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Calibration Management Software


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eMaint CMMS logo
 
eMaint, a Fluke company, is a computerized maintenance management software (CMMS) solution that assists thousands of businesses worldwide to manage enterprise assets, streamline workflows, track inventory and schedule preventive and... Read More
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eMaint, a Fluke company, is a computerized maintenance management software (CMMS) solution that assists thousands of businesses worldwide to manage enterprise assets, streamline workflows, track inventory and schedule preventive and... Read More
 
Hippo CMMS logo
 
Hippo CMMS is a cloud-based maintenance management system with CMMS features that suit a variety of industry needs, from manufacturing and healthcare to hospitality and education. Hippo CMMS offers a graphical view of maintenance operations via... Read More
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Hippo CMMS is a cloud-based maintenance management system with CMMS features that suit a variety of industry needs, from manufacturing and healthcare to hospitality and education. Hippo CMMS offers a graphical view of maintenance operations via... Read More
 
Maintenance Connection logo
 
Maintenance Connection is a cloud-based software system for maintenance management. It is suitable for businesses of all sizes in general facilities management, healthcare, manufacturing, government, utilities, warehouses, energy development,... Read More
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Maintenance Connection is a cloud-based software system for maintenance management. It is suitable for businesses of all sizes in general facilities management, healthcare, manufacturing, government, utilities, warehouses, energy development,... Read More
 
Facilities Management eXpress logo
 
Facilities Management eXpress (FMX) is used by a variety of industries including manufacturing, property management and education. With FMX, facilities managers can view their activities and associated costs, and building occupants... Read More
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Facilities Management eXpress (FMX) is used by a variety of industries including manufacturing, property management and education. With FMX, facilities managers can view their activities and associated costs, and building occupants... Read More
 
Asset Essentials logo
 
Dude Solutions provides a suite of cloud-based maintenance management applications that provides businesses with centralized requests, automated maintenance workflows and reporting. Asset Essentials is suitable for manufacturers,... Read More
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Dude Solutions provides a suite of cloud-based maintenance management applications that provides businesses with centralized requests, automated maintenance workflows and reporting. Asset Essentials is suitable for manufacturers,... Read More

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Fiix logo
 
Fiix is a cloud-based computerized maintenance management system (CMMS) that helps businesses organize their maintenance departments, get on top of maintenance backlog, and work towards preventive maintenance. The CMMS helps manage... Read More
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Fiix is a cloud-based computerized maintenance management system (CMMS) that helps businesses organize their maintenance departments, get on top of maintenance backlog, and work towards preventive maintenance. The CMMS helps manage... Read More
 
MPulse logo
 
MPulse CMMS software provides integrated tracking, scheduling, and reporting tools for equipment and facilities maintenance organizations. The system offers flexible deployment options and compatibility with virtually any device, while... Read More
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MPulse CMMS software provides integrated tracking, scheduling, and reporting tools for equipment and facilities maintenance organizations. The system offers flexible deployment options and compatibility with virtually any device, while... Read More
 
FTMaintenance logo
 
FTMaintenance is a computerized maintenance management system (CMMS) that helps businesses of all sizes manage equipment, assets and facilities. With FTMaintenance, maintenance professionals can organize and control operations by automating... Read More
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FTMaintenance is a computerized maintenance management system (CMMS) that helps businesses of all sizes manage equipment, assets and facilities. With FTMaintenance, maintenance professionals can organize and control operations by automating... Read More
 
UpKeep logo
 
UpKeep is a cloud-based integrated computerized maintenance management (CMMS) and enterprise asset management (EAM) solution that provides businesses functionalities to manage their assets and facilities. The solution is accessible... Read More
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UpKeep is a cloud-based integrated computerized maintenance management (CMMS) and enterprise asset management (EAM) solution that provides businesses functionalities to manage their assets and facilities. The solution is accessible... Read More
 
TabWare CMMS/EAM logo
 
TabWare is a full-featured CMMS/EAM solution made exclusively for maintenance managers.The solution contains advanced analytics that make use of the data created stored during day-to-day operations so that companies can gain full visibility... Read More
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TabWare is a full-featured CMMS/EAM solution made exclusively for maintenance managers.The solution contains advanced analytics that make use of the data created stored during day-to-day operations so that companies can gain full visibility... Read More

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ManagerPlus logo
 
ManagerPlus is a CMMS solution that helps growing organizations manage their assets, maintenance, inventory, and purchasing. ManagerPlus is fit for asset-intensive industries like agriculture, construction, transportation, manufacturing,... Read More
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ManagerPlus is a CMMS solution that helps growing organizations manage their assets, maintenance, inventory, and purchasing. ManagerPlus is fit for asset-intensive industries like agriculture, construction, transportation, manufacturing,... Read More
 
