Find the best Closed Captioning Software


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Verbit is a closed captioning solution, which helps legal professionals and businesses in media, education and other industries leverage artificial intelligence (AI) technology to generate audio and text transcripts for hearings, ...Read more about Verbit

5.0 (1 reviews)


Rev is a speech-to-text platform designed to help businesses access transcripts and captions, improve workflows and streamline team collaboration activities using artificial intelligence (AI) technology. Using Rev, organizations...Read more about Rev

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Otter is a note-taking software designed to help businesses record, transcribe and share voice notes in real-time. The platform enables administrators to invite participants, edit notes, manage vocabulary and automatically generat...Read more about Otter

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3Play Media

3Play Media enables businesses in eCommerce, entertainment, government, education and other sectors to streamline transcription, speech recognition and closed captioning operations. It allows professionals to enhance audience enga...Read more about 3Play Media

4.0 (2 reviews)


Maestra is a speech to text solution that helps businesses across marketing, education and publishing industries streamline closed caption, speech recognition and transcription operations. It enables users to convert audio files i...Read more about Maestra

3.3 (3 reviews)


Trance is a transcription software designed to help businesses create closed captions and translations for visual content. The platform enables administrators to view the source text and translated data via the dual-pane display f...Read more about Trance

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VideoTranslator is a cloud-based solution that offers enterprises across hospitality, education and various other industries with real-time AI transcription, translation and hardcoded captions. The platform helps professionals t...Read more about VideoTranslator

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CaptionHub is a close captioning software designed to help businesses automate speech recognition to generate captions in multiple languages. The solution enables administrators to import audios and videos, create hardcoded subtit...Read more about CaptionHub

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Adobe Presenter

Adobe Closed Captioning enables Adobe Connect users to embed captions in team meetings and online events. It allows participants to display or hide captions in videos and place them at the top or bottom of the screen as per requir...Read more about Adobe Presenter

4.6 (5 reviews)


CaptioningStar is a closed captioning solution that helps businesses across media, entertainment, government and education sectors insert captions in videos. The platform allows organizations to manage transcripts, engage with the...Read more about CaptioningStar

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Zeemo.AI is a cloud-based solution that helps businesses leverage artificial intelligence (AI) technology to automatically transcribe and add subtitles to videos. Users can import audio or video files on the platform and automatic...Read more about zeemo

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Livecast Media

Livecast Media allows video production teams to manage live streams, multilingual translations and other operations across online events via a unified portal. Organizations can handle role-based permissions, send multiple invites,...Read more about Livecast Media

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YouTube is a web-based video platform that enables individuals, bloggers and enterprises to discover, host and share audio and videos on a centralized hub. Video creators can create a YouTube channel to upload content, subscribe t...Read more about YouTube

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VITAC is a closed captioning service provider that provides businesses with a web player to display real-time or offline captions across live broadcasts or events. Professionals can use the mobile-friendly platform to display capt...Read more about VITAC

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Videolinq is changing how broadcasters create and distribute live video by offering an online workplace for teams to create live streams, engage viewers, and grow audiences on multiple social media platforms. Built for live even...Read more about Videolinq

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Txtplay offers high qualitative automatic transcripts both for generating subtitles or plain transcripts in text. Therefore this tool can be used for documenting interviews, customer service, meetings or just subtitles for vide...Read more about Txtplay

4.9 (7 reviews)


EoleCC is a subtitling platform that helps businesses create subtitles in multiple languages using artificial intelligence (AI) technology. Users can upload video or audio, access transcription and translation capabilities by AI a...Read more about EoleCC

5.0 (5 reviews)


Sembly is an artificial intelligence software designed to help businesses generate minutes of meetings, sharable summaries and outcomes of discussion including topics discussed, key decisions, and action items. The platform enable...Read more about Sembly

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Amberscript is an automatic script and subtitle generation service. Using artificial intelligence to analyze audio and video files in over 30 languages, Amberscript provides a quick and affordable solution for transforming audio/v...Read more about Amberscript

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With Covideo, users can record, send, and track videos easily. It includes deep analytics that provides real-time results and instant insights. It helps staff members turn leads into conversions, condense their sales cycles, and c...Read more about Covideo

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Buyers Guide

Last Updated: March 16, 2023

As the video content creation space continues to grow, it’s important to adopt the best practices, tips, and trends. If you are looking to add value to your videos by adding subtitles or transcription text, closed captioning software is here to help. It provides a visual aid to people who are deaf or have a weak hearing ability. A closed captioning software usually provides both real-time subtitles for live events and pre-recorded captioning for pre-recorded shows, videos, movies, games, etc.

The solution is used by creative, marketing, and production teams in an organization whose goal is to ensure maximum comprehension and high video engagement. Marketing strategies across major industries often involve video content, which should be both inclusive and accessible to the audience. Accurate captioning is an inclusive step which can serve the people who are hard of hearing or deaf.

There are many options available on the market which makes it difficult in deciding which software to purchase. In this buyers guide, we’ve provided all the information you need to make the right purchase decision for your closed captioning solution.

Here’s what we'll cover:

What is closed captioning software?

A closed captioning solution provides users with the tools for converting text-to-speech. It has various applications across industries. It can be used by organizations for capturing meeting notes, ideas, or memos from recordings which can be shared in a text format using email or evernote. It allows businesses in entertainment, education, and government sectors to streamline speech recognition, transcription, and closed captioning processes.

The closed captioning software assists professionals by transforming picture and video content in multiple languages. Users can add a specific set of details to the transcript such as names and numbers of speakers, manner of speech, and language being used. This software solution often provides integration capabilities with third party platforms such as Vimeo, Facebook, Canvas, Google Drive and more to store and manage files.


