Finding software can be overwhelming. Software Advice has helped many auto dealerships choose the right accounting software so they can manage their inventory and remain compliant.

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BQE Core - Integrated Accounting and Project Management

BQE Core is a cloud-based solution that offers integrated business accounting, project management, and business intelligence. It can support the operations of a variety of industries, including legal services, architecture firms, engineering,... Read more

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Recent recommendations: 83 recommendations

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NetSuite

NetSuite is a business management software suite offered as a service that performs enterprise resource planning (ERP) and customer relationship management (CRM) functions. It is a horizontal package designed for an extensive range... Read more

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Recent recommendations: 43 recommendations

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Striven

Your cloud-based, all-in-one business management solution. Striven is ready for your business right out of the box. With fully integrated accounting, CRM, inventory, project management, human resources features, it's the only software... Read more

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Recent recommendations: 13 recommendations

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Sage Fixed Assets

Sage Fixed Assets is a hybrid asset management solution that helps businesses track and manage the fixed assets through different steps of asset lifecycle. The solution offers integrated accounting features and multiple methods to... Read more

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Recent recommendations: 5 recommendations

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Deltek Costpoint

Deltek Costpoint is an enterprise resource planning (ERP) and management solution designed to meet the requirements of midsize and large enterprise businesses. The solution primarily assists government contractors, professional service... Read more

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Recent recommendations: 4 recommendations

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Oracle JD Edwards

Oracle JD Edwards EnterpriseOne is a cloud-based Enterprise Resource Planning (ERP) and supply chain management solution that provides ERP applications and tools for finance, consumer goods, human resources, distribution and manufacturing... Read more

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Recent recommendations: 3 recommendations

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Sage 100cloud

Sage 100cloud is a market-leading cloud-connected ERP platform for medium-sized manufacturers, distributors, and professional service businesses. Financials, budgeting and planning, inventory, supply chain, production management, reporting,... Read more

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Recent recommendations: 2 recommendations

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Sage X3

Sage X3 is a powerful ERP software solution designed for medium-to-large national and global manufacturers, distributors, and after-sales providers and can establish a foundation for your digital transformation. Sage X3 comes with... Read more

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Recent recommendations: 1 recommendations

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Zhub

zHUB is a Focus Softnet implementation partner. The FOCUS9 ERP Cloud software solution includes Advanced Financial Management, Sales Management, Accounts Receivables & Payables, Inventory Management, Manufacturing & Resource Planning,... Read more

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Infor CloudSuite Financials

Infor CloudSuite Financials is a solution suite that provides financial functionality coupled with a source-to-settle supply management offering. The solution is role-based, mobile responsive and delivered in the cloud. It delivers... Read more

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Recent recommendations: 4 recommendations

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QuickBooks Desktop Enterprise

QuickBooks Desktop Enterprise is an accounting solution designed for SMBs across different industry verticals such as construction, nonprofit distribution, manufacturing, and retail. WIth QB Desktop Enterprise solution, any business... Read more

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QuickBooks Online

QuickBooks Online is a web-based accounting solution that caters to individual accountants and small businesses. The solution helps with bank reconciliation, tracking expenses, drafting invoices and monitoring financial reports, among... Read more

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Microsoft Dynamics 365

Microsoft Dynamics 365 is a financial management solution that helps businesses track and manage operations related to accounting, costing, budgeting, analysis and more. The platform offers a rule-based chart of accounts and dimensions,... Read more

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Xero

Xero is a Web-based accounting solution supporting growing automotive dealerships by providing real-time transaction and account details. Users can access information from multiple devices and locations and boost communication. Read more

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DealerCenter

DealerCenter is a cloud-based dealer management system designed to help small to large businesses manage processes related to accounting, customer relationships, auctions, inventory, digital marketing and more. The centralized platform... Read more

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Wave

Wave is an online accounting platform exclusively designed for small business owners, freelancers, and consultants. Wave's software provides features including accounting, invoicing, billing, payment tracking, payroll management, finance... Read more

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Happay

Happay is a cloud-based expense management solution that helps medium to large businesses manage and track expenses. It uses AI and machine learning technologies to automate processes related to expense claims management, reimbursement,... Read more

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QuickBooks Online Advanced

QuickBooks Online Advanced is a cloud-based accounting solution that helps small to large enterprises manage expenses, projects, invoices and more. It comes with a centralized dashboard, which enables users to gain insights into business... Read more

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TimeSolv Legal

TimeSolv is a cloud-based time tracking and billing solution that caters to accountants, consultants, architects, and freelancers, helping them manage daily business operations. TimeSolv integrates project management features such... Read more

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Zoho Books

Zoho Books is a cloud-based accounting solution suitable for small to midsized organizations. It features contact management, invoices, expenses, sales and purchase orders, project time tracking and inventory management. Zoho Books... Read more

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Buyers guide


Last Updated: October 13, 2020

The accounting needs for car dealerships are far more complex and multi-faceted than your average business. Customers purchase vehicles using a wide variety of payment methods, many of which involve intricate financing agreements with outside credit agencies that require rigorous tracking. Managing a diverse inventory of vehicles with different Blue Book and depreciation values also presents a fair bit of challenge. Add in things like warranties, recalls and repairs, and the numbers really start to get messy.

