# Best OCR Software - 2026 Reviews & Pricing

> Find the best OCR Software for your organization. Compare top OCR Software systems with customer reviews, pricing, and free demos.

Source: https://www.softwareadvice.com/ocr

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# Best OCR Software of 2026

Updated July 14, 2026

Written by [Priyanka Aggarwal](https://www.softwareadvice.com/resources/author/priyanka-aggarwal/)

Senior Market Research Specialist

Edited by [Rina Rai](https://www.softwareadvice.com/resources/author/rina-rai/)

Senior Editor

On this page

1.  Popular Comparisons
2.  Buyers Guide
3.  Related Software

Filter products

182 results

### Compare Products

Showing 1 - 25 of 182 products

#### Company Size

-   Self-Employed
    
-   2-10
    
-   11-50
    
-   51-200
    
-   201-500
    
-   501-1000
    
-   1000+
    

#### Pricing Options

-   $$$$$
    
-   $$$$$
    
-   $$$$$
    
-   $$$$$
    
-   $$$$$
    

### Compare Products

Sort by

**Sponsored**: Sorts listings by software vendors running active bidding campaigns, from the highest to lowest bid. Vendors who have paid for placement have a ‘Visit Website’ button, whereas unpaid vendors have a ‘Learn More’ button.  
  
**Reviews**: Sorts listings by the number of user reviews we have published, greatest to least.  
  
**Average Rating**: Sorts listings by overall star rating based on user reviews, highest to lowest.  
  
**Alphabetically (A-Z)**: Sorts listings by product name from A to Z.

### Product: ECIT Digital

5.0

[(3)](https://www.softwareadvice.com/cms/ecit-digital-profile/)

### Pricing availability

Free trial: Not available

Free version: Not available

Software Advice Summary

ECIT Digital document processing platform uses AI and machine learning technologies to automate the processing of any document type, from invoices and receipts to contracts and HR documents. Seamlessly integrate ECIT Digital with various third-party systems such as SAP, Unit4, GEP, Microsoft, Oracle, and Coupa through APIs. Experience ECIT Digital´s AI-powered OCR delivering 99.8% accuracy, seamless integration, and unrivaled efficiency. Revolutionize your document processing today!... [Read more](https://www.softwareadvice.com/cms/ecit-digital-profile/)

### Best rated features:

Document Storage

5.0

Electronic Signature

5.0

Secure Data Storage

5.0

Access Controls/Permissions

5.0

[See all features](https://www.softwareadvice.com/cms/ecit-digital-profile/#key-features)

### Product: Adobe Acrobat

4.68

[(4230)](https://www.softwareadvice.com/content-collaboration/adobe-acrobat-dc-profile/reviews/)

Best for:PDF Reader

### Pricing availability

Free trial: Available

Free version: Not available

Software Advice Summary

Adobe Acrobat helps teams create, edit, sign, and share documents securely — trusted worldwide for reliable PDF workflows. As one of the leading enterprise document platforms that scales for global teams, Acrobat is built for anyone who works with documents daily — from solo professionals managing contracts and forms, to IT administrators overseeing document workflows across multiple regions and departments. Who Is Acrobat For? Acrobat is a strong fit for individuals, small businesses, and large enterprises alike. Legal and finance teams rely on it for secure, compliant document handling. Operations and HR teams use it to streamline approvals and onboarding paperwork. Creative and marketing teams lean on it to produce polished, on-brand content quickly and consistently. If your team spends meaningful time creating, reviewing, or routing documents, Acrobat is designed with you in mind. What Makes It Different Now with Acrobat Studio, Acrobat goes beyond the PDF with AI-powered tools and built-in Express Premium for creating and remixing content. Teams can extract insights, collaborate in shared workspaces, and turn documents into polished presentations and visuals. This means less time switching between applications and more time focusing on the work that matters most. Among AI document platforms offering proven performance for high-volume document processing, Acrobat AI Assistant stands out — summarizing lengthy documents, surfacing key insights, and answering questions with cited references so teams can make faster, more informed decisions without manually reviewing every page. Document Automation at Scale As a document automation tool suitable for multi-region, multi-team deployments, Acrobat supports automated signature routing, approval workflows, and real-time tracking. Whether your teams are in one office or spread across continents, Acrobat keeps document operations running smoothly without added administrative burden. Integrations That Fit Your Workflow From individuals to enterprises, Acrobat offers connected solutions that keep work moving securely. As an enterprise document platform that integrates with existing systems at scale, it fits into the tools your teams already use — reducing friction, eliminating redundant steps, and keeping data protected across every connection. Support and Accessibility Acrobat is available on desktop, web, and mobile, with companion apps including Acrobat Reader and Adobe Scan ensuring consistent access from anywhere. Adobe provides onboarding resources, help documentation, and dedicated enterprise support to ensure teams get up and running quickly and continue to get the most out of their investment over time. If you are evaluating document management solutions and need a platform that grows with your organization, Adobe Acrobat offers the reliability, intelligence, and flexibility to support your team — today and at scale.... [Read more](https://www.softwareadvice.com/content-collaboration/adobe-acrobat-dc-profile/)

### What users love

-   Comprehensive PDF workflow tools
-   Efficient diGital signing capabilities
-   User-friendly and accessible interface

### To take in mind

-   Expensive subscription and limited free tier
-   Inconsistent file conversion results
-   Complex navigation and hidden tools

### Best rated features:

Document Templates

5.0

Activity Tracking

5.0

File Management

4.8

PDF Reader

4.8

### Worst rated features:

API

3.7

Communication Management

3.8

Projections

4.0

Workflow Automation

4.0

[See all features](https://www.softwareadvice.com/content-collaboration/adobe-acrobat-dc-profile/#key-features)

### Acrobat Studio for Individuals

$14.99/month

### Acrobat Pro for teams

$16.99/month

### Acrobat Studio forStudents & Teachers

$19.99/month

[See full pricing details](https://www.softwareadvice.com/content-collaboration/adobe-acrobat-dc-profile/#pricing-and-plans)

### Product: PaperStream Capture Pro

5.0

[(4)](https://www.softwareadvice.com/product/522575-PaperStream-Capture-Pro/)

### Pricing availability

Free trial: Available

Free version: Not available

Software Advice Summary

PaperStream Capture Pro offers advanced features like After Scan Correction and Advanced Image Quality Checking to help maintain a high throughput while assuring image quality. Document and batch separation is effective through various methods such as barcodes and OCR. Moreover, PaperStream Capture Pro allows for up to 20 metadata fields, enhancing the organization and retrieval of scanned documents, and is engineered for easy integration with existing storage and document management systems.... [Read more](https://www.softwareadvice.com/product/522575-PaperStream-Capture-Pro/)

### Best rated features:

Workflow Automation

5.0

Metadata Extraction

5.0

Document Management

5.0

Document Capture

5.0

### Worst rated features:

Auto Extraction

4.0

Data Aggregation and Publishing

4.0

Convert to PDF

4.0

[See all features](https://www.softwareadvice.com/product/522575-PaperStream-Capture-Pro/#key-features)

