--- title: "Best OCR Software - 2026 Reviews & Pricing" description: "Find the best OCR Software for your organization. Compare top OCR Software systems with customer reviews, pricing, and free demos." source_url: "https://www.softwareadvice.com/ocr/" page_type: "category" language: "en" --- [Home](https://www.softwareadvice.com/) / OCR Software Software Advice offers objective insights based on verified user reviews and independent product and market research. When our advisors match you to a software provider, we may earn a referral fee. # Best OCR Software of 2026 Updated October 21, 2026 Written by [Priyanka Aggarwal](https://www.softwareadvice.com/resources/author/priyanka-aggarwal/) Senior Market Research Specialist Edited by [Rina Rai](https://www.softwareadvice.com/resources/author/rina-rai/) Senior Editor ## OCR FAQs Software Advice advisors had 16 conversations with buyers about OCR software between January 2025 and July 2026. These are the questions that came up most. - How do I choose the right OCR software for my business? Choosing the right OCR (optical character recognition) software comes down to matching the system’s text recognition accuracy to the types of documents a business handles, especially if both handwritten and printed text are involved. A common theme in these conversations is the need to fully automate data extraction and avoid manual entry or spreadsheet-based steps, which buyers frequently mention as a challenge. Buyers also weigh how easy the system is to set up, and typically compare options based on per user per month pricing, with most quotes falling between $46 and $70. It is important to test how a solution works with real files, since not all OCR tools perform equally well on every document type. - What should businesses watch out for when choosing OCR software? According to our advisors, buyers should make sure OCR (optical character recognition) software can fully automate text recognition and does not leave staff stuck with manual or spreadsheet-based steps. Most buyers looking at this software are small businesses, so they often need something that saves time and reduces errors in processing scanned documents or digital images. Buyers also point out that not all OCR solutions handle handwritten or printed text equally well, so it is important to check real accuracy on the specific types of documents a business uses. Answer based on 10 advisor calls - What are common complaints about OCR software? Buyers frequently tell our advisors that relying on manual entry or spreadsheets to process documents is a major pain point with their current OCR (optical character recognition) tool. They often describe this as time consuming and prone to mistakes, which leads many teams to look for a more automated solution. Answer based on 7 advisor calls - What should I look for when comparing OCR software options? When comparing OCR (optical character recognition) software options, the main priority in advisor calls is whether the system can accurately recognize both printed and handwritten text from scanned documents or digital images. Buyers frequently mention a need to move away from manual or spreadsheet-based processes, so ease of setup and the ability to automate data extraction are important factors as well. Answer based on 10 advisor calls - How does OCR software handle its core workflows and key processes? OCR software reads printed or handwritten text from scanned documents or images and turns it into editable, searchable data. Buyers our advisors talk to often look for this to replace manual entry or spreadsheet-based tracking, which buyers frequently mention as a pain point with older processes. Answer based on 10 advisor calls - How much does OCR software cost? OCR (optical character recognition) software is most often priced per user per month, with the median price discussed during advisor calls at $52. Teams usually hear quotes ranging from $46 to $70 per user each month when speaking with advisors. Answer based on 7 advisor calls - What features should OCR software include? Based on advisor calls, the main feature buyers mention for OCR software is the ability to recognize printed or handwritten text from digital images or scanned documents. This core function allows users to extract usable text from files like PDFs or photos. Answer based on 5 advisor calls - What is OCR software and what does it do? OCR (optical character recognition) software reads text from scanned documents and images, then converts that text into a format that can be searched or edited. Advisor-call conversations show that buyers often need to pull printed or handwritten information from digital files so they can work with the content directly in other