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Medrio
Medrio
Designed for pharmaceutical/biotech companies, CROs, medical device researchers, and diagnostic teams, Medrio is an end-to-end eClinical suite that supports clinical research using electronic data capture, direct data capture, con...Read more about Medrio
RealTime-CTMS
RealTime-CTMS
RealTime-CTMS is a web-based clinical trial management system. It is designed for sponsors, CROs, research sites, university medical centers, plus other research-based organizations. To help with overall study operations, from set...Read more about RealTime-CTMS
Florence SiteLink
Florence SiteLink
SiteLink facilitates automated workflows like electronic logs, placeholders, eSignatures and quality assurance workflows, reduces start-up times by 40% for most of our customers and accelerates overall study timelines to reduce ti...Read more about Florence SiteLink
Florence eBinders
Florence eBinders
Florence is a clinical trial workflow platform that is easy to use and set up and provides excellent customer support. Even the most paper-loving PI will enjoy moving to Florence eBinders and the industry-leading implementation an...Read more about Florence eBinders
Florence eTMF
Florence eTMF
Get set up fast with the top-rated platform in ease-of-use, ease-of-setup, and customer support. Plus, connect directly to your sites with the only eTMF integrated with the industry-standard electronic investigator site file netwo...Read more about Florence eTMF
ClinPlus CTMS
ClinPlus CTMS
ClinPlus CTMS by Anju Software is a clinical trial management system (CTMS) designed to help sponsors and contract research organizations manage clinical trials. This solution offers workflow tools to help reduce outdated processe...Read more about ClinPlus CTMS
ShareCRF
ShareCRF
ShareCRF is a electronic data capture (EDC) tool that enables education institutions, medical organizations and pharmaceutical companies create and manage eCRF on a centralized platform. It enables users to conduct clinical trials...Read more about ShareCRF
EvidentIQ eCOA
EvidentIQ eCOA
eCOA is an electronic clinic outcome assessment solution, which enables businesses to collect data from patients via assessments. eCOA includes electronic data capture capabilities and instant notifications. It enables businesse...Read more about EvidentIQ eCOA
EvidentIQ eConsent
EvidentIQ eConsent
With eConsent by EvidentIQ users can digitize the entire informed consent process to make their life easier and improve the patient experience by meeting them online in a tailored digital environment....Read more about EvidentIQ eConsent
EvidentIQ EDC
EvidentIQ EDC
EvidentIQ EDC is a cost-effective, scalable, and compliant EDC system. EvidentIQ utilizes clinical trial software technologies to ensure our clients receive value for money, whilst securing compliance and quality service. Our 21 ...Read more about EvidentIQ EDC
Health Cloud
Health Cloud
Salesforce Health Cloud is a patient management platform designed to help medium to large healthcare organizations manage inquiries, track issues, deliver post-acute care processes and more. Key features include clinical data mana...Read more about Health Cloud
ResearchManager
ResearchManager
Research Manager is an online research management platform that helps life sciences organizations handle organization, implementation and administration operations to streamline collection, validation and enrichment of data. The p...Read more about ResearchManager
Visual Planning
Visual Planning
Visual Planning is a hybrid resource management and scheduling platform that helps businesses to manage their assets and day-to-day operations. The solution can be deployed on-premise or hosted in the cloud. Visual Planning o...Read more about Visual Planning
Datacapt
Datacapt
Datacapt provides a global, intuitive, flexible, and affordable electronic data capture platform with eCRF, ePRO, eCOA, eConsent, eConsult and Randomisation. Conduct with on-site, or decentralized clinical trials. Datacapt allow...Read more about Datacapt
CRFweb
CRFweb
Clindox's integrated EDC application, CRFWEB, is the perfect tool for your clinical research needs. It offers eCRF, eDiary, and ePRO functionality plus integrated Randomization and MedDRA coding modules. With this software, you ...Read more about CRFweb
iMednet
iMednet
iMednet is a cloud-based electronic data capture platform designed to help the healthcare industry capture, clean, adjudicate and manage data across clinical trials. The application enables research teams to build and implement st...Read more about iMednet
MainEDC
MainEDC
Complex eClinical Solution for EDC/ERT/eCOA that significantly speeds up the start of clinical trials (up to 5 days), saves budget (up to 80% for monitoring), increases the capitalization and attractiveness of your company (noted ...Read more about MainEDC
Snappii
Snappii
Snappii, a leading Mobile Business Apps and Forms company, offering Business Process Automation and Field Reporting Apps used predominantly in Construction, Inspection and Work Order management, has made the digital transformation...Read more about Snappii
Track.health
Track.health
Track.health helps businesses in the healthcare industry streamline data acquisition for clinical study or trials. It captures EDC and eCOA data on a centralized platform. Track.health allows professionals to implement remote...Read more about Track.health
Prelude EDC
Prelude EDC
Designed for clinical research, Prelude EDC is a CFR, Annex 11, and HIPAA compliant EDC solution that streamlines the data collection process, automates data cleaning efforts, and monitors the state of electronic case reports form...Read more about Prelude EDC
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Buyers Guide
Last Updated: March 16, 2023Clinical research organizations (CROs) face several challenges, such as conducting multiple trials simultaneously, adhering to regulatory compliance, and ensuring transparency in financial transactions. To deal with these challenges, CROs need to be proactive, and clinical trial management software helps them do that. The software assists CROs and other healthcare organizations in protecting patients’ health and financial data to avoid compliance issues.
