Finding software can be overwhelming. Software Advice has helped many businesses choose the right intranet software to create an encrypted company intranet for better and easier collaboration.

Showing 1-20 of 36 products

Communifire by Axero

Communifire is an intranet software with 5,000,000+ users that unifies teams, accelerates growth, increases productivity, unites employees and improves culture. The process of implementing a new intranet can be daunting, so Axero makes... Read more

Platforms: MacWinLinux
Deployments: CloudOn premise
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Blink

Blink is an intranet solution designed for mobile and field workers in businesses across various industries such as retail, construction, hospitality and more. Key features include calendar management, content management, an employee... Read more

Platforms: MacWinLinux
Deployments: CloudOn premise
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Jostle

Jostle is a cloud-based collaboration and social networking solution that helps businesses share news, align teams, invite participants and recognize contributions. The platform allows employees to discuss topics and share their ideas... Read more

Platforms: MacWinLinux
Deployments: Cloud
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Simpplr

Simpplr is a cloud-based intranet solution for various industry verticals. The solution also offers native mobile applications for Android and iOS devices. Primary features include an employee directory, events calendar, user dashboard,... Read more

Platforms: MacWinLinux
Deployments: Cloud
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Claromentis

Claromentis offers cloud-based intranet software for small and midsize businesses. The solution includes corporate social networking and collaboration tools, as well as document management. It offers a drag-and-drop editor tool with... Read more

Platforms: MacWinLinux
Deployments: Cloud
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Beekeeper

Beekeeper is a cloud-based employee communication and collaboration solution optimized for remote and field workers. It supports omni-channel communication tools for mobile workforces. Users can send group messages, conduct surveys... Read more

Platforms: MacWinLinux
Deployments: Cloud
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Interact

Interact Pro is an enterprise intranet management solution designed for businesses of all sizes across various industries. The solution is available for cloud-based and on-premise deployment options. Intranet Pro’s intranet management... Read more

Platforms: MacWinLinux
Deployments: CloudOn premise
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IntranetPro

IntranetPro is an enterprise intranet solution that helps users see various content including events, media, news and documents. IntranetPro provides employees with customized homepages. Employees can see relevant content feeds, quick... Read more

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Platforms: MacWinLinux
Deployments: CloudOn premise
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Noodle

Noodle is a hybrid social intranet solution that can either be deployed in the cloud or hosted on local servers. It is designed for communication, collaboration and sharing resources within teams. Noodle allows employees to create... Read more

Platforms: MacWinLinux
Deployments: CloudOn premise
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Bonzai Intranet

Bonzai Intranet is a cloud-based intranet-in-a-box for SharePoint and Office 365. Bonzai helps companies improve the productivity of every team member with an affordable digital workplace that enables communication, collaboration,... Read more

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Platforms: MacWinLinux
Deployments: Cloud
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Staffbase

Staffbase is an internal communications solution for users in large and distributed organizations. It enables businesses to connect with their employees via the mobile app. Users can check corporate news, social walls, newsletters,... Read more

Platforms: MacWinLinux
Deployments: CloudOn premise
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Happeo

Happeo is an intranet software focused on improving internal communications. It integrates exclusively with G Suite and provides users with content management capabilities, employee engagement analytics, permission management and the... Read more

Platforms: MacWinLinux
Deployments: Cloud
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IC Thrive

IC Thrive is a cloud-based intranet solution for corporations, credit unions, banks, financial service firms, hospitals and more. The solution helps enable communication between employees and distribute company information. IC Thrive... Read more

Platforms: MacWinLinux
Deployments: Cloud
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Igloo

Igloo is a cloud-based based desktop and mobile collaboration platform that helps users connect stakeholders and create collaborative environments for their employees. This collection of digital workplace solutions helps employees... Read more

Platforms: MacWinLinux
Deployments: Cloud
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ThoughtFarmer

ThoughtFarmer is an intranet solution that helps businesses share updates within the organization and drive employee engagement. Key features include communication and collaboration tools, content search tools, social engagement management... Read more

Platforms: MacWinLinux
Deployments: CloudOn premise
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The Hub

The Hub is a cloud-based intranet solution and client portal. It provides large and midsize businesses with a platform to collaborate and share information. The Hub offers company branding and customization and helps connect employees,... Read more

Platforms: MacWinLinux
Deployments: Cloud
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Jive

Jive Interactive Intranet is a cornerstone of the modern digital workplace, a central hub for internal communications, employee collaboration, organizational knowledge, documents and more. Many leading companies worldwide rely on Jive... Read more

Platforms: MacWinLinux
Deployments: Cloud
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Speakap

Speakap is a cloud-based employee engagement solution, which assists small to large organizations with employee profile creation and team management. Its key features include custom branding, file sharing, private messaging and document... Read more

Platforms: MacWinLinux
Deployments: Cloud
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Unily

Unily is an employee experience platform that unites enterprises by powering better work for everyone through improved productivity, collaboration and engagement. This cloud-based platform provides meaningful digital experiences to... Read more

Platforms: MacWinLinux
Deployments: CloudOn premise
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MyHub

MyHub is a cloud-based intranet and knowledge management solution that is suitable for businesses of all sizes. It is industry agnostic and serves clients globally. The key features of MyHub are intranet setup and management, site... Read more

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Deployments: Cloud
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Buyers guide

If you're reading this, then you're already familiar with the internet—it's the ubiquitous system of interconnected computer networks that lets your computer speak to any number of other computers anywhere around the world. Mostly so that you can look at cute pictures of cats.

