Showing 1-20 of 19 products
MyCompliance is a cloud-based solution designed to help businesses of all sizes automate the policy management lifecycle by performing staff knowledge assessments with graphically engaging content. Key features include best practices... Read more
The Policy Management Cloud solution from DocTract is purpose-built to manage the entire life-cycle of Policies and Procedures for any organization and for any size. Automate each step in the Policy Management process including document... Read more
LogicGate is a cloud-based governance, risk management and compliance (GRC) solution. It is suitable for businesses of all sizes in financial services, pharmaceuticals, life sciences, health care, energy, retail and education industries.... Read more
PowerDMS is a cloud-based solution designed to help public and private sector organizations manage the entire policy lifecycle through electronic signature capture, revision tracking and more. Key features include audit trails, policy... Read more
ComplyALIGN is a cloud-based policy management solution designed to help small to large businesses align and manage workforce policy in compliance with regulatory requirements. It allows users to maintain a centralized repository of... Read more
Sword Policy Manager
Sword Policy Manager
Sword Policy Manager is a cloud-based compliance management solution that helps businesses of all sizes control and monitor policies and procedures within the organization. The centralized platform enables complete management of critical... Read more
PolicyManager is a cloud-based solution designed to help healthcare providers manage documents via a digital archiving system to streamline workflows and ensure regulatory compliance. Key features include version control, templates... Read more
Convercent is a cloud-based compliance management solution that helps small businesses to large enterprises manage corporate ethics via analytics, reports and data-based predictions. It includes various modules to help manage cases,... Read more
DynamicPolicy is a cloud-based solution designed to help midsize enterprises manage the entire policy management lifecycle through certification tracking, collaboration, version control and more. Key features include content management,... Read more
Staff.Wiki is a policy and procedures management tool for businesses of all sizes. The web-based platform provides companies with the tools to manage and streamline their staff policies, standard operating procedures and compliance... Read more
TravelPerk is an automated travel management tool that aims to improve the employee experience when booking business travel. This web-based solution helps small to large sized businesses save time and improve efficiency by giving users... Read more
PolicyHub is policy and procedure management solution designed to help medium to large businesses manage and streamline all processes, from policy creation to distribution and reporting. The platform comes with a point-and-click interface,... Read more
Diligent Compliance is a risk management solution designed to help organizations maintain regulatory compliance across internal and external processes to improve business continuity. Professionals can upload relevant corporate policies... Read more
PolicyStat is a cloud-based policy management software, which helps businesses of all sizes manage procedures and documentation. Key features include compliance tracking, auditing, contract management and collaboration. The platform’s... Read more
HighBond by Galvanize is a comprehensive GRC solution. It is a suite of products that includes RiskBond, ComplianceBond, AuditBond, PolicyBond, plus others. With the RiskBond application, organizations can access integrated risk management... Read more
Termageddon is a policy management solution that helps organizations create and embed privacy policies into websites and applications. The platform lets attorneys send custom questionnaires to collect business information from clients... Read more
Policy Manager by MCN Healthcare is a cloud-based document control and workflow management solution designed to help medical organizations automate policy access, review, approval and attestation. Its automated tracking and reporting... Read more
PolicyHandler is a web-based policy management system, which assists small to medium insurance carriers with claims administration. Key features include workflows, automated renewals, messaging, task tracking and documentation. The... Read more
policyIQ is a cloud-based content and document management solution designed to help businesses of all sizes store various kinds of documents to manage governance, risk and compliance (GRC). The platform enables users to track multiple... Read more
Organizations create policies to govern operational and business aspects, such as ensuring data protection, monitoring the use of company assets, and meeting compliance requirements. But if the policies are managed manually, it's difficult to ensure employee access, proper documentation, and, more importantly, usage of the most up-to-date version.
Policy management software addresses these pain points. It helps users create, review, approve, and store policies according to the established workflow. Policy management tools also allow you to distribute or share policies with the relevant employees.
