Find the best Venue Management Software

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Event Temple

Event Temple is a cloud-based event management solution designed to manage bookings and revenue for venues and hotels. The solution can be used by hotel chains, independent hotels, clubs, wedding venues and convention centers with...Read more about Event Temple

iVvy Venue Management

iVvy Venues is a cloud-based venue management system designed to help hotels, restaurants and clubs manage bookings and group accommodations. Key features include invoice creation, customizable branding, payment processing, custom...Read more about iVvy Venue Management

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Rendezvous Events

Rendezvous Events is a cloud-based solution that assists businesses with conference room and venue management. Key features include online bookings, business intelligence, client communication, accounting and invoicing. The ...Read more about Rendezvous Events

4.7 (6 reviews)

Event Guru

Event Guru is a cloud-based solution, which assists small to medium event and conference venues with managing meeting spaces, dining rooms, caterers, diagrams, and attendees. Key features include scheduling, workflow management, i...Read more about Event Guru

4.0 (1 reviews)

Function Tracker

Function Tracker is a cloud-based venue management solution that assists clubs, restaurants, hotels and catering businesses of all sizes with event booking and customer management. Key features include quote creation, ticket manag...Read more about Function Tracker

4.5 (4 reviews)

AllSeated

AllSeated is a cloud-based event management platform that offers digital tools with virtual reality capabilities that help users collaborate and plan events. The platform enables users to manage venues, vendors and guests. It also...Read more about AllSeated

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Showpass

Showpass is a global leader in event technology, primary ticketing and distribution, and mixed delivery (live, virtual and streamed) of experiences for tens of thousands of event hosts. Showpass provides access to global distribut...Read more about Showpass

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Planning Pod

Streamline how you manage events, grow revenues and save 62+ hours/month of busywork with Planning Pod's all-in-one venue and event management platform. Call 877-266-3882 for more information. Featuring 20+ online tools, our clou...Read more about Planning Pod

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ThunderTix

Designed for the performing arts, ThunderTix provides reserved seating and general admission event management. We make season subscriptions easy and combine fundraising, gift cards, merchandise, concessions, and a private CRM in o...Read more about ThunderTix

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Accelevents

Accelevents, the one-stop solution for managing virtual, hybrid, and in-person events, uniquely combines enterprise-grade capabilities with ease of use to streamline your event planning process. Trusted by 12,500 organizations w...Read more about Accelevents

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ArtifaxEvent

Artifax Event is a festival management software that helps businesses with event planning, finances, room bookings and tour scheduling. The platform enables managers to schedule events across calendars using a drag-and-drop interf...Read more about ArtifaxEvent

EventPro

EventPro Software is a cloud-based and on-premise solution designed for event professionals - from venue managers to event planners to caterers, and anyone in between. EventPro is built from seamlessly integrated components for e...Read more about EventPro

Nutickets

Nutickets is a cloud-based ticketing and events management solution for entertainment businesses, festival organizers, nonprofit organizations, event planners and other corporations that require event planning tools. Features of t...Read more about Nutickets

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TableList

NightPro is a cloud-based event management solution that provides businesses venue and table management, customer relationship management (CRM) and reporting and analytics functionalities. The solution caters to nightclubs, lounge...Read more about TableList

Skedda

Skedda is a leading global desk management and hybrid work platform, serving over 12,000 customers and nearly two million users, including IBM, Siemens, Mercedes-Benz, and Harvard University. We are defining the future of the work...Read more about Skedda

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Momentus Technologies (formerly Ungerboeck)

Momentus Technologies (formerly known as Ungerboeck) is a worldwide leader in venue and event management solutions, empowering organizations to craft exceptional experiences. With a presence in over 50 countries and a user base ex...Read more about Momentus Technologies (formerly Ungerboeck)

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VnuMngr

VnuMngr is an all-in-one venue management software solution developed exclusively for nightclubs, restaurants, lounges, and bars. VnuMngr provides a venue website with integrated hospitality SAAS, CRM, CMS, DMS, and an e-commerce ...Read more about VnuMngr

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HoldMyTicket

HoldMyTicket is a cloud-based ticketing solution designed to help music venues, festivals, sports events, promoters, casinos, performing arts and enterprises manage events and configure tickets based on existing brands. Key featur...Read more about HoldMyTicket

5.0 (9 reviews)

ROLLER

ROLLER is a cloud-based software solution for attractions, entertainment and leisure venues. We help venues manage their operations and improve the guest experience while growing their business. Comprised of Ticketing, Point-of-Sa...Read more about ROLLER

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Event Booking Engines

Event Booking Engines is a cloud-based software platform designed to help Venues, Hotels, Caterers, Restaurants and Hospitality Groups manage their events, calendar, tasks, proposals, contracts, payments, lead transfer and event t...Read more about Event Booking Engines

Buyers Guide

Last Updated: March 16, 2023

Running a venue management company means juggling a whole range of tasks: from reaching out to new clients to planning an event to tracking the work of your staff.

