---
title: "Best Fax Server Software - 2026 Reviews & Pricing"
description: "Find the best Fax Server Software for your organization. Compare top Fax Server Software systems with customer reviews, pricing, and free demos."
source_url: "https://www.softwareadvice.com/fax-server/"
page_type: "category"
language: "en"
---

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Fax Server Software

Software Advice offers objective insights based on verified user reviews and independent product and market research. When our advisors match you to a software provider, we may earn a referral fee.

# Best Fax Server Software of 2026

Updated October 30, 2026

## Fax Server FAQs

Software Advice advisors had 7 conversations with buyers about Fax Server software between January 2025 and May 2026. These are the questions that came up most.

-   How do I choose the right Fax Server software for my business?
    
    Choosing the right fax server tool comes down to matching its digital faxing features with the business’s actual workflow needs. Buyers frequently tell our advisors that creating, editing, previewing, and sending faxes electronically is their top requirement, since most want to leave manual fax machines behind. Deployment type, cloud or on-premise, is less of a concern in recent advisor-call conversations, so the focus should stay on core electronic fax features and how well the tool fits existing document processes.
    
-   What should businesses watch out for when choosing Fax Server software?
    
    Businesses should check whether a system supports electronic fax features like creating, editing, previewing, and sending faxes digitally, since buyers we've talked to often prioritize these capabilities. Most buyers do not mention a strong preference for cloud or on-premise deployment, so deployment type is less of a sticking point in recent conversations.
    
    Answer based on 6 advisor calls
    
-   What should I look for when comparing Fax Server software options?
    
    When speaking with our advisors, buyers comparing fax server software options consistently look for the ability to create, edit, preview, and send faxes electronically. This electronic faxing capability is often seen as a must-have, as buyers want to move away from manual fax machines and paper-based processes.
    
    Answer based on 6 advisor calls
    
-   How does Fax Server software handle its core workflows and key processes?
    
    Fax Server software handles its core workflows by letting teams create, edit, preview, and send faxes electronically, according to our advisors, buyers often look for these digital faxing features. This approach removes the need for physical fax machines and enables teams to manage fax documents from their computers.
    
    Answer based on 6 advisor calls
    
-   What features should Fax Server software include?
    
    The top feature buyers ask for in advisor calls is the ability to create, edit, preview, and send faxes electronically. This electronic faxing capability helps users move away from manual fax machines and manage documents digitally.
    
    Answer based on 6 advisor calls
    
-   What is Fax Server software and what does it do?
    
    Fax Server software lets businesses send and receive scanned documents electronically without using a traditional fax machine. Advisor-call conversations show that buyers use this software to create, edit, preview, and send faxes from a computer, which helps reduce paper use and manage documents more efficiently.
    
    Answer based on 6 advisor calls
    

On this page

1.  Popular Comparisons
2.  Buyers Guide
3.  Frequently Asked Questions
4.  Related Software

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46 results

### Compare Products

Showing 1 - 25 of 46 products

#### Company Size

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### Compare Products

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**Alphabetically (A-Z)**: Sorts listings by product name from A to Z.

### [eGoldFax](/fax-server/egoldfax-profile/)

- Overall rating: 5.0/5
- Reviews: 39
- Starting price: $29.99
- Free trial: Available
- Free demo: Not available

#### Overview

eGoldFax is a cloud-based fax server solution designed to help businesses in healthcare, education, financial services and other sectors send, receive and retain documents using

[Read more](/fax-server/egoldfax-profile/)

#### Features

##### Best rated features

- Archiving & Retention: 5/5
- Whitelisting/Blacklisting: 5/5
- Encryption: 5/5
- Delivery Tracking: 5/5

[See all features](/fax-server/egoldfax-profile/#key-features)

#### Pricing

##### Basic

- Price: $29.99

[See full pricing details](/fax-server/egoldfax-profile/#pricing-and-plans)

---

### [ICTFAX](/fax-server/ictfax-profile/)

- Overall rating: 4.3/5
- Reviews: 3
- Starting price: $300.00one time
- Free trial: Available
- Free demo: Not available

