Find the best Preventive Maintenance Software

Overview
ON THIS PAGE

Compare Products

Showing 1 - 20 of 222 products

MaintainX

MaintainX is a web-based CMMS tool that can be used on mobile devices. It aims to improve workflow completion and strengthen team communication. It can be used by operational teams in small to large businesses. This solution allow...Read more about MaintainX

4.8 (590 reviews)

159 recommendations

UpKeep

UpKeep is an Asset Operations Management solution that helps businesses scale by giving every Maintenance and Reliability team the tools and information they need to run Operations efficiently and effectively. From your desktop to...Read more about UpKeep

4.6 (1331 reviews)

104 recommendations

Fiix

Fiix is a cloud-based computerized maintenance management system (CMMS) that helps businesses organize their maintenance departments, get on top of maintenance backlog, and work towards preventive maintenance. The CMMS helps man...Read more about Fiix

4.5 (621 reviews)

69 recommendations

Asset Essentials

Asset Essentials by Brightly Software (formerly Dude Solutions) is a next-generation work and asset management platform designed for smarter, more efficient maintenance and operations. Brightly, now a Siemens company, is the globa...Read more about Asset Essentials

4.4 (257 reviews)

65 recommendations

Talk with us for a free15-minute consultation
Software Advice is free because vendors pay us when they receive sales opportunities.
This allows us to provide comprehensive software lists and an advisor service at no cost to you.

Form Illustration Options

Meet Eric, a software expert who has helped 1,534 companies select the right product for their needs.

Tell us more about your business and an advisor will reach out with a list of software recommendations customized for your specific needs.


STEP 1 OF 4

How many users do you have?

eMaint CMMS

Cloud-based eMaint CMMS software by Fluke enables maintenance professionals to monitor, capture, store, and share historical asset performance data and use it to maintain and prolong equipment life. Small or growing organizations ...Read more about eMaint CMMS

4.4 (294 reviews)

52 recommendations

Coast

Coast is mobile-first and one of the highest-rated maintenance management tools today. Create and assign work orders, manage assets, track parts inventory, schedule preventive maintenance, & more with this all-in-one maintenance m...Read more about Coast

4.6 (57 reviews)

52 recommendations

Limble CMMS

A maintenance solution simple enough that even your boss will use it. Our average customer reduces downtime by 32%, increases productivity by 26%, reduces part spend by 23% and increases asset life by 18%. All of this within a m...Read more about Limble CMMS

4.8 (503 reviews)

47 recommendations

Maintenance Care

Maintenance Care is a cloud-based solution that helps small to large organizations manage work requests, preventive maintenance, and assets. Its work order management system enables users to manage incoming tasks with customized w...Read more about Maintenance Care

4.7 (92 reviews)

37 recommendations

EZOfficeInventory

EZOfficeInventory is a dynamic asset and maintenance management solution tailored for companies of all sizes. The cloud-based software works as you do and is accessible from anywhere and at any time. Track items across locati...Read more about EZOfficeInventory

4.6 (1502 reviews)

29 recommendations

Zuper

Zuper offers the most comprehensive and adaptable field service management solution for fast-growing service businesses, combining configurable workflows, best-in-class integrations, and industry-leading customer support. Zuper’...Read more about Zuper

4.5 (11 reviews)

27 recommendations

Maintenance Connection

Maintenance Connection is a multi-site, multi-industry Enterprise Asset Management (EAM)/Comprehensive Computerized Maintenance Management System Software (CMMS) that helps businesses avoid asset failure and reduce downtime. Our u...Read more about Maintenance Connection

4.5 (290 reviews)

25 recommendations

Click Maint CMMS

Click Maint is an affordable, easy-to-use, and comprehensive maintenance management solution that caters to businesses across various industries. Its simplicity and feature set make it an ideal choice for sectors including manufac...Read more about Click Maint CMMS

4.9 (12 reviews)

20 recommendations

Maxpanda CMMS

Maxpanda CMMS is a cloud-based solution that offers a suite of tools which includes integrated asset management, inventory management and preventive maintenance. Property managers and facility directors can choose how they would ...Read more about Maxpanda CMMS

4.4 (198 reviews)