Caption editor in Rev Software (Source)

Common features of closed captioning software

Most closed captioning systems have the following features in common:

Speech recognition

Identifies words being spoken by a speaker and stores them for future reference. Trains your system to interpret and transcribe voice messages.

Subtitles/closed captions

Enables users to automate processes for creating and displaying text for videos and other interpretative information for each scene.

Text overlay

Displays the text created to match video content being spoken by the speaker.

Audio/video file upload

Helps you determine the location to save your audio or video transcription files in the system.

Content personalization

Creates a personalized experience for every visitor based on their location, ads they have clicked, keywords they searched for, and more.

Machine translation

Translates multiple types of language through AI technology.


Provides tools that can recognize and support multiple languages/dialects.

Speech-to-text analysis

Enables users to analyze, correct, and monitor speech for transcriptions or recordings.

Time stamps

Allows you to mark sentences, keywords, or phrases with specific time codes to synchronize the word with content.

What type of buyer are you?

Most buyers of closed captioning platform belong to either of the following categories:

  • For businesses in the education and e-learning industry: Buyers in this category tend to seek software that is easy to use and navigate. They look for solutions that provide accuracy while being cost-effective. Their priority is that the solution should comply with ADA and all those laws that provide digital accessibility or inclusion to the deaf and hard-of-hearing people.

  • For businesses in media/entertainment: These buyers look for software that can quickly process videos and have quicker turnaround times, as their needs are dynamic and evolving in nature. They often need tools that offer multiple file format support as they require the video caption to be compatible with multiple applications. They look for integration capabilities so that they can save time to publish/contribute captions to the video content.

  • For businesses in event production: These buyers manage content that could either be pre-recorded or live. They look for a solution that can simplify the workflow through automations. They need a solution for making Zoom meetings, virtual conferences, and other online events successful by providing everyone with access to the audio/video content in the form of supporting text. Buyers in this category look for live transcription capabilities in the software.

  • For businesses in corporates/enterprise: These buyers look for software that can cater to their demand for multiple clients. Such buyers usually consider a platform which offers various caption formats, provide integration and open API capabilities, and maintain an ADA-compliant transcription process. These buyers cater to large audiences and users which could be their clients, employees, or end-users.

Benefits of closed captioning software

  • Improved indexing for search engine optimization: Google spiders, also known as Google bots, are constantly indexing pages from Google. But they cannot see or hear a video, which leads to web content going unnoticed because of improper indexing issues. Adding caption text to your videos solves this problem and provides your video content with a better ranking and more searchability. Which in turn, helps drive more traffic and engagement to your business.

  • Captioning the videos is often a legal requirement: There are laws in the United States, including Americans with Disabilities Act (ADA) which requires universities and colleges to include closed captions in their videos, such as online courses, recorded lectures, or any other video content being used for teaching purposes. This provides equal opportunity to those who have hearing loss and need captions to participate in class at the same level as their peers.

  • Wider reach to non-native speakers: It can become a challenge for someone to understand what the other person is saying because of the speaker’s dialect or accent. There could be a scenario where the viewer has an understanding of the language but is still struggling to follow the words spoken in the video. Video captioning widens the content reach to viewers across different languages.

Here are a few things to keep in mind when purchasing a closed captioning software:

  • Accurate closed captions: As per the industry standards, a closed captioning service provider is required to produce 99% accurate results. Spelling, grammar, and punctuation are all part of accuracy calculations. This means that per 1000 words, there is leniency of 1% error, or 10 words. Check how a vendor measures its accuracy. For example, asking your vendor questions such as: What percentage accuracy does your platform offer? Is the accuracy the same for every caption file? Inaccurate captions could lead to miscomprehension of the message.

  • Described and Captioned Media Program (DCMP): The standard defines a set of guidelines as best practices. DCMP philosophy states that the captions should be accurate, consistent, clear, readable, and equal. Whether the software is processing the automatic captioning for a video file or for a live stream, following this standard set of rules ensures that the meaning and intent of the message should remain intact.

  • 3Play standardization: Legal standards for captioning processes can be vague, 3play standard defines the captions to have good readability, timely caption placement, and should have proper speaker labels. For example, readability of a caption includes parameters like characters per line, timely synchronization, which is 3 to 7 seconds of display of text on screen. Proper speaker labels such as name of the speaker involved should be used, or generic labels such as “student”, “teacher”, and “speaker” should be used.

  • Support for various caption file formats: There are numerous closed caption formats available today. And every format has its unique purpose and usability. You may want to have a specific set of file support for your business. Checking this information beforehand could be handy as your business grows. For example, “SubRip Subtitle” file or commonly known as “.srt” is accepted by many media players and applications such as Facebook, YouTube, Kature, and more. Another file type ““Web Video Text Tracks,” or a .vtt file is used for cloud-based videos and accommodates rendering options, audio description, and text formatting and positioning. Another file format “.cap” is widely used for storing the characters in various languages to be used across countries.

Market trends to understand

  • Artificial Intelligence (AI) will impact the digital product teams: According to Gartner, the generative AI revolution will benefit organizations in digital production (full content available to Gartner clients). AI will help the video editor and video creator determine on-screen designs, content types, and help in generating captions in less time and with more accuracy. Companies are shifting their focus from manual to automation of processes. Such caption generating solutions will improve their turnaround times.

Note: The applications mentioned in this article are examples to show a feature in context and are not intended as endorsements or recommendations. They have been obtained from sources believed to be reliable at the time of publication.