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Data Extraction Software


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UiPath is an on-premise data entry and robotic process automation solution designed for businesses of all sizes. The solution allows users to create, deploy and administer automation in business processes. UiPath features UiPath Orchestrator,... Read More
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UiPath is an on-premise data entry and robotic process automation solution designed for businesses of all sizes. The solution allows users to create, deploy and administer automation in business processes. UiPath features UiPath Orchestrator,... Read More
 
 
Foxtrot by EnableSoft is a cloud-based data entry solution developed for businesses of all sizes. It allows users to automate manual processes and data tasks. It primarily caters to users in banking, insurance, manufacturing, health... Read More
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Foxtrot by EnableSoft is a cloud-based data entry solution developed for businesses of all sizes. It allows users to automate manual processes and data tasks. It primarily caters to users in banking, insurance, manufacturing, health... Read More
 
 
With over 10 years of experience, Mozenda enables midsize software and IT companies to automate website data extraction from any website. The tool allows users to view, organize and run reports on data collected from websites. It... Read More
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With over 10 years of experience, Mozenda enables midsize software and IT companies to automate website data extraction from any website. The tool allows users to view, organize and run reports on data collected from websites. It... Read More
 
 
CaptureFast is a cloud-based content management system (CMS) that is suitable for businesses in a variety of industries. Key features include document capture and image processing. A mobile app is also available for Android and iOS... Read More
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CaptureFast is a cloud-based content management system (CMS) that is suitable for businesses in a variety of industries. Key features include document capture and image processing. A mobile app is also available for Android and iOS... Read More
 
 
Fluix is a platform for companies to manage business processes and bridge the gap between field and office. Field workers can fill out, sign and submit documents according to preset rules such as reassign to colleagues, email to a... Read More
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Fluix is a platform for companies to manage business processes and bridge the gap between field and office. Field workers can fill out, sign and submit documents according to preset rules such as reassign to colleagues, email to a... Read More

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Centralpoint by Oxcyon is a content management solution that can be installed on-premise or accessed on the cloud from any mobile device with an internet connection.The modular applications can be deployed in a configuration that suits... Read More
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Centralpoint by Oxcyon is a content management solution that can be installed on-premise or accessed on the cloud from any mobile device with an internet connection.The modular applications can be deployed in a configuration that suits... Read More
 
 
Connotate is a data extraction platform, which allows businesses to automate the data extraction processes and gain real-time visibility across various websites using a point-and-click-interface. Primarily catering to information providers,... Read More
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Connotate is a data extraction platform, which allows businesses to automate the data extraction processes and gain real-time visibility across various websites using a point-and-click-interface. Primarily catering to information providers,... Read More
 
 
Content Grabber is a cloud-based web scraping tool that helps businesses all sizes with data extraction. The platform enables users to manage data extraction workflow through the visual click and point editor. Content Grabber can extract... Read More
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Content Grabber is a cloud-based web scraping tool that helps businesses all sizes with data extraction. The platform enables users to manage data extraction workflow through the visual click and point editor. Content Grabber can extract... Read More
 
 
dexi.io is a cloud-based data processing and scraping tool that helps IT professionals extract important data from websites. The solution provides Extractor Robots to automate data from any website from a normal modern browser. dexi.io’s... Read More
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dexi.io is a cloud-based data processing and scraping tool that helps IT professionals extract important data from websites. The solution provides Extractor Robots to automate data from any website from a normal modern browser. dexi.io’s... Read More
 
 
Diffbot is a cloud-based knowledge management solution designed for businesses of all sizes. It applies to various segments including marketing, business intelligence, sales and recruitment. The solution is primarily used by engineers... Read More
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Diffbot is a cloud-based knowledge management solution designed for businesses of all sizes. It applies to various segments including marketing, business intelligence, sales and recruitment. The solution is primarily used by engineers... Read More

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Docparser is a cloud-based document data extraction solution that helps businesses of all sizes retrieve data from PDF documents. By automating the document-based workflow, Docparser can extract data fields such as shipping address,... Read More
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Docparser is a cloud-based document data extraction solution that helps businesses of all sizes retrieve data from PDF documents. By automating the document-based workflow, Docparser can extract data fields such as shipping address,... Read More
 
