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Aha! Suite is a comprehensive suite of tools designed to assist in every stage of the product development lifecycle. It aims to facilitate the creation of valuable software by enabling teams to strategize, plan, build, and deliver products efficiently. Cov...Read more about Aha!
Transkriptor is an artificial intelligence (AI)-enabled online transcription solution that converts audio and video content within meetings, interviews, lectures, podcasts, and other files into text. Transkriptor allows users to transcribe audio and vide...Read more about Transkriptor
Notion is a digital workspace that lets small to large businesses streamline and manage notes, tasks, projects, records, calendar and more. Key features include portfolio tracker, designer templates, database management, documentation and data export. Dep...Read more about Notion
Plottr is a visual book planning and story bible software that helps writers outline and organize their books. Plottr lets novelists, screenwriters, academics, and other writers visualize their plot points by arranging scenes, character arcs, and storyline...Read more about Plottr
Google Keep is a web-based note-taking tool designed to help professionals and individuals create, edit and share notes from a unified platform. Key features include collaboration tools, notes management, reminders, annotations, task tagging, meeting notes...Read more about Google Keep
Notebird is a pastoral care application designed for churches, nonprofits, and ministries seeking to enhance their care efforts. The app offers a centralized location for storing conversation notes, assigning follow-ups, and monitoring significant life eve...Read more about Notebird
Akiflow is a productivity application that combines tasks and calendars. It is built focusing on speeding up the fundamentals of productivity, enabling users to save time, avoid cognitive overload, distractions, overscheduling context switching and other e...Read more about Akiflow
Notehouse is a relationship management software designed to cater to the specific needs of professionals such as lawyers, guidance counselors, HR managers, and social workers. With Notehouse, users can easily take time-stamped notes, ensuring accuracy and ...Read more about Notehouse
FuseBase is an AI-powered, all-in-one client collaboration tool designed to help professional services streamline workflow and deliver outstanding customer experiences with client portals. This platform empowers professional services with hundreds of advan...Read more about Fusebase (Formerly Nimbus)
Leexi is a cloud-based conversational intelligence platform that enables businesses to analyze, summarize, and transcribe audio and video calls. With its AI-powered meeting summary and automated note-taking features, it optimizes sales, telephony, and vide...Read more about Leexi
Microsoft OneNote is a digital note taking app that can be accessed via Android, Chrome, Windows, iOS and Mac devices. The solution is well-suited for individuals attending numerous meetings per week and working on multiple collaborative projects. OneNote...Read more about Microsoft OneNote
In Cling, the focus is on the team and smooth collaboration. Flexible boards always ensure an optimal overview of the tasks. No complicated user interface, no superfluous functions that nobody needs, and no long setup time. Everything in Cling is optimized...Read more about Cling
Obsidian is a cloud-based knowledge management solution that provides local folders of text files and note-publishing options to users. The tool lets executives create to-do lists, notes, ideas, journals, and more on a unified platform. It allows busines...Read more about Obsidian
Scrintal is a note-taking and mind-mapping tool catering to individuals, teams, knowledge workers, students, and businesses. Scrintal allows users to capture and organize information visually. Its key features include mind mapping, note-taking, and collab...Read more about Scrintal
It is software for taking notes on videos on youtube, Vimeo and many other platforms. It can be used as a Chrome Plugin or you can login into the application on the web. It can be used for casual note-taking, doing specific research using videos, analysis...Read more about ReClipped
Kiroku is a cloud-based dental charting solution that helps clinicians (primarily dentists and veterinarians) take notes and maintain clinical records on a centralized dashboard. This allows clinicians to focus on their patients, improving patient satisfac...Read more about Kiroku
Eric.ai is an AI-powered meeting assistant. It automates the tasks of note-taking, transcription, and action item tracking. Designed for teams, Eric.ai eliminates the need for manual meeting administration and allows professionals to focus on the substance...Read more about Eric.ai
xTiles is a visual note-taking application that enables you to replace several tools at once. This cross-platform solution is suitable for use on iOS and Android smartphones and tablets, laptops, and PCs. The tool for thought is aimed at creative people ...Read more about xTiles
EssentialPIM is a personal information management solution that enables businesses to manage notes, appointments, contacts, tasks, email messages, passwords and more across devices and applications via a unified portal. The platform enables organizations t...Read more about EssentialPIM
Notability is a mobile-based note-taking solution designed to help individuals manage projects ideas with sketching and PDF annotation tools. It allows employees to build hand-crafted notes using web pages, GIFs or photos, scale, rotate and recolor ideas, ...Read more about Notability
Alfred is a meeting assistant and productivity application for Salesforce users. Native in the Salesforce platform, Alfred joins calls to record, transcribe, and summarize, speeding up meeting admin and follow-up. Alfred frees teams to concentrate on the ...Read more about Vinton
Spoke is an instant note-taking tool for Zoom, Microsoft Teams, Google Meet and more. It automatically creates a video clip of the hit moment and sends it to users' email after the meeting ends. The agenda is automatically applied to every meeting type a u...Read more about Spoke
Spike is a modern email and messaging solution designed to help people and businesses communicate across multiple departments and locations via email, chat and notes on a unified inbox. The platform enables organizations to create, edit and share dynamic n...Read more about Spike
TheBrain is an innovative software tool that serves as the ultimate digital memory for individuals seeking to enhance their thinking and expand their ideas. By digitizing the mind, TheBrain allows users to visually see and organize their thoughts, generati...Read more about TheBrain
Flyte is a sales acceleration platform that helps sales leaders boost their pipeline through competitive insights and deal intelligence. Flyte provides a one-stop solution that enables sales, marketing and product teams to tap into the minds of their cust...Read more about Flyte
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Buyers Guide
This detailed guide will help you find and buy the right note-taking software for you and your business.
