Finding software can be overwhelming. Software Advice has helped hundreds of businesses choose the right IWMS software so they can optimize space and manage assets.

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MPulse

MPulse CMMS software provides integrated tracking, scheduling, and reporting tools for equipment and facilities maintenance organizations. The system offers flexible deployment options and compatibility with virtually any device, while... Read more

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Recent recommendations: 19 recommendations

Platforms: MacWinLinux
Deployments: Cloud, On premise
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UpKeep

UpKeep is a cloud-based integrated computerized maintenance management (CMMS) and enterprise asset management (EAM) solution that provides businesses functionalities to manage their assets and facilities. The solution is accessible... Read more

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Recent recommendations: 18 recommendations

Platforms: MacWinLinux
Deployments: Cloud, On premise
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ARCHIBUS

The ARCHIBUS solution contains features to support all aspects of an organization’s infrastructure and facilities: from space management with AutoCAD and Revit, conference room scheduling and hoteling, to enterprise asset management... Read more

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Recent recommendations: 11 recommendations

Platforms: MacWinLinux
Deployments: Cloud, On premise
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OfficeSpace

OfficeSpace Software is a cloud-based platform that helps organizations allocate workspace. Users can manage day-to-day employee relocations and large-scale organizational moves. The software can be used across a variety of industry... Read more

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Recent recommendations: 5 recommendations

Platforms: MacWinLinux
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Visual Lease

Visual Lease is a cloud-based lease administration and accounting solution for corporate tenants and property owners who manage office space, retail stores, industrial sites and more. It enables users to track lease data, critical... Read more

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Recent recommendations: 4 recommendations

Platforms: MacWinLinux
Deployments: Cloud, On premise
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iOffice

iOFFICE is a cloud-based integrated workplace management (IWMS) and facilities management solution that helps organizations to manage their business operations and workflows. Users can choose from ten modules with management features... Read more

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Recent recommendations: 3 recommendations

Platforms: MacWinLinux
Deployments: Cloud, On premise
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CenterStone

CenterStone from Trimble is a modular system designed to track an organization’s real estate portfolio needs such as space management, facilities management, lease administration and environmental sustainability. Space management... Read more

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Recent recommendations: 3 recommendations

Platforms: MacWinLinux
Deployments: Cloud, On premise
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Wisp

Wisp, by Gensler, is a full-service space management solution to combine software, implementation and ongoing drawing maintenance. Interactive floor plans are combined with occupant data for real time space reporting. Key features... Read more

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Recent recommendations: 3 recommendations

Platforms: MacWinLinux
Deployments: Cloud, On premise
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Asset Essentials

Dude Solutions provides a suite of cloud-based maintenance management applications that provides businesses with centralized requests, automated maintenance workflows and reporting. Asset Essentials is suitable for manufacturers,... Read more

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Recent recommendations: 2 recommendations

Platforms: MacWinLinux
Deployments: Cloud, On premise
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TheWorxHub

TheWorxHub by Dude Solutions is a cloud-based maintenance management solution designed specifically for both healthcare organizations and senior living communities. Its suite of applications helps users coordinate activities and supports... Read more

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Recent recommendations: 2 recommendations

Platforms: MacWinLinux
Deployments: Cloud, On premise
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Collectiveview Viewsuite

Collectiveview Viewsuite is a cloud-based facilities management solution suitable for midsize to large businesses. Key features include maintenance management, asset management, space management, move management and lease administration. Collectiveview... Read more

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Recent recommendations: 2 recommendations

Platforms: MacWinLinux
Deployments: Cloud, On premise
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SpaceIQ

SpaceIQ is a cloud-based facilities management solution suitable for businesses of any size. Key features include space planning, move management and real estate forecasting. SpaceIQ offers features for space utilization including... Read more

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Recent recommendations: 1 recommendations

Platforms: MacWinLinux
Deployments: Cloud, On premise
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Accruent FAMIS

FAMIS by Accruent is a cloud-based facilities and maintenance management solution that caters to higher education and public sector industries and helps them to automate work lifecycle process and manage buildings, utilities and assets. FAMIS'... Read more