programs. Answer based on 5 advisor calls On this page 1. Popular Comparisons 2. Buyers Guide 3. Frequently Asked Questions 4. Related Software Filter products 246 results ### Compare Products Showing 1 - 25 of 246 products #### Company Size - Self-Employed - 2-10 - 11-50 - 51-200 - 201-500 - 501-1000 - 1000+ #### Pricing Options - $$$$$ - $$$$$ - $$$$$ - $$$$$ - $$$$$ ### Compare Products Sort by **Sponsored**: Sorts listings by software vendors running active bidding campaigns, from the highest to lowest bid. Vendors who have paid for placement have a ‘Visit Website’ button, whereas unpaid vendors have a ‘Learn More’ button. **Reviews**: Sorts listings by the number of user reviews we have published, greatest to least. **Average Rating**: Sorts listings by overall star rating based on user reviews, highest to lowest. **Alphabetically (A-Z)**: Sorts listings by product name from A to Z. ### [ECIT Digital](/cms/ecit-digital-profile/) - Overall rating: 5/5 - Reviews: 3 - Free trial: Not available - Free demo: Not available #### Overview ECIT Digital document processing platform uses AI and machine learning technologies to automate the processing of any document type, from invoices and receipts to contracts and HR [Read more](/cms/ecit-digital-profile/) #### Features ##### Best rated features - Document Storage: 5/5 - Electronic Signature: 5/5 - Secure Data Storage: 5/5 - Access Controls/Permissions: 5/5 [See all features](/cms/ecit-digital-profile/#key-features) --- ### [PaperStream Capture Pro](/product/522575-PaperStream-Capture-Pro/) - Overall rating: 5/5 - Reviews: 4 - Starting price: $329.99/year - Free trial: Available - Free demo: Not available #### Overview PaperStream Capture Pro offers advanced features like After Scan Correction and Advanced Image Quality Checking to help maintain a high throughput while assuring image quality. [Read more](/product/522575-PaperStream-Capture-Pro/) #### Features ##### Best rated features - Workflow Automation: 5/5 - Metadata Extraction: 5/5 - Document Management: 5/5 - Document Capture: 5/5 ##### Worst rated features - Auto Extraction: 4/5 - Data Aggregation and Publishing: 4/5 - Convert to PDF: 4/5 [See all features](/product/522575-PaperStream-Capture-Pro/#key-features) #### Pricing ##### PaperStream Capture Pro Plans - Price: $329.99/year - PaperStream Capture Pro is a simple, yet powerful front-end capture software that efficiently [See full pricing details](/product/522575-PaperStream-Capture-Pro/#pricing-and-plans) --- ### [PaperStream IP](/product/522459-PaperStream-IP/) - Overall rating: 5/5 - Reviews: 2 - Starting price: $0.00 - Free trial: Not available - Free demo: Not available #### Overview PaperStream IP is a scanner driver software that integrates image enhancement technology into TWAIN and ISIS application drivers. Designed for Fujitsu document scanners, this [Read more](/product/522459-PaperStream-IP/) #### Features ##### Best rated features - Workflow Management: 5/5 - Invoice Processing: 5/5 - ID Scanning: 5/5 - Document Management: 5/5 ##### Worst rated features - Document Imaging: 4/5 [See all features](/product/522459-PaperStream-IP/#key-features) --- ### [PaperStream Capture](/product/522123-PaperStream-Capture/) - Overall rating: 4/5 - Reviews: 1 - Starting price: $0.00 - Free trial: Not available - Free demo: Not available #### Overview PaperStream Capture is a scanning software that optimizes image capture, data extraction and document organization. It is designed to work with scanners and caters to a range of [Read more](/product/522123-PaperStream-Capture/) #### Features ##### Best rated features - Document Review: 5/5 - Document Storage: 5/5 - Convert to PDF: 5/5 - Document Imaging: 4/5 ##### Worst rated features - Text Extraction: 3/5 - File Transfer: 4/5 - Document Imaging: 4/5 [See all features](/product/522123-PaperStream-Capture/#key-features) --- ### [iLovePDF](/cms/ilovepdf-profile/) - Overall rating: 4.7/5 - Reviews: 1,809 - Starting price: $9.00/month - Best for: Convert to PDF - Free trial: Available - Free demo: Not available #### Overview iLovePDF is an online document management platform designed for managing and editing PDF documents. It provides tools for tasks such as merging multiple files into one, splitting [Read more](/cms/ilovepdf-profile/) ##### What users love - Versatile and reliable PDF conversion - Intuitive and user-friendly interface - Generous free plan and affordable upgrades ##### To take in mind - Image and OCR conversion challenges - Restrictions on large file processing - Intrusive ads in free version #### Features ##### Best rated features - File Sharing: 5/5 - Contract/License Management: 5/5 - Template Management: 5/5 - Workflow Automation: 5/5 ##### Worst rated features - User Management: 2/5 - Activity Tracking: 3/5 - Third-Party Integrations: 3.9/5 - Signature Creation: 4/5 [See all features](/cms/ilovepdf-profile/#key-features) #### Pricing ##### Free - Price: Custom - Pricing available upon request ##### Premium - Price: $9.00/month ##### Business - Price: Custom - Pricing available upon request [See full pricing details](/cms/ilovepdf-profile/#pricing-and-plans) --- ### [Veryfi](/product/242603-Veryfi/) - Overall rating: 4.8/5 - Reviews: 191 - Starting price: $0.00/month - Best for: Small businesses - Free trial: Available - Free demo: Not available #### Overview # Veryfi: Transforming Documents into Data in Seconds Veryfi delivers an AI-powered platform that instantly converts documents into structured, actionable data. Through [Read more](/product/242603-Veryfi/) #### Features ##### Best rated features - Data Visualization: 5/5 - Phone Number Extraction: 5/5 - Time Tracking: 5/5 - Data Capture and Transfer: 5/5 ##### Worst rated features - Billing & Invoicing: 3.7/5 - Role-Based Permissions: 3.7/5 - Document Review: 4/5 [See all features](/product/242603-Veryfi/#key-features) #### Pricing ##### Free - Price: $0.00/month - This entry-level plan is designed for businesses looking to experience Veryfi's document processing ##### Starter Plan - Price: $500.00/month - Scaling Your Document Processing The Starter plan introduces usage-based pricing optimized for ##### Custom Plan - Price: $500.00/month - Veryfi's most comprehensive offering, designed for organizations requiring maximum flexibility and [See full pricing details](/product/242603-Veryfi/#pricing-and-plans) --- ### [Docparser](/data-extraction/docparser-profile/) - Overall rating: 4.8/5 - Reviews: 127 - Starting price: $0.00/month - Best for: Value for money - Free trial: Available - Free demo: Not available #### Overview Docparser is a cloud-based document data extraction solution that helps businesses of all sizes retrieve data from PDFs, Word docs & image files. By automating the document-based [Read more](/data-extraction/docparser-profile/) #### Features ##### Best rated features - Email Address Extraction: 5/5 - Phone Number Extraction: 5/5 - Data Aggregation and Publishing: 5/5 - Customer Database: 5/5 [See all features](/data-extraction/docparser-profile/#key-features) #### Pricing ##### Free - Price: $0.00/month - Free forvever with limited use. ##### Starter - Price: $39.00/month - Allows automation for individual needs. ##### Professional - Price: $74.00/month - This plan is meant for small teams. [See full pricing details](/data-extraction/docparser-profile/#pricing-and-plans) --- ### [Smallpdf](/cms/smallpdf-profile/) - Overall rating: 4.7/5 - Reviews: 1,019 - Starting price: $0.00 - Best for: Enterprise businesses - Free trial: Available - Free demo: Not available #### Overview Smallpdf is one of the world's most popular and trusted PDF editing software suites. Founded in 2013, Smallpdf offers secure and easy-to-use PDF software that over 1 billion users [Read more](/cms/smallpdf-profile/) ##### What users love - Reliable and accurate PDF conversion - Intuitive and user-friendly interface - Efficient merging and file management ##### To take in mind - Restrictive free plan and costly upgrades - Limitations with large files - Difficulties with support and refunds #### Features ##### Best rated features - Document Editing: 5/5 - Rich Text Editor: 5/5 - Templates: 5/5 - Forms Management: 5/5 ##### Worst rated features - Document Automation: 1/5 - Configurable Workflow: 1/5 - Customizable Branding: 2.7/5 [See all features](/cms/smallpdf-profile/#key-features) #### Pricing ##### Free - Price: $0.00 - All your basic document management needs met in one place. ##### Pro - Price: $15.00/month - Take your productivity to the next level with unlimited downloads and access to all Pro features. ##### Pro for Teams - Price: $12.00/month - For teams of two or more looking for extra savings and priority support. [See full pricing details](/cms/smallpdf-profile/#pricing-and-plans) --- ### [Datamolino](/accounting/datamolino-profile/) - Overall rating: 4.9/5 - Reviews: 42 - Starting price: $45.00/month - Free trial: Available - Free demo: Not available #### Overview Datamolino is a cloud-based data entry and invoice processing solution. It caters to small businesses and accounting firms. Datamolino uses optical character recognition (OCR) [Read more](/accounting/datamolino-profile/) #### Features ##### Best rated features - Document Storage: 5/5 - Invoice Processing: 5/5 - Online Invoicing: 5/5 - Receivables Ledger: 5/5 [See all features](/accounting/datamolino-profile/#key-features) #### Pricing ##### Small - Price: $45.00/month - Small businesses & freelance bookkeepers + $0.31 