Venue management software can help you effectively manage all your business operations streamline your processes—from registering attendees to managing various event activities.

However, selecting a venue management solution can be time-consuming. You'll have to compare hundreds of solutions, understand their features, differences in pricing, deployment options, and several other aspects to find the right tool for your business.

To make the selection process easier, we've put together this venue management software buyers guide. It includes necessary information you need to know to avoid purchasing the wrong venue management software.

Here's what we'll cover:

What is venue management software?

Venue management software is a tool used for planning and organizing event operations. The tool helps users handle customers, schedule events, create proposals, organize documents, track staff tasks, generate invoices, and more.

Event-planning-overview-in-Planning-Pod

Event planning overview in Planning Pod

Common features of venue management software

Venue management solutions come with functionalities that help businesses streamline venue planning, acquire attendees for events, and set up payments and billing. Let's look at the features in detail.

Client management

Store and track information about and communication with clients in a central location. This information could include contact data, proposals, contractual agreements, and email communications.

Booking calendar

Schedule and book events on an electronic calendar with drag-and-drop editing capabilities; sort events using filters such as time and date.

Floor plan builder

Design floor layouts for events from scratch or using prebuilt templates. Drag and drop elements, such as chairs and tables, to visualize seating arrangements based on meal choices, RSVP status, etc.

On-site management

Check in attendees by scanning bar code in invitations, or integrate self-service kiosks for self check-in.

Task management

Track the ongoing, in-progress, and completed tasks of your employees. Allow team members to track their task schedules on shared calendars and collaborate with other members by sharing notes and files.

Invoices and payments

Collect payments from event attendees via integration with payment gateways; generate invoices and send them to clients via email.

What type of buyer are you?

The right software for you depends on your business size and software budget. Let's look at the two common types of buyers for this software and the differences in their requirements.

Small and midsize businesses (less than $50 million in annual revenue): These businesses are primarily concerned about the cost of software. Therefore, cloud-based solutions are the right option for them. Unlike on-premise solutions, cloud-based tools don't require large upfront investments and are available under monthly/annual paid subscription plans.

However, these businesses should exercise caution in examining a solution's pricing literature. For instance, cloud-based venue management solutions can come with per location/event-based pricing, per ticket/seat pricing, and custom pricing. If a tool's pricing is based on a "per user" model, these buyers should ask if event attendees are counted as users. In this case, there might be an extra charge for adding new attendees to the system.

Large enterprises (more than $50 million in annual revenue): These companies want solutions with a wide-set of capabilities that can cater to the complexities of their venue management processes. For instance, they are more likely to have a large number of attendees and will therefore benefit from software that supports QR code scanning to efficiently check in attendees.

They want tools with advanced capabilities, such as the ability to create discount coupons, access detailed financial reports, and run email marketing campaigns to reach out to more clients.

To get more details on which software could be right for your business, call our experts for a free, no-obligation consultation at (844) 687-6771.

Key considerations

When selecting venue management software, there are some additional factors, besides features and pricing, that you must take into consideration.

  • Mobile apps: As a venue manager, your job will likely take you away from your desk to the actual event sites as you go about executing on tasks. This means you'll need to access the system on-the-go and not just from a desktop or laptop. Look for solutions that offer native iOS and/or Android apps so you can access the system for your smartphone. Additionally, make sure the mobile app allows you to execute all the important functions of the desktop version, such as sharing files with teams, receiving event notifications, and accessing team calendars.

  • Integrations: Today's fast-paced businesses need to tie traditionally disparate functions together. This is difficult if the software solutions you use don't easily allow data transfer between them. Ask vendors about what other tools their software integrates with.

Note: The applications selected in this article are examples to show a feature in context and are not intended as endorsements or recommendations. They have been obtained from sources believed to be reliable at the time of publication.