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Blackbaud Altru

Blackbaud Altru is a cloud-based membership management solution that includes tools to manage ticketing and admissions, cultivate a membership database, convert ticket buyers and visitors, run merchandise, and much more. Designed ...Read more about Blackbaud Altru


Simplify your day-to-day work with comprehensive management tools for the modern art gallery. ArtCloud's comprehensive gallery management software provides the only complete solution for art galleries, artists, and the design ind...Read more about ArtCloud


CURATE is an all-in-one exhibition management platform that helps businesses streamline the process of managing calls for entries, receiving and adjudicating submissions, launching online exhibitions, and communicating with exhibi...Read more about CURATE

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MyPrivate is a 360° family finance & operations platform built on top of Microsoft Office 365. It helps reasonably well-off families manage assets and operations across multiple locations, countries and jurisdictions. The core o...Read more about MyPrivate

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Art Galleria

Art Galleria is a cloud-based solution that allows archivists, collection managers and cultural organizations to manage various administrative operations. It enables users to store customer contacts in a centralized database and u...Read more about Art Galleria

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Second Canvas

Second Canvas is a cloud-based solution that helps museums convert artworks into digitized collections with interactive storytelling capabilities. Professionals can upload high-resolution images and automatically improve navigatio...Read more about Second Canvas

5.0 (3 reviews)

Axiell Collections

Axiell Collections is an online and on-premise solution designed to help art galleries, museums, libraries, and educational institutions prepare catalog and manage collections. Features include remote access, reporting, event plan...Read more about Axiell Collections

4.7 (3 reviews)


artAttendant is a cloud-based collection management system, which enables galleries, art dealers, and institutions to upload, organize, and publish artworks. Artists can maintain a private collection and sell or rent studio archiv...Read more about artAttendant

5.0 (1 reviews)


Our vision is simple: More time for art and clients! We offer comprehensive art management solutions and services tailored to the industry's unique demands based on our 20 years of experience. Our products are designed for anyone ...Read more about ARTBUTLER

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WrkLst is a web-based software solution built to help art galleries manage inventory, contacts, offers, shipments, plus more. It can be used by art studios, consultants, and collectors as well as artwork-based publishing and exhib...Read more about WrkLst


Artlogic is an integrated solution designed to help galleries, artists and collectors create, share and manage art collections. It lets businesses maintain details about clients, suppliers and artists along with corresponding purc...Read more about Artlogic

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Artsystem5 (A5) is web-based database software designed to help art professionals automate information management tasks for art galleries, artists, and collections. Key features include an activity dashboard, sales and collections...Read more about Artsystems

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Artwork Archive

Artwork Archive is an art gallery solution designed to help collectors, artists and organizations manage artwork, locations, schedules, galleries, inventory, contacts and more. Users can track deadlines, sales, clients, expenses a...Read more about Artwork Archive

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Primer is a cloud-based solution that helps art galleries, artists, collectors, and non-profit organizations streamline processes related to sales, inventory tracking, transaction monitoring, and more on a centralized platform. It...Read more about Primer

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ArtVault Pro

ArtVault Pro is an on-premise solution that helps collectors, artists, institutes, and estates catalog and track all artworks across multiple locations. It allows users to store and categorize artworks based on customizable criter...Read more about ArtVault Pro

4.3 (3 reviews)

My Art Collection

My Art Collection is an on-premise solution that helps art galleries catalog and track the sale, lending, and donation of all items. It enables users to record information related to each artwork such as painter details, reviews, ...Read more about My Art Collection

4.8 (5 reviews) is an app for managing collections, galleries, or portfolios. Teams can build, add, search, filter, share, and manage databases of artworks. Quickly generate reports and documents. is the first to provide ...Read more about

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Masterpiece Manager

Masterpiece Manager is a cloud-based solution that helps artists, collectors, galleries, and museums streamline operations related to inventory tracking, online auctioning, email marketing, plus more. It comes with a point of sale...Read more about Masterpiece Manager

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Small Gallery Organizer Pro

Small Gallery Organizer Pro is a business management software designed specifically for art gallery owners and art dealers. It serves as a database solution for managing art, antiques, and collectibles. Small Gallery Organizer Pro...Read more about Small Gallery Organizer Pro

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ArtPro is a cloud-based art inventory management solution, which helps museums and art galleries catalog, store, track, archive and share artworks online. Key features include email marketing, artwork inventory, file sharing, repo...Read more about ArtPro

4.0 (1 reviews)

Buyers Guide

Last Updated: March 16, 2023

Art gallery owners have to manage overall gallery operations—from handling administrative work to ensuring artwork is safe. Communicating with collaborating artists and in-house teams, devising marketing plans, conducting sales exhibitions, and handling expenses are some of the key responsibilities of gallery owners. However, managing operations single-handedly can be a challenge. Art gallery software automates daily tasks to help gallery owners streamline operations and focus on business growth.