per additional document. + $0.70 per bank statement ##### Medium - Price: $120.00/month - Mid-sized businesses & bookkeeping firms + $0.28 per additional document. + $0.65 per bank statement ##### Large - Price: $250.00/month - Large companies & accounting firms  250 € /month + $0.26 per additional document. + $0.60 per bank [See full pricing details](/accounting/datamolino-profile/#pricing-and-plans) --- ### [XOi](/field-service/d-profile/) - Overall rating: 4.9/5 - Reviews: 36 - Starting price: $99.00 - Free trial: Not available - Free demo: Not available #### Overview XOi is a data-driven field service enablement solution that helps service businesses digitize jobsite workflows, centralize asset intelligence, and connect field and office teams [Read more](/field-service/d-profile/) #### Features ##### Best rated features - Document Management: 5/5 - Job Management: 5/5 - Email Alerts: 5/5 - Communication Management: 5/5 ##### Worst rated features - Activity Tracking: 3.5/5 - Content Library: 4/5 - Activity Dashboard: 4/5 [See all features](/field-service/d-profile/#key-features) --- ### [Parseur](/data-extraction/parseur-profile/) - Overall rating: 4.8/5 - Reviews: 64 - Starting price: $0.00/month - Free trial: Available - Free demo: Not available #### Overview Parseur is a cloud-based email parser solution that helps businesses of all sizes extract text from emails. The platform automates entire data entry workflow, extract text from [Read more](/data-extraction/parseur-profile/) #### Features ##### Best rated features - Data Retrieval: 5/5 - Data Aggregation and Publishing: 5/5 - Web Forms: 5/5 - Inbox Management: 5/5 ##### Worst rated features - Metadata Management: 3/5 [See all features](/data-extraction/parseur-profile/#key-features) #### Pricing ##### Free - Price: $0.00/month ##### Micro - Price: $39.00/month - 100 pages / month ##### Pro - Price: $399.00/month - 10,000 pages / month [See full pricing details](/data-extraction/parseur-profile/#pricing-and-plans) --- ### [Algodocs](/data-extraction/algodocs-profile/) - Overall rating: 4.9/5 - Reviews: 30 - Starting price: $35.00/month - Free trial: Available - Free demo: Not available #### Overview AlgoDocs offers quick, safe, and accurate document data extraction, freeing you from tedious and error-prone manual data entry. From PDF, Word, Excel, and picture files, extract [Read more](/data-extraction/algodocs-profile/) #### Features ##### Best rated features - AI/Machine Learning: 5/5 - Job Scheduling: 5/5 - Document Extraction: 4.9/5 - Auto Extraction: 4.9/5 ##### Worst rated features - Data Connectors: 4/5 [See all features](/data-extraction/algodocs-profile/#key-features) #### Pricing ##### Basic - Price: $35.00/month [See full pricing details](/data-extraction/algodocs-profile/#pricing-and-plans) --- ### [iScanner](/cms/iscanner-profile/) - Overall rating: 4.7/5 - Reviews: 295 - Starting price: $9.99 - Best for: Ease of use - Free trial: Available - Free demo: Not available #### Overview iScanner is much more than just a scanner. It combines a document scanner with AI filters to remove any noise, fingers, or skews, an advanced PDF editor, and a cloud-based file [Read more](/cms/iscanner-profile/) #### Features ##### Best rated features - Forms Management: 5/5 - Document Review: 5/5 - Content Management: 5/5 - Full Text Search: 5/5 ##### Worst rated features - Data Import/Export: 3.9/5 [See all features](/cms/iscanner-profile/#key-features) #### Pricing ##### Basic - Price: $9.99 [See full pricing details](/cms/iscanner-profile/#pricing-and-plans) --- ### [Adobe Acrobat](/content-collaboration/adobe-acrobat-dc-profile/) - Overall rating: 4.7/5 - Reviews: 4,266 - Starting price: $14.99/month - Best for: PDF Reader - Free trial: Available - Free demo: Not available #### Overview Adobe Acrobat is a PDF and document productivity solution serving individuals, students, small and midsize teams, and enterprise organizations across industries. The software is [Read more](/content-collaboration/adobe-acrobat-dc-profile/) ##### What users love - Comprehensive PDF workflow tools - Efficient diGital signing features - User-friendly and intuitive interface ##### To take in mind - High cost for premium features - Complex and cluttered navigation - Resource-heavy and slow performance #### Features ##### Best rated features - Document Templates: 5/5 - Activity Tracking: 5/5 - File Management: 4.8/5 - PDF Reader: 4.8/5 ##### Worst rated features - API: 3.7/5 - Communication Management: 3.8/5 - Projections: 4/5 - Workflow Automation: 4/5 [See all features](/content-collaboration/adobe-acrobat-dc-profile/#key-features) #### Pricing ##### Acrobat Studio for Individuals - Price: $14.99/month ##### Acrobat Pro for teams - Price: $16.99/month ##### Acrobat Studio forStudents & Teachers - Price: $19.99/month [See full pricing details](/content-collaboration/adobe-acrobat-dc-profile/#pricing-and-plans) --- ### [CamScanner](/ocr/camscanner-profile/) - Overall rating: 4.7/5 - Reviews: 234 - Starting price: $0.00/month - Best for: Data Capture and Transfer - Free trial: Not available - Free demo: Not available #### Overview CamScanner is an optical character recognition (OCR) solution that helps businesses scan, edit, and share PDF files, images, text files, and more on a centralized platform. It [Read more](/ocr/camscanner-profile/) ##### What users love - Mobile scanning made simple - Efficient diGital document organization - Versatile file format conversion ##### To take in mind - Watermarks on free exports #### Features ##### Best rated features - Convert to PDF: 4.8/5 - Data Capture and Transfer: 4.8/5 - Document Conversion: 4.7/5 - Document Imaging: 4.7/5 [See all features](/ocr/camscanner-profile/#key-features) --- ### [ABBYY FineReader PDF](/ocr/abbyy-finereader-profile/) - Overall rating: 4.7/5 - Reviews: 451 - Starting price: $16.00/month - Best for: Convert to PDF - Free trial: Available - Free demo: Not available #### Overview ABBYY FineReader PDF allows users to convert, edit, and share PDF documents. It is suitable for individuals and businesses. This solution can help teams streamline collaboration on [Read more](/ocr/abbyy-finereader-profile/) ##### What users love - Highly accurate OCR capabilities - Efficient document scanning workflow - Versatile PDF conversion tools ##### To take in mind - Inconsistent text conversion accuracy #### Features ##### Best rated features - Document Capture: 4.7/5 - Convert to PDF: 4.6/5 - Merge/Append Files: 4.6/5 - Offline Access: 4.5/5 ##### Worst rated features - Indexing: 3/5 - Encryption: 3/5 - Forms Management: 4/5 [See all features](/ocr/abbyy-finereader-profile/#key-features) #### Pricing ##### FineReader PDF Standard for Windows - Price: $16.00/month ##### FineReader PDF Corporate for Windows - Price: $24.00/month ##### FineReader PDF for Mac - Price: $69.00/year [See full pricing details](/ocr/abbyy-finereader-profile/#pricing-and-plans) --- ### [Parsio](/data-extraction/parsio-profile/) - Overall rating: 4.7/5 - Reviews: 248 - Starting price: $41.00/month - Best for: Email Address Extraction - Free trial: Available - Free demo: Not available #### Overview Extract any data from your emails: order info, customer details, etc. Highlight data you need to extract and Parsio will automatically process all similar incoming [Read more](/data-extraction/parsio-profile/) #### Features ##### Best rated features - Data Transformation: 5/5 - Metadata Management: 4.9/5 - Email Address Extraction: 4.6/5 - Document Extraction: 4.6/5 [See all features](/data-extraction/parsio-profile/#key-features) #### Pricing ##### Basic - Price: $41.00/month [See full pricing details](/data-extraction/parsio-profile/#pricing-and-plans) --- ### [PARSEDOC](/ocr/parsedoc-profile/) - Overall rating: 5/5 - Reviews: 13 - Free trial: Available - Free demo: Not available #### Overview Parsedoc is an automated document reading and processing solution powered by Exponentia, that reduces the workload caused by managing invoices and other documents.  This tool [Read more](/ocr/parsedoc-profile/) #### Features ##### Best rated features - Third-Party Integrations: 5/5 - Document Automation: 5/5 - Document Management: 5/5 - Invoice Processing: 5/5 ##### Worst rated features - Multi-Language: 2/5 [See all features](/ocr/parsedoc-profile/#key-features) #### Pricing ##### Basic - Price: Custom - Pricing available upon request [See full pricing details](/ocr/parsedoc-profile/#pricing-and-plans) --- ### [Doxis AI.dp](/accounting/klippa-profile/) - Overall rating: 4.8/5 - Reviews: 31 - Free trial: Available - Free demo: Not available #### Overview Doxis AI.dp is a cloud-based Intelligent Document Processing solution. This advanced technology uses Optical Character Recognition (OCR) to extract data, convert, classify, and [Read more](/accounting/klippa-profile/) #### Features ##### Best rated features - Auto Extraction: 5/5 - Document Conversion: 5/5 - Third-Party Integrations: 5/5 - Workflow Configuration: 5/5 [See all features](/accounting/klippa-profile/#key-features) #### Pricing ##### Custom - Price: Custom - Pricing available upon request [See full pricing details](/accounting/klippa-profile/#pricing-and-plans) --- ### [DataSnipper](/financial-risk-management/datasnipper-profile/) - Overall rating: 4.7/5 - Reviews: 131 - Best for: Customer support - Free trial: Not available - Free demo: Not available #### Overview DataSnipper is an Excel-native intelligent automation platform for audit