Tool Management Software

Tool tracking and management with a computerized maintenance management system (CMMS), enterprise asset management system (EAM) or a stand-alone inventory solution can keep your important tools and equipment organized, so technicians can find what they need quickly, saving both time and money. And if something goes missing, you’ll know immediately and can address the problem as soon as possible.

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Showing 1 - 20 of 40 products
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Showing 1 - 20 of 40 products

Limble CMMS

A simple to use, mobile first maintenance software solution that even your boss can use it. Our average customer reduces downtime by 32%, increases productivity by 26%, reduces part spend by 23% and increases asset life by 18%. ...Read more

4.85 (134 reviews)

132 recommendations

Asset Essentials

Asset Essentials™ by Brightly Software (formerly Dude Solutions) is a next-generation work and asset management platform for smarter, more efficient maintenance and operations. Over 12,000 operations leaders utilize this system to...Read more

4.31 (174 reviews)

73 recommendations

FMX

FMX offers configurable maintenance and facilities management software that helps organizations streamline processes, increase asset productivity, and turn actionable insights into meaningful results. The software decreases work o...Read more

4.70 (364 reviews)

42 recommendations

MPulse

MPulse CMMS software enables facility managers to develop maintenance, testing, and inspection schedules to ensure safe and efficient operations, maximize equipment life cycle, and reduce asset breakdowns....Read more

4.56 (145 reviews)

39 recommendations

FTMaintenance Select

FTMaintenance Select is a computerized maintenance management system (CMMS) that helps businesses of all sizes manage maintenance on their equipment, facilities, and other assets. With FTMaintenance Select, maintenance professiona...Read more

4.29 (50 reviews)

34 recommendations

Fiix

Fiix is a cloud-based computerized maintenance management system (CMMS) that helps businesses organize their maintenance departments, get on top of maintenance backlog, and work towards preventive maintenance. The CMMS helps man...Read more

4.42 (536 reviews)

30 recommendations

PriceDemo

Redlist

Redlist helps companies make maintenance management work easier and more productive. Redlist is a mobile-ready, cloud-based software-as-a-service (SaaS) platform accessible on computers and handheld devices. Redlist also includes...Read more

4.93 (14 reviews)

10 recommendations

EZOfficeInventory

EZOfficeInventory is a dynamic asset and maintenance management solution tailored for companies of all sizes. The cloud-based software works as you do and is accessible from anywhere and at any time. Track items across locati...Read more

4.61 (1173 reviews)

1 recommendations

Asset Panda

Asset Panda is a cloud-based platform for facility managers that offers a suite of applications including asset tracking and maintenance management. It is compatible with Windows, Mac, iPad, iPhone and can be used from anywhere wh...Read more

ArcGIS

ArcGIS is a mapping and analytics solution that helps businesses in healthcare, banking, manufacturing and other industries manage field operations, data collection, visualization, workflow configuration and more. Field workers ca...Read more

Software pricing tips

Read our Tool Management Systems Buyers Guide

Subscription models

  • Per employee/per month: This model allows you to pay a monthly fee for each of your employees.
  • Per user/per month: Users pay a monthly fee for users—normally administrative users—rather than all employees.

Perpetual license

  • This involves paying an upfront sum for the license to own the software and use it indefinitely.
  • This is the more traditional model and is most common with on-premise applications and with larger businesses.

Rated best value for money

AssetCloud

AssetCloud is an asset tracking solution that enables organizations to monitor, audit and report on devices and software. Other key functionalities include inventory tracking, package tracking, attendance tracking and barcode labe...Read more

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Booqable

Booqable is the only cloud-based rental software that improves your rental operation and seamlessly integrates with your website. It serves many different industries, including businesses that rent out bikes, camera gear, party ...Read more

PriceDemo

GoCodes

GoCodes is a cloud-based asset and inventory tracking solution for small and midsize companies in the accounting, education, construction, engineering and health care industries. Key modules include fixed asset accounting, invento...Read more

Fleetio

Fleetio's suite of cloud- and mobile-based fleet management solutions helps fleets across multiple industries automate fleet operations and manage asset lifecycles. Fleets can manage maintenance, fuel, vehicle inspections, parts, ...Read more

AssetTiger

AssetTiger is a cloud-based asset management software designed to help businesses streamline processes related to maintenance scheduling, barcode scanning, expiration tracking and more. Administrators can add multiple users on the...Read more

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CHEQROOM

CHEQROOM is the #1 equipment software for makers on the go. It gives you full visibility of your frequently moving expensive equipment, holds users accountable, and provides insight into the usage & condition of all your items. Wh...Read more

GAGEpack

GAGEpack is a cloud-based calibration management solution, which assists manufacturing firms of all sizes with gage management and compliance. Its key features include scheduling, system analysis, measurement reading and label pri...Read more

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ON!Track

Hilti's ON!Track solution was specifically designed to help solve problems related to managing your assets, services, workers, and safety certifications. Quickly check your inventory and track your tools and equipment. Manage your...Read more

4.38 (52 reviews)

ToolWatch Enterprise

ToolWatch Enterprise is a tool tracking solution designed to help electrical, mechanical and general contractors in specialty trades, oil & gas and utility industries. The centralized dashboard allows businesses to check in/out to...Read more

3.79 (34 reviews)

PriceDemo

Construction Tool Tracking System

ShareMyToolbox is a mobile construction tool tracking solution that allows contractors to use their own mobile devices to track construction tools and equipment. Administrators can easily build a catalog of construction equipment ...Read more

4.77 (30 reviews)

PriceDemo

Popular Tool Management Systems Comparisons

Buyers Guide

Last Updated: May 17, 2022

A typical maintenance department must track dozens, or even hundreds, of different assets that need testing, repairing and replacing. Each of these tasks requires the use of specific tools that are critical to completing a job appropriately and on time.