While policy management software may seem like an additional cost, it helps you ensure regulatory compliance and respond more quickly to client escalations or security breaches, thereby indirectly adding value to your bottom line.
- What is policy management software?
- Common features of policy management software
- What type of buyer are you?
- Benefits of policy management software
- Key considerations when buying policy management software
What is policy management software?
Policy management software is a tool that helps users organize and manage all their policy and procedure documents centrally.
This type of software facilitates collaboration between legal and other teams on creating, editing, and maintaining policy and procedure documents. It also allows employees to digitally attest that they have read and understood the policies.
Policy management tools also offer security features such as access controls and administrator privileges to restrict unauthorized users from editing, reviewing, or approving policies.
Common features of policy management software
In this section, we discuss key features to look out for when shopping for a policy management solution.
|Policy authoring||Enables users to create, edit, review, and approve policies directly on the tool using automated workflows.|
|Search||Enables users to quickly find the policy document they need by typing in file names or parts of metadata in the search bar.|
|Notifications||Alerts administrators through email, pop-up messages, or text reminders when policies are due for review or when someone has reviewed or modified a policy.|
|Attestation||Allows users to digitally confirm (such as with e-signatures) that they have read and understood a policy.|
|Access controls||Allows administrators to limit user access to specific policies, set documents as read-only, and restrict sharing or printing of policy documents.|
|Audit trail||Tracks changes made to a document, capturing details of who made an update, and stores different versions of the document with timestamps.|
|Metadata management||Buckets policies into various broad categories, such as HR policies or ethics policies, using metadata tags to make the search easier.|
|Bookmarks||Allows users to mark specific policies for quick and easy referencing.|
What type of buyer are you?
While the utility of policy management across industries and business sizes is subjective, there are some businesses that will find policy management software indispensable. We discuss them here.
Businesses in heavily regulated industries: Certain sectors, such as healthcare, telecommunications, and financial services, are more heavily regulated than others. Policy management software can help organizations in such sectors define and organize their policies to meet industry mandates.
Large businesses: The larger the scale and scope of operations, the more detailed are the policies and procedures. In such cases, the centrality of document storage and distribution can be vital to streamline operations and avoid noncompliance.
Benefits of policy management software
Here are some of the most notable benefits of policy management system:
- Minimizes risk across your organization and enhances compliance: You can minimize security risks and react to breaches more quickly if your employees know the policies they need to follow in different scenarios. Policy management software provides a central repository for storing all policy documents and ensures that relevant users can access them quickly when needed.
- Improves accountability: Audit trails and version histories allow you to track who updated, reviewed, or approved a policy. Additionally, digital attestation allows you to ensure that your employees have read and understood the policies, making them accountable for any noncompliance.
- Automates policy management workflow and saves time: Policy management systems automatically send notifications to various stakeholders and helps to eliminate duplicate efforts in policy creation, review, and editing. They also eliminate the requirement of printing physical copies of the policies for approval or distribution.
Key considerations when buying policy management software
Along with deciding the features you need in a policy management software solution, it's also important to consider the below parameters.
- Integrations with office productivity tools: Policy management software that integrates with software such as SharePoint, Office365, or Dropbox helps users seamlessly create, review, and approve policies from within those office productivity tools. Integrating with communication tools such as Microsoft Outlook or Slack can aid in the sharing of the policy documents. It should also integrate with your HR tools; governance, risk management, and compliance (GRC) system; and more.
- Cloud-based vs. on-premise: You must decide whether you're more comfortable storing your policy documents in third-party cloud apps or on-premise servers. Cloud-based policy management software allows employees to access the policy documents from anywhere using the internet, is easily scalable, and receives regular updates and upgrades from the vendor. On the other hand, on-premise solutions may suit you better if your organization is not inclined to storing sensitive policy documents on a third-party cloud.
Note: The applications selected in this article are examples to show a feature in context and are not intended as endorsements or recommendations. They have been obtained from sources believed to be reliable at the time of publication.