### PaperStream Capture Pro Plans

$329.99/year

PaperStream Capture Pro is a simple, yet powerful front-end capture software that efficiently processes documents by offering seamless, high-quality front-end capture, image enhancement and organized, indexed and extracted data for release. PaperStream Capture Pro can help organizations optimize important data, improve business efficiencies and increase productivity. Choose between a PaperStream Capture Pro yearly subscription or unlock even more features with the PaperStream Capture Pro Premium plan.... [Read more](https://www.softwareadvice.com/product/522575-PaperStream-Capture-Pro/#pricing-and-plans)

[See full pricing details](https://www.softwareadvice.com/product/522575-PaperStream-Capture-Pro/#pricing-and-plans)

### Product: PaperStream Capture

4.0

[(1)](https://www.softwareadvice.com/product/522123-PaperStream-Capture/)

### Pricing availability

Free trial: Not available

Free version: Available

Software Advice Summary

PaperStream Capture is a scanning software that optimizes image capture, data extraction and document organization. It is designed to work with scanners and caters to a range of industries such as accounting, healthcare, and government. It features an intuitive interface and automated functions that streamline the scanning process, reducing the need for manual intervention and IT resources. Key features of PaperStream Capture include customizable scanning profiles, automatic page separation and a quality check function that allows users to select the best scanned images. Additionally, its image enhancement capabilities can create cleaner images by removing background noise, texture, color and speckling.... [Read more](https://www.softwareadvice.com/product/522123-PaperStream-Capture/)

### Best rated features:

Document Review

5.0

Document Storage

5.0

Convert to PDF

5.0

Document Imaging

4.0

### Worst rated features:

Text Extraction

3.0

File Transfer

4.0

Document Imaging

4.0

[See all features](https://www.softwareadvice.com/product/522123-PaperStream-Capture/#key-features)

### Product: PaperStream IP

5.0

[(2)](https://www.softwareadvice.com/product/522459-PaperStream-IP/)

### Pricing availability

Free trial: Not available

Free version: Available

Software Advice Summary

PaperStream IP is a scanner driver software that integrates image enhancement technology into TWAIN and ISIS application drivers. Designed for Fujitsu document scanners, this software offers features and image clean-up options to help streamline document workflows. The software simplifies operation by allowing users to customize scanning profiles and preview images before processing. Its advanced algorithms support image capture and optical character recognition (OCR), extracting data with improved accuracy. This helps eliminate manual processes and makes the scanner a useful tool in the workflow.... [Read more](https://www.softwareadvice.com/product/522459-PaperStream-IP/)

### Best rated features:

Workflow Management

5.0

Invoice Processing

5.0

ID Scanning

5.0

Document Management

5.0

### Worst rated features:

Document Imaging

4.0

[See all features](https://www.softwareadvice.com/product/522459-PaperStream-IP/#key-features)

### Product: PaperStream ClickScan

### Pricing availability

Free trial: Not available

Free version: Available

Software Advice Summary

PaperStream ClickScan is a software for Fujitsu fi-Series and SP-series scanners. Users can simply scan documents, select their desired destination, and save the files via a unified platform. It allows users to install and start scanning without needing any IT assistance. The software supports various file formats such as PDF, searchable PDF, password-protected PDF, JPEG, TIFF, and BMP. It provides efficient preview and save functions to streamline the scanning process for a range of industries and applications.... [Read more](https://www.softwareadvice.com/product/522460-PaperStream-ClickScan/)

### Product: iLovePDF

[iLovePDF](https://www.softwareadvice.com/cms/ilovepdf-profile/)

4.74

[(1774)](https://www.softwareadvice.com/cms/ilovepdf-profile/reviews/)

Best for:Convert to PDF

### Pricing availability

Free trial: Available

Free version: Available

Software Advice Summary

iLovePDF is an online document management platform designed for managing and editing PDF documents. It provides tools for tasks such as merging multiple files into one, splitting PDFs into separate files, and compressing documents to reduce file size while preserving quality. Files can be converted between PDF and formats such as MS Word, MS Excel, MS PowerPoint, and JPG. The platform allows users to edit PDFs by adding text, images, and annotations. Security features include options for password protection and unlocking protected files. Additional features include OCR technology for making scanned documents searchable, electronic signature tools, and options for organizing pages within a document. iLovePDF is accessible through web browsers, desktop applications for Mac and Windows, and mobile apps for iOS and Android.... [Read more](https://www.softwareadvice.com/cms/ilovepdf-profile/)

### What users love

-   Versatile and reliable PDF conversion
-   Intuitive and user-friendly interface
-   Generous free plan and affordable upgrades

### To take in mind

-   Image and OCR conversion issues
-   Restrictions on large file processing
-   Intrusive ads disrupt workflow

### Best rated features:

File Sharing

5.0

Template Management

5.0

Workflow Automation

5.0

Contract/License Management

5.0

### Worst rated features:

User Management

2.0

Activity Tracking

3.0

Third-Party Integrations

3.9

Signature Creation

4.0

[See all features](https://www.softwareadvice.com/cms/ilovepdf-profile/#key-features)

### Free

Custom

Pricing available upon request

### Premium

$9.00/month

### Business

Custom

Pricing available upon request

[See full pricing details](https://www.softwareadvice.com/cms/ilovepdf-profile/#pricing-and-plans)

### Product: Veryfi

[Veryfi](https://www.softwareadvice.com/product/242603-Veryfi/)

4.81

[(191)](https://www.softwareadvice.com/product/242603-Veryfi/reviews/)

Best for:Small businesses

### Pricing availability

Free trial: Available

Free version: Available

Software Advice Summary

\# Veryfi: Transforming Documents into Data in Seconds Veryfi delivers an AI-powered platform that instantly converts documents into structured, actionable data. Through enterprise-grade accuracy and comprehensive automation, organizations can streamline their document processing while maintaining the highest security standards. ## Core Technology Veryfi's platform combines advanced AI, machine learning, and specialized OCR to process documents with exceptional precision. The system offers both immediate out-of-the-box functionality and customization options through direct access to Veryfi's ML team for model fine-tuning. ## Integrated Solutions Suite ### Document Capture Veryfi Lens technology eliminates data pollution across all entry points by providing seamless capture solutions through: \* Mobile applications that enable instant document scanning and processing \* Browser-based capture for desktop environments \* Specialized credit card scanning capabilities \* WhatsApp chatbot integration for convenient document submission \* Intelligent PDF splitting and management ### Specialized OCR APIs The platform processes diverse document types through targeted APIs, each optimized for specific formats: \* Financial Documents: Bank checks, statements, and invoices \* Business Documents: Business cards and hotel folios \* Tax Documents: W-2s and W-9s forms \* Retail Documents: Receipts with line-item detail \* General Documents: Powered by proprietary LLM technology ### Advanced Data Services Post-processing capabilities transform raw extracted data into valuable business insights through: \* A sophisticated Business Rules Engine that ensures data consistency \* Multi-layered Fraud Detection systems for enhanced security \* Comprehensive InSights analytics for business intelligence \* Precise Line-Item Product Matching for detailed transaction analysis ## Industry Applications ### Financial Technology Veryfi powers essential fintech services including: \* Automated expense management solutions \* Streamlined accounts payable processing \* Integrated bill payment systems ### Consumer Goods The platform enhances retail operations through: \* Sophisticated receipt validation systems \* Customizable loyalty program management \* Detailed product matching capabilities ## Security and Support Veryfi maintains the highest security standards through: \* SOC2 Type2 certification \* Compliance with GDPR, HIPAA, and CCPA regulations \* Silicon Valley-based technical support \* Direct access to ML experts for custom solutions This comprehensive platform enables organizations to automate document processing while maintaining accuracy, security, and scalability. Through continuous innovation and dedicated support, Veryfi ensures organizations can efficiently transform their document workflows while gaining valuable insights from their data.... [Read more](https://www.softwareadvice.com/product/242603-Veryfi/)

