Finding software can be overwhelming. We've helped thousands of businesses choose the right business phone system software so they can route incoming calls and save money with VoIP.

Showing 1-20 of 130 products

GoToConnect (formerly Jive)

GoToConnect (formerly Jive) delivers a cloud-based unified communication solution to organizations of all sizes across the U.S. GoToConnect includes integrated products for business VoIP, video conferencing and contact center which... Read more

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Recent recommendations: 66 recommendations

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Deployments: Cloud
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RingCentral Office

RingCentral Office is a cloud-based business phone solution that offers business communication tools for video, voice, fax and text. Core features of the solution include conferencing, auto-recording and unlimited long-distance and... Read more

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Recent recommendations: 57 recommendations

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Nextiva Office

Nextiva is a business-focused VoIP phone system serving small businesses and enterprises. The Nextiva VoIP service provides users with a complete phone, chat, texting, and fax solution. Customers get more than phone service. They... Read more

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Recent recommendations: 57 recommendations

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Virtual Office by 8x8

Virtual Office is a collection of comprehensive web-based business VoIP solutions from offered by 8x8. Enterprise grade phone service, virtual meetings, mobile applications, virtual contact centers and more are available to help companies... Read more

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Recent recommendations: 30 recommendations

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Ooma Office

Ooma Office is a cloud-based VoIP solution that caters to small-medium sized businesses across various industry verticals that helps them to manage their business operations. For businesses of all sizes, Ooma provides advanced voice... Read more

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Recent recommendations: 28 recommendations

Platforms: MacWinLinux
Deployments: CloudOn premise
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FluentStream VoIP

FluentStream is a business phone solution designed for companies of all sizes. It offers call monitoring, telemarketing, IVR and reporting features within an integrated suite. The solution is available both in cloud-based and on-premise... Read more

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Recent recommendations: 25 recommendations

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Deployments: Cloud
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Dialpad Talk

Designed for organizations of any size, Dialpad Talk is a cloud-based communications platform that allows businesses to access voice, messaging, meetings and video from any computer, smartphone, or tablet. Other key features include... Read more

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Recent recommendations: 24 recommendations

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Deployments: Cloud
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Vonage Business Solutions

Vonage Business Solutions is a cloud-based communications solution suitable for small and midsize companies. The solution offers a business phone system that enables businesses to connect their VoIP phone system to internet-enabled... Read more

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Recent recommendations: 16 recommendations

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Business Plus

Business Plus is a cloud-based VoiP solution created by PanTerra, which allows users to take or make calls from their office phone number, communicate with their team, and have file access, all from any device with an internet connection,... Read more

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Recent recommendations: 15 recommendations

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Deployments: Cloud
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net2phone

net2phone’s cloud PBX VoIP phone solution enables businesses to communicate in a variety of methods, whether voice, texting, messaging or web chat, over an array of devices, in the office and on the go. The net2phone solution features... Read more

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Recent recommendations: 9 recommendations

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Deployments: Cloud
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NICE inContact Hosted Call Center

NICE inContact is a SaaS-based call center software that helps businesses to maximizes the quality of leads and minimizes the cost of client interaction. The solution comprises of many features required to process inbound support requests... Read more

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Recent recommendations: 3 recommendations

Platforms: MacWinLinux
Deployments: CloudOn premise
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Twilio Voice API

Twilio's Voice API is a fully programmable VoIP system that helps companies make, manage and route calls to a browser, app, phone and more. Key features include call monitoring, call transcripts, call routing, PBX, auto dialer / predictive... Read more

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Recent recommendations: 3 recommendations

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Convoso Cloud Contact Center

Convoso’s all-in-one contact center platform generates and converts leads faster using multiple communication channels. The cloud-based solution offers multiple dialing modes (predictive/power/preview) along with two-way texting,... Read more

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Recent recommendations: 3 recommendations

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Deployments: Cloud
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ClickITVoip

ClickITVoip is a cloud-based communication management system designed to help businesses engage with clients and employees via text messages, calls, video conferences and more. The platform includes an automated attendant, which automatically... Read more

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Recent recommendations: 3 recommendations

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Versature

Versature’s cloud-based business VoIP services provide Canadian companies with unified communications and call analytics solutions to help manage their business operations. Versature’s key features include auto attendants, click-to-dial,... Read more

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Recent recommendations: 1 recommendations

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RingCentral Office

RingCentral Office is a cloud-based business phone solution that offers business communication tools for video, voice, fax and text. Core features of the solution include conferencing, auto-recording and unlimited long-distance and... Read more