An intranet, on the other hand, may have fewer cat photos, but is no less important to a large number of businesses. It's sort of a private and personalized internet that's only available to members of a particular organization.

Most large and enterprise-level businesses have an intranet for internal usage by their employees, so as to make available a wide array of information and resources that are important for both running the business and maintaining human resources (HR).

This buyer's guide will help you determine if your own small-to-midsize business (SMB) could benefit from its own intranet, and how to pick the right intranet software should you need it.

Here's what we'll cover:

What Is Intranet Software?
Common Features of Intranet Software
What Size Buyer Are You?
Key Considerations

What Is Intranet Software?

The general definition of intranet is “a local or restricted communications network, especially a private network created using World Wide Web software." In practice, this means that an intranet is a system used by an organization to keep its resources private, yet still allow its members to access those resources from their own computer.

Think of your business' intranet as the digital version of a company library, wherein you can provide your employees with access to all of the information, files, documents and other important resources that they may need to access as a part of their job or to take advantage of their benefits.

Intranet software, then, is the system that you'll use to create and access this localized, private network. Employees will be able to log into the system either by accessing your office's wi-fi or through a password-protected encryption that they can utilize while at home or on the road; in either case, the security of the network is a key part of the entire system.

However, there's more to intranet software than just a protected, cloud-based storage locker for documents. We'll discuss those other features in the following section.

Common Features of Intranet Software

Below is a table listing some of the most common features of intranet software. Not all vendors will provide the same functions, but these are the most important ones of which you should be aware:

Encrypted intranet access Makes sure that only verified employees and others granted access will be able to utilize your intranet system, whether that is through using your localized wifi or through signing in outside of the office via encrypted password.
Document management Provides a repository of documents, files and other content. These can include sales and marketing tools/assets, process documents, content templates, HR guidelines, legal policies and more. By housing these documents on your intranet, you can avoid the hassle of keeping them stored on a third-party server like Google or Box.
Dynamic forms Provides employees with HR forms that allow them to monitor their compensation, check on their benefits and make any necessary changes. Forms that need to be submitted to the HR manager can be routed there through easy one-click submission that makes for a quicker, smoother process for both employee and manager. Some of the most popular HR forms include employee health benefits, expense claims and leave requests.
Team workspaces & discussion forums Allows employees to communicate with one another about shared projects as well as outside/social interests. They not only make collaboration both within and across teams much easier, but can also foster a more positive work environment, particularly if many employees work outside of the office.
Search tools Provides an intuitive, powerful search engine built into your intranet software that will allow your employees to easily find and access the various tools and documents housed therein.
Homepages Offers your employees a set of clear links to the most-used portions of your company intranet, but also serves as a place to showcase important business news, highlight employee performance and further foster company culture.

The most visually engaging portion of your intranet will typically be the homepage, and intranet software will provide you with the ability to design and launch a page that will be useful and interesting for your employees, such as the one below:

An example of a homepage in OnSemble.
An example of a homepage in OnSemble.

What Size Buyer Are You?

Your intranet needs (and thus your intranet software needs) will vary drastically depending upon the size of your business. We recommend you look for the following features based on the size of your business:

  • Micro/small business (1-10 employees): If your business only has a handful of employees, you may not need intranet software at all. At most you will want document management and dynamic forms to create an easily-accessible content repository for all employees.
  • Mid-sized business (11-100 employees): At this size you will almost certainly want a company intranet to help you manage documents and forms, and potentially to create team workspaces.
  • Large/enterprise-level business (more than 100 employees): At larger organizational levels intranet software is a must-have in order to make it possible to keep your company organized, and for your employees to access documents, forms, and workspaces.

Key Considerations

Other factors to take into consideration when picking the best intranet software for your business include:

  • Mobile capability. These days it's vital that employees are able to access important information and documents on their phones. Most intranet software vendors account for this and will provide for mobile access, but you will want to make certain of this before you make a purchase.
  • Integration with other software systems. Different stakeholders across your company may require that intranet software integrates with other important systems they use—such as your HR software or your customer relationship management (CRM) software—so also be sure to check that these integrations are possible when choosing the right vendor for you.