#### Overview

ICTFAX is an open-source fax software designed to help businesses send and receive faxes via email accounts, websites and web-to-fax services. It includes a statistics dashboard,

[Read more](/fax-server/ictfax-profile/)

#### Features

##### Best rated features

- Whitelisting/Blacklisting: 5/5
- FoIP: 5/5
- Delivery Tracking: 5/5
- Archiving & Retention: 5/5

[See all features](/fax-server/ictfax-profile/#key-features)

#### Pricing

##### ICTFax Community Edition

- Price: $300.00one time
- The free and open source edition of ICTFax, licensed under the GPL for a single server setup. It

##### ICTFax SP Edition

- Price: Custom
- Pricing available upon request
- Enable ITSP / Internet fax service providers to offer internet fax services to customers

##### ICTFax Scalable Edition

- Price: Custom
- Pricing available upon request
- Enable ITSP / Internet Service Providers to offer internet fax services to customer and install

[See full pricing details](/fax-server/ictfax-profile/#pricing-and-plans)

---

### [FaxLogic](/fax-server/faxlogic-profile/)

- Overall rating: 5.0/5
- Reviews: 51
- Starting price: $49.95/month
- Free trial: Available
- Free demo: Not available

#### Overview

FaxLogic is a cloud-based fax server solution designed to help businesses in legal, educational, financial, medical and government sectors view, receive, send and manage documents

[Read more](/fax-server/faxlogic-profile/)

#### Features

##### Best rated features

- Automated Routing: 5/5
- Whitelisting/Blacklisting: 5/5
- Archiving & Retention: 5/5
- Email to Fax: 5/5

[See all features](/fax-server/faxlogic-profile/#key-features)

#### Pricing

##### Group Virtual Fax (500)

- Price: $49.95/month
- Up to 5 users.

##### Group Virtual Fax (1000)

- Price: $59.95/month
- Up to 5 users.

##### Group Virtual Fax (1000 plus)

- Price: $89.95/month
- Up to 10 users.

[See full pricing details](/fax-server/faxlogic-profile/#pricing-and-plans)

---

### [iFax](/fax-server/ifax-profile/)

- Overall rating: 4.8/5
- Reviews: 363
- Starting price: $9.99/month
- Best for: Small businesses
- Free trial: Available
- Free demo: Not available

#### Overview

iFax is a cloud-based solution that serves businesses of all sizes across all industries. It uses an online faxing service that is HIPAA compliant and uses military-grade and

[Read more](/fax-server/ifax-profile/)

#### Features

##### Best rated features

- Full Text Search: 5/5
- File Management: 5/5
- Email Management: 5/5
- SSL Security: 5/5

##### Worst rated features

- Collaboration Tools: 3.9/5
- Text Editing: 4/5
- Whitelisting/Blacklisting: 4/5

[See all features](/fax-server/ifax-profile/#key-features)

#### Pricing

##### Basic

- Price: $9.99/month
- Ideal plan for personal use.

##### Plus

- Price: $19.99/month
- Ideal for small businesses.

##### Professional

- Price: Custom
- Pricing available upon request
- Contact support to know prices.

[See full pricing details](/fax-server/ifax-profile/#pricing-and-plans)

---

### [Telnyx Suite](/voip/telnyx-profile/)

- Overall rating: 4.7/5
- Reviews: 196
- Starting price: $1.00/month
- Best for: Value for money
- Free trial: Available
- Free demo: Not available

#### Overview

Telnyx Suite is a comprehensive cloud communication platform that provides communication capabilities via voice, SMS, fax, and IP services. Telnyx provides global high-speed

[Read more](/voip/telnyx-profile/)

#### Features

##### Best rated features

- Reminders: 5/5
- Collaboration Tools: 5/5
- VoIP: 5/5
- Fax Management: 5/5

[See all features](/voip/telnyx-profile/#key-features)

#### Pricing

##### Basic

- Price: $1.00/month

[See full pricing details](/voip/telnyx-profile/#pricing-and-plans)