### Best rated features:

Data Visualization

5.0

Phone Number Extraction

5.0

Time Tracking

5.0

Data Capture and Transfer

5.0

### Worst rated features:

Billing & Invoicing

3.7

Role-Based Permissions

3.7

Document Review

4.0

[See all features](https://www.softwareadvice.com/product/242603-Veryfi/#key-features)

### Free

$0.00/month

This entry-level plan is designed for businesses looking to experience Veryfi's document processing capabilities without financial commitment. It provides access to essential features while maintaining enterprise-grade security standards. The plan includes processing for up to 100 invoices and 100 receipts monthly at no cost, making it ideal for small businesses or developers evaluating the platform. Key Features: - Basic document processing with enterprise-grade accuracy - Access to core API features and documentation - Unlimited secure document storage - Standard OCR capabilities - Access to basic developer tools and SDKs - SOC2 Type 2 compliant security - API documentation and basic support... [Read more](https://www.softwareadvice.com/product/242603-Veryfi/#pricing-and-plans)

### Starter Plan

$500.00/month

Scaling Your Document Processing The Starter plan introduces usage-based pricing optimized for growing businesses that require more advanced features and higher processing volumes. At $0.16 per invoice and $0.08 per receipt, this plan provides a cost-effective way to scale document processing while accessing enhanced capabilities. Advanced Features Include: - Enhanced processing capabilities with improved accuracy - International language support for global operations - Automatic document categorization - Global currency detection and processing - Advanced data transformation features - Comprehensive API access with webhook support - Document rotation and optimization - International tax handling - Developer sandbox environment - Extended technical support... [Read more](https://www.softwareadvice.com/product/242603-Veryfi/#pricing-and-plans)

### Custom Plan

$500.00/month

Veryfi's most comprehensive offering, designed for organizations requiring maximum flexibility and advanced capabilities. This plan is built around three core pillars of document processing: Document Capture: Eliminates data pollution at every entry point (mobile, browser, email etc.) - Lens for Mobile - Lens for Browser - Lens for Credit Cards - WhatsApp Chatbot - PDF Splitter Data Extraction: Document APIs with Worldwide Coverage (languages, styles, DT nuances) - Bank Checks OCR API 🌟 - Bank Statements OCR API - Business Cards OCR API - Hotel Folios OCR API - Invoices OCR API - Receipts OCR API - W-2s OCR API - W-9s OCR API - Other Docs (using in-house LLM) Data Services (post-processing): Post-Processing to transform raw data into actionable business intelligence - Business Rules Engine - Fraud Detection - InSights - Line-Item Product Matching... [Read more](https://www.softwareadvice.com/product/242603-Veryfi/#pricing-and-plans)

[See full pricing details](https://www.softwareadvice.com/product/242603-Veryfi/#pricing-and-plans)

### Product: Nanonets

[Nanonets](https://www.softwareadvice.com/data-extraction/nanonets-ocr-profile/)

4.88

[(80)](https://www.softwareadvice.com/data-extraction/nanonets-ocr-profile/reviews/)

### Pricing availability

Free trial: Not available

Free version: Available

Software Advice Summary

Nanonets is an AI-driven solution that automates document processing and data extraction workflows. Leveraging advanced Optical Character Recognition (OCR) and deep learning models, Nanonets helps companies automate document-heavy business processes like accounts payable, order processing and insurance underwriting. Nanonets processes unstructured documents such as invoices, receipts, purchase orders, contracts, claims, and forms and converts them into structured output. Trusted by 34% of Fortune 500 companies, Nanonets scales from small to enterprise-grade document automation, providing an intuitive and highly customizable platform that streamlines business workflows. By integrating with your existing systems via APIs, Nanonets can reduce manual effort, delivering industry-leading accuracy.... [Read more](https://www.softwareadvice.com/data-extraction/nanonets-ocr-profile/)

### Best rated features:

Expense Tracking

5.0

Image Pre-processing

5.0

Electronic Funds Transfer

5.0

Drag & Drop

5.0

### Worst rated features:

Auto Extraction

4.0

Electronic Payments

4.0

[See all features](https://www.softwareadvice.com/data-extraction/nanonets-ocr-profile/#key-features)

### Product: Docparser

[Docparser](https://www.softwareadvice.com/data-extraction/docparser-profile/)

4.80

[(127)](https://www.softwareadvice.com/data-extraction/docparser-profile/reviews/)

Best for:Value for money

### Pricing availability

Free trial: Available

Free version: Available

Software Advice Summary

Docparser is a cloud-based document data extraction solution that helps businesses of all sizes retrieve data from PDFs, Word docs & image files. By automating the document-based workflow, Docparser can extract data fields such as shipping address, purchase order number and date to put it in a tabular format and move information to where it belongs. Docparser caters to industries including manufacturing, logistics, wholesale, accounting, retail, hospitality and more. The platform helps users with accounts and invoice payable processing, purchase and sales orders, delivery notes, standardized contracts, agreements, price lists, bank statements and HR forms. The solution enables users to derive actionable insights from enrollment forms, reports and payroll. Docparser integrates with Dropbox, Microsoft, Box, Zapier, Salesforce CRM, Workato, Rest API and Webhooks, Docparser is priced on a monthly or annual subscription and support is extended via email and documentation.... [Read more](https://www.softwareadvice.com/data-extraction/docparser-profile/)

### Best rated features:

Email Address Extraction

5.0

Phone Number Extraction

5.0

Data Aggregation and Publishing

5.0

Customer Database

5.0

[See all features](https://www.softwareadvice.com/data-extraction/docparser-profile/#key-features)

### Free

$0.00/month

Free forvever with limited use.

### Starter

$39.00/month

Allows automation for individual needs.

### Professional

$74.00/month

This plan is meant for small teams.