and finance teams. In the agentic era, DataSnipper introduces Excel Agents: purpose-built AI agents that [Read more](/financial-risk-management/datasnipper-profile/) #### Features ##### Best rated features - Invoice Processing: 5/5 - Customizable Forms: 5/5 - Financial Management: 5/5 - Task Management: 5/5 ##### Worst rated features - Data Aggregation and Publishing: 1/5 - Financial Reporting: 3/5 - Batch Processing: 3.3/5 [See all features](/financial-risk-management/datasnipper-profile/#key-features) --- ### [AIDA](/ocr/aida-profile/) - Overall rating: 4.8/5 - Reviews: 30 - Starting price: €3.25/month - Free trial: Not available - Free demo: Not available #### Overview AIDA: Revolutionize Your Document Management with AI-Powered Data Extraction and Automation AIDA is a groundbreaking intelligent document process solution, designed to simplify [Read more](/ocr/aida-profile/) #### Features ##### Best rated features - Full Text Search: 5/5 - Archiving & Retention: 5/5 - Data Capture and Transfer: 5/5 - Task Management: 5/5 ##### Worst rated features - API: 4/5 - Document Imaging: 4/5 - Data Retrieval: 4/5 [See all features](/ocr/aida-profile/#key-features) --- ### [i2B Connect](/scm/i2b-connect-profile/) - Overall rating: 4.8/5 - Reviews: 20 - Starting price: $50.00/month - Free trial: Available - Free demo: Not available #### Overview i2B Procure to Pay automates your procurement processes. We automate internal requisitioning and approval workflows, RFP, RFQ (external multi / single supplier requests), [Read more](/scm/i2b-connect-profile/) #### Features ##### Best rated features - Supplier Management: 5/5 - Workflow Management: 5/5 - Order Management: 5/5 - Document Management: 5/5 [See all features](/scm/i2b-connect-profile/#key-features) #### Pricing ##### Basic - Price: $50.00/month [See full pricing details](/scm/i2b-connect-profile/#pricing-and-plans) --- ### [Trail Agent Builder](/data-extraction/nanonets-ocr-profile/) - Overall rating: 4.8/5 - Reviews: 81 - Starting price: $0.30 - Free trial: Not available - Free demo: Not available #### Overview Nanonets is an AI-driven solution that automates document processing and data extraction workflows. Leveraging advanced Optical Character Recognition (OCR) and deep learning [Read more](/data-extraction/nanonets-ocr-profile/) #### Features ##### Best rated features - Expense Tracking: 5/5 - Image Pre-processing: 5/5 - Electronic Funds Transfer: 5/5 - Drag & Drop: 5/5 ##### Worst rated features - Auto Extraction: 3.3/5 - Workflow Management: 3.7/5 - Electronic Payments: 4/5 [See all features](/data-extraction/nanonets-ocr-profile/#key-features) --- ### [BankStmtConverter](/product/521042-BankstmtConverter/) - Overall rating: 5/5 - Reviews: 10 - Starting price: $15.00one time - Free trial: Not available - Free demo: Not available #### Overview BankStmtConverter uses artificial intelligence to enable bank statement conversion and financial data management. The solution helps extract transaction details and identify tables [Read more](/product/521042-BankstmtConverter/) #### Features ##### Best rated features - Text Extraction: 5/5 - Document Conversion: 5/5 - Data Capture and Transfer: 5/5 - Data Extraction: 5/5 [See all features](/product/521042-BankstmtConverter/#key-features) --- 1 [2](https://www.softwareadvice.com/ocr/?__ai_markdown=true&page=2)[3](https://www.softwareadvice.com/ocr/?__ai_markdown=true&page=3)[4](https://www.softwareadvice.com/ocr/?__ai_markdown=true&page=4)[5](https://www.softwareadvice.com/ocr/?__ai_markdown=true&page=5) ... [10](https://www.softwareadvice.com/ocr/?__ai_markdown=true&page=10) ## Popular Comparisons [ iLovePDF vs Adobe Acrobat ](https://www.softwareadvice.com/content-collaboration/adobe-acrobat-dc-profile/vs/ilovepdf/)[ Soda PDF vs Smallpdf ](https://www.softwareadvice.com/cms/smallpdf-profile/vs/soda-pdf/)[ ABBYY FineReader PDF vs Nitro PDF ](https://www.softwareadvice.com/compare/174016-Nitro/vs/207256-abbyy-finereader/)[ Revver vs M-Files ](https://www.softwareadvice.com/compare/18244-revver/vs/433195-M-Files/)[ CamScanner vs Microsoft Lens ](https://www.softwareadvice.com/ocr/camscanner-profile/vs/microsoft-lens/)[ Dext vs AutoEntry ](https://www.softwareadvice.com/accounting/autoentry-profile/vs/receipt-bank/) Imagine that you want to pull some text or data from a graphic or a printed contract—what are your options? Spend time retyping the entire thing and then correcting mistakes? Or simply use a tool that can convert the document into a digital format in several minutes? If you want a tool, then you've landed in the right place. Optical character recognition software, or OCR software, helps you convert different types of documents such as scanned paper-based documents, PDF files, or