Equipment Maintenance Software

Equipment tracking software is designed to optimize asset performance, ensuring that preventive tasks happens on schedule and that work orders are handled with maximum efficiency. Critical functions include:

  • • Asset tracking—i.e., identifying when the equipment was purchased, its expected lifetime, warranty information, costs, depreciation and more.
  • • Equipment tracking—maintaining detailed records, including service history, contracts, part and model numbers etc.
  • • Labor resource management—identifying labor resources needed/used to perform certain tasks, including qualifications, time and labor rates.
  • • Managing inventory—simplifying ordering and ensuring that necessary parts are always in stock.
  • • Managing work orders—ensuring that unscheduled maintenance occurs quickly and easily.

Compare All Equipment Maintenance Software

Filters

Apply Filters:

X

Your Industry

Your Company Size

Price

Sort by

Recommendations: Sorts listings by the number of recommendations our advisors have made over the past 30 days. Our advisors assess buyers’ needs for free and only recommend products that meet buyers’ needs. Vendors pay Software Advice for these referrals.
Reviews: Sorts listings by the number of user reviews we have published, greatest to least.
Sponsored: Sorts listings by software vendors running active bidding campaigns, from the highest to lowest bid. Vendors who have paid for placement have a ‘Visit Website’ button, whereas unpaid vendors have a ‘Learn More’ button.
Avg Rating: Sorts listings by overall star rating based on user reviews, highest to lowest.
A to Z: Sorts listings by product name from A to Z.
Showing 1 - 20 of 170 products
Showing 1 - 20 of 170 products

eMaint CMMS

Cloud-based eMaint CMMS software enables maintenance professionals to monitor, capture, store, and share historical asset performance data and use it to maintain and prolong equipment life. Small or growing organizations and multi...Read more

4.41 (253 reviews)

91 recommendations

MaintainX

MaintainX is a web-based CMMS tool that can be used on mobile devices. It aims to improve workflow completion and strengthen team communication. It can be used by operational teams in small to large businesses. This solution allow...Read more

4.75 (281 reviews)

90 recommendations

Asset Essentials

Asset Essentials™ by Brightly Software (formerly Dude Solutions) is a next-generation work and asset management platform for smarter, more efficient maintenance and operations. Over 12,000 operations leaders utilize this system to...Read more

4.34 (187 reviews)

47 recommendations

UpKeep

UpKeep's CMMS is a modern maintenance and asset management solution for your team. From your desktop to your phone and even your tablet, UpKeep is easily accessible from anywhere at any time. Create work orders on-the-go, get noti...Read more

4.64 (1232 reviews)

38 recommendations

ManagerPlus

ManagerPlus is a powerful enterprise asset management software designed to help managers and maintenance professionals get the most out of their assets and equipment. The ManagerPlus software is customizable, making it the ideal p...Read more

4.20 (144 reviews)

32 recommendations

FTMaintenance Select

FTMaintenance Select is a computerized maintenance management system (CMMS) that helps businesses of all sizes manage maintenance on their equipment, facilities, and other assets. With FTMaintenance Select, maintenance professiona...Read more

4.29 (50 reviews)

32 recommendations

Fiix

Fiix is a cloud-based computerized maintenance management system (CMMS) that helps businesses organize their maintenance departments, get on top of maintenance backlog, and work towards preventive maintenance. The CMMS helps man...Read more

4.43 (544 reviews)

24 recommendations

Coast

Coast is mobile-first and one of the highest-rated maintenance management tools today. Create and assign work orders, manage assets, track parts inventory, schedule preventive maintenance, & more with this all-in-one maintenance m...Read more

4.86 (7 reviews)

20 recommendations

Redlist

Redlist helps companies make maintenance management work easier and more productive. Redlist is a mobile-ready, cloud-based software-as-a-service (SaaS) platform accessible on computers and handheld devices. Redlist also includes...Read more

4.93 (14 reviews)

10 recommendations

Limble CMMS

A simple to use, mobile first maintenance software solution that even your boss can use it. Our average customer reduces downtime by 32%, increases productivity by 26%, reduces part spend by 23% and increases asset life by 18%. ...Read more

4.85 (155 reviews)

9 recommendations

Software pricing tips

Read our Equipment Maintenance Software Buyers Guide

Subscription models

  • Per employee/per month: This model allows you to pay a monthly fee for each of your employees.
  • Per user/per month: Users pay a monthly fee for users—normally administrative users—rather than all employees.