---

### [Documo](/fax-server/mfax-profile/)

- Overall rating: 4.8/5
- Reviews: 86
- Starting price: $75.00/month
- Free trial: Available
- Free demo: Not available

#### Overview

mFax is now Documo. Documo is a cloud-based fax server software designed to help businesses manage print-to-fax and email-to-fax operations via a unified portal. The platform

[Read more](/fax-server/mfax-profile/)

#### Features

##### Best rated features

- Whitelisting/Blacklisting: 5/5
- Email to Fax: 5/5
- Fax to Email: 5/5
- Archiving & Retention: 5/5

[See all features](/fax-server/mfax-profile/#key-features)

#### Pricing

##### Solo

- Price: $300.00/year
- 300 pages / Mo

1 User

1 Fax Number

$3.00 / Additional User

$3.00 / Additional Number

$0.15 /

##### Professional

- Price: $75.00/month
- Up to 3 users.

##### Business

- Price: $150.00/month
- Up to 10 users.

[See full pricing details](/fax-server/mfax-profile/#pricing-and-plans)

---

### [WestFax](/fax-server/westfax-profile/)

- Overall rating: 4.9/5
- Reviews: 18
- Starting price: $0.01one time
- Free trial: Available
- Free demo: Not available

#### Overview

WestFax is the #1 cloud-based faxing service that offers a variety of features, including Secure faxing: WestFax uses end-to-end encryption to protect your documents from

[Read more](/fax-server/westfax-profile/)

#### Features

##### Best rated features

- Delivery Tracking: 5/5
- Automated Routing: 5/5
- Encryption: 5/5
- Whitelisting/Blacklisting: 5/5

##### Worst rated features

- Alerts/Notifications: 4/5

[See all features](/fax-server/westfax-profile/#key-features)

#### Pricing

##### HIPAA FAX

- Price: $0.02one time

##### BUSINESS FAX

- Price: $0.02one time

##### FAX API

- Price: $0.01one time

[See full pricing details](/fax-server/westfax-profile/#pricing-and-plans)

---

### [Medsender](/fax-server/medsender-profile/)

- Overall rating: 4.9/5
- Reviews: 16
- Starting price: $299.00/month
- Free trial: Available
- Free demo: Not available

#### Overview

Medsender is a HIPAA-compliant solution designed to help medical clinics, insurance companies and enterprises send or receive documents via fax, email and SMS channels. Medical

[Read more](/fax-server/medsender-profile/)

#### Features

##### Best rated features

- File Sharing: 5/5
- Access Controls/Permissions: 5/5
- Secure Data Storage: 5/5
- Search/Filter: 5/5

##### Worst rated features

- Document Storage: 4/5

[See all features](/fax-server/medsender-profile/#key-features)

#### Pricing

##### AI Fax Automation

- Price: $299.00/month
- Faster workflows, fewer chart errors.
Eliminate manual scanning, labeling, sorting and routing.

##### AI Referral Automation

- Price: $549.00/month
- Includes everything in AI Fax Automation, Plus:

##### AI Call Automation

- Price: $2,249.00/month
- 24/7 coverage, reduce front desk overload
Offload routine patient calls - no more missed calls,

[See full pricing details](/fax-server/medsender-profile/#pricing-and-plans)

---

### [Biscom Digital Fax](/fax-server/faxcom-profile/)

- Overall rating: 4.6/5
- Reviews: 49
- Free trial: Available
- Free demo: Not available

#### Overview

FAXCOM is an on-premise and cloud-based fax server software designed to help businesses send and receive faxes on a centralized platform. Professionals can receive faxes using

[Read more](/fax-server/faxcom-profile/)

#### Features

##### Best rated features

- Email to Fax: 4/5
- Fax to Email: 4/5

[See all features](/fax-server/faxcom-profile/#key-features)

#### Pricing

##### Basic

- Price: Custom
- Pricing available upon request

[See full pricing details](/fax-server/faxcom-profile/#pricing-and-plans)

---

### [FaxCore](/fax-server/faxcore-profile/)

- Overall rating: 5/5
- Reviews: 6
- Starting price: $60.00/month
- Free trial: Available
- Free demo: Not available

#### Overview

FaxCore is an on-premise and cloud-based fax server software designed to help businesses facilitate the electronic exchange of faxes in compliance with industry regulations.