[See full pricing details](https://www.softwareadvice.com/data-extraction/docparser-profile/#pricing-and-plans)

### Product: Datamolino

[Datamolino](https://www.softwareadvice.com/accounting/datamolino-profile/)

4.90

[(42)](https://www.softwareadvice.com/accounting/datamolino-profile/reviews/)

### Pricing availability

Free trial: Available

Free version: Not available

Software Advice Summary

Datamolino is a cloud-based data entry and invoice processing solution. It caters to small businesses and accounting firms. Datamolino uses optical character recognition (OCR) technology to extract data from invoices and receipts automatically. It can capture details like vendor names, invoice numbers, line item descriptions, quantities, and amounts. The data is then exported to accounting software like Xero, QuickBooks, and Sage. This eliminates the need for manual data entry and ensures accurate records. Users simply upload or email their invoices and receipts to Datamolino and the data is extracted and exported automatically. Datamolino offers customer support to help users set up and configure the software. Support is available via email, phone, and live chat.... [Read more](https://www.softwareadvice.com/accounting/datamolino-profile/)

### Best rated features:

Document Storage

5.0

Invoice Processing

5.0

Online Invoicing

5.0

Receivables Ledger

5.0

[See all features](https://www.softwareadvice.com/accounting/datamolino-profile/#key-features)

### Small

$45.00/month

Small businesses & freelance bookkeepers + $0.31 per additional document. + $0.70 per bank statement page... [Read more](https://www.softwareadvice.com/accounting/datamolino-profile/#pricing-and-plans)

### Medium

$120.00/month

Mid-sized businesses & bookkeeping firms + $0.28 per additional document. + $0.65 per bank statement page... [Read more](https://www.softwareadvice.com/accounting/datamolino-profile/#pricing-and-plans)

### Large

$250.00/month

Large companies & accounting firms  250 € /month + $0.26 per additional document. + $0.60 per bank statement page... [Read more](https://www.softwareadvice.com/accounting/datamolino-profile/#pricing-and-plans)

[See full pricing details](https://www.softwareadvice.com/accounting/datamolino-profile/#pricing-and-plans)

### Product: Smallpdf

[Smallpdf](https://www.softwareadvice.com/cms/smallpdf-profile/)

4.66

[(991)](https://www.softwareadvice.com/cms/smallpdf-profile/reviews/)

Best for:Enterprise businesses

### Pricing availability

Free trial: Available

Free version: Available

Software Advice Summary

Smallpdf is a document management and editing tool for desktop and mobile devices. It includes PDF tools for converting, compressing and editing digital documents. With Smallpdf, users can add text, images, shapes, annotations and more. PDF files can be converted to and from DOC, PPT, XLS and many other file formats. Smallpdf includes digital signatures that can be used to fill in forms and sign contracts. Users can also request e-signatures from others and track progress as needed. Additionally, documents can be securely stored and shared using the Smallpdf platform. Mobile apps are available for iOS and Android devices. Pricing is per user, per month and billed annually.... [Read more](https://www.softwareadvice.com/cms/smallpdf-profile/)

### What users love

-   Versatile and accurate PDF conversion
-   Intuitive and user-friendly interface
-   Comprehensive merging and editing tools

### To take in mind

-   Restrictive free plan and costs
-   Limitations with large files
-   Difficulties with support and billing

### Best rated features:

Forms Management

5.0

Document Editing

5.0

Templates

5.0

Rich Text Editor

5.0

### Worst rated features:

Configurable Workflow

1.0

Document Automation

1.0

Customizable Branding

2.7

[See all features](https://www.softwareadvice.com/cms/smallpdf-profile/#key-features)

### Free

$0.00

All your basic document management needs met in one place.

### Pro

$15.00/month

Take your productivity to the next level with unlimited downloads and access to all Pro features.

### Pro for Teams

$12.00/month

For teams of two or more looking for extra savings and priority support.

[See full pricing details](https://www.softwareadvice.com/cms/smallpdf-profile/#pricing-and-plans)

### Product: ABBYY FineReader PDF

[ABBYY FineReader PDF](https://www.softwareadvice.com/ocr/abbyy-finereader-profile/)

4.68

[(428)](https://www.softwareadvice.com/ocr/abbyy-finereader-profile/reviews/)

Best for:Convert to PDF

### Pricing availability

Free trial: Available

Free version: Not available

Software Advice Summary

ABBYY FineReader PDF allows users to convert, edit, and share PDF documents. It is suitable for individuals and businesses. This solution can help teams streamline collaboration on PDF workflows in the workplace. ABBYY FineReader PDF includes OCR that digitizes paper documents and scans. Users can create PDFs and update documents as needed using a comprehensive set of document tools. ABBYY FineReader PDF can be used to create forms, datasheets, questionnaires, and other custom documents. It includes features for PDF editing, side-by-side document comparisons, form completion, commenting, annotations, and more. Additionally, users can split large PDF documents into smaller parts to meet specific size requirements. The ABBYY FineReader PDF 15 mobile app can be used to scan PDFs and extract text. The app is compatible with iOS and Android devices. Licensing options for businesses are available per seat, remote user, or concurrent. Solutions for individual users are available for a one-time payment. Support is provided by ABBYY Software via an online help center and other resources.... [Read more](https://www.softwareadvice.com/ocr/abbyy-finereader-profile/)

### What users love

-   Accurate multilingual OCR capabilities
-   Efficient document diGitization workflow
-   Flexible PDF editing and conversion

### To take in mind

-   Inconsistent text conversion accuracy

### Best rated features:

Batch Processing

4.7

Document Capture

4.7

Convert to PDF

4.6

Merge/Append Files

4.6

### Worst rated features:

Indexing

2.0

Encryption

3.0

Forms Management

4.0

[See all features](https://www.softwareadvice.com/ocr/abbyy-finereader-profile/#key-features)

### FineReader PDF Standard for Windows

$16.00/month

### FineReader PDF Corporate for Windows

$24.00/month

### FineReader PDF for Mac

$69.00/year

[See full pricing details](https://www.softwareadvice.com/ocr/abbyy-finereader-profile/#pricing-and-plans)

### Product: iScanner

[iScanner](https://www.softwareadvice.com/cms/iscanner-profile/)

4.69

[(294)](https://www.softwareadvice.com/cms/iscanner-profile/reviews/)

Best for:Ease of use

### Pricing availability

Free trial: Available

Free version: Available

Software Advice Summary

iScanner is much more than just a scanner. It combines a document scanner with AI filters to remove any noise, fingers, or skews, an advanced PDF editor, and a cloud-based file manager that allows teams to keep all documents safely organized and accessible. Its smart filters automatically remove fingers and clean up the background noise. It provides original AI algorithms that transform any piece of paper into a professional-looking document. Distortion correction and automatic cropping for a perfectly rectangular, crisp image. The platform offers OCR feature, enabling administrators to convert scans into editable text in multiple languages and recognizes images. Teams can utilize the live text extractor for instant text capture without needing to scan. Additionally, operators can eSign, merge and split, reorder pages, add pages and page numbers, annotate, edit or hide text, insert images, and add shapes and watermarks.... [Read more](https://www.softwareadvice.com/cms/iscanner-profile/)

### Best rated features:

Forms Management

5.0

Alerts/Notifications

5.0

Archiving & Retention

5.0

Document Review

5.0

### Worst rated features:

Data Import/Export

3.9

[See all features](https://www.softwareadvice.com/cms/iscanner-profile/#key-features)

### Basic

$9.99

[See full pricing details](https://www.softwareadvice.com/cms/iscanner-profile/#pricing-and-plans)

### Product: CamScanner

[CamScanner](https://www.softwareadvice.com/ocr/camscanner-profile/)

4.68

[(232)](https://www.softwareadvice.com/ocr/camscanner-profile/reviews/)

