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MaintainX
MaintainX
FrontRunners 2023
MaintainX is a web-based CMMS tool that can be used on mobile devices. It aims to improve workflow completion and strengthen team communication. It can be used by operational teams in small to large businesses. This solution allow...Read more about MaintainX
Maintenance Care
Maintenance Care
FrontRunners 2023
Maintenance Care is a cloud-based solution that helps small to large organizations manage work requests, preventive maintenance, and assets. Its work order management system enables users to manage incoming tasks with customized w...Read more about Maintenance Care
EZOfficeInventory
EZOfficeInventory
EZOfficeInventory is a dynamic asset and maintenance management solution tailored for companies of all sizes. The cloud-based software works as you do and is accessible from anywhere and at any time. Track items across locati...Read more about EZOfficeInventory
FMX
FMX
FrontRunners 2023
FMX offers configurable maintenance and facilities management software that helps organizations maximize productivity, cut operating costs, and gain actionable insights about their equipment and facilities. The software decreases ...Read more about FMX
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Zuper
Zuper
Zuper is a suite of productivity software tools for field service businesses and teams to boost operational efficiency, lead generation, and customer experience. It enables users to automatically and intelligently dispatch field s...Read more about Zuper
mpro5
mpro5
mpro5 offers smart, dynamic cleaning and preventative maintenance planning with a digital solution that streamlines your operations for productivity gains, cost savings and continuous compliance. The platform is a highly configur...Read more about mpro5
EvolveFM
EvolveFM
BROWSER-BASED, EASY TO USE, AFFORDABLE Evolve FM is a high-performance solution for maintaining and sharing your facility drawings and data in real time. It delivers facility information via a simple and intuitive browser interf...Read more about EvolveFM
UpKeep
UpKeep
FrontRunners 2023
UpKeep is an Asset Operations Management solution that helps businesses scale by giving every Maintenance and Reliability team the tools and information they need to run Operations efficiently and effectively. From your desktop to...Read more about UpKeep
eSPACE
eSPACE
eSPACE is a cloud-based facilities and maintenance management suite. It caters to churches, Houses of Worship and private schools. eSPACE's SaaS based solution has a suite of offerings that include event/facility scheduling and re...Read more about eSPACE
MaintiMizer
MaintiMizer
MAINTIMIZER from Ashcom Technologies is a computerized maintenance management system (CMMS) with integrated enterprise asset management (EAM) solution capabilities. MaintiMizer Web offers six modules for managing maintenance act...Read more about MaintiMizer
ServiceChannel
ServiceChannel
ServiceChannel Service Automation is an integrated suite of cloud- and mobile-based solutions to help manage the entire process of facilities management, including finding contractors and suppliers, entering all planned and demand...Read more about ServiceChannel
Robin
Robin
Robin Powered is a cloud-based scheduling solution that caters to businesses across various industries such as real estate, consumer electronics, marketing, advertising, finance, information technology and more. Key features inclu...Read more about Robin
AkitaBox
AkitaBox
FrontRunners 2023
Simple. Secure. Seamless. And so much more than a CMMS. Easy enough for everyone on your team to use. Powerful enough to handle asset management, maintenance management, capital management, facility condition assessments, and insp...Read more about AkitaBox
Asset Essentials
Asset Essentials
FrontRunners 2023
Asset Essentials by Brightly Software (formerly Dude Solutions) is a next-generation work and asset management platform designed for smarter, more efficient maintenance and operations. Brightly, now a Siemens company, is the globa...Read more about Asset Essentials
WebTMA
WebTMA
Reliable. Innovative. Trusted. TMA Systems provides facilities and asset management solutions that can be easily configured to your needs (CMMS, CAFM, EAM, or IWMS). For more than 30 years, TMA has provided reliable, intelligent...Read more about WebTMA
TheWorxHub
TheWorxHub
TheWorxHub by Brightly Software (formerly Dude Solutions) is a next-generation work and asset management CMMS platform, designed to streamline operations and facilities maintenance, for smarter, more efficient maintenance and oper...Read more about TheWorxHub
FMS:Workplace
FMS:Workplace
FM:Systems provides workplace management technology that enables Facility and Real Estate teams to identify, plan, and deliver the ideal workplace for every employee. Their web-based Integrated Workplace Management System (IWMS) p...Read more about FMS:Workplace
OfficeSpace
OfficeSpace
OfficeSpace Software is a cloud-based platform that helps organizations allocate workspace. Users can manage day-to-day employee relocations and large-scale organizational moves. The software can be used across a variety of indust...Read more about OfficeSpace
Singu FM
Singu FM
Singu FM empowers property managers to fully digitalize and automate their facility, maintenance, and portfolio management tasks. Singu FM streamlines work order management, centralizes maintenance planning, and simplifies vendor...Read more about Singu FM
viewWORK
viewWORK
Collectiveview Viewsuite is a cloud-based facilities management solution suitable for midsize to large businesses. Key features include maintenance management, asset management, space management, move management and lease administ...Read more about viewWORK
Popular Comparisons
Buyers Guide
Last Updated: March 16, 2023With more than 200 vendors in the facilities management software landscape, this market can be difficult to navigate. Vendors use different terms to describe software functionality similar to computer-aided facility management (CAFM), including computerized maintenance management software (CMMS), enterprise asset management (EAM) and integrated workplace management systems (IWMS). We wrote this guide to help buyers through the selection process.