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Recent recommendations: 1 recommendations

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Sprocket CMMS

Dematic Sprocket is a cloud-based enterprise asset management (EAM) solution that caters to businesses of all sizes across various industry verticals. Users can range from a single facility site to a multi-facility deployment spread... Read more

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Recent recommendations: 1 recommendations

Platforms: MacWinLinux
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AMTdirect

AMTdirect is a cloud-based facilities management solution suitable for large businesses in banking, education, transportation, healthcare and more. AMTdirect offers lease administration, real estate accounting, document management,... Read more

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Recent recommendations: 1 recommendations

Platforms: MacWinLinux
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MACH Energy

MACH Energy is a modern energy management software for commercial buildings of all sizes.  The software is cloud-based (subscription) and is accessible online and via mobile devices, including native iOS/Android apps. MACH is used... Read more

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Recent recommendations: 1 recommendations

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PropertyTRAK

PropertyTRAK is a cloud-based building operations CMMS software solution, designed to manage assets and buildings for sustainability; with priority-based alert notifications for those that need to know.  PropertyTRAK applications... Read more

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Recent recommendations: 1 recommendations

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FacilityONE

FacilityONE is a web-based facility management solution suited for companies with any number of buildings. The system is available in the following industries: apartments, arenas and stadiums, education, government, healthcare and... Read more

Platforms: MacWinLinux
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vx Maintain

Verisae is a provider of cloud-based solution that helps large retailers automate their maintenance, energy, field service and remote monitoring programs. With Verisae’s vx Maintain, organizations manage the full lifecycle of their... Read more

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Transcendent

Transcendent is a maintenance management solution that caters to businesses in industries such as cable, communications, facilities management, manufacturing, utilities and more. Key features include asset management and tracking,... Read more

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Buyers guide


Last Updated: May 2, 2019

Facility, maintenance and real estate managers require specific functionality to efficiently maintain properties and track information. Software solutions designed to handle this functionality are known as Integrated Workplace Management Systems (IWMSs).

In this guide, we will explain what makes up an IWMS, what it can do and the benefits it can offer.

Here’s what we’ll cover:

What Is an Integrated Workplace Management System?
Components of an Integrated Workplace Management System
Benefits of an Integrated Workplace Management System
Use Cases for an IWMS
How Is It Priced?

What Is an Integrated Workplace Management System?

In the past, managers would use several separate systems to meet their needs. But this changed when vendors first began offering a Web-based software platform that integrated the five modules needed most often by facility and real estate managers—an Integrated Workplace Management System.

Gartner coined the IWMS term in 2004 to describe the combination of these five applications:

  • Real estate and lease management
  • Facilities and space management
  • Maintenance management
  • Environmental sustainability
  • Capital project management

An IWMS is more than a repository for all of the data these applications gather; the system, in fact, offers coordination of activities occurring in each of these areas of an enterprise.

Therefore, an IWMS performs best for organizations with hundreds or thousands of assets, and reveals how various departmental activities impact each other.

Today, several major software vendors offer their own IWMSs. When they’re scattered across different systems or departments, the quality of data about facilities and assets can suffer—but IWMSs give managers all the features they need in one convenient package.

Common Features of IWMS Software

The following five component modules make up an IWMS:

Real estate and lease management As in property management software, real estate management modules give users a centralized database of information about buildings, such as size, value, condition, function, occupancy and maintenance costs. Create requests for proposal (RFPs) and manage the entire lifecycle of a building, from acquisition to disposal. Users can also manage leases or other important documentation.
Facilities management Facilities management features help users manage physical building space, equipment maintenance, portfolios and records of important data.
Maintenance management Where facilities management modules help users manage buildings, maintenance management tools help users manage assets—such as equipment and vehicles—with the goal of reducing maintenance costs and keeping assets at peak performance.
Capital project management These features help users track the status of large, long-term capital projects (for example, the construction of an apartment complex). This can include budgeting, inventory management, assign