Choosing art gallery software that’s right for your business can be difficult, as there are several options available on the market. You’ll need to ensure that software features and benefits align with your requirements. To help you make the right choice, we’ve created a buyers guide that has all the information you’ll need to start evaluating software options.

Here's what we'll cover:

What is art gallery software?

Art gallery software is an application that helps art gallery owners track their inventory, manage exhibits, and run daily operations. It allows users to create detailed catalogs that have images of artwork as well as related information, such as year of creation, edition, size, and price.

The software assists galleries in selling their artwork online, recording the purchase offers made by interested buyers, and tracking sales. It can also be used to store buyer information, conduct marketing campaigns, and receive alerts about customer leads.


Artwork inventory filtered by artist in Art Galleria (Source)

Common features of art gallery software

Art gallery software helps gallery owners streamline their business processes. Here are some key features offered by most art gallery solutions.

Contact management

Record and store complete client information, such as contact details and purchase history.

Inventory management

Store digital copies of artwork and record-related details, such as ownership history, storage location, and edition.


Create and update invoices for every business transaction and track the discounts applied.

Marketing management

Track marketing campaigns and events, including the details of event attendees.

Point of sale (POS)

Process customer payments and sync the data collected from daily sales.

What type of buyer are you?

Based on the type of gallery operated, there are two broad categories of software buyers. Let’s read more about these categories.

  • Artists operating independent galleries: Some galleries are artist-run initiatives, operated independently by an individual artist or a small team working along with the artist. In these cases, the artist is the gallery owner. Software that supports just a single user is a good pick for an artist-run gallery. Such buyers should look for features that will help them manage the complete art inventory, sell artwork online, run and track online exhibitions, and create reports on the production and sale of artwork.

  • Owners of commercial galleries: Commercial galleries are privately owned, for-profit ventures that choose certain artists and display their artwork for sale. Both the gallery owner and artist get a cut of the revenue made. These types of buyers should opt for software that supports multiple users and helps organize art exhibitions and marketing campaigns, manages sales and suppliers, tracks inventory, stores client and artist information, generates catalogs, and supports artist and in-house team collaboration.

Benefits of art gallery software

Understanding the benefits of art gallery software will help you further refine your software search. Following are the key benefits offered by the software:

  • Reduced chances of artwork being misplaced: Art gallery software allows owners to store a digital copy of every piece of artwork displayed in their gallery. These copies are stored either on the cloud or on internal servers. Owners can control the access rights to this storage pool, thereby reducing the risk of artwork being stolen or lost.

  • Improved collaboration between teams: Gallery owners have to collaborate with different teams, such as branding, sales, legal, and logistics. Art gallery software offers a common communication platform for all teams to collaborate and ensure that sales exhibitions, both online and offline, are conducted without any hindrance. The software also makes it easier to reach out to team members in real time, irrespective of where they are located.

  • Better client relationship management: Art gallery software maintains a record of the purchase history of all clients. Analysis of purchase data can help identify trends and understand each client’s interest area and purchase frequency. This information can be used to send invites and reminders about events that are of interest to clients. It can also be used to build targeted marketing campaigns.

Key considerations for choosing art gallery software

Here are a few key considerations that you should keep in mind when choosing software for your art gallery:

  • Ecommerce integration: Art gallery software that supports ecommerce integration will allow you to manage a personal website where you can exhibit and sell artwork. An ecommerce website will help you upload your entire art inventory with a few clicks. It will allow you to conduct online auctions, thereby offering access to a wider buying audience. You can also send notifications to clients about upcoming exhibitions and events.

  • Availability of a mobile application: Software that offers mobile accessibility will allow you to remain connected with your business at all times. From managing inventory to ensuring sales figures are correctly recorded, a mobile app will help you complete tasks on the go. You can also attend to ad-hoc requests, such as urgent purchase requests, in real time.

Note: The application selected in this article is an example to show a feature in context and isn't intended as an endorsement or recommendation. It has been obtained from sources believed to be reliable at the time of publication.