HippoFM offers CAD mapping tools to track assets and maintenance requests
Here’s what we’ll cover:
What Is Facility Management Software?
Common Features of Facility Management Software
Benefits of Facility Management Software
What Is Facility Management Software?
In general, facility management software is designed to perform the following functions:
Mange assets and track important equipment information
Manage maintenance costs
Automate maintenance workflows
Create and manage recurring tasks
Increase asset efficiency
Streamline work order processes (e.g., repair requests, completion tracking)
Reduce space and maintenance costs
The International Facility Management Association (IFMA) defines facility management as the “practice of coordinating the physical workplace with the people and work of the organization.” This encompasses a range of activities, from portfolio forecasting to equipment maintenance and space planning.
Common Features of Facility Management Software
A well-implemented system will help companies reduce the costs of maintaining their facilities, improve the flow of information across departments and boost operational efficiencies. Common applications found in CAFM include:
Allows organizations to create and track work orders for maintenance activities. All building maintenance software offers some type of maintenance application, which is sometimes called work order software. Some systems offer facility condition assessment, which helps organizations evaluate the physical condition of their buildings and preventive maintenance, which automates routine tasks. This is similar to CMMS, but CMMS providers offer more sophisticated maintenance applications than those found in facilities maintenance software. | |
Asset management | Tracks and manages an organization’s assets—where they’re located, which departments use them, their frequency of use and when they need to be repaired or replaced. This helps organizations understand how to optimize the use and placement of assets, which reduces capital expenditures. |
Space management | Helps organizations optimize the physical space in their buildings. It provides holistic and real-time information outlining how a space is used, which assets and personnel are in that space, and how they’re arranged. This helps avoid leasing or purchasing additional, unnecessary space. Many space tracking applications integrate with CAD or BIM files so users can view the information in a floor plan rather than a data sheet. |
Move management | Supports organizations in keeping moving costs down by identifying the most efficient and least disruptive moving process. This plays a simple but important role—especially for organizations with hundreds or thousands of employees and assets. This software tracks the move schedule, costs and any related documents, like move requests and approvals. It integrates with space tracking, HR and asset tracking applications so that move liaisons can check availability of space, move the right employees and make sure their assets arrive on time. |
Capital project & program management | Helps organizations manage capital construction projects. It allows them to track key business processes and project information throughout all stages of a building’s life cycle, from pre-construction to operations and maintenance. Most systems offer a large set of applications which can include managing funds, bid and procurement, scheduling, document storage and resource management. |
Lease administration | Provides a central repository for tracking important lease documents and information. This helps organizations reduce data errors, avoid costly penalties and accelerate data entry by automating lease tracking processes. It’s especially helpful for organizations that manage a large lease portfolio and that track varying lease expiration dates and tenancy terms. |
Real estate portfolio management | Tracks everything from square footage to building cost performance and leased versus owned space. Having a single place to track this information reduces administrative costs and helps companies maintain up-to-date information about their properties. In addition, portfolio forecasting tools help organizations predict their future space needs and occupancy costs. These tools assess historical data, and allow users to test “what-if” scenarios to make accurate predictions. Finally, companies can use reporting and analysis tools to analyze portfolio financial data and performance, then compare it with key performance indicators or industry benchmarks in order to find ways to reduce costs. |
Environmental sustainability & energy performance analysis</a | Helps organizations monitor and reduce energy consumption and their carbon footprint. With more and more organizations seeking LEED certification, energy performance tools are the latest addition to facility management systems. Many solutions have monitoring, reporting and forecasting capabilities. Monitoring tools track how much energy and water is used in an area of a building, and the amount of greenhouse gas emissions or other types of waste the building produces. Reporting and analytics tools aggregate this information so that facility managers can identify consumption trends and make informed business decisions. Forecasting tools help organizations understand the financial impact of sustainability projects (e.g., “green” renovations). These features help save energy costs over time. Additionally, there are best-of-breed environmental, health and safety (EHS) management systems that specialize this type of functionality. |
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Infor is an example of a vendor that offers energy performance dashboards
Benefits of Facility Management Software Applications
Reduce “churn” rates and the expenses associated with managing space poorly. Moving is expensive, particularly if an organization lacks formal planning surrounding its moves. Churns—the process of moving employees and assets—require both downtime and investment, which can be significantly reduced by utilizing CAFM applications.
Extend asset lifespans. An attentive maintenance program extends the lifespan of assets while minimizing the total cost of ownership. Reactive maintenance is costly, results in unplanned downtime and can create an unsafe work environment. Developing a rigid asset upkeep schedule ensures that assets perform at their peak while maintaining a smooth operational schedule and employee safety—all without unexpected costs due to equipment failure.
Reduce energy-related expenses. Some organizations are taking a look at their energy performance for the first time. Reporting dashboards calculate total energy consumption while helping to identify operational inefficiencies. This kind of analysis demonstrates how an organization is performing and where there’s room for improvement, while encouraging sustainable behavior among a building’s occupants. Organizations can often see an immediate savings in energy-related costs by implementing environmental performance dashboards.