15 recommendations

FMX

FMX offers configurable maintenance and facilities management software that helps organizations maximize productivity, cut operating costs, and gain actionable insights about their equipment and facilities. The software decreases ...Read more about FMX

4.7 (411 reviews)

9 recommendations

MaintiMizer

MAINTIMIZER from Ashcom Technologies is a computerized maintenance management system (CMMS) with integrated enterprise asset management (EAM) solution capabilities. MaintiMizer Web offers six modules for managing maintenance act...Read more about MaintiMizer

4.1 (104 reviews)

8 recommendations

Canfigure

Canfigure is a modular solution CMDB, Asset Management, Service Management, Change Management and more. You can choose the modules that you require and customize them to suit your business. Canfigure comes with all the tools nece...Read more about Canfigure

4.7 (21 reviews)

6 recommendations

TheWorxHub

TheWorxHub by Brightly Software (formerly Dude Solutions) is a next-generation work and asset management CMMS platform, designed to streamline operations and facilities maintenance, for smarter, more efficient maintenance and oper...Read more about TheWorxHub

4.7 (170 reviews)

5 recommendations

ServiceChannel

ServiceChannel Service Automation is an integrated suite of cloud- and mobile-based solutions to help manage the entire process of facilities management, including finding contractors and suppliers, entering all planned and demand...Read more about ServiceChannel

4.3 (92 reviews)

4 recommendations

Fullbay

Fullbay is a cloud-based shop management software designed for heavy-duty commercial repair shops.The app allows shop owners, technicians, managers, and customers to stay involved throughout the repair process—even if they’re outs...Read more about Fullbay

4.7 (87 reviews)

4 recommendations

Prometheus Platform

Prometheus Group is a leading global provider of Enterprise Asset Management solutions that work within ERPs, such as SAP, Oracle, and IBM Maximo, spanning the work management cycle from planning and scheduling to shutdowns and tu...Read more about Prometheus Platform

4.4 (11 reviews)

4 recommendations

Buyers Guide

Last Updated: March 16, 2023

Preventive (or preventative) maintenance software is one of the core components of a computerized maintenance management system (CMMS). It helps businesses maximize their resources, minimize operational downtime, extend asset life spans and reduce costs of maintaining assets.

Here's what we'll cover:

What Is Preventive Maintenance Software?

Common Features of Preventive Maintenance Software

Important Considerations

The Cost of Deferred Maintenance

Case Study

What Is Preventive Maintenance Software?

Preventive maintenance programs are an application of CMMS that help organizations manage preventive care, as opposed to corrective or predictive care, of assets. These assets can include, for instance, manufacturing equipment, medical equipment, HVAC equipment and furniture.

The primary objective of maintenance schedule software is to prolong the life of an asset with a preventative upkeep schedule. This maximizes asset value and limits unnecessary replacement costs. It achieves this by scheduling regular equipment upkeep, reducing downtime by combining routine tasks when possible, and subsequently reducing repair-based expenditures and losses resulting from delayed or halted production.

A preventive maintenance system schedules standard asset upkeep tasks at the necessary intervals for equipment (e.g., oil changes for vehicles every 3,000 miles). It supports ongoing asset care that’s based on hours in use, frequency of use or other variables. It also creates a schedule for regular upkeep that alerts staff of upcoming tasks, generates work orders, schedules necessary vendors for routine care and arranges the tools and resources necessary to complete a task.

Preventive tasks are often determined by manufacturer recommendations, requirements based on codes or legislation, “expert” suggestions or the standard care for similar assets based on frequency of use and performance metrics. Our preventive maintenance software reviews can help you make the best purchasing decision.

There's an important distinction to be made between preventive maintenance and predictive maintenance. Predictive maintenance is a similar but distinct category of CMMS software wherein meters or sensors predict when a machine may breakdown. Repairs are thus performed when a machine shows early signs of potential failure, as opposed to the preventive method of using past repairs data to set a schedule for future repairs.

Buyers should also consider calibration management software which offers functionality to keep all the tools and equipment used in maintenance management calibrated accurately.