 
Fivetran is a cloud-based business intelligence solution which caters to needs of analysts, data engineers and business intelligence teams. The solution is HIPAA compliant and provides connectors to pull data from multiple sources.... Read More
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Fivetran is a cloud-based business intelligence solution which caters to needs of analysts, data engineers and business intelligence teams. The solution is HIPAA compliant and provides connectors to pull data from multiple sources.... Read More
 
 
HelathData Archiver is a cloud-based solution that helps businesses with EMR conversion and data extraction from legacy systems. Primarily catering to health systems, physician practitioners, EMR vendors, hospitals, HIEs and ACOs,... Read More
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HelathData Archiver is a cloud-based solution that helps businesses with EMR conversion and data extraction from legacy systems. Primarily catering to health systems, physician practitioners, EMR vendors, hospitals, HIEs and ACOs,... Read More
 
 
Monarch, by Datawatch is a self-service, web-based data preparation solution that helps businesses extract data from reports such as HTML, PDF and XPS. The platform can access data from customer lists, sales reports, logs, inventories,... Read More
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Monarch, by Datawatch is a self-service, web-based data preparation solution that helps businesses extract data from reports such as HTML, PDF and XPS. The platform can access data from customer lists, sales reports, logs, inventories,... Read More
 
 
Parascript FormXtra.AI is a document automation software development kit, which provides solutions to automate documents processes such as classification, data discovery, extraction and validation. Designed for BPOs, financial services,... Read More
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Parascript FormXtra.AI is a document automation software development kit, which provides solutions to automate documents processes such as classification, data discovery, extraction and validation. Designed for BPOs, financial services,... Read More

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Parseur is a cloud-based email parser solution that helps businesses of all sizes extract text from emails. The platform automates entire data entry workflow, extract text from documents, email and attachments to virtually send to... Read More
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Parseur is a cloud-based email parser solution that helps businesses of all sizes extract text from emails. The platform automates entire data entry workflow, extract text from documents, email and attachments to virtually send to... Read More
 
 
ReportMiner, by Astera is a data extraction and mining tool that helps businesses ingest data from unstructured data sources and various file formats. ReportMiner’s automation functionality helps users configure a program to monitor... Read More
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ReportMiner, by Astera is a data extraction and mining tool that helps businesses ingest data from unstructured data sources and various file formats. ReportMiner’s automation functionality helps users configure a program to monitor... Read More
 
 
Xtractor, by ActivePDF is a cloud-based developer tool that helps businesses search, extract and convert images or text from PDF files. The solution enables users specify the criteria such as image formats, words, location of interest... Read More
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Xtractor, by ActivePDF is a cloud-based developer tool that helps businesses search, extract and convert images or text from PDF files. The solution enables users specify the criteria such as image formats, words, location of interest... Read More

 

Buyer's Guide

by Ankit Sharma,

Last Updated: February 22, 2019


For small businesses, data is a highly critical factor in determining customer needs, building sales and marketing strategies as well as understanding market trends.

Luckily for your small business, data is ubiquitous in the form of emails, program code, documentation, configuration files, websites etc. All of these can help you understand consumer habits and drive revenue. This data will also give you a competitive edge in the market.

For this reason, you should find ways to connect with your customers. However, small businesses often find it challenging to correctly identify customer behavior—how they select, buy and use your products.

Data extraction software can help you understand these customer actions. The software automates the collection of data from various websites and sources. It makes it easy to organize, store, retrieve and use this information to research and analyze customers.

But finding the right data extraction software can be tough for small businesses like yours. Knowing which features you need and fully realizing the benefits of those features will help you purchase the right software for your business.

This guide will help you understand data extraction software, its features and benefits.

Here's what we'll cover:

What Is Data Extraction Software?
Common Features of Data Extraction Software
What Type of Buyer Are You?
Benefits of Data Extraction Software
Key Considerations

What is Data Extraction Software?

Data extraction tools help businesses scrape data from a website or server. The data could be in the form of images, URLs, email addresses, phone numbers, etc.

The software can help you acquire data regarding the market, your customers and the general state of the economy every day, week or month. It can extract a variety of data, ranging from financial data (such as stock prices and bonds) to contact information (such as email IDs, phone numbers and social media profiles).