Platforms: MacWinLinux
Deployments: Cloud
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Five9 Cloud Contact Center

Five9 is an all-in-one cloud contact center solution for inbound, outbound, blended and omnichannel contact centers world-wide.  Powered by Practical AI, Five9 enables agents to provide customer experiences across phone, email, chat,... Read more

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Deployments: CloudOn premise
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Bandwidth

Bandwidth is a modern communications platform giving you access to voice, messaging, and 9-1-1 from the cloud. They offer you the power and reliability of a fully-owned nationwide all-IP voice network paired with a platform of enterprise-grade... Read more

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Dixa

Dixa is a customer friendship platform that helps brands build stronger bonds with their customers through simple, unified and engaging conversations. Dixa allows your team to deliver instant and continuous service across phone, email,... Read more

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Voxbone

Take your business global in an instant with Voxbone’s enterprise-grade VoIP and messaging solutions, ideal for cloud-native organisations or those that are currently migrating to the cloud. Our global network spans 93% of the global... Read more

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Buyers guide


Last Updated: September 2, 2020

Who are business phone service providers?

Business phone service providers help businesses manage phone calls. They offer the service via Voice over Internet Protocol (VoIP), Plain Old Telephone Service (POTS), cellular network, and Primary Rate Interface (PRI), based on a client’s preference. The service includes routing inbound calls, managing voicemail, forwarding calls, managing caller ID, and recording calls.

Clients can use this service to make phone calls within and outside the organization for purposes such as providing customer support, managing sales calls, and communicating with vendors.


Business phone service has transformed dramatically over recent decades—so it’s critical to know your options if you’re thinking about switching providers or replacing your phone system.

Recent changes in carriers’ offerings have mainly been driven by the evolution of Voice over Internet Protocol (VoIP) technology. VoIP makes it possible to send phone calls over the Internet, as opposed to traditional phone lines.

VoIP service is technically complex, so you’ll need to understand the key elements of a solution before you begin evaluating providers. Additionally, there are reasons to explore other types of phone service besides VoIP even though most businesses are now migrating to VoIP service when they need a new system.

We’ve written this buyer’s guide to familiarize you with the major kinds of business phone service on the market today. Here are the topics we’ll explore:

Phone Service Types: POTS, VoIP, Cellular and PRI
Pros and Cons of Different Service Types
Finding the Right Service Type for Your Phone System
The Difference between SIP Trunking Service and Business VoIP Phone Service

Phone Service Types: POTS, VoIP, Cellular and PRI

The following graphic breaks down the basic types of voice service available in North America:

Voice Service Types

POTS offers one unique advantage over other kinds of voice service: POTS transmits voice information as an analog audio signal using electricity, so POTS lines supply power to both phones and voice service. This means that POTS will keep phones ringing even if the power gets knocked out.

That said, the FCC is currently overseeing the sunset of the traditional copper telephone network. If you’re currently using POTS, you need to be aware that copper phone lines will be dead for good in just a few more years.

VoIP is a technology that transmits real-time voice information as data using an Internet connection.

VoIP differs from other digital voice services in that the voice information isn’t just digitized, but also transmitted using Internet Protocol (IP). This means you can use broadband Internet access for both voice and data. Other kinds of digital voice service businesses need both Internet and voice service.

VoIP can be used with various types of Internet access, including:

  • Broadband cable
  • DSL
  • Fiber optic
  • T1

You just need sufficient bandwidth for the calls. Just like streaming video, VoIP demands lots of bandwidth, as calls are streamed in real-time.

Cellular service only supported voice calling at one point, but it now refers to a family of services that also enable wireless data connections to the Internet.

On a smartphone, a voice call can be routed via the cellular carrier, which will rack up per-minute rates. However, the call can also be sent over a long-term evolution (LTE) data connection, so you only pay for the data used by the call—no per-minute rates.

This is a variation on VoIP known as Voice over LTE, or VoLTE. (While LTE refers specifically to 4G networks, a 3G or wireless Internet connection can also be used.)