Best for:Data Capture and Transfer

### Pricing availability

Free trial: Not available

Free version: Available

Software Advice Summary

CamScanner is an optical character recognition (OCR) solution that helps businesses scan, edit, and share PDF files, images, text files, and more on a centralized platform. It enables staff members to merge, split, and compress PDF files and add signatures, annotations, and watermarks across multiple files. CamScanner allows team members to convert scanned documents to Word, Excel, PPT, image, and PDF formats and share them across multiple channels, such as email, Facebook, WhatsApp, LinkedIn, and more from within a unified platform. It also lets employees convert images to text in multiple languages, such as Korean, Japanese, Chinese, and English.... [Read more](https://www.softwareadvice.com/ocr/camscanner-profile/)

### What users love

-   Mobile scanning convenience and quality
-   Efficient diGital document organization
-   Versatile file format conversion options

### To take in mind

-   Watermarks on free version exports

### Best rated features:

Convert to PDF

4.8

Data Capture and Transfer

4.8

Document Conversion

4.7

Document Management

4.6

[See all features](https://www.softwareadvice.com/ocr/camscanner-profile/#key-features)

### Product: AIDA

[AIDA](https://www.softwareadvice.com/ocr/aida-profile/)

4.83

[(30)](https://www.softwareadvice.com/ocr/aida-profile/reviews/)

### Pricing availability

Free trial: Not available

Free version: Available

Software Advice Summary

AIDA: Revolutionize Your Document Management with AI-Powered Data Extraction and Automation AIDA is a groundbreaking intelligent document process solution, designed to simplify your document-related tasks and optimize your organization's efficiency. Combining powerful AI technology with an intuitive user interface, AIDA offers a comprehensive set of features tailored to streamline your document management and data extraction processes: AI-powered field extraction: AIDA learns to extract any field from any document with just a single example, dramatically reducing manual data entry and boosting productivity. Document archiving and organization: Automatically sort, categorize, and archive your documents based on extracted data, ensuring easy retrieval and eliminating the risk of lost or misplaced files. Task management and automation: Streamline your workflow by automating tasks based on extracted data and document relations, empowering your team to focus on more critical and strategic activities. Knowledge graph and document relations: AIDA's state-of-the-art graph database connects related documents, providing a comprehensive knowledge graph that reveals valuable insights into your organization's data and processes. Enhanced ROI and productivity: AIDA's customers experience an average ROI of 1500% and individual users can accomplish 20x more work, thanks to the platform's powerful features and automation capabilities. Secure cloud storage: Keep your documents safe and accessible with AIDA's secure, cloud-based storage solution, ensuring data privacy and compliance with industry standards. Multi-format support: AIDA supports various file formats, including PDF, Word, Excel, and image files, allowing seamless integration with your existing document workflows. Customizable data extraction: Tailor AIDA's data extraction capabilities to your specific needs by defining custom fields and extraction rules, providing unparalleled flexibility and adaptability. Seamless third-party integrations: Integrate AIDA with your existing software ecosystem, including CRM, ERP, and accounting systems, ensuring smooth data flow and synchronization across your organization. Real-time collaboration: AIDA's collaboration features enable your team to work together on documents, sharing notes, comments, and updates in real-time, improving communication and reducing bottlenecks. Version control: Track changes and revisions to your documents with AIDA's version control features, ensuring an accurate record of document history and preventing errors or data loss. Access control and permissions: Control access to your documents and data with customizable user roles and permissions, ensuring data security and compliance with regulatory requirements. OCR technology: Convert scanned images and PDF files into editable, searchable text with AIDA's advanced OCR capabilities, making data extraction and analysis even easier. Free forever plan: Experience AIDA's powerful features firsthand with a free forever plan, allowing you to explore the platform's capabilities and witness the transformative impact on your document management processes. Transform your organization's document management and data extraction processes with AIDA, the most advanced, AI-powered solution on the market. Harness the power of AIDA's innovative features and intelligent automation to optimize your workflow, uncover valuable insights, and maximize your productivity.... [Read more](https://www.softwareadvice.com/ocr/aida-profile/)

### Best rated features:

Full Text Search

5.0

Archiving & Retention

5.0

Data Capture and Transfer

5.0

Task Management

5.0

### Worst rated features:

API

4.0

Document Imaging

4.0

Data Retrieval

4.0

[See all features](https://www.softwareadvice.com/ocr/aida-profile/#key-features)

### Product: PARSEDOC

[PARSEDOC](https://www.softwareadvice.com/ocr/parsedoc-profile/)

5.0

[(13)](https://www.softwareadvice.com/ocr/parsedoc-profile/)

### Pricing availability

Free trial: Available

Free version: Not available

Software Advice Summary

Parsedoc is an automated document reading and processing solution powered by Exponentia, that reduces the workload caused by managing invoices and other documents.  This tool allows reception, analysis and management of files commonly used in the company and integrates them into the company's management system. Some of the documents that Parsedoc works with are invoices, delivery notes, purchase orders, Single Administrative Documents (SAD) and more. By working with Parsedoc you will get immediate benefits such as reducing workload, human error and use of papers, as well as an increase in productivity. RPA and full outsourcing services available.... [Read more](https://www.softwareadvice.com/ocr/parsedoc-profile/)

### Best rated features:

Third-Party Integrations

5.0

Document Automation

5.0

Document Management

5.0

Invoice Processing

5.0

### Worst rated features:

Multi-Language

2.0

[See all features](https://www.softwareadvice.com/ocr/parsedoc-profile/#key-features)

### Basic

Custom

Pricing available upon request

[See full pricing details](https://www.softwareadvice.com/ocr/parsedoc-profile/#pricing-and-plans)

### Product: Doxis AI.dp

[Doxis AI.dp](https://www.softwareadvice.com/accounting/klippa-profile/)

4.77

[(31)](https://www.softwareadvice.com/accounting/klippa-profile/reviews/)

### Pricing availability

Free trial: Available

Free version: Not available

Software Advice Summary

Doxis AI.dp is a cloud-based Intelligent Document Processing solution. This advanced technology uses Optical Character Recognition (OCR) to extract data, convert, classify, and verify documents to automate workflows, while also detecting fraud, masking data, and ensuring compliance with security standards. With Doxis AI.dp, you'll enjoy a wide range of benefits that will revolutionize your business operations. The software's fast and accurate text recognition and data extraction capabilities can handle a vast variety of document types, from invoices and receipts to various identity documents, such as passports and ID cards. The software's advanced fraud detection technology is designed to catch fraudulent documents, ensuring the security and integrity of your data. The API allows for automated parsing of documents for useful data, making it easy to extract the information you need. The OCR engine also automatically verifies the authenticity of documents, saving you time and preventing errors. Our powerful machine learning algorithms automatically classify, label, and sort documents, making it easy to find and organize your files. Doxis AI.dp eliminates tedious and repetitive administrative tasks, streamlining data entry processes and saving you valuable time which can be better spent on tasks that matter. Doxis AI.dp also offers advanced features that can transform your Know-Your-Customer (KYC) processes. The OCR technology allows for seamless client and customer onboarding, removing bottlenecks and improving the customer experience. Our software also offers fully automated data masking, anonymization, and redaction with artificial intelligence, ensuring that sensitive information is kept private and secure. The automated data discovery and inventory feature will save you time and money, by allowing you to quickly and easily find and organize your files. The document conversion capabilities allow you to convert documents to and from various formats, such as CSV, XLSX, XML, UBL, PDF, or JSON. Klippa DocHorizon is fully customizable to meet your specific needs, allowing you to tailor it to your unique business requirements. Doxis AI.dp's 3-step process is easy and efficient, allowing you to complete your document processing within seconds. Simply submit a picture or scanned document to the API by uploading it to the DocHorizon platform, the OCR engine converts the image to a TXT file and the parser converts the TXT file into structured data using machine learning techniques, then returns the preferred output format to a chosen location. Additional options are available for further processing, classification, and verification with third-party sources, and the output can be delivered in a format of your choice to your desired location (API, email, FTP, etc.). With Doxis AI.dp, you'll be able to focus on your core business and leave the tedious and repetitive tasks to the software.... [Read more](https://www.softwareadvice.com/accounting/klippa-profile/)