[Read more](/fax-server/faxcore-profile/)

#### Pricing

##### Basic

- Price: $60.00/month

[See full pricing details](/fax-server/faxcore-profile/#pricing-and-plans)

---

### [ReplixFax](/fax-server/replixfax-profile/)

- Overall rating: 4.7/5
- Reviews: 7
- Free trial: Available
- Free demo: Not available

#### Overview

ReplixFax is a HIPAA-compliant cloud fax solution tailored for business faxing needs. It equips businesses with various utilities to handle all aspects of fax communication. The

[Read more](/fax-server/replixfax-profile/)

#### Features

##### Best rated features

- API: 5/5
- Encryption: 5/5
- Automated Routing: 5/5
- Electronic Faxes: 5/5

##### Worst rated features

- Archiving & Retention: 4/5

[See all features](/fax-server/replixfax-profile/#key-features)

#### Pricing

##### Custom Plan

- Price: Custom
- Pricing available upon request
- Custom Corporate Plan
Secure Cloud Fax designed for Healthcare Providers and Enterprises with high

[See full pricing details](/fax-server/replixfax-profile/#pricing-and-plans)

---

### [Notifyre](/conversational-marketing/notifyre-profile/)

- Overall rating: 4.8/5
- Reviews: 5
- Starting price: $0.02
- Free trial: Not available
- Free demo: Not available

#### Overview

Notifyre is a secure, reliable and industry compliant multi-channel communications platform built for business. Its all-in-one hub allows businesses to manage the entire business

[Read more](/conversational-marketing/notifyre-profile/)

#### Features

##### Best rated features

- Chat/Messaging: 5/5
- Multi-Language: 5/5
- Mass Texting: 5/5
- Third-Party Integrations: 5/5

##### Worst rated features

- API: 4/5
- Contact Management: 4/5

[See all features](/conversational-marketing/notifyre-profile/#key-features)

---

### [GoTo Connect](/product/2766-GoTo-Connect/)

- Overall rating: 4.5/5
- Reviews: 671
- Best for: Small businesses
- Free trial: Available
- Free demo: Not available

#### Overview

GoTo Connect is the all-in-one phone, meeting and messaging software built for SMBs. It boasts an enterprise-class phone system with 100+ features with inclusive minutes for local,

[Read more](/product/2766-GoTo-Connect/)

##### What users love

- Responsive and knowledgeable support team
- Flexible and mobile phone system
- Cost-effective communication solution

##### To take in mind

- Unreliable call handling features
- Clunky and unintuitive user interface
- Confusing and inconsistent billing practices

#### Features

##### Best rated features

- Real-Time Reporting: 5/5
- Softphone: 5/5
- Virtual Call Center: 5/5
- Audio/Video Recording: 5/5

[See all features](/product/2766-GoTo-Connect/#key-features)

#### Pricing

##### Phone System

- Price: Custom
- Pricing available upon request

##### Customer Engagement

- Price: Custom
- Pricing available upon request

##### Complete CX

- Price: Custom
- Pricing available upon request

[See full pricing details](/product/2766-GoTo-Connect/#pricing-and-plans)

---

### [ETHERFAX](/distribution/etherfax-profile/)

- Overall rating: 5/5
- Reviews: 2
- Free trial: Available
- Free demo: Not available

#### Overview

etherFAX helps organizations streamline business processes with a software-defined network and a suite of applications tailored for document exchange. 

etherFAX’s patented

[Read more](/distribution/etherfax-profile/)

#### Features

##### Best rated features

- Encryption: 5/5
- Delivery Tracking: 5/5
- Automated Routing: 5/5
- Whitelisting/Blacklisting: 5/5

[See all features](/distribution/etherfax-profile/#key-features)

