deployments: CloudOn premise
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Common Areas is a cloud-based maintenance management solution for property, facility and field service managers. It allows users to organize, schedule and track their teams and tasks online. Key features include multi-location management,... Read more
Platforms: MacWinLinux
Deployments: Cloud
Business Size:
Coherent is a facilities management solution for facilities groups of all sizes. Key features include work order management, asset management and maintenance management. Coherent gives managers access to a dashboard detailing key... Read more
Platforms: MacWinLinux
Deployments: CloudOn premise
Business Size:
Energy Manager is a cloud-based energy management solution that can save your organization 15-20% on your utilities. This easy-to-use tool supports conservation and cost savings by utilizing data on current utility spend to highlight... Read more
Platforms: MacWinLinux
Deployments: Cloud
Business Size:
Maintenance Connection is a Web-based system that spans across a plethora of industries. Some features include cost tracking, predictive analytics, scheduling and overall project management. Read more
Platforms: MacWinLinux
Deployments: CloudOn premise
Business Size:
Robin Powered is a cloud-based scheduling solution that caters to businesses across various industries such as real estate, consumer electronics, marketing, advertising, finance, information technology and more. Key features include... Read more
Platforms: MacWinLinux
Deployments: Cloud
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Teem is a cloud-based scheduling solution that helps small to medium-sized organizations create a streamlined workplace experience. Users can interact with people, places, and data using the mobile app, EventBoard room displays,... Read more
Platforms: MacWinLinux
Deployments: Cloud
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YAROOMS is a cloud-based room scheduling solution designed to help businesses of all sizes manage and schedule rooms across different timezones or locations. It allows users to select previously-used details from the suggestion menu... Read more
Platforms: MacWinLinux
Deployments: CloudOn premise
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Create digital workflows with SmartCAT, an iOS and Android data collection platform to help manage critical assets, tools, materials, and processes, across different industries. The highly configurable platform enables users to create... Read more
Platforms: MacWinLinux
Deployments: Cloud
Business Size:
FM:Systems FrontRunners 2020
FM:Systems provides workplace management technology that enables Facility and Real Estate teams to identify, plan, and deliver the ideal workplace for every employee. Their web-based Integrated Workplace Management System (IWMS) platform... Read more
Platforms: MacWinLinux
Deployments: CloudOn premise
Business Size:
DirectLine by Megamation is a cloud-based maintenance management software that serves the maintenance scheduling and compliance reporting needs of education, manufacturing, healthcare and beverage industry. Available on a monthly subscription,... Read more
Platforms: MacWinLinux
Deployments: Cloud
Business Size:
TheWorxHub by Dude Solutions is a cloud-based and mobile solution to help you prioritize, manage and ensure completion of compliance-related maintenance and much more. With TheWorxHub, you can more efficiently manage everything that... Read more
Platforms: MacWinLinux
Deployments: Cloud
Business Size:
iOFFICE is a cloud-based integrated workplace management (IWMS) and facilities management solution that helps organizations to manage their business operations and workflows. Users can choose from ten modules with management features... Read more
Platforms: MacWinLinux
Deployments: Cloud
Business Size:
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2021 Facilities Management Pricing Guide
Learn about the key aspects of accurate software pricing before you make your purchase decision.
Includes:
Pricing models & ranges
Unexpected costs
Pricing of popular systems
With more than 200 vendors in the facilities management software landscape, this market can be difficult to navigate. Vendors use different terms to describe software functionality similar to computer-aided facility management (CAFM), including computerized maintenance management software (CMMS), enterprise asset management (EAM) and integrated workplace management systems (IWMS). We wrote this guide to help buyers through the selection process.
HippoFM offers CAD mapping tools to track assets and maintenance requests
Here’s what we’ll cover:
What Is Facility Management Software?
Common Features of Facility Management Software
Benefits of Facility Management Software
Recent Events You Should Know About
What Is Facility Management Software?
In general, facility management software is designed to perform the following functions:
- Mange assets and track important equipment information
- Manage maintenance costs
- Automate maintenance workflows
- Create and manage recurring tasks
- Increase asset efficiency
- Streamline work order processes (e.g., repair requests, completion tracking)
- Reduce space and maintenance costs
The International Facility Management Association (IFMA) defines facility management as the “practice of coordinating the physical workplace with the people and work of the organization.” This encompasses a range of activities, from portfolio forecasting to equipment maintenance and space planning.