images into editable and searchable text.The file can be saved in a new format such as DOC, RTF, XLS, PDF, HTML, TXT, etc. OCR software also allows you to export data directly to office applications such as Microsoft Word, Excel, or Adobe Acrobat. The entire process of text extraction and data conversion from the original paper document, image, or PDF takes very little time compared to doing it manually, and the final document looks just like the original. In this buyer's guide, we’ll explain what OCR software is, its common features, its benefits, considerations to take into account when selecting a tool, and the latest trends that software buyers should not miss. Here's what we'll cover: - [What is OCR software?](#WhatisOCRsoftware) - [Common features of OCR software](#CommonfeaturesofOCRsoftware) - [What type of buyer are you?](#Whattypeofbuyerareyou) - [Benefits of OCR software](#BenefitsofOCRsoftware) - [Key considerations when selecting OCR software](#KeyconsiderationswhenselectingOCRsoftware) - [Market trends to understand](#Markettrendstounderstand) ## What is OCR software? OCR (optical character recognition) software is designed to help businesses convert different types of document formats, such as scanned paper documents, PDF files, or images, into editable and searchable electronic data files. OCR solutions make it possible to recognize text in these documents and images by scanning them, processing content in the documents, and converting them into editable file formats like plain text, or Word or Excel documents. Documents processed with these platforms typically include client forms, invoices, and staff paperwork. Various teams can use OCR solutions in their day-to-day operations such as accounting, human resources, and data entry teams to obtain important information from mass quantities of paper and digital files. _PDF conversion in_ [OCR Gateway Software](https://www.softwareadvice.com/ocr/ocr-gateway-profile/) _(_[Source](https://www.softwareadvice.com/ocr/ocr-gateway-profile/)_)_ ## Common features of OCR software Below are some common features of OCR software: | Feature | Description | | --- | --- | | Text extraction | Process various documents and image types and extract text from images (JPG, BMP, TIFF, GIF) into editable files. | | Document conversion | Convert documents and images into editable file formats such as plain text, Word, or Excel. | | Data validation | Validate extracted data after the conversion. | | PDF conversion | Convert text and images from your scanned PDF document into editable file formats. | | Data import/export | Import and export files to/from your existing computer system. | | Multiple language support | Support, recognize, and process files in multiple languages with a single OCR tool. | | Document archiving | Electronically archive converted digital documents that can be easily accessed for future use. | | Mobile document capture | Capture text from documents and images using a mobile device and convert pictures to documents or different formats. | --- ## What type of buyer are you? Before evaluating OCR software, it’s helpful to determine your business size and requirements for the tool: - **Small and midsize businesses (SMBs—up to 500 employees):** Small and midsize businesses with comparatively smaller teams and fewer clients will have to handle a limited amount of paper-based documents. These could include small retail shops or clinics. Your small or midsize business could opt for a free [OCR tool](https://www.softwareadvice.com/ocr/) or a basic version that’s reasonably priced and is good enough to process a small number of files. - **Large enterprises (over 500 employees):** Large enterprises that operate globally and have large teams and client bases will need to process a large number of documents. These businesses could be large banking and insurance businesses. Look for an enterprise OCR solution that provides functionality for multiple formats and language support, handwriting detection, role-based permissions to access the documents, and simultaneous processing of multiple document batches. ## Benefits of OCR software Here are the key benefits of OCR software: - **High accuracy:** Manual data entry and data logging pose many challenges, and inaccuracy is just one of them. OCR software can help you capture, scan, and process the exact text from an original document, reducing the chances of human errors or inaccuracies. - **Reduced costs:** OCR solutions can help businesses that carry out tasks like data/text extraction cut down costs. This is mostly helpful for departments such as HR and finance that deal with a large number of paper-based documents such as invoices and receipts. With OCR software, all the