#### Pricing

##### Basic

- Price: Custom
- Pricing available upon request

[See full pricing details](/distribution/etherfax-profile/#pricing-and-plans)

---

### [FaxSIPit](/product/534236-FaxSIPit/)

- Overall rating: 5/5
- Reviews: 2
- Starting price: $14.99/month
- Free trial: Available
- Free demo: Not available

#### Overview

FaxSIPit is a cloud-based platform designed for secure and encrypted fax transmission, catering to businesses in regulated industries. It is suitable for sectors such as

[Read more](/product/534236-FaxSIPit/)

#### Features

##### Best rated features

- Archiving & Retention: 5/5
- Third-Party Integrations: 5/5
- Multiple User Accounts: 5/5
- Alerts/Notifications: 5/5

[See all features](/product/534236-FaxSIPit/#key-features)

#### Pricing

##### Starter

- Price: $14.99/month

##### Pro

- Price: $39.99/month

##### Business

- Price: $99.99/month

[See full pricing details](/product/534236-FaxSIPit/#pricing-and-plans)

---

### [FaxZero](/fax-server/faxzero-profile/)

- Overall rating: 5/5
- Reviews: 2
- Starting price: $1.99
- Free trial: Not available
- Free demo: Not available

#### Overview

FaxZero is a fax server management software designed to help businesses attach documents in various formats including DOC, PDF, PNG, JPG, HTML, GIF and XLS to send faxes. The

[Read more](/fax-server/faxzero-profile/)

#### Features

##### Best rated features

- Electronic Faxes: 5/5
- Fax Management: 5/5
- SSL Security: 5/5
- Secure Data Storage: 5/5

[See all features](/fax-server/faxzero-profile/#key-features)

---

### [OpenText Fax](/fax-server/opentext-rightfax-profile/)

- Overall rating: 5/5
- Reviews: 2
- Free trial: Available
- Free demo: Not available

#### Overview

OpenText RightFax is a fax server application that helps businesses integrate with enterprise applications and automate fax management processes to optimize business operations and

[Read more](/fax-server/opentext-rightfax-profile/)

#### Features

##### Best rated features

- Email to Fax: 5/5
- Electronic Faxes: 5/5

[See all features](/fax-server/opentext-rightfax-profile/#key-features)

#### Pricing

##### Basic

- Price: Custom
- Pricing available upon request

[See full pricing details](/fax-server/opentext-rightfax-profile/#pricing-and-plans)

---

### [InterFAX](/fax-server/interfax-communications-online-fax-service-profile/)

- Overall rating: 4.6/5
- Reviews: 5
- Starting price: $9.95/month
- Free trial: Available
- Free demo: Not available

#### Overview

Upland InterFAX is a secure, cloud-based fax service for AI-enablement. Our enterprise-class cloud fax service that enables global organizations to securely send and receive faxes

[Read more](/fax-server/interfax-communications-online-fax-service-profile/)

#### Features

##### Best rated features

- Whitelisting/Blacklisting: 5/5
- Alerts/Notifications: 5/5
- Encryption: 5/5
- Delivery Tracking: 5/5

##### Worst rated features

- FoIP: 4/5

[See all features](/fax-server/interfax-communications-online-fax-service-profile/#key-features)

#### Pricing

##### Basic

- Price: $9.95/month

[See full pricing details](/fax-server/interfax-communications-online-fax-service-profile/#pricing-and-plans)

---

### [ReferralMD](/collaboration/referralmd-profile/)

- Overall rating: 4.6/5
- Reviews: 5
- Starting price: $100.00
- Free trial: Available
- Free demo: Not available

#### Overview

ReferralMD is a cloud-based fax management software designed to help the healthcare industry manage inbound and outbound faxes from a unified platform. Key features include task

[Read more](/collaboration/referralmd-profile/)

#### Features

##### Best rated features

- Patient Scheduling: 4/5
- Electronic Faxes: 4/5
- Communication Management: 4/5
- Patient Records Management: 3/5

[See all features](/collaboration/referralmd-profile/#key-features)