MAPCON logo
 
MAPCON is a maintenance management solution for manufacturing and facilities industries that offers standalone asset management, preventive maintenance, work order management and more. The solution provides mobile apps for iOS and... Read More
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MAPCON is a maintenance management solution for manufacturing and facilities industries that offers standalone asset management, preventive maintenance, work order management and more. The solution provides mobile apps for iOS and... Read More
 
Megamation DirectLine logo
 
DirectLine by Megamation is a cloud-based maintenance management software that serves the maintenance scheduling and compliance reporting needs of education, manufacturing, healthcare and beverage industry. Available on a monthly subscription,... Read More
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DirectLine by Megamation is a cloud-based maintenance management software that serves the maintenance scheduling and compliance reporting needs of education, manufacturing, healthcare and beverage industry. Available on a monthly subscription,... Read More
 
MaintiMizer logo
 
MAINTIMIZER from Ashcom Technologies is a computerized maintenance management system (CMMS) with integrated enterprise asset management (EAM) solution capabilities. The solution comes in three different variants based on their deployment... Read More
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MAINTIMIZER from Ashcom Technologies is a computerized maintenance management system (CMMS) with integrated enterprise asset management (EAM) solution capabilities. The solution comes in three different variants based on their deployment... Read More
 
IBM Maximo logo
 
Maximo Asset Management by IBM combines asset management with maintenance management. From a single system, companies can monitor and manage the full life cycle of their enterprise assets, including facilities, communications, transportation,... Read More
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Maximo Asset Management by IBM combines asset management with maintenance management. From a single system, companies can monitor and manage the full life cycle of their enterprise assets, including facilities, communications, transportation,... Read More

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Sprocket CMMS logo
 
Dematic Sprocket is a cloud-based enterprise asset management (EAM) solution that caters to businesses of all sizes across various industry verticals. Users can range from a single facility site to a multi-facility deployment spread... Read More
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Dematic Sprocket is a cloud-based enterprise asset management (EAM) solution that caters to businesses of all sizes across various industry verticals. Users can range from a single facility site to a multi-facility deployment spread... Read More
 
CHAMPS EAM logo
 
CMMS and enterprise asset management space, CHAMPS offers CMMS/EAM functionality to mid-size and enterprise-level organizations. Asset and maintenance management tools from CHAMPS can help these organizations optimize the lifecycle... Read More
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CMMS and enterprise asset management space, CHAMPS offers CMMS/EAM functionality to mid-size and enterprise-level organizations. Asset and maintenance management tools from CHAMPS can help these organizations optimize the lifecycle... Read More
 
IFS Applications logo
 
IFS Applications is a cloud-based enterprise resource planning (ERP) solution that helps businesses to integrate data and processes across multiple departments and locations. It offers various modules to users for asset management,... Read More
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IFS Applications is a cloud-based enterprise resource planning (ERP) solution that helps businesses to integrate data and processes across multiple departments and locations. It offers various modules to users for asset management,... Read More
 
Web Work Azzier logo
 
Web Work Azzier is a computerized maintenance management system (CMMS) designed for industries with large capital assets that offers corrective, preventive and emergency maintenance management within a suite. The solution is available... Read More
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Web Work Azzier is a computerized maintenance management system (CMMS) designed for industries with large capital assets that offers corrective, preventive and emergency maintenance management within a suite. The solution is available... Read More
 
Agility by SSG Insight logo
 
Agility by SSG Insight is an integrated cloud-based computerized maintenance management (CMMS) and facilities management (CAFM) solution that helps maintenance and facility managers to manage their organizations' maintenance operations.... Read More
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Agility by SSG Insight is an integrated cloud-based computerized maintenance management (CMMS) and facilities management (CAFM) solution that helps maintenance and facility managers to manage their organizations' maintenance operations.... Read More
 

Buyer's Guide

by Taylor Short,
Market Research Associate
Last Updated: October 5, 2018


Strong maintenance management requires a wide variety of tools, instruments, meters and sensors. If these aren't working correctly, it makes maintenance difficult and poisons all the data you use.

Calibration is a critical process to ensure this equipment is performing as intended so your assets are running at maximum uptime and your valuable data is accurate. Today, software makes that process simpler through automation—taking one more task off your plate.

This guide is designed to help software buyers learn more about calibration management systems and determine the features they need.

In this Buyer's Guide, we'll cover:

What Is Calibration Management Software?