text from paper-based documents is converted into digital formats which helps reduce printing, shipping, and copying costs. In addition, OCR software enables businesses to store files in digital format, thus reducing the need for physical space to store paper documents. - **Enhanced productivity:** Manual data entry from non-editable documents, such as paper-based forms, takes a lot of time, energy, and effort. OCR solutions offer features such as text recognition, data extraction, and document conversion to automatically convert non-editable documents into editable file formats such as Word, Excel, or plain text. That means your team members don't need to manually enter the data into the systems, which saves time and leads to better productivity. - **Improved data security:** Paper-based forms can be easily misplaced, stolen, or destroyed by fire or moisture. With OCR software deployed, your files are scanned, analyzed, and stored in a digital format that cannot be destroyed. Further, all records are stored in a centralized database that can be accessed only by authorized users. OCR software also offers user authentication and data encryption capabilities to prevent mishandling or unauthorized access. ## Key considerations when selecting OCR software - **File formats:** OCR is all about converting documents and images into different file formats. Make sure you look for an OCR solution that supports the different file formats your organization works with. Whether it’s TIFF, PNG, PDF, JPG, JPEG, or any combination of those, make sure the OCR software you’re planning to purchase supports all of them. - **Features and cost:** The overall cost of OCR software tools varies based on the features it offers. Make sure to identify your organization’s specific needs and which software features can help meet them. If you need help with processing just a small number of files, go for a free [OCR tool](https://www.softwareadvice.com/ocr/) or a basic software version that’s reasonably priced. But if you want premium features such as multiple formats and language support, handwriting detection, and simultaneous processing of multiple document batches, you'll have to opt for an enterprise solution that will be more expensive. - **Accuracy:** OCR software vendors may promise you between 97% to 99% accuracy, but these rates are mostly based on character errors, not word errors. Consider text and scanning specifications before you make your purchase decision. For the text part, ask about the availability of special fonts (typewriter) in the software which includes the capability to recognize handwritten documents with any degree of accuracy. As for the scanning part, getting a quality image is the first step in having the best and most accurate OCR experience, so don’t forget to ask about things such as resolution, brightness, straightness, and discoloration before purchasing the OCR software. ## Market trends to understand - **Artificial intelligence (AI) in OCR technology:** AI-enabled OCR tools can not only scan text and convert it into different file formats but also make sense and meaning out of it. These OCR systems aren’t restricted to a fixed number of character sets and can accumulate knowledge and learn to recognize any number of characters. Therefore, combining AI and OCR is proving to be an effective strategy for both data capture and management. Many vendors have already implemented AI into their OCR software offerings, and more are expected to follow. **_Note:_** _The application selected in this guide is an example to show a feature in context and is not intended as an endorsement or recommendation. It has been taken from sources believed to be reliable at the time of publication._ ### Related OCR Software - [Billing and Invoicing Software](https://www.softwareadvice.com/accounting/billing-invoicing-software-comparison/) - [Document Control Software](https://www.softwareadvice.com/document-control/) - [Document Management Software](https://www.softwareadvice.com/category/722-document-management/) - [Document Version Control Software](https://www.softwareadvice.com/document-version-control/) - [Enterprise Search Software](https://www.softwareadvice.com/enterprise-search/) - [Expense Report Software](https://www.softwareadvice.com/accounting/expense-management-comparison/) - [Legal Document Management Software](https://www.softwareadvice.com/category/1392-legal-document-management/) - [PDF Software](https://www.softwareadvice.com/category/4791-pdf/) - [PDF Editor Software](https://www.softwareadvice.com/pdf-editor/) - [Physical Security Software](https://www.softwareadvice.com/physical-security/) - [Visitor Management Software](https://www.softwareadvice.com/visitor-management/)