Finally, T1 connections support a whole family of digital voice services:

  1. Primary Rate Interface (PRI) service is a specialized type of digital voice service that’s been available since the 1980s. With PRI, a T1 trunk line is divided into 24 channels, 23 of which can be used for voice calls. The 24th channel is utilized for signalling information like caller ID. While PRI has been in use in enterprise contact centers for decades, the technology has limitations when it comes to scalability. In particular, because only 23 channels are available for voice calls, a business will need to buy a whole new trunk line with another 23 channels for calls in order to handle 24 calls at once. This means that you’re essentially paying for unused capacity. VoIP, on the other hand, is much more scalable and affordable in North America. (There are regional cases to be made for using PRI in other countries.)
  2.  
  3. Channelized T1 is a T1 trunk divided into 24 channels for voice calls. With channelized T1, there’s no separate channel for signalling information as there is with PRI, which means the service can’t support essential capabilities, such as caller ID.
  4.  
  5. Unchannelized T1 is just that: a trunk line that hasn’t been divided into channels. Unchannelized T1 is used for data service, whereas PRI and channelized T1 are used for voice service. An unchannelized T1 connection can support VoIP service.
  6.  

Pros and Cons of Different Service Types

The table below summarizes the advantages and disadvantages of each service type:

Finding the Right Service Type and Provider for Your Phone System

There are two basic elements of a communications solution: the hardware- or software-based phone system (also known as a Private Branch eXchange or PBX system), and the phone service that allows you to make and receive calls.

Contemporary phone systems can be based on hardware or software deployed at your company, on-premise, or they can be hosted in the cloud.

Some businesses don’t even have desk phones—just softphone applications installed on laptops that connect via the Internet to a phone system in the service provider’s data center.

VoIP-based systems are particularly flexible in this respect.

The table below shows the major phone system types and the voice services they work with. Definitions of each system can be found below the table:

System Type POTS PRI VoIP Cellular
Traditional PBX    
Cloud-based or on-premise IP PBX    
Hybrid PBX
Virtual PBX      
  • A traditional PBX is a system designed either for analog voice service or PRI service (in addition to other types of digital voice service based on time-division multiplexing, which is the fundamental technology behind PRI service).
  •  
  • An Internet Protocol PBX or IP PBX is a system designed specifically for VoIP service. An IP PBX can be deployed on your business’s premises or in the cloud.
  •  
  • A hybrid PBX is a system that can handle both VoIP service and traditional analog and digital voice services.
  •  
  • A virtual PBX is a stripped-down hosted phone system designed for very small businesses that primarily want to use employees’ personal cell phones for business communications. No hardware or software is deployed at the business’s premises. Instead, employees get special work phone numbers. When a call is made to one of these work numbers, the virtual PBX provider forwards it to the employee’s personal mobile device.
  •  

Similarly, employees can call out from their mobile devices using their work numbers, though some virtual PBX solutions have limits when it comes to outbound dialing; others treat it as an add-on capability. Virtual PBX solutions also offer a very limited set of basic phone system features like auto attendants.

The Difference Between SIP Trunking Service and Business VoIP Phone Service

As we’ve explained, calls between offices are free with business VoIP service because they don’t have to travel over the traditional phone network (known as the Public Switched Telephone Network or PSTN). This is also why services such as Skype offer free voice and video calls, but only to other Skype users.

In order to connect calls between VoIP numbers and numbers serviced by the PSTN in this country or internationally, you need a special service known as SIP trunking. SIP trunking is a complex network service, but it essentially acts as a bridge across which voice calls can travel between the Internet and the PSTN.

Confusingly, the term “VoIP service” can refer either to the delivery of phone system functions (call routing, voicemail, call recording etc.) over the Internet with a cloud-based PBX, or to SIP trunking service.

With an on-premise IP PBX, you’ll need a SIP trunking provider to connect calls, unless you’re planning to restrict communications to calls between offices.

 

Configuring SIP providers in Digium Switchvox

With a cloud-based PBX, you may or may not need a separate SIP provider.

Many cloud PBX vendors handle SIP trunking for their customers via their relationships with major carriers. This means that you only need to deal with one company for both your phone system and SIP trunking needs.

On the other hand, some businesses choose to go with separate companies: one for the phone system and one for SIP trunking. This setup makes sense if your SIP provider is offering you particularly good rates on calls, or if you’ve had good experiences with the providers’ uptime and quality of support.

You can connect SIP trunks from various providers to a phone system hosted in the cloud, just as you can with a phone system on your business’s premises.

Whether you have a cloud-based or on-premise IP PBX, you’ll need to make sure that your SIP trunking provider is compatible with your phone system (unless, of course, the same company is handling your hosted system and your SIP trunking).

The graphic below shows the different ways in which SIP trunking can be combined with VoIP systems:

Different SIP Trunking Setups with IP PBX Systems