Common Features of Facility Management Software
A well-implemented system will help companies reduce the costs of maintaining their facilities, improve the flow of information across departments and boost operational efficiencies. Common applications found in CAFM include:
| Maintenance management | Allows organizations to create and track work orders for maintenance activities. All building maintenance software offers some type of maintenance application, which is sometimes called work order software. Some systems offer facility condition assessment, which helps organizations evaluate the physical condition of their buildings and preventive maintenance, which automates routine tasks. This is similar to CMMS, but CMMS providers offer more sophisticated maintenance applications than those found in facilities maintenance software. |
| Asset management | Tracks and manages an organization’s assets—where they’re located, which departments use them, their frequency of use and when they need to be repaired or replaced. This helps organizations understand how to optimize the use and placement of assets, which reduces capital expenditures. |
| Space management | Helps organizations optimize the physical space in their buildings. It provides holistic and real-time information outlining how a space is used, which assets and personnel are in that space, and how they’re arranged. This helps avoid leasing or purchasing additional, unnecessary space. Many space tracking applications integrate with CAD or BIM files so users can view the information in a floor plan rather than a data sheet. |
| Move management | Supports organizations in keeping moving costs down by identifying the most efficient and least disruptive moving process. This plays a simple but important role—especially for organizations with hundreds or thousands of employees and assets. This software tracks the move schedule, costs and any related documents, like move requests and approvals. It integrates with space tracking, HR and asset tracking applications so that move liaisons can check availability of space, move the right employees and make sure their assets arrive on time. |
| Capital project & program management | Helps organizations manage capital construction projects. It allows them to track key business processes and project information throughout all stages of a building’s life cycle, from pre-construction to operations and maintenance. Most systems offer a large set of applications which can include managing funds, bid and procurement, scheduling, document storage and resource management. |
| Lease administration | Provides a central repository for tracking important lease documents and information. This helps organizations reduce data errors, avoid costly penalties and accelerate data entry by automating lease tracking processes. It’s especially helpful for organizations that manage a large lease portfolio and that track varying lease expiration dates and tenancy terms. |
| Real estate portfolio management | Tracks everything from square footage to building cost performance and leased versus owned space. Having a single place to track this information reduces administrative costs and helps companies maintain up-to-date information about their properties. In addition, portfolio forecasting tools help organizations predict their future space needs and occupancy costs. These tools assess historical data, and allow users to test “what-if” scenarios to make accurate predictions. Finally, companies can use reporting and analysis tools to analyze portfolio financial data and performance, then compare it with key performance indicators or industry benchmarks in order to find ways to reduce costs. |
| Environmental sustainability & energy performance analysis</a | Helps organizations monitor and reduce energy consumption and their carbon footprint. With more and more organizations seeking LEED certification, energy performance tools are the latest addition to facility management systems. Many solutions have monitoring, reporting and forecasting capabilities. Monitoring tools track how much energy and water is used in an area of a building, and the amount of greenhouse gas emissions or other types of waste the building produces. Reporting and analytics tools aggregate this information so that facility managers can identify consumption trends and make informed business decisions. Forecasting tools help organizations understand the financial impact of sustainability projects (e.g., “green” renovations). These features help save energy costs over time. Additionally, there are best-of-breed environmental, health and safety (EHS) management systems that specialize this type of functionality. |
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Infor is an example of a vendor that offers energy performance dashboards
Benefits of Facility Management Software Applications
Reduce “churn” rates and the expenses associated with managing space poorly. Moving is expensive, particularly if an organization lacks formal planning surrounding its moves. Churns—the process of moving employees and assets—require both downtime and investment, which can be significantly reduced by utilizing CAFM applications.
Extend asset lifespans. An attentive maintenance program extends the lifespan of assets while minimizing the total cost of ownership. Reactive maintenance is costly, results in unplanned downtime and can create an unsafe work environment. Developing a rigid asset upkeep schedule ensures that assets perform at their peak while maintaining a smooth operational schedule and employee safety—all without unexpected costs due to equipment failure.
Reduce energy-related expenses. Some organizations are taking a look at their energy performance for the first time. Reporting dashboards calculate total energy consumption while helping to identify operational inefficiencies. This kind of analysis demonstrates how an organization is performing and where there’s room for improvement, while encouraging sustainable behavior among a building’s occupants. Organizations can often see an immediate savings in energy-related costs by implementing environmental performance dashboards.
Recent Events You Should Know About
New standards force new lease reporting for facilities. The U.S. Financial Accounting Standards Board recently updated its accounting standards to require companies to report lease expenses on balance and income statements by 2019, instead of simply as footnotes in financial statements. Companies with large lease obligations (i.e. those with several facilities to manage) must now fully report these leases on balance sheets.
Computer energy use increased in educational facilities. Computers are now used in about 92 percent of educational buildings; an increase of 89 percent since 2003, according to the U.S. Energy Information Administration. This creates a new challenge for facilities professionals to optimize energy usage and manage costs.
Strong commercial real estate demand continues. The CBRE Group reports that the U.S. commercial real estate market continues to show healthy demand for various property types, such as offices, industrial facilities, retail and multifamily housing. CBRE’s chief economist notes that this slow, steady balance between supply and demand is an indicator of market health.
Your Guide to Top Facilities Management Software, July 2020
Software Advice uses reviews from real software users to highlight the top-rated Facility Management Software products in North America.
Learn how products are chosen
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“Usability” includes user ratings for Functionality and Ease of Use.“Customer Satisfaction” includes user ratings for Customer Support, Likelihood to Recommend and Value for Money.Reviews analysis period: The reviews analysis period spans two years and ends on the 15th of the month prior to publication.