With circumstances like these, pen and paper, Excel spreadsheets or simple out-of-the-box accounting programs won’t do. Instead, dealerships need to invest in dedicated automotive dealership accounting software—advanced accounting platforms built with the specific needs of car dealerships, large and small, in mind.

If you’re new to researching or purchasing automotive dealership accounting software, this Buyer’s Guide has everything you need to know to get started.

Here’s what we’ll cover:

What Is Automotive Dealer Accounting Software?
Common Features of Automotive Dealer Accounting Software
How Much Does Automotive Dealer Accounting Software Cost?
Evaluating Auto Dealer Accounting Software

What Is Automotive Dealer Accounting Software?

Automotive dealer accounting software allows dealers to easily and accurately track the numbers surrounding every facet of their business, and to also generate a number of standard and customized reports for greater financial visibility.

Car inventory management is a main concern of auto dealership accounting packages. Auto dealership accounting systems should record and organize the wide variety of costs associated with the vehicles, such as internal and external repair orders.

A particularly useful feature is inventory age policy settings, which allow the user to set the age limit of a vehicle on the lot before it is marked down in price or moved to wholesale. Some systems also record information on the performance of individual salesmen.

Common Features of Automotive Dealer Accounting Software

In addition to core modules such as the general ledger, accounts receivable and accounts payable, auto dealership accounting systems typically includes the following:

Regulatory compliance Software should be designed to comply with Office of Foreign Assets Control and Specially Designated Nationals regulations, automatically checking the individual against the terrorist list and for ID verification. It should also support compliance for state, county and city taxes, as well as any registration details.
Dealer & traditional financing Auto dealerships’ payments typically come in one of two ways: from traditional lending sources like banks or from the customers themselves in a “Buy Here Pay Here” dealer-financing model. An auto dealer accounting program should support both, managing payments from multiple parties and ownership types, reporting to credit bureaus, sending out automatic late fee reminders and repossessing the vehicle when/if necessary.
Credit checking Since loans are involved, the dealership needs fast and easy access to the main credit bureaus. The software should be able to pull credit reports for Experian, Equifax and TransUnion, and be able to report data to those bureaus as well.
VIN database records Auto dealership software should connect to VIN databases and/or decoding tools, making it easy to add new vehicles to your inventory and record sales data.
Repair order tracking Managing service center repairs is an essential component for most dealers. Repair order tracking software can help manage job progress and efficiency.
Age policy settings This feature, a specific benefit for automotive dealerships, allows the user to set the age limit a vehicle can reach on the lot before it is marked down or moved to wholesale. It will issue automatic reminders, therefore supporting the movement of old inventory before its costs exceed the value in keeping it on the lot.
Employee performance Tracking sales results for individual salesmen, this feature will automatically calculate commissions, generate reports for long-term results and perform other tasks to simplify and improve the sales incentive process.
Warranty & service Car sales usually involve some kind of warranty, either standard or supplemental. Some systems will allow for the sale of service contracts, as well tracking service costs and managing parts inventory.

How Much Does Automotive Dealer Accounting Software Cost?

No two accounting software platforms are exactly alike. Because of differing functionality, target audiences and pricing models, no two accounting software price tags are exactly alike either.

Here are some things to keep in mind, price-wise, as you research automotive dealership accounting software:

  • Prepare for tiers. Many vendors offer a tiered pricing structure, where the license cost starts out relatively small for a limited number of users, data storage or functionality and increases as you go to a different tier that offers more of any or all of the above. Figure out the functionality you need vs. the “nice-to-haves” to avoid spending extra on features you don’t end up using.
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  • Flat fee, per-user or something else? Most accounting platforms, especially cloud-based ones, are priced using a subscription model. Not all subscription models are the same though. Some vendors charge a flat monthly or annual fee, while others increase or decrease that fee depending on how many users your system will have, how many employees work at your dealership or otherwise. Make sure you understand your software vendor’s pricing model before signing on the dotted line.
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  • Watch out for one-timers. One-time fees outside of the license cost that are paid upfront are common, especially with more advanced systems that require a lot of effort on the vendor side to set up properly. Implementation, training, data migration, support and integration with other systems may all cost extra depending on what system you go with, so read the fine print carefully.

Evaluating Auto Dealer Accounting Software

Regulatory compliance—including an extensive audit trail—is designed to mitigate risk and prevent potential government fines, so this is an important feature when purchasing automotive dealership accounting software. Franchised dealers will need to look for software with report-generation functionality that considers the specific instructions required by certain franchisers (e.g., Chrysler, Dodge, Jeep, Ford) for composition of the financial statements.

When evaluating these systems, buyers should consider the following:

  • Does it provide built-in compliance settings for important federal regulations?
  • Can it adhere to particular franchiser requirements for financial reports?
  • Can it store information in enough parameters for inventory?
  • Can it link to a VIN database for easy information retrieval?