Requirements Management Software

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Confluence

Confluence is a project management solution that enables organizations to create, collaborate, organize and review project documents. The system offers both cloud-based and on-premise deployment. Confluence’s editor feature a...Read more about Confluence

Aha!

Aha! is the world's #1 product development software. Our suite of tools works seamlessly together to help teams turn raw concepts into valuable new capabilities — for customers and the business. Set strategy, crowdsource ideas, sp...Read more about Aha!

SpiraTest

SpiraTest is a cloud-based software that helps users streamline software developmetn and testing operations. Businesses can manage project requirements, releases, defects, test cases and issues. SpiraTest allows users to define ...Read more about SpiraTest

Modern Requirements4DevOps

Modern Requirements4DevOps is a requirements management solution that provides businesses using Azure DevOps with tools to manage projects and facilitate collaboration across teams. Administrators can build versioned documents wit...Read more about Modern Requirements4DevOps

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ClickUp

ClickUp is a cloud-based collaboration and project management tool suitable for businesses of all sizes and industries. Features include communication and collaboration tools, task assignments and statuses, alerts and a task toolb...Read more about ClickUp

NewSysRS

NewSysRS is a requirements management solution that helps small to large businesses create and handle custom workflows, tasks, and other activities to streamline operations across multiple projects. Organizations can define variou...Read more about NewSysRS

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Visure Requirements

Visure Requirements is a requirements management solution that helps businesses streamline processes related to acceptance testing, configuration management, task collaboration and more on a centralized platform. Administrators ca...Read more about Visure Requirements

4.92 (12 reviews)

Accompa

Accompa is a cloud-based solution that helps businesses of all sizes create, track and manage requirements, features and use cases across multiple products and projects. It allows customers and internal stakeholders to send featur...Read more about Accompa

4.00 (1 reviews)

Kovair ALM

Kovair ALM Studio is an application lifecycle management solution that helps businesses streamline processes related to project management, testing, quality assurance, requirements management and more on a centralized platform. It...Read more about Kovair ALM

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Caliber

Caliber is a web-based requirements management software designed to help businesses collect, document, prioritize and validate a set of requirements to facilitate project quality initiatives. Key features include document manageme...Read more about Caliber

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iPlan

iPlan is a business management software designed to help organizations handle portfolios, projects, requirements, timesheets, workflows and more on a centralized platform. Administrators can use the search functionality to retriev...Read more about iPlan

4.00 (1 reviews)

agosense.fidelia

agosense.fidelia is a requirements management software that helps businesses of all sizes manage tasks, visibility, objectives, review and more across projects. The platform enables organizations to automate and record changes and...Read more about agosense.fidelia

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REQCHECKER

REQCHECKER is a requirement management solution, which helps businesses create, verify and track traceability between documents and specifications. Features include full-text search, version control, impact analysis, proofreading,...Read more about REQCHECKER

5.00 (3 reviews)

LiteRM

LiteRM is an on-premise requirements management solution designed to help businesses manage project objectives and store information related to definitions, user roles, acceptance test designs and more. The platform enables users ...Read more about LiteRM

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Abacus

Abacus is a cloud-based and on-premise solution that helps enterprises streamline operations related to business process modelling, project management and application road mapping. The requirements management module enables IT tea...Read more about Abacus

4.38 (13 reviews)

RaQuest

RaQuest is an on-premise requirements management solution that helps businesses track system requirement changes on a unified platform. It allows IT professionals to define and update a variety of requirement attributes such as so...Read more about RaQuest

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ReqSuite® RM

ReqSuite® RM is an on-premise and cloud-based requirements management solution that helps businesses in tendering, procurement, product development and enterprise application management streamline processes related to standardizat...Read more about ReqSuite® RM

4.55 (11 reviews)

ReqEdit

ReqEdit is a requirements management solution, which helps businesses of all sizes create and edit requirements and streamline the workflow between suppliers and manufacturers. Features include multi-lingual support, file import/e...Read more about ReqEdit

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Agile Requirements Designer

Agile Requirements Designer is a cloud-based solution designed to help businesses of all sizes implement and automate agile testing requirements throughout application development lifecycles. Users can generate test cases and map ...Read more about Agile Requirements Designer

3.67 (3 reviews)

Emburse Abacus

Abacus is a cloud-based T&E solution that offers midsize teams a highly efficient way to track and control expenses, reimburse employees, and book travel. Employees use a mobile app to submit expenses right when they happen. ...Read more about Emburse Abacus

4.38 (57 reviews)

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Buyers Guide

Last Updated: March 14, 2021

For product development or upgradation projects, business analysts, product managers, and project managers have to collect and track requirements from multiple stakeholders. They also have to document all the requirements correctly, prioritize them, and communicate the expected turnaround time (TAT) to stakeholders.

Requirements management software can make the job of gathering, tracking, analyzing, and prioritizing requirements easier and faster. It helps get all stakeholders on the same page by offering real-time notifications of changes to the requirements or project priorities.

We understand you’re hard-pressed for time and wouldn’t be able to check out all the requirements management solutions available on the market. To help you, we’ve put together this buyers guide that explains the key aspects to consider when finalizing a requirements management tool.