Perpetual license

  • This involves paying an upfront sum for the license to own the software and use it indefinitely.
  • This is the more traditional model and is most common with on-premise applications and with larger businesses.

Rated best value for money

Hippo CMMS

Hippo CMMS is a powerful, easy-to-use cloud-based computerized maintenance management solution for a wide range of industries. The company started in 2004 and currently works with a growing base of more than 1,300 customers. Hippo...Read more

4.43 (302 reviews)

6 recommendations

Equips

Equips makes maintenance simple. Ditch the spreadsheets and start managing your equipment, providers, and internal team in one place, Equips.com. Cut downtime, unify processes and save resources. Time is money. Prevent costly, un...Read more

4.70 (30 reviews)

4 recommendations

WebTMA

Reliable. Intelligent. Trusted. TMA Systems provides facilities and asset management solutions that can be easily configured to your needs (CMMS, CAFM, EAM, or IWMS). For more than 30 years, TMA has provided reliable, intelligen...Read more

4.67 (3 reviews)

3 recommendations

MaintiMizer

MAINTIMIZER from Ashcom Technologies is a computerized maintenance management system (CMMS) with integrated enterprise asset management (EAM) solution capabilities. The solution comes in three different variants based on their dep...Read more

4.04 (102 reviews)

2 recommendations

Fullbay

Fullbay is a cloud-based shop management software designed for heavy-duty commercial repair shops.The app allows shop owners, technicians, managers, and customers to stay involved throughout the repair process—even if they’re outs...Read more

4.70 (86 reviews)

2 recommendations

KloudGin

Track and monitor facility and distributed assets (both company and customer-owned) with KloudGin’s Enterprise Asset Management. Manage asset groupings, locate and document assets, set preventive schedules, and work plans, execute...Read more

4.40 (5 reviews)

2 recommendations

FSI CMMS

The best cloud-based computerized maintenance management software (CMMS) and on-site services purpose-built for healthcare providers. FSI’s solutions actively manage over 400 million ft2 of hospital space each year to empower m...Read more

4.36 (14 reviews)

1 recommendations

Asset Panda

Asset Panda is a cloud-based platform for facility managers that offers a suite of applications including asset tracking and maintenance management. It is compatible with Windows, Mac, iPad, iPhone and can be used from anywhere wh...Read more

EZOfficeInventory

EZOfficeInventory is a dynamic asset and maintenance management solution tailored for companies of all sizes. The cloud-based software works as you do and is accessible from anywhere and at any time. Track items across locati...Read more

mHelpDesk

Founded in 2007, Mhelpdesk is a consolidated, efficient cloud-based field service solution that allows its users to easily manage their contacts, inventory, scheduling, and billing. ...Read more

Buyers Guide

Last Updated: July 02, 2022

Equipment management software tracks an organization’s mechanical equipment, ensuring that upkeep and repairs are done on schedule and on budget.

Maintenance professionals constantly strive to reduce costs while increasing machine availability. Software helps organizations drive toward this goal by optimizing the preventive maintenance and work order process, as well as offering a way to break down historical data to uncover operational trends.

But with hundreds of products on the market, it can be a tall order to identify which ones meet your company’s needs. With that in mind, we’ve written this buyer’s guide to support managers in assessing their options as they navigate the landscape.

Here are the topics we'll cover:

What Is Equipment Maintenance Software

Preventive maintenance is crucial to the success of any organization. Offline equipment produces nothing, slows project completion and can even result in a complete operational shutdown. Even worse, equipment malfunctions can be dangerous, leading to time-wasting (at best) or harmful (at worst) accidents.

