Find the best Data Extraction Software

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CData Sync

CData Sync is a data warehouse management platform that helps businesses create and maintain a replicate of cloud data to any database. The application supports various databases such as SQL Server, MySQL, DB2, Mongo, Cassandra, R...Read more about CData Sync

RocketReach

The Rocketreach platform is constantly improving on the frontend and on the backend. RocketReach's team iterates at lightspeed, so anything missing - features or data will be filled fast. No installation for the platform, and a si...Read more about RocketReach

Botminds

Botminds is a process automation software designed to help midsize and large businesses streamline document-centric process workflows. Key features include predictive analytics, natural language processing, document extraction, pr...Read more about Botminds

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Altova MapForce

MapForce is a graphical data mapping and ETL flow design tool for automatically transforming any type of data from one source to any other target. MapForce supports transformation between XML, JSON, REST Web Services, as well as r...Read more about Altova MapForce

5.0 (3 reviews)

Infrrd

Infrrd OCR, by Infrrd is a cloud-based data capturing tool that leverages Optical Character Recognition (OCR) and artificial intelligence algorithms to extract data from unstructured documents. The solution enables users to extrac...Read more about Infrrd

4.2 (5 reviews)

Rossum

Powered by AI-based technology, Rossum is an intelligent cloud-based data extraction plugin solution that helps businesses capture required information from invoices, receipts, purchase orders, and bills of lading to streamline ac...Read more about Rossum

Cognism

Cognism is a global sales intelligence platform. With a powerful mix of innovative technology, unrivalled global data coverage and a team of go-to-market advisors, Cognism helps revenue teams to find and connect with their ideal c...Read more about Cognism

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Centralpoint

Centralpoint, by Oxcyon is featured in Gartner’s Magic Quadrant for Digital Experience Platforms is a Microsoft based technology which be installed either on-premise or in the cloud. It is an N-Tiered, highly scalable, roles based...Read more about Centralpoint

4.6 (8 reviews)

Diffbot

Diffbot is a cloud-based knowledge management solution designed for businesses of all sizes. It applies to various segments including marketing, business intelligence, sales and recruitment. The solution is primarily used by engin...Read more about Diffbot

4.5 (4 reviews)

Mozenda

With over 10 years of experience, Mozenda enables midsize software and IT companies to automate website data extraction from any website. The tool allows users to view, organize and run reports on data collected from websites. It ...Read more about Mozenda

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CaptureFast

CaptureFast is a cloud-based content management system (CMS) that is suitable for businesses in a variety of industries. Key features include document capture and image processing. A mobile app is also available for Android and iO...Read more about CaptureFast

Fivetran

Fivetran is a cloud-based business intelligence solution which caters to needs of analysts, data engineers and business intelligence teams. The solution is HIPAA compliant and provides connectors to pull data from multiple sources...Read more about Fivetran

Parascript FormXtra

Parascript FormXtra.AI is a document automation software development kit, which provides solutions to automate documents processes such as classification, data discovery, extraction and validation. Designed for BPOs, financial ser...Read more about Parascript FormXtra

5.0 (1 reviews)

HealthData Archiver

HelathData Archiver is a cloud-based solution that helps businesses with EMR conversion and data extraction from legacy systems. Primarily catering to health systems, physician practitioners, EMR vendors, hospitals, HIEs and ACOs,...Read more about HealthData Archiver

Astera ReportMiner

Astera ReportMiner is a data extraction and mining tool that helps businesses ingest data from unstructured data sources and various file formats. ReportMiner’s automation functionality helps users configure a program to monitor a...Read more about Astera ReportMiner

dexi.io

dexi.io is a cloud-based data processing and scraping tool that helps IT professionals extract important data from websites. The solution provides Extractor Robots to automate data from any website from a normal modern browser. de...Read more about dexi.io

Docparser

Docparser is a cloud-based document data extraction solution that helps businesses of all sizes retrieve data from PDFs, Word docs & image files. By automating the document-based workflow, Docparser can extract data fields such as...Read more about Docparser

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Parseur

Parseur is a cloud-based email parser solution that helps businesses of all sizes extract text from emails. The platform automates entire data entry workflow, extract text from documents, email and attachments to virtually send to...Read more about Parseur

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Sequentum Enterprise

Sequentum Enterprise is a cloud-based web data extraction and delivery platform that helps businesses of all sizes acquire alternative web-based data. The software enables users to manage data extraction workflow through a visual ...Read more about Sequentum Enterprise

5.0 (4 reviews)

Grepsr

𝗚𝗿𝗲𝗽𝘀𝗿 𝗲𝗺𝗽𝗼𝘄𝗲𝗿𝘀 𝗯𝘂𝘀𝗶𝗻𝗲𝘀𝘀𝗲𝘀 𝘄𝗶𝘁𝗵 𝗿𝗲𝗹𝗶𝗮𝗯𝗹𝗲, 𝗮𝗰𝗰𝘂𝗿𝗮𝘁𝗲, 𝗮𝗻𝗱 𝗮𝗰𝘁𝗶𝗼𝗻𝗮𝗯𝗹𝗲 𝘄𝗲𝗯 𝗱𝗮𝘁𝗮. First, we'll discuss the specifics of your data needs and the KPIs you would like to have in order to ensure succe...Read more about Grepsr

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Buyers Guide

Last Updated: March 16, 2023

For small businesses, data is a highly critical factor in determining customer needs, building sales and marketing strategies as well as understanding market trends.