### Best rated features:

Auto Extraction

5.0

Document Conversion

5.0

Third-Party Integrations

5.0

Workflow Configuration

5.0

[See all features](https://www.softwareadvice.com/accounting/klippa-profile/#key-features)

### Custom

Custom

Pricing available upon request

[See full pricing details](https://www.softwareadvice.com/accounting/klippa-profile/#pricing-and-plans)

### Product: DataSnipper

[DataSnipper](https://www.softwareadvice.com/financial-risk-management/datasnipper-profile/)

4.69

[(131)](https://www.softwareadvice.com/financial-risk-management/datasnipper-profile/reviews/)

Best for:Customer support

### Pricing availability

Free trial: Not available

Free version: Not available

Software Advice Summary

DataSnipper is an Excel-native intelligent automation platform for audit and finance teams. In the agentic era, DataSnipper introduces Excel Agents: purpose-built AI agents that turn your intent into action, helping you complete audit and finance procedures faster, without leaving Excel. Use DataSnipper to match, extract, and compare information across spreadsheets and supporting documents, then create review-ready documentation with full traceability. Every value and AI-generated insight can be linked back to the source evidence, making results easy to validate and defend during review. Common workflows include test of controls, substantive testing, reconciliations, and evidence validation, with AI that supports consistent workpapers and reduces manual copy-paste. Trusted by Deloitte, EY, KPMG, PwC, BDO, and 600,000+ professionals in 100+ countries. Easy to adopt, with support from our Customer Success team.... [Read more](https://www.softwareadvice.com/financial-risk-management/datasnipper-profile/)

### Best rated features:

Invoice Processing

5.0

Customizable Forms

5.0

Financial Management

5.0

Task Management

5.0

### Worst rated features:

Data Aggregation and Publishing

1.0

Financial Reporting

3.0

Batch Processing

3.3

[See all features](https://www.softwareadvice.com/financial-risk-management/datasnipper-profile/#key-features)

### Product: BankStmtConverter

[BankStmtConverter](https://www.softwareadvice.com/product/521042-BankstmtConverter/)

5.0

[(9)](https://www.softwareadvice.com/product/521042-BankstmtConverter/)

### Pricing availability

Free trial: Not available

Free version: Available

Software Advice Summary

BankStmtConverter uses artificial intelligence to enable bank statement conversion and financial data management. The solution helps extract transaction details and identify tables with or without visible borders. It distinguishes between relevant transaction details and extraneous information. BankStmtConverter detects rows, columns and spanning cells and can adapt to various bank formats. It assists with bulk processing of financial data and handling large volumes of statements across multiple documents. BankStmtConverter follows encryption protocols and multi-factor authentication. It ensures end-to-end data confidentiality and compliance with industry-standard security regulations such as GDPR and CCPA. The platform also deletes data automatically after processing.... [Read more](https://www.softwareadvice.com/product/521042-BankstmtConverter/)

### Best rated features:

Text Extraction

5.0

Document Conversion

5.0

Data Capture and Transfer

5.0

Data Extraction

5.0

[See all features](https://www.softwareadvice.com/product/521042-BankstmtConverter/#key-features)

### Product: PDNob PDF Editor

[PDNob PDF Editor](https://www.softwareadvice.com/product/525330-PDNobPDFEditor/)

5.0

[(9)](https://www.softwareadvice.com/product/525330-PDNobPDFEditor/)

### Pricing availability

Free trial: Available

Free version: Available

Software Advice Summary

PDNob PDF Editor is a software that assists businesses with the management and editing of PDF documents. It is designed for use by professionals and individuals across various industries such as education, healthcare, and finance. PDNob PDF Editor comes with AI-powered capabilities which enables users to understand and extract key information from long PDF documents through its reading, summarization, and insight extraction features. The software supports over multiple file formats, enabling conversion between PDF and other formats such as Word, Excel, and PowerPoint, while maintaining the original formatting and layout. The software's editing capabilities allow users to modify text, images, watermarks, links, and backgrounds directly within the PDF. It also provides annotation tools, including highlights, underlines, sticky notes, and stamps, letting users mark up PDFs.... [Read more](https://www.softwareadvice.com/product/525330-PDNobPDFEditor/)

### Best rated features:

Watermarking

5.0

Image Editing

5.0

Forms Management

5.0

Document Review

5.0

### Worst rated features:

Batch Processing

4.0

[See all features](https://www.softwareadvice.com/product/525330-PDNobPDFEditor/#key-features)

### 1 Month License

$7.99one time

100 AI credits/month. 1 Month access for Windows & macOS. 1 Month free updates. No watermark.

[See full pricing details](https://www.softwareadvice.com/product/525330-PDNobPDFEditor/#pricing-and-plans)

### Product: Parashift

[Parashift](https://www.softwareadvice.com/electronic-data-capture/parashift-document-center-profile/)

4.86

[(14)](https://www.softwareadvice.com/electronic-data-capture/parashift-document-center-profile/)

### Pricing availability

Free trial: Available

Free version: Not available

Software Advice Summary

Parashift Intelligent Content AI helps Enterprises to minimize the time spent processing and understanding documents across all processes —automatically separating pages, classifying documents, extracting and validating data—by leveraging our proprietary Document Swarm Learning® technology and a rich catalog of 400+ pre-configured document types. Deploy out-of-the-box, customize existing templates, or build from scratch, all within a secure, compliance-driven cloud environment. Seamlessly integrate with your favorite business applications to accelerate efficiency while keeping enterprise information security risks to a minimum.... [Read more](https://www.softwareadvice.com/electronic-data-capture/parashift-document-center-profile/)

### Best rated features:

Duplicate Payment Alert

5.0

Data Capture and Transfer

5.0

Data Quality Control

5.0

Document Classification

5.0

[See all features](https://www.softwareadvice.com/electronic-data-capture/parashift-document-center-profile/#key-features)

### Basic

Custom

Pricing available upon request

[See full pricing details](https://www.softwareadvice.com/electronic-data-capture/parashift-document-center-profile/#pricing-and-plans)

### Product: docAnalyzer

[docAnalyzer](https://www.softwareadvice.com/product/521513-docAnalyzer-ai/)

5.0

[(8)](https://www.softwareadvice.com/product/521513-docAnalyzer-ai/)