Equipment tracking software is designed to optimize asset performance, ensuring that preventive tasks happens on schedule and that work orders are handled with maximum efficiency. Critical functions include:

  • Asset tracking—i.e., identifying when the equipment was purchased, its expected lifetime, warranty information, costs, depreciation and more
  • Equipment trackingmaintaining detailed records, including service history, contracts, part and model numbers etc.
  • Labor resource managementidentifying labor resources needed/used to perform certain tasks, including qualifications, time and labor rates
  • Managing inventorysimplifying ordering and ensuring that necessary parts are always in stock
  • Managing work ordersensuring that unscheduled maintenance occurs quickly and easily

More advanced maintenance management products like Bigfoot CMMS, Sprocket CMMS, eMaint X3 and Maintenance Connection may have a predictive maintenance feature, as well. This application predicts, based on past errors and physical symptoms (e.g., noise, vibration, temperature, corrosion, pressure) that a malfunction may be about to occur and alerts the user to the potential problem. This feature actually saved one company a million dollars in one day. Though most results aren’t quite this dramatic, almost all users can attest that properly implemented equipment and machine maintenance software will improve asset performance, reduce costs and extend the lifetime of equipment.

Equipment maintenance tracking software are commonly used for fleets of vehicles (e.g., in the transportation, agriculture, landscaping and field service industries), as well as in manufacturing sites with heavy factory equipment.

Common Features of Equipment Maintenance Software

Equipment maintenance software includes features designed to keep assets performing at peak capacity for as long as possible. These features include:

Asset tracking To maintain equipment, organizations must be able to track them efficiently. Asset tracking features store important information, such as location, condition, costs, depreciation data, images and associated documentation. Users can quickly retrieve data by scanning barcodes or QR codes with a mobile device.
Work orders The software also offers the ability to create, assign and edit work orders for planned or emergency maintenance tasks. These work orders can be viewed on a mobile device so that technicians can address them wherever they are.
Preventive maintenance Preventive maintenance tasks often make up the majority of an organization’s maintenance processes. Software can assist in scheduling these recurring tasks based on a calendar, and users can set up notifications when a PM is almost due. Over time, companies can reduce PMs to save money while also keeping assets healthy.
Predictive maintenance Predictive maintenance goes a step further to help eliminate the need for emergency maintenance by monitoring the real-time condition of an asset and automatically generating a work order when readings indicate a potential failure. This reduces maintenance costs and prevents expensive machine downtime.
Inventory management These maintenance tasks typically require the use of spare parts from a company’s inventory. Software can track inventory volumes and help determine the optimal reorder levels so that parts are always available but carrying costs are kept to a minimum.
Reporting Over time, the software will build up a wealth of historical maintenance data. Using reporting features, these data can reveal trends in downtime or costs. Maintenance managers can then determine the cause of the issue and make adjustments to improve asset availability.

What Type of Buyer Are You?

Most buyers fall into one of the following categories:

Full-suite buyers. These buyers want seamless integration across systems. For example, a cable company may want a system that allows them to send the same information between their equipment management, field service, helpdesk and accounting departments. These buyers will want an enterprise asset management (EAM) system that simultaneously fills all these needs without re-entry or corruption of data. Products to consider include Infor EAM, Axxerion and Proteus.

Best-of-breed buyers. These buyers generally have more specific needs and want deeper functionality rather than full integration. A specialist will likely deliver a better solution than an EAM product in this instance. Consider collectiveFleet or Maintenance Connection.

Small business software buyers. Small business buyers usually go for products that are easy to use and implement and have lower up-front costs. They’ll usually find their answer in cloud-based solutions that are less robust but still address all their primary needs. Web Work by Tero Counseling and TMT Fleet Maintenance provide solutions that are high quality without breaking the bank.

Market Trends to Understand

Mobile applications. Buyers working with fleets of vehicles will want to pay special attention to this one. Mobile apps can add value to a solution, since they enable users in the field to access orders, generate new work orders, track labor and inventory use and perform any number of other important tasks, all from their mobile device. It’s becoming more common for floor managers in a factory setting to use tablet devices in this way, too.

Software as a Service (SaaS). Web-based software is becoming more popular. Especially given the growth of the mobile market, maintenance supervisors are beginning to appreciate the ease of use that comes with web-based systems, allowing them to be accessed from anywhere and requiring very little in the way of installation.