Calibration management software offers functionality to keep all the tools and equipment used in maintenance management calibrated accurately. This is performed in a similar way as other maintenance—using recurring work tasks based on a calendar, managers know exactly when recalibration activities should happen.

Calibration management contributes to higher quality maintenance and/or production, and is a critical part of remaining compliant with the various ISO standards or manufacturing regulations from the FDA.

Like a computerized maintenance management system (CMMS), calibration management software will also track the history of recalibration tasks. This gives you access to loads of useful data to optimize your recurring work orders and identify trends about each tool.

Calibration readings in Ape Calibration Control
Calibration readings as seen in Ape Calibration Control

 

Since calibration is so important for maintenance, many calibration systems can integrate with a CMMS or an enterprise asset management (EAM) system to coordinate calibration with other maintenance activities.

The final part of the puzzle is hardware. Depending on the tools you use, hardware is available to speed up recalibration. Some vendors offer both software and hardware.

Common Features of Calibration Management Software

While there is a wide variety of calibration management software available, there is a certain set of core features you should be looking for as you explore your options. They include the following:

Calibration scheduling Allows users to create recurring calibration tasks on a calendar, often color-coded to stand out from other planned maintenance.
Notifications The system will notify managers and technicians about recalibration work that is near its due date via email or text.
Work order management Create and assign calibration work orders, and include details about the specific tool and instructions for the task.
Calibration instructions Users can add instructions for each tool and add them to work orders to ensure accuracy and consistency.
Barcoding Allows users create and use a barcoding system for tools and equipment for quicker scanning and tracking.
Compliance management Collects and stores a history of calibration and maintenance tasks to create a digital trail in case of an audit.
Equipment profile Create profiles for each tool and add details like images, calibration history and instructions to recalibrate.
Tool management Enable the ability to let workers rent tools and equipment and track their usage, location and status.

What Type of Buyer Are You?

Different types of buyers require different sets of functionality out of their calibration management software. Here are the primary user bases:

  • Facility maintenance managers. Facility management responsibilities are many, and maintenance is a major part of the role. Depending on the size and complexity of your building, you can have dozens of tools and equipment to keep up with and several workers who need to check them out to complete tasks. Look for equipment rental functionality in a calibration system.
  • Manufacturing maintenance managers. In manufacturing—especially food production—maintenance and calibration contributes to compliance with FDA regulations. Software helps companies create a digital trail of calibration and maintenance actions that are easily retrievable for audits. Ask vendors how this information is collected and stored in the system to see if it meets your needs.
  • Field service or multi-site maintenance managers. Many times, maintenance takes place in the field as workers travel to job sites, another facility or customers' homes—and sometimes calibration is needed out there as well. Portable calibration tools are designed to handle these situations with ruggedized handheld tools. Check which systems can easily integrate portable tools if you expect workers to be mobile.

Benefits and Potential Issues

Several boosts to efficiency. Automating calibration management leads to time savings in multiple areas. Tasks can be completed quickly, and you can optimize scheduling so fewer unnecessary calibration checks are needed, saving money on labor. Then, you always have historical data to easily prove compliance.

Implementation can take time. When you install new systems to help manage a large number of assets, the process often includes some manual entry of asset information. In the same way, it may take some time to enter details about all the tools you use. Vendors typically offer assistance with migrating information from a paper system, or integrating information from another system.

Additional hardware is available. Depending on your type of business, additional hardware can significantly increase the convenience and value of the investment. Barcoding lets you scan multiple items quickly instead of manually searching, and calibration tools of some kind are a necessary part of the process.

Market Trends to Understand

Cloud-based calibration software. The popularity of web-based software (or Software-as-a-Service) has touched nearly every type of system because of its more affordable upfront cost, scalability and lower maintenance. This trend has impacted CMMS and calibration software as well. Smaller companies can take advantage of technology with cloud-based software. Inquire about available deployment methods as you evaluate software.

Keep an eye on FDA regulations. The FDA requires companies that produce food to follow strict regulations regarding the maintenance and cleaning of production machinery. The details can change, so it's important to stay up-to-date on FDA rules. Calibrating tools plays a big role in maintenance, and software ensures you have historical records in the event of an audit.

Pricing and Purchasing Options

While not every vendor offers pricing on their website, many offer cloud-based software with a cost per user per month, or a range of users, in addition to the standard on-premise perpetual license with an upfront cost.

Your budget will impact the features you receive, but these systems can be expanded with optional modules. Most vendors offer a "lite" version, which is a good choice for smaller companies who need automation now but would like to scale up features later.

 

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