Common Features of Preventive Maintenance Software

Common features found in planned maintenance software include:

Electronic triggers & alerts

Notifies the appropriate staff of upcoming upkeep, whether it be an ongoing or routine task. These triggers are determined by calendars and meter settings and notify appropriate staff when a task is due. In some cases, a preventive maintenance program’s alerts can combine current and upcoming tasks, further lessening asset downtime.

Variable or Fixed Scheduling & Forecasting

Allows an asset’s upkeep to be planned in advance and in coordination with other scheduled tasks. Maintenance scheduling software can also schedule contractors, reserve the necessary equipment for a task and track work orders for consistent record-keeping.

Managing Meters

Monitors the performance of assets and informs the appropriate staff when an asset is performing outside of its normal range. A fleet preventative maintenance program, for instance, can track performance based on vehicle mileage and standard vehicle care. In addition to calendar-based scheduling, user-defined meters can be set based on variables like frequency of use or miles driven.

Procedure Data & Documentation Library

Stores procedure data required for maintainable assets within a facility. These libraries act as a resource for all planned and unplanned upkeep tasks. These resources reduce time spent seeking solutions.

Asset History & Budget Tracking

Tracks and records information such as cost metrics, service providers and care history, asset depreciation expectations, asset warranties and budget information for routine and planned tasks.

Important Considerations

Before purchasing a new preventive maintenance system, organizations should consider the following:

Compliance reporting. Many companies are required to meet industry-specific regulations enforced by government agencies such as OSHA. Preventive software makes it easier to ensure you are complying with the national and international regulations that apply to your company and industry, and to file appropriate reports. This reduces the risk of penalties that result from non-compliance.

SaaS vs. on-premise deployment. Preventive maintenance software programs can be deployed over the Web (also known as Software-as-a-Service, or SaaS) or installed on your premises. Both options have benefits and drawbacks, so it’s important to consider which one is best suited for your situation. For instance, Web-based or “cloud” software has lower initial costs and reduces the need for a dedicated IT team because the vendor provides support. However, if your facility is based in a remote location with poor Internet bandwidth, this may not be the best option. Additionally, if you need complex customizations, SaaS may not be the best fit. Meanwhile, on-premise systems generally cost more up-front and may require IT for maintenance and upgrades.

Mobile applications. Most preventive maintenance systems now offer mobile capabilities, which means that technicians in the field can complete tasks and access information on the go. For example, technicians and maintenance managers can:

  • Log real-time updates on repair jobs;

  • Take and upload pictures of assets for condition reports;

  • Access schedules, work orders, asset databases and parts inventories and

  • Scan QR codes on equipment to retrieve asset history, maintenance schedules and more.

These mobile capabilities expedite maintenance resolution, boost staff efficiency, cut costs and improve communication between personnel and management.

The Cost of Deferred Maintenance

Preventive maintenance has become a valuable and necessary effort for managers. In the economic downturn many organizations chose to defer preventive tasks that ended up being quite costly when equipment and assets face untimely replacement. Subsequently, many facilities are making the investment in maintenance planning software that not only stores repair history, but also offers crucial alerts notifying managers of upcoming tasks that are due for an asset or piece of equipment.

Historically, institutions have deferred maintenance because of a lack of funds or the need to realign budgets. However, this has led to costly repercussions and premature replacements. While organizations recover, many have taken the initiative to upgrade their preventative efforts to avoid more expensive major repairs. Some state organizations, like the California Department of General Services, are even offering state-funded preventative updates for safety-related upgrades like plumbing and roofing so that the educational process is not interrupted by temporary closures.

Case Study

Silver Reef Casino was facing many challenges with the way its facilities manager maintained its assets, which included everything from the guest room coffee makers to the washing machines and casino lights. There was no system in place to track work orders, review past maintenance records or even look up machinery serial numbers.

To fix these issues, Silver Reef Casino decided to invest in Bigfoot CMMS. The software allowed the maintenance staff to receive alerts whenever an asset needed regular maintenance, track all repairs and easily access information about any piece of machinery.

Screenshot-of-Bigfoot-preventive-maintenance-software-dashboard

Bigfoot CMMS also helped Silver Reef Casino save money in unnecessary replacement costs. Instead of waiting for a machine like a dryer to shut down—a replacement that could cost $20,000—the software sent reminders for regular repairs like installing a new $10 dryer belt before the old one completely broke.