Find the best Intranet Software

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Simpplr is a cloud-based intranet solution for various industry verticals. The solution also offers native mobile applications for Android and iOS devices. Primary features include an employee directory, events calendar, user dash...Read more about Simpplr


Jostle’s employee success platform is where everyone connects, communicates, and celebrates at work. It’s the heartbeat of our own company and has helped employees in over 1,000 organizations easily belong and contribute, anywhere...Read more about Jostle

4.38 (72 reviews)


Axero is the leading intranet software that unifies teams, accelerates growth, increases productivity and unites employees. With easy-to-use features, integrations with the most on demand systems, and a beautiful, modern interface...Read more about Axero

4.51 (53 reviews)


PeopleOne is a unified employee communication and engagement platform built on Microsoft SharePoint. It has a lot of features exclusively built for human resources and internal communication teams to improve communication and enga...Read more about PeopleOne

4.00 (1 reviews)


An organization’s people are its greatest asset and its biggest investment. For employees to be productive and authentic in a changing world, they want to feel connected to an enterprise’s values, to their colleagues, and to the r...Read more about Interact

4.63 (38 reviews)

Intranet Connections

Intranet Connections is a cloud-based and on-premise intranet solution designed to help businesses manage employee experiences through collaboration, better internal communications, and productivity improvements. Key features incl...Read more about Intranet Connections

4.70 (40 reviews)


ThoughtFarmer is a collaboration platform that helps businesses share updates within the organization and drive employee engagement. Key features include communication and collaboration tools, content search tools, social engageme...Read more about ThoughtFarmer

4.80 (50 reviews)


MyHub will allow you to quickly create a beautiful intranet that will transform the way employees connect to information, processes, and each other. With MyHub, benefit from modern intranet features such as pre-built templates, ch...Read more about MyHub

4.82 (38 reviews)


The Hub is a Google Cloud hosted intranet platform and client portal, providing a cost-effective solution for both SME and large enterprise organisations looking to streamline their internal processes and resources, and improve in...Read more about Hub

4.48 (25 reviews)


GreenOrbit is an intranet solution. It connects an organization’s employees – allowing them to manage documents, control workflows, share content and collaborate in real time. Using a drag-and-drop CMS, users can create pages...Read more about GreenOrbit

4.21 (14 reviews)


Bloomfire is a cloud-based knowledge management platform that aims to help employees search for information to do their jobs by connecting people with knowledge. Organizations use Bloomfire to find and follow internal experts, c...Read more about Bloomfire


MangoApps is a unified employee experience platform that combines intranet, training, teamwork, and content management into a single dashboard and workspace. Our user-friendly, infinitely customizable approach fits into the way yo...Read more about MangoApps


Hivebrite is a cloud-based online community management platform for incubators, businesses, schools, and nonprofits including institutions with limited resources. It helps organizations build brand engagements and opportunities fo...Read more about Hivebrite

4.44 (52 reviews)


Haystack is a cloud-based tool for remotely working teams that helps break down silos and streamline communication by sending important information across multiple channels all at once. It enables HR professionals to boost employe...Read more about Haystack

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Staffbase is an internal communications solution for users in large and distributed organizations. It enables businesses to connect with their employees via the mobile app or desktop. Users can check corporate news, social walls, ...Read more about Staffbase

4.78 (68 reviews)


Claromentis is an intuitive and interactive business platform that combines intranet apps with productivity tools such as e-forms & workflows, e-learning, and project management, providing your teams with a digital workplace to ca...Read more about Claromentis

4.59 (27 reviews)


Your teams need access to information, resources, and company updates in real-time. As the workforce becomes even more distributed, it's critical to provide enough channels to reach your deskless, remote, and hybrid employees. Wi...Read more about theEMPLOYEEapp

3.80 (20 reviews)


Refresh is an employee recognition & engagement suite that helps bridge the recognition gap between peers or between supervisors and their reports by making recognition feel personal and not programmatic, making it purpose-driven,...Read more about Refresh

4.90 (10 reviews) offers a complete SaaS (software as a service) package for small businesses. The tool aims to make intranet deployment easier and more accessible for small businesses and organizations. This "intranet in a box" softwar...Read more about

4.67 (36 reviews)

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Ntranet is employee engagement software that empowers knowledge workers to be more productive and responsive to customer feedback. This learning management system features an integrated dashboard, event planning, policy maintenan...Read more about Ntranet

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Buyers Guide

Last Updated: March 16, 2023

If you're reading this, then you're already familiar with the internet—it's the ubiquitous system of interconnected computer networks that lets your computer speak to any number of other computers anywhere around the world. Mostly so that you can look at cute pictures of cats.