The data extraction process involves the following steps:

  • Load the data from the source page
  • Transform the source page for the extraction process
  • Identify the appearing elements (images, email IDs, etc.)
  • Filter these elements
  • Export of the final data to an output format (Excel, Word, etc.)
Schedule extraction feature in Octoparse
Schedule extraction feature in Octoparse (Source)

Common Features of Data Extraction Software

In this section, we cover the key software features that a buyer should be aware of before they purchase a solution. Most small businesses will need some (or all) of these features in their data extraction software:

Email address extraction Collect email addresses from web pages, data files or any email account.
Web data extraction Collect content structures in the form of product catalogs, search results, URLs, etc., from various websites and store it in the company database.
Schedule extraction Set intervals (once a day, month or quarter) to scrape the most recent data whenever the tool detects updates or new content.
IP address extraction Extract IP addresses from files, folders, URLs and text snippets.
Image extraction Extract images of all sizes and types, including pictures, graphics and photos, from any kind of text file.
Phone number extraction Extract phone numbers from web pages and text files using an inbuilt logic that filters out the required information using a comma, colon or another character based per your preference.
Import/export Import data from tables and lists from websites, then export these into different formats such as Microsoft Excel or Word.
Data handling Organize collected data and store it on a server or in the cloud.

To further understand these features and the vendors in this category, call our advisors at (844) 687-6771 for free, no-obligation guidance. They'll help you narrow down your options by understanding your requirements and recommending the best-suited solutions for your business.

What Type of Buyer Are You?

As you begin shortlisting your options for data extraction software, you need to understand the type of buyer you are. This will help you better analyze your requirements and the priority of software features into "must-have" and "optional."

This section breaks down the most common buyer types. Here are the three main types of buyers in this category:

  • E-commerce companies: These buyers need to study visitor demographics to deliver engaging customer experiences. They need data on the maximum viewed product categories, products delivering most sales, etc. Based on this data, they need to develop a strategy for customizing their offerings and promotions.
  • Government agencies: This buyer type needs data extraction software to control economic and infrastructural changes in their region. For instance, a district government body can analyze traffic data of a certain area with a high volume of road traffic. This could help them build better infrastructure models to ease the traffic situation in nearby areas as well.
  • Service providers: They require data extraction tools to improve their service offerings. Cable and internet service providers extract customer data to analyze their customers' needs and develop strategies to create the most effective up-sell opportunities.

Benefits of Data Extraction Software

So far, we've discussed that data extraction tools benefit businesses by automating the process of extracting data and reducing the overall scraping time. Here are some more benefits of using data extraction tools in your small business:

  • Extracts organic search results data for competitor analysis. The tool can pull data, such as title tags, meta keywords tags and backlinks, from competitor websites. The data allows you to do a competitor analysis of keywords that are driving traffic to a website, content categories that are attracting links and user engagement as well as the kind of resources you need to rank your site.
  • Enhances lead generation. A HubSpot survey found that "generating traffic and leads" was the top marketing challenge for 63 percent of marketers in 2018. Data extraction tools can enhance this process by extracting primary data (email IDs, contact information, etc.) based on your chosen criteria.

Key Considerations

Now that you're aware of the features and benefits of data extraction software, you should be better equipped to explore the solutions in the market. But before you purchase a solution, consider these key factors to make the right decisions:

Increasing data demands require scalability. Your data requirements will increase over time, so the solution should be able to handle future business expansion. A desktop as a service (DaaS) solution is ideal for small businesses and startups. It lets you scale up without having to invest a lot on hardware. DaaS also allows you to quickly make updates and upgrades at a relatively low cost than a traditional workstation infrastructure.

Mass data extraction requires a robust engine. The engine used for the data extraction process should be capable of managing the entire process: sorting, filtering and making advanced extraction algorithm. It should also be able to accommodate HTML structure changes, build a proper workflow for the process, log and track any failures as well as be resilient to changes and updates.

Data interface is essential. A graphical user interface (GUI) is essential to extracting data from visual sources such as websites. GUI lets you separate editing from viewing and gives a high degree of ease when configuring and extracting the data. If your tools lack GUI, it'll be difficult to create a direct relationship between the content you see and the HTML code or configuration files.

Keep these factors in mind when you are searching for a data extraction tool. Once you have fully understood your end-to-end requirements, shortlisting vendors will be easy.

 

 

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