Luckily for your small business, data is ubiquitous in the form of emails, program code, documentation, configuration files, websites etc. All of these can help you understand consumer habits and drive revenue. This data will also give you a competitive edge in the market.

For this reason, you should find ways to connect with your customers. However, small businesses often find it challenging to correctly identify customer behavior—how they select, buy and use your products.

Data extraction software can help you understand these customer actions. The software automates the collection of data from various websites and sources. It makes it easy to organize, store, retrieve and use this information to research and analyze customers.

But finding the right data extraction software can be tough for small businesses like yours. Knowing which features you need and fully realizing the benefits of those features will help you purchase the right software for your business.

This guide will help you understand data extraction software, its features and benefits.

Here's what we'll cover:

What Is Data Extraction Software?

Common Features of Data Extraction Software

What Type of Buyer Are You?

Benefits of Data Extraction Software

Key Considerations

What is Data Extraction Software?

Data extraction tools help businesses scrape data from a website or server. The data could be in the form of images, URLs, email addresses, phone numbers, etc.

The software can help you acquire data regarding the market, your customers and the general state of the economy every day, week or month. It can extract a variety of data, ranging from financial data (such as stock prices and bonds) to contact information (such as email IDs, phone numbers and social media profiles).

The data extraction process involves the following steps:

  • Load the data from the source page

  • Transform the source page for the extraction process

  • Identify the appearing elements (images, email IDs, etc.)

  • Filter these elements

  • Export of the final data to an output format (Excel, Word, etc.)

Schedule-extraction-feature-in-Octoparse

Schedule extraction feature in Octoparse (Source)

Common Features of Data Extraction Software

In this section, we cover the key software features that a buyer should be aware of before they purchase a solution. Most small businesses will need some (or all) of these features in their data extraction software:

Email address extraction

Collect email addresses from web pages, data files or any email account.

Web data extraction

Collect content structures in the form of product catalogs, search results, URLs, etc., from various websites and store it in the company database.

Schedule extraction

Set intervals (once a day, month or quarter) to scrape the most recent data whenever the tool detects updates or new content.

IP address extraction

Extract IP addresses from files, folders, URLs and text snippets.

Image extraction

Extract images of all sizes and types, including pictures, graphics and photos, from any kind of text file.

Phone number extraction

Extract phone numbers from web pages and text files using an inbuilt logic that filters out the required information using a comma, colon or another character based per your preference.

Import/export

Import data from tables and lists from websites, then export these into different formats such as Microsoft Excel or Word.

Data handling

Organize collected data and store it on a server or in the cloud.

To further understand these features and the vendors in this category, call our advisors at (844) 687-6771 for free, no-obligation guidance. They'll help you narrow down your options by understanding your requirements and recommending the best-suited solutions for your business.

What Type of Buyer Are You?

As you begin shortlisting your options for data extraction software, you need to understand the type of buyer you are. This will help you better analyze your requirements and the priority of software features into "must-have" and "optional."

This section breaks down the most common buyer types. Here are the three main types of buyers in this category:

  • E-commerce companies: These buyers need to study visitor demographics to deliver engaging customer experiences. They need data on the maximum viewed product categories, products delivering most sales, etc. Based on this data, they need to develop a strategy for customizing their offerings and promotions.

  • Government agencies: This buyer type needs data extraction software to control economic and infrastructural changes in their region. For instance, a district government body can analyze traffic data of a certain area with a high volume of road traffic. This could help them build better infrastructure models to ease the traffic situation in nearby areas as well.

  • Service providers: They require data extraction tools to improve their service offerings. Cable and internet service providers extract customer data to analyze their customers' needs and develop strategies to create the most effective up-sell opportunities.

Benefits of Data Extraction Software

So far, we've discussed that data extraction tools benefit businesses by automating the process of extracting data and reducing the overall scraping time. Here are some more benefits of using data extraction tools in your small business:

  • Extracts organic search results data for competitor analysis. The tool can pull data, such as title tags, meta keywords tags and backlinks, from competitor websites. The data allows you to do a competitor analysis of keywords that are driving traffic to a website, content categories that are attracting links and user engagement as well as the kind of resources you need to rank your site.

  • Enhances lead generation. A HubSpot survey found that "generating traffic and leads" was the top marketing challenge for 63 percent of marketers in 2018. Data extraction tools can enhance this process by extracting primary data (email IDs, contact information, etc.) based on your chosen criteria.

Key Considerations

Now that you're aware of the features and benefits of data extraction software, you should be better equipped to explore the solutions in the market. But before you purchase a solution, consider these key factors to make the right decisions:

Increasing data demands require scalability. Your data requirements will increase over time, so the solution should be able to handle future business expansion. A desktop as a service (DaaS) solution is ideal for small businesses and startups. It lets you scale up without having to invest a lot on hardware. DaaS also allows you to quickly make updates and upgrades at a relatively low cost than a traditional workstation infrastructure.

Mass data extraction requires a robust engine. The engine used for the data extraction process should be capable of managing the entire process: sorting, filtering and making advanced extraction algorithm. It should also be able to accommodate HTML structure changes, build a proper workflow for the process, log and track any failures as well as be resilient to changes and updates.

Data interface is essential. A graphical user interface (GUI) is essential to extracting data from visual sources such as websites. GUI lets you separate editing from viewing and gives a high degree of ease when configuring and extracting the data. If your tools lack GUI, it'll be difficult to create a direct relationship between the content you see and the HTML code or configuration files.

Keep these factors in mind when you are searching for a data extraction tool. Once you have fully understood your end-to-end requirements, shortlisting vendors will be easy.