An intranet, on the other hand, may have fewer cat photos, but is no less important to a large number of businesses. It's sort of a private and personalized internet that's only available to members of a particular organization.

Most large and enterprise-level businesses have an intranet for internal usage by their employees, so as to make available a wide array of information and resources that are important for both running the business and maintaining human resources (HR).

This buyer's guide will help you determine if your own small-to-midsize business (SMB) could benefit from its own intranet, and how to pick the right intranet software should you need it.

Here's what we'll cover:

What Is Intranet Software?

Common Features of Intranet Software

What Size Buyer Are You?

Key Considerations

What Is Intranet Software?

The general definition of intranet is “a local or restricted communications network, especially a private network created using World Wide Web software." In practice, this means that an intranet is a system used by an organization to keep its resources private, yet still allow its members to access those resources from their own computer.

Think of your business' intranet as the digital version of a company library, wherein you can provide your employees with access to all of the information, files, documents and other important resources that they may need to access as a part of their job or to take advantage of their benefits.

Intranet software, then, is the system that you'll use to create and access this localized, private network. Employees will be able to log into the system either by accessing your office's wi-fi or through a password-protected encryption that they can utilize while at home or on the road; in either case, the security of the network is a key part of the entire system.

However, there's more to intranet software than just a protected, cloud-based storage locker for documents. We'll discuss those other features in the following section.

Common Features of Intranet Software

Below is a table listing some of the most common features of intranet software. Not all vendors will provide the same functions, but these are the most important ones of which you should be aware:

Encrypted intranet access

Makes sure that only verified employees and others granted access will be able to utilize your intranet system, whether that is through using your localized wifi or through signing in outside of the office via encrypted password.

Document management

Provides a repository of documents, files and other content. These can include sales and marketing tools/assets, process documents, content templates, HR guidelines, legal policies and more. By housing these documents on your intranet, you can avoid the hassle of keeping them stored on a third-party server like Google or Box.

Dynamic forms

Provides employees with HR forms that allow them to monitor their compensation, check on their benefits and make any necessary changes. Forms that need to be submitted to the HR manager can be routed there through easy one-click submission that makes for a quicker, smoother process for both employee and manager. Some of the most popular HR forms include employee health benefits, expense claims and leave requests.

Team workspaces & discussion forums

Allows employees to communicate with one another about shared projects as well as outside/social interests. They not only make collaboration both within and across teams much easier, but can also foster a more positive work environment, particularly if many employees work outside of the office.

Search tools

Provides an intuitive, powerful search engine built into your intranet software that will allow your employees to easily find and access the various tools and documents housed therein.


Offers your employees a set of clear links to the most-used portions of your company intranet, but also serves as a place to showcase important business news, highlight employee performance and further foster company culture.

The most visually engaging portion of your intranet will typically be the homepage, and intranet software will provide you with the ability to design and launch a page that will be useful and interesting for your employees, such as the one below:


An example of a homepage in OnSemble.

What Size Buyer Are You?

Your intranet needs (and thus your intranet software needs) will vary drastically depending upon the size of your business. We recommend you look for the following features based on the size of your business:

  • Micro/small business (1-10 employees): If your business only has a handful of employees, you may not need intranet software at all. At most you will want document management and dynamic forms to create an easily-accessible content repository for all employees.

  • Mid-sized business (11-100 employees): At this size you will almost certainly want a company intranet to help you manage documents and forms, and potentially to create team workspaces.

  • Large/enterprise-level business (more than 100 employees): At larger organizational levels intranet software is a must-have in order to make it possible to keep your company organized, and for your employees to access documents, forms, and workspaces.

Key Considerations

Other factors to take into consideration when picking the best intranet software for your business include:

  • Mobile capability. These days it's vital that employees are able to access important information and documents on their phones. Most intranet software vendors account for this and will provide for mobile access, but you will want to make certain of this before you make a purchase.

  • Integration with other software systems. Different stakeholders across your company may require that intranet software integrates with other important systems they use—such as your HR software or your customer relationship management (CRM) software—so also be sure to check that these integrations are possible when choosing the right vendor for you.