Here’s what we’ll cover:

What is requirements management software?

Requirements management software is a type of project management tool that helps document and share project requirements with multiple stakeholders. It helps collect inputs from stakeholders, store them at a centralized location, and collaborate with various project teams. It also lets users track pending requirements and prioritize them based on different project needs.

Documenting different project requirements in ReqView (Source)

Common features of requirements management software

In this section, we’ll discuss the common features of requirements management tools.

Requirements gathering Gather project requirements from multiple stakeholders via emails, web forms, or other communication channels.
Collaboration Share files and discuss project requirements and status via emails or integrated discussion boards.
Document management Use built-in document templates to record project requirements, import or export requirements documents, and store them at a centralized location.
Visualization Build customized visual aids, such as project diagrams and mock-ups, to help users understand the different requirements, constraints, and process rules for every stage of the project.
Traceability and impact analysis Define the relationships between different requirements, and calculate the impact of changing requirements on the project plan.
Requirement prioritization Arrange requirements and related tasks based on their priority, and track the estimated TAT of all pending requirements.
Security and permissions Use data access controls to ensure requirements documents can be accessed only by authorized members. Also, use encryption and other security methods to store and share the documents securely.

What type of buyer are you?

Before you start evaluating requirements management software options, you'll want to know which buyer category you belong to. Most buyers belong to one of the below categories.

  • Small businesses (fewer than 100 employees): These buyers have a small number of users or stakeholders involved in their projects. They can opt for lower-priced editions of requirements software tools that offer commonly needed functions such as requirements collection, integrated discussion boards, project collaboration, and requirements traceability.
  • Midsize and large businesses (over 100 employees): These buyers have to collect project requirements from multiple users or stakeholders, so they need a software platform with strong collaboration, traceability, and change management capabilities. They should opt for a tool that lets them gather requirements via various communication channels, offers real-time notifications about project changes or updates, and allows the use of brand colors and company logos on requirements docs, among other functions. Besides these features, such buyers should also seek APIs for custom integrations.

Benefits of requirements management software

Requirements management software may seem like an additional expense, but it offers many benefits. In this section, we’ve listed its key benefits.

  • Avoid confusion and conflicts around project requirements: Confusion and conflicts regarding project requirements are common, especially for complex projects that have longer durations or involve multiple teams or stakeholders. Requirements management software can help avoid these conflicts by accurately documenting and storing all requirements, notifying users of any changes in requirements or priorities, and ensuring all required approvals are taken during every stage of the project.
  • Reduce costs and errors: The software ensures every stakeholder is on the same page about project requirements to reduce the time and costs involved in back-and-forth communication or rework. It also lets you track the TAT of requirements and related tasks, so nothing is missed or forgotten. This helps ensure all requirements are completed on time, and there aren’t any undue delays.
  • Monitor the status of all project requirements: With the help of a requirements tool, you no longer need to email your subordinates or colleagues to know the status of different project requirements. The tool automatically notifies you about completed and pending requirements and what has changed since the last time you reviewed the requirements management plan. This helps avoid multiple back-and-forth emails as well as confusion about who owns or has requested which requirement.

Key considerations when selecting requirements management software

Here are some additional aspects you may want to keep in mind when shortlisting requirements management tools.

  • Integration: You could be using a variety of applications for requirements documentation (e.g., Microsoft Word, Microsoft Excel, Google Docs, whiteboard software, collaboration software, chat tools). Ensure the requirements management solution you’ve selected can integrate with all your existing tools for seamless exchange and sharing of project data and requirements docs.
  • Storage limits: Check if your shortlisted vendors have any storage limitations for their requirements software. You shouldn’t realize midway through your project that the storage capacity allotted to you is less than what your project needs.
  • Mobile app: A mobile app can be of great help if you want to monitor project requirements when you’re away from your desk or office. Check if the requirement management tool you’re planning to buy offers mobile apps for iOS and Android devices, such as smartphones and tablets.
  • Cloud versus on-premise: Requirements management solutions can be deployed on the cloud or on-premise. Cloud-based solutions are easy to set up and have low upfront costs. But in the long run (say five to 10 years), on-premise software tools tend to have a lower total cost of ownership. They also offer better customization options. Select a deployment option that best suits your project needs and complexity.

Market trends to understand

Here are some latest developments in the requirements management software market that you should be aware of.

  • Requirements management software vendors adapting their solutions to DevOps practices: DevOps is a software development process that uses agile practices to shorten product development time. It requires a project team to work quickly in an environment where business requirements change often. Software vendors are tweaking their requirements management platforms to make them more agile by allowing users to simulate requirement changes and understand their impact on the project plan. Continuous integration and compliance management are some other features being added to requirements management solutions to support DevOps practices.
  • Use of artificial intelligence (AI) to improve various facets of requirements management: AI and natural language processing algorithms are being added to requirement management tools to accurately collect and read unstructured requirements data, improve requirement traceability and prioritization, and offer relevant suggestions related to project requirements.

Note: The application selected in this article is an example to show a feature in context and is not intended as an endorsement or a recommendation. It has been obtained from sources believed to be reliable at the time of publication.