### Pricing availability

Free trial: Not available

Free version: Available

Software Advice Summary

docAnalyzer.ai is designed for professionals and teams who regularly grapple with large volumes of documents and need a more efficient way to extract key information and insights. If you find yourself spending hours sifting through PDFs, Word documents, PowerPoints, or scanned files, docAnalyzer.ai offers a powerful AI-driven solution. It's ideal for researchers, analysts, legal professionals, consultants, and anyone who needs to quickly understand and utilize the content within their documents. Our platform combines intelligent chat-based interactions, automated data extraction, and powerful OCR capabilities to streamline your workflow. We understand the importance of data privacy, and docAnalyzer.ai is built with robust security measures. Our support team is readily available to assist you with any questions and ensure you're getting the most out of the platform. We offer personalized onboarding and resources to help you quickly integrate docAnalyzer.ai into your daily tasks.... [Read more](https://www.softwareadvice.com/product/521513-docAnalyzer-ai/)

### Best rated features:

Document Review

5.0

Chatbot

5.0

Text Extraction

5.0

Optical Character Recognition

5.0

[See all features](https://www.softwareadvice.com/product/521513-docAnalyzer-ai/#key-features)

### Product: LightPDF

[LightPDF](https://www.softwareadvice.com/ocr/lightpdf-profile/)

5.0

[(7)](https://www.softwareadvice.com/ocr/lightpdf-profile/)

### Pricing availability

Free trial: Available

Free version: Available

Software Advice Summary

LightPDF is an all-in-one, AI-powered PDF productivity platform designed to help users create, understand, and manage documents more efficiently. It combines advanced AI document tools with a full suite of essential PDF features, allowing users to complete complex PDF tasks in one place. LightPDF offers AI-powered capabilities such as AI PDF generation, AI presentation creation, PDF-to-mind-map conversion, document translation, and an intelligent PDF AI Agent. In addition, it supports core PDF functions including editing, conversion, OCR, compression, encryption, watermark removal, and e-signatures. Available online and across devices, LightPDF is suitable for both everyday document tasks and advanced AI-driven workflows. It helps individuals and teams work faster and more efficiently whether they are studying, working, or collaborating.... [Read more](https://www.softwareadvice.com/ocr/lightpdf-profile/)

### Best rated features:

Multiple Output Formats

5.0

Document Management

5.0

Annotations

5.0

Convert to PDF

5.0

[See all features](https://www.softwareadvice.com/ocr/lightpdf-profile/#key-features)

### Basic

Custom

Pricing available upon request

[See full pricing details](https://www.softwareadvice.com/ocr/lightpdf-profile/#pricing-and-plans)

### Product: 8am MyCase

[8am MyCase](https://www.softwareadvice.com/legal/mycase-profile/)

4.64

[(807)](https://www.softwareadvice.com/legal/mycase-profile/reviews/)

Best for:Value for money

### Pricing availability

Free trial: Available

Free version: Not available

Software Advice Summary

8am MyCase is a cloud-based law practice management solution that helps small and midsize law firms streamline client communication and daily business operations in a unified platform. The solution helps attorneys optimize client intake and lead management through tools such as electronic signatures, customer relationship management (CRM) tools, client portal, pipeline management and more. It helps users handle case management through calendaring, workflow automation, document management, case analytics, automated reminders, and advanced document automation, allowing legal professionals to stay organized and focused on their cases. MyCase also provides additional capabilities such as billing management, online invoicing, trust accounting, alerts/notifications, time tracking, and financial reporting. Payments powered by LawPay and built-in text messaging ensures seamless communication and payment processing for law firms. Additionally, MyCase offers financial management tools for spend management, expense tracking, and legal accounting, empowering firms to monitor their financial health effectively. Furthermore, it facilitates third-party integration with QuickBooks, enhancing accounting capabilities and providing a seamless transition of financial data. The platform caters to various firm types including criminal defense, family law, immigration law, insurance defense, bankruptcy law, personal injury law, civil litigation, real estate law, government law, trust and estate law, IP law and general practice. By providing tailored solutions for different practice areas, MyCase helps practitioners in diverse legal fields streamline their workflows and optimize their operations. The solution is accessible from computers and provides mobile applications for iOS and Android devices. This helps legal professionals access their data and manage cases remotely. Legal AI capabilities are incorporated into MyCase through 8am IQ, 8am's intelligence layer. Capabilities include an AI Writing Assistant for translating languages and refining communication, a Document Assistant for quick document summaries and analyses, and a Case Assistant which gives law firms the ability to ask natural language questions of their case data so they can spend less time searching and more time practicing law. Furthermore, it enables users to manage and synchronize their calendars, facilitating efficient collaboration with clients and colleagues. The application also provides resources such as blogs, guides, case studies, webinars and reports to equip law firms and agents with the knowledge and insights needed to run their practices efficiently. Pricing is offered through monthly or annual subscriptions and support is extended via FAQs, email, phone, live chat, knowledge base and more. In conclusion, MyCase is a leading legal case management solution trusted by over 20,000 law firms to streamline their everyday operations, enhance client communication, and automate billing processes to improve overall efficiency. With its intuitive interface, advanced features, customer support services and industry-leading security standards, MyCase enables legal professionals to focus on achieving successful outcomes in their cases.... [Read more](https://www.softwareadvice.com/legal/mycase-profile/)

### What users love

-   Intuitive and user-friendly interface
-   Responsive and accessible support team
-   Streamlined client communication tools

### To take in mind

-   Cumbersome document handling processes
-   Complex and inflexible billing system
-   Frequent and unpredictable price increases

### Best rated features:

Document Classification

5.0

Billable & Non-Billable Hours

5.0

Document Capture

5.0

Fee Calculation & Posting

5.0

### Worst rated features:

Case Law Research

1.0

[See all features](https://www.softwareadvice.com/legal/mycase-profile/#key-features)

### Basic

$50.00/month

### Pro

$100.00/month

### Advanced

$130.00/month

[See full pricing details](https://www.softwareadvice.com/legal/mycase-profile/#pricing-and-plans)

1

[2](https://www.softwareadvice.com/ocr/?page=2)[3](https://www.softwareadvice.com/ocr/?page=3)[4](https://www.softwareadvice.com/ocr/?page=4)[5](https://www.softwareadvice.com/ocr/?page=5)

...

[8](https://www.softwareadvice.com/ocr/?page=8)

## Popular Comparisons

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iLovePDF vs Adobe Acrobat

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PDFelement vs Smallpdf

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ABBYY FineReader PDF vs Nitro PDF

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CamScanner vs Microsoft Lens

](https://www.softwareadvice.com/ocr/camscanner-profile/vs/microsoft-lens/)

Imagine that you want to pull some text or data from a graphic or a printed contract—what are your options? Spend time retyping the entire thing and then correcting mistakes? Or simply use a tool that can convert the document into a digital format in several minutes? If you want a tool, then you've landed in the right place.

Optical character recognition software, or OCR software, helps you convert different types of documents such as scanned paper-based documents, PDF files, or images into editable and searchable text.The file can be saved in a new format such as DOC, RTF, XLS, PDF, HTML, TXT, etc. OCR software also allows you to export data directly to office applications such as Microsoft Word, Excel, or Adobe Acrobat.

The entire process of text extraction and data conversion from the original paper document, image, or PDF takes very little time compared to doing it manually, and the final document looks just like the original.