Last Updated on January 27, 2025People take notes to keep track of information that might otherwise be lost or forgotten. Notes can be taken anytime, anywhere on a piece of paper, at the back of a notebook, on a sticky note—the list continues. And though this sounds convenient, chances are you may end up misplacing a sticky note or piece of paper.
Using note-taking software can be beneficial in such situations. The software helps capture and store important information and ideas at a centralized location. You can access the information any time and even share it with your friends or teammates.
Given the many options available on the market, it can be confusing to decide which software to choose. In this buyers guide, we provide all the information you need to purchase a note-taking tool that suits your business needs.
Here's what we'll cover:
What is note-taking software?
Note-taking software is a software tool that allows users to capture, store, and manage voice and text notes on different devices. Using the software is similar to organizing sticky notes and notebooks but in a digital space. It helps ensure secure document management while providing users quick access to the stored information.
Calendar integration, document annotations, search filters, multidevice support, voice notes, activity history, cloud storage, and file sharing are some of the key features of the software.
Note-taking software can integrate with other tools such as team collaboration and task management software to enhance accessibility. It is used by small, midsize, and large enterprises; educational institutions; entrepreneurs; and individuals alike.
Dashboard in Evernote note-taking software (Source)
Common features of note-taking software
Most note-taking software platforms have the following features in common:
Sharing | Share task-related notes, documents, and collective knowledge with authorized stakeholders and always stay in sync. |
Comments | Allows your team to add comments to collaborate in real time, take feedback on ideas, or check if they have anything to add. |
Search filter | Look for specific points or keywords in a single document or an entire folder by entering the query in the search filter. |
Data import/export | Upload files to add to the digital notebook or download the stored data to create a backup on your system. |
Document classification | Make the documents searchable by classifying them as personal or task-related and tagging them to relevant tasks. |
Multidevice support | Access the stored documents on a laptop, PC, tablet, or mobile device with single sign-on (SSO) and stay connected anytime, anywhere. |
What type of buyer are you?
Before evaluating note-taking software options, determine what you plan to use it for. Most buyers of the software belong to the following categories:
Educational institutions: Notes are an essential source of reference to recall important information from a discussion, whether it is a classroom session or staff meeting. The captured information can be used to enhance work efficiency and boost productivity.
Note-taking software with features such as collaboration, comments, and data import/export, in addition to document management, would be a suitable choice for educational institutions.
Businesses: Meetings and training sessions are common in organizations, be it small, midsize, or large. Although these discussions are essential, back-to-back sessions may overwork the attendees, and that may lead to missing out on important information. To this end, a note-taking tool can help quickly capture information by drawing, typing, or talking (think voice notes); the captured information can be accessed anytime, on any device.
Features such as multidevice support, collaboration, and document classification would work well for businesses to ensure a smooth flow of work with their teams.
Benefits of note-taking software
Implementing a note-taking platform has various benefits, including:
Real-time sharing: Sharing notes with one or multiple teams helps understand different perspectives on improvising or putting an idea to work. Doing this in real time makes the document available to stakeholders while you can continue adding information or making changes. This eliminates the need to share and wait for inputs, saving time and effort for all involved teams.
Information security: Notes can be taken for business-related concerns or ideas; however, both are intellectual properties and hence need to be protected. A note-taking software tool that ensures information protection proves to be a one-stop solution that allows secure capturing, storing, and sharing of information. Look for security features such as two-factor authentication that uses a password or secret code to allow access to authorized stakeholders.
Key considerations when selecting note-taking software
Here are a few things to keep in mind when purchasing a note-taking software solution:
Integrations: Note-taking software limits usability to taking notes. However, allowing integration with software tools such as team communication, project management, and teleconferencing enables multitasking. For instance, you can make real-time changes in a document during an on-call discussion. Having a single platform to connect and capture information will help boost productivity and enhance work efficiency while saving time.
Multidevice support: Carrying a laptop to every meeting may not be possible, and that highlights the importance of multidevice support. This feature lets you log in to your account from different devices, such as smartphones and laptops, and access the data anytime, anywhere. It not just ensures quick note-taking but also reduces downtime if one device is not working.
Market trends to understand
Here’s a recent note-taking software market trend that you should be aware of:
Automatic note-taking with AI. Note-taking solutions are leveraging AI technology to enhance the process of taking notes. AI-powered note-taking software can enable automatic capturing of information along with real-time summarizing. This eliminates the chances of missing out on important information while saving time that would otherwise be spent on summarizing the information later. While AI technology is currently used by a few market players, efforts are being made to further enhance the software with features such as real-time spelling and punctuation review, and speech recognition.
Note: The application selected in this guide is an example to show a feature in context and is not intended as an endorsement or recommendation. It has been taken from sources believed to be reliable at the time of publication.