But what happens when an electrical technician arrives to a job site without a multimeter or wire stripper? How can a worker frame a new house without clamps or an air compressor?

Workers shouldn’t have to waste time searching for the right tool, and lost or stolen equipment halts progress and eats into a company’s profits.

Tool tracking and management with a computerized maintenance management system (CMMS), enterprise asset management system (EAM) or a stand-alone inventory solution can keep your important tools and equipment organized, so technicians can find what they need quickly, saving both time and money. And if something goes missing, you’ll know immediately and can address the problem as soon as possible.

Asset and tool management in eMaint CMMS

An equipment profile in eMaint CMMS showing location and other details

This guide is designed to show how you can use software to track the tools that keep your operations moving.

Here’s what we’ll cover:

What Is Tool Management?
Benefits of Tool Management Systems
Barcodes Versus RFID
Computerized Maintenance Management Software BuyerView 2014

What Is Tool Management?

Maintenance teams, contractors, electricians, field technicians and other professionals store their tools in boxes and larger equipment in a toolroom or tool crib. A failure to organize tools and equipment slows down work and reduces productivity.

Tool management is a smart choice for asset-intensive industries, such as:

  • Manufacturers
  • Maintenance departments
  • Field service organizations
  • Emergency services
  • Law enforcement
  • Schools and universities

These organizations track assets such as AC units, vehicles, heavy equipment or lighting, i.e., items needed to make the company money. So why shouldn’t tools be tracked the same way?

This is where tool management software, also referred to as tool tracking software, can help. Often a function of inventory management, a tool management system allows organizations to create a profile for each tool, complete with images, history and current location or user.

These systems can also offer more advanced functionality, including:

  • Barcoding. Just like other assets, tools and equipment can be assigned a unique barcode or QR code. Using the camera on a mobile device, technicians can scan a tool to retrieve its system profile and edit or add information.
  •  
  • Reservations. If a maintenance team has five multimeters, managers should know where each one is at all times. By assigning a code to each particular asset, workers can reserve tools to ensure they can complete their tasks correctly and on time. In addition, this functionality helps teams reduce losses and tracks which employee reserved the tool last to increase accountability.
  •  
  • Reporting. Have you ever asked yourself: “How old is this air compressor?” Or, “Who uses this mixer most often?” Or perhaps, “How much are we spending on storing these tools?” Without a system serving as a repository of historical data about tools and assets, these questions are likely to go unanswered. Reporting capabilities allow you to generate reports on various inventory or equipment metrics to identify areas for improvement.

Next, we’ll learn about some key benefits of managing tools.

Benefits of Tool Management Systems

Because tool management software is related to inventory management software, the benefits are similar. Here are some of the key benefits:

Increased oversight and collaboration As a result of detailed usage data, you can create reports and identify problem areas, and share this data among departments. This way, other business units can make more strategic decisions based on real-time availability of equipment.
Reduced equipment losses A system that keeps track of equipment helps reduce losses that can cost companies thousands of dollars to replace a machine or in productivity.
Improved workflows For organizations that maintain equipment, mobile devices are especially beneficial. Workflows are streamlined—technicians can view the location of tools and reserve them, all from their smartphones, and the system updates in real-time.

Barcodes Versus RFID

Asset management can be simplified with tagging, which allows quick identification of equipment by scanning a tag with a mobile device.

Two common methods prevail today: barcodes and radio frequency identification (RFID). Each option has pros and cons, so here are some details to help you determine which works best for your tool tracking needs:

Barcodes. You’re familiar with these—the vertical black lines found on every consumer product that can be quickly scanned. Barcoding is:

  • Less expensive
  • Easier to place on nearly any surface
  • Scannable with most smart devices

RFID tags. These new types of tags contain microchips that store data and can be attached like a sticker to individual tools. RFID tags:

  • Can hold a lot of data within the microchip
  • Don’t require direct line of sight to scan
  • Are typically more durable

Keep in mind that RFID tagging is often a more complicated implementation, but offers more advanced capabilities, such as scanning multiple tags at once to get information about an entire group of assets or tools.

If you manage simple tools, barcoding can offer an affordable, easy-to-use method. For more complex tools that have difficult-to-access internal components, RFID tags can make finding tool information easier.

Computerized Maintenance Management Software BuyerView 2014

At Software Advice, we speak with hundreds of software buyers each year. Through these interactions, we identify common pain points and requested features for each type of software. We used the gathered data to create a BuyerView.

We found that preventive maintenance is the top-requested feature in a maintenance system at 25 percent, likely because this is a task that is difficult to perform without automation.

However, in second place at 22 percent is asset management. Clearly, the need to keep track of assets, as well as the tools needed to repair those assets, is very important to maintenance organizations. Tool management software is a key tool (sorry, we couldn't help ourselves) in any maintenance operation.

To learn more about how asset and inventory management helps companies save money, check out our Three Tips to Optimize Your Spare Parts Inventory Control System.