There are various clinical trial management software applications available on the market. However, choosing software with features that are right for your organization can be time-consuming. To help you, we've created this buyers guide with the information you need to know when making a purchase decision.
Here's what we'll cover:
What is clinical trial management software?
Clinical trial management software is used to manage clinical trials done in clinical research. It serves as a single, centralized repository to store all the clinical research studies conducted in a CRO.
The software helps CROs streamline daily tasks, such as team collaboration, performance management, tracking of deadlines, and regulatory document management. It also assists in planning, reporting, and benchmarking clinical research processes.
Clinical study budget analysis in Cloudbyz clinical trial management software (Source)
Common features of clinical trial management software
Different clinical trial management software vendors' features offerings will vary. Selecting software with the right features for you is easier when you know what the most common features are, and what they do.
Enrollment management | Allows users to plan and enroll targets (number of required patients) for different clinical trials. |
Document management | Allows users to create, manage, store, and track electronic documents within a single database. |
Patient database | Allows users to store patient data to run specific searches within the database based on multiple criteria, such as age, gender, body mass index (BMI), medical condition, and prescribed medication. |
Patient scheduling | Allows users to schedule patient visits for specific clinical trials that match the patient's profile. |
Compliance management | Allows users to ensure compliance with regulatory requirements, such as 21 CFR Part 11 and HIPAA regulations. |
Financial management | Allows users to track payments, maintain invoices, and manage accounts payable and receivable. |
Reporting | Allows users to generate different reports to convert data into actionable tasks in real time. |
Third-party integration support | Allows users to integrate the software with other existing software solutions, such as electronic medical records (EMR), for smooth exchange of patient health data. |
What type of buyer are you?
Before you start evaluating software options, you'll want to know which buyer category you belong to, so you can understand what to look for in a solution. Most buyers fall into one of the below categories.
Small and midsize CROs (5-100 employees): These CROs are usually founded by individuals or groups of physicians/scientists with expertise in a specific field. They have fewer employees, focus on a niche area of research, and usually operate out of a single location. Such buyers should consider software with features that are aligned with their area of clinical research or specialization. Some of the common software features they should consider are enrollment management, document management, patient database, and patient scheduling.
Large CROs (more than 100 employees): These CROs have a larger number of employees and several clinical research trials and studies on their annual agendas. They have to manage large volumes of data—documents, contracts, and financial transactions—for all the patients involved in trials. They also have to take care of legal and compliance requirements for clients, mostly big pharma companies. Such buyers should opt for a complete clinical trial management software suite that offers features such as compliance management, financial management, reporting, and third-party integration.
Benefits of clinical trial management software
While some of the benefits of clinical trial management software may already be evident, we've listed the most notable ones in this section.
Ensuring compliance: Large volumes of data (patient data, billing information, study designs, deadlines, etc.) are processed during clinical trials. The software helps streamline the clinical audit process by tracking, managing, and consolidating all data into a single, centralized system. It also consolidates data from previous internal and external audits, compliance certificates, and other related processes. Further, it tracks any process deviations in daily protocols.
Tracking financial data: Clinical trial management software ensures accurate invoicing for all stakeholders and timely payment for all research trials and studies. It also lets CROs monitor their bottom lines to help control costs and filter out trials that aren’t bringing in revenue.
Managing data: The software offers a single and secure location for data collection, storage, and retrieval. Information—such as patient data or clinical study-related documents—is stored in a centralized repository and accessed by all authorized personnel through a searchable library.
Key considerations when selecting clinical trial management software
Listed below are some important points to consider before you purchase clinical trial management software.
Mobile app availability: The software you’re planning to purchase should be available as a mobile app on iOS and Android smartphones or tablets. Mobile-ready software will allow you to perform tasks such as enrolling patients, updating contact details, and signing documents digitally, even when you’re on the move.
Customer support: Check out the type of support offered by your shortlisted vendors: 24/7, 24/5, or only during business hours. Also, ask about the available support channels, such as email, phone, or live chat. Support services will help you fix software issues that can hamper productivity or result in downtime.
Market trend to understand
Virtual clinical trials: New technologies, such as wearable sensors, smartphone apps, and mobile health (mHealth), are paving the way for virtual clinical trials. In virtual clinical trials, all steps, including patient enrollment, data collection, and follow-ups, are executed through video or audio calls. Such trials are likely to help reduce patient enrollment time and result in a more diverse pool of participants. Pharma companies across the globe are increasingly collaborating with major players in the clinical care space to conduct virtual trials.
Note: The application selected in this article is an example to show a feature in context and isn’t intended as an endorsement or recommendation. It has been obtained from sources believed to be reliable at the time of publication.