In this buyer's guide, we’ll explain what OCR software is, its common features, its benefits, considerations to take into account when selecting a tool, and the latest trends that software buyers should not miss.

Here's what we'll cover:

-   [What is OCR software?](#WhatisOCRsoftware)
    
-   [Common features of OCR software](#CommonfeaturesofOCRsoftware)
    
-   [What type of buyer are you?](#Whattypeofbuyerareyou)
    
-   [Benefits of OCR software](#BenefitsofOCRsoftware)
    
-   [Key considerations when selecting OCR software](#KeyconsiderationswhenselectingOCRsoftware)
    
-   [Market trends to understand](#Markettrendstounderstand)
    

## What is OCR software?

OCR (optical character recognition) software is designed to help businesses convert different types of document formats, such as scanned paper documents, PDF files, or images, into editable and searchable electronic data files.

OCR solutions make it possible to recognize text in these documents and images by scanning them, processing content in the documents, and converting them into editable file formats like plain text, or Word or Excel documents. Documents processed with these platforms typically include client forms, invoices, and staff paperwork.

Various teams can use OCR solutions in their day-to-day operations such as accounting, human resources, and data entry teams to obtain important information from mass quantities of paper and digital files.

_PDF conversion in_ [OCR Gateway Software](https://www.softwareadvice.com/ocr/ocr-gateway-profile/) _(_[Source](https://www.softwareadvice.com/ocr/ocr-gateway-profile/)_)_

## Common features of OCR software

Below are some common features of OCR software:

**Text extraction**

Process various documents and image types and extract text from images (JPG, BMP, TIFF, GIF) into editable files.

**Document conversion**

Convert documents and images into editable file formats such as plain text, Word, or Excel.

**Data validation**

Validate extracted data after the conversion.

**PDF conversion**

Convert text and images from your scanned PDF document into editable file formats.

**Data import/export**

Import and export files to/from your existing computer system.

**Multiple language support**

Support, recognize, and process files in multiple languages with a single OCR tool.

**Document archiving**

Electronically archive converted digital documents that can be easily accessed for future use.

**Mobile document capture**

Capture text from documents and images using a mobile device and convert pictures to documents or different formats.

## What type of buyer are you?

Before evaluating OCR software, it’s helpful to determine your business size and requirements for the tool:

-   **Small and midsize businesses (SMBs—up to 500 employees):** Small and midsize businesses with comparatively smaller teams and fewer clients will have to handle a limited amount of paper-based documents. These could include small retail shops or clinics. Your small or midsize business could opt for a free [OCR tool](https://www.softwareadvice.com/ocr/) or a basic version that’s reasonably priced and is good enough to process a small number of files.
    
-   **Large enterprises (over 500 employees):** Large enterprises that operate globally and have large teams and client bases will need to process a large number of documents. These businesses could be large banking and insurance businesses. Look for an enterprise OCR solution that provides functionality for multiple formats and language support, handwriting detection, role-based permissions to access the documents, and simultaneous processing of multiple document batches.
    

## Benefits of OCR software

Here are the key benefits of OCR software:

-   **High accuracy:** Manual data entry and data logging pose many challenges, and inaccuracy is just one of them. OCR software can help you capture, scan, and process the exact text from an original document, reducing the chances of human errors or inaccuracies.
    
-   **Reduced costs:** OCR solutions can help businesses that carry out tasks like data/text extraction cut down costs. This is mostly helpful for departments such as HR and finance that deal with a large number of paper-based documents such as invoices and receipts. With OCR software, all the text from paper-based documents is converted into digital formats which helps reduce printing, shipping, and copying costs. In addition, OCR software enables businesses to store files in digital format, thus reducing the need for physical space to store paper documents.
    
-   **Enhanced productivity:** Manual data entry from non-editable documents, such as paper-based forms, takes a lot of time, energy, and effort. OCR solutions offer features such as text recognition, data extraction, and document conversion to automatically convert non-editable documents into editable file formats such as Word, Excel, or plain text. That means your team members don't need to manually enter the data into the systems, which saves time and leads to better productivity.
    
-   **Improved data security:** Paper-based forms can be easily misplaced, stolen, or destroyed by fire or moisture. With OCR software deployed, your files are scanned, analyzed, and stored in a digital format that cannot be destroyed. Further, all records are stored in a centralized database that can be accessed only by authorized users. OCR software also offers user authentication and data encryption capabilities to prevent mishandling or unauthorized access.
    

## Key considerations when selecting OCR software

-   **File formats:** OCR is all about converting documents and images into different file formats. Make sure you look for an OCR solution that supports the different file formats your organization works with. Whether it’s TIFF, PNG, PDF, JPG, JPEG, or any combination of those, make sure the OCR software you’re planning to purchase supports all of them.
    
-   **Features and cost:** The overall cost of OCR software tools varies based on the features it offers. Make sure to identify your organization’s specific needs and which software features can help meet them. If you need help with processing just a small number of files, go for a free [OCR tool](https://www.softwareadvice.com/ocr/) or a basic software version that’s reasonably priced. But if you want premium features such as multiple formats and language support, handwriting detection, and simultaneous processing of multiple document batches, you'll have to opt for an enterprise solution that will be more expensive.
    
-   **Accuracy:** OCR software vendors may promise you between 97% to 99% accuracy, but these rates are mostly based on character errors, not word errors. Consider text and scanning specifications before you make your purchase decision. For the text part, ask about the availability of special fonts (typewriter) in the software which includes the capability to recognize handwritten documents with any degree of accuracy. As for the scanning part, getting a quality image is the first step in having the best and most accurate OCR experience, so don’t forget to ask about things such as resolution, brightness, straightness, and discoloration before purchasing the OCR software.
    

## Market trends to understand

-   **Artificial intelligence (AI) in OCR technology:** AI-enabled OCR tools can not only scan text and convert it into different file formats but also make sense and meaning out of it. These OCR systems aren’t restricted to a fixed number of character sets and can accumulate knowledge and learn to recognize any number of characters. Therefore, combining AI and OCR is proving to be an effective strategy for both data capture and management. Many vendors have already implemented AI into their OCR software offerings, and more are expected to follow.
    

**_Note:_** _The application selected in this guide is an example to show a feature in context and is not intended as an endorsement or recommendation. It has been taken from sources believed to be reliable at the time of publication._

### Related OCR Software

-   [Billing and Invoicing Software](https://www.softwareadvice.com/accounting/billing-invoicing-software-comparison/)
-   [Document Control Software](https://www.softwareadvice.com/document-control/)
-   [Document Management Software](https://www.softwareadvice.com/category/722-document-management/)
-   [Document Version Control Software](https://www.softwareadvice.com/document-version-control/)
-   [Enterprise Search Software](https://www.softwareadvice.com/enterprise-search/)
-   [Expense Report Software](https://www.softwareadvice.com/accounting/expense-management-comparison/)
-   [Legal Document Management Software](https://www.softwareadvice.com/category/1392-legal-document-management/)
-   [PDF Software](https://www.softwareadvice.com/category/4791-pdf/)
-   [PDF Editor Software](https://www.softwareadvice.com/pdf-editor/)
-   [Physical Security Software](https://www.softwareadvice.com/physical-security/)
-   [Visitor Management Software](https://www.softwareadvice.com/visitor-management/)