#### Pricing

##### Basic

- Price: $100.00

[See full pricing details](/collaboration/referralmd-profile/#pricing-and-plans)

---

### [Placetel](/voip/placetel-profile/)

- Overall rating: 4.3/5
- Reviews: 11
- Starting price: €4.90/month
- Free trial: Available
- Free demo: Not available

#### Overview

Placetel with Webex is tailored to small start-ups with big plans, medium-sized companies embracing the digital transformation and multinationals that always want to be two steps

[Read more](/voip/placetel-profile/)

#### Features

##### Best rated features

- Third-Party Integrations: 5/5
- Call Transfer: 5/5
- Call Reporting: 5/5
- CRM: 5/5

[See all features](/voip/placetel-profile/#key-features)

#### Pricing

##### Webex für Placetel Voice

- Price: €4.90/month

[See full pricing details](/voip/placetel-profile/#pricing-and-plans)

---

### [Mida FAX Server](/product/495322-Mida-FAX-Server/)

- Overall rating: 4.7/5
- Reviews: 3
- Free trial: Not available
- Free demo: Not available

---

### [LowFax](/product/558410-LowFax/)

- Overall rating: 5/5
- Reviews: 1
- Starting price: $1.99one time
- Free trial: Not available
- Free demo: Not available

#### Overview

LowFax is a pay-as-you-go online fax service for people and businesses that only fax occasionally. There's no subscription, no account creation, and no software to install — upload

[Read more](/product/558410-LowFax/)

#### Features

##### Best rated features

- Fax Management: 5/5
- Delivery Tracking: 5/5
- SSL Security: 5/5
- Electronic Faxes: 5/5

[See all features](/product/558410-LowFax/#key-features)

---

### [Retarus](/fax-server/retarus-cloud-fax-profile/)

- Overall rating: 5/5
- Reviews: 1
- Free trial: Available
- Free demo: Not available

#### Overview

Retarus Cloud Fax is a fax server solution designed to help enterprise businesses in the healthcare, insurance, manufacturing, telecommunications, retail and other sectors send and

[Read more](/fax-server/retarus-cloud-fax-profile/)

#### Features

##### Most popular features

- Encryption
- Archiving & Retention
- Fax to Email
- Automated Routing
- Whitelisting/Blacklisting
- FoIP
- Electronic Faxes

[See all features](/fax-server/retarus-cloud-fax-profile/#key-features)

#### Pricing

##### Basic

- Price: Custom
- Pricing available upon request

[See full pricing details](/fax-server/retarus-cloud-fax-profile/#pricing-and-plans)

---

### [Snappy Fax](/fax-server/snappy-fax-profile/)

- Overall rating: 5/5
- Reviews: 1
- Starting price: $29.99one time
- Free trial: Not available
- Free demo: Not available

#### Overview

Snappy Fax is an on-premise solution designed to help businesses automate fax processes and deliver documents in batches. Users can schedule and forward faxes to multiple and

[Read more](/fax-server/snappy-fax-profile/)

#### Features

##### Best rated features

- Fax to Email: 5/5

[See all features](/fax-server/snappy-fax-profile/#key-features)

---

### [Biscom Secure File Transfer](/product/485288-Secure-File-Transfer/)

- Overall rating: 4.4/5
- Reviews: 17
- Starting price: $120.00/month
- Free trial: Available
- Free demo: Not available

#### Overview

Biscom Secure File Transfer is a web-based, file-sharing solution. This platform includes a camera roll connector, enabling users to send photos and videos directly from a mobile

[Read more](/product/485288-Secure-File-Transfer/)

#### Features

##### Best rated features

- Search/Filter: 5/5
- Encryption: 5/5
- Alerts/Notifications: 4/5
- Messaging: 4/5

##### Worst rated features

- Collaboration Tools: 3/5
- Workflow Management: 4/5
- Messaging: 4/5
- Alerts/Notifications: 4/5

[See all features](/product/485288-Secure-File-Transfer/#key-features)

#### Pricing

##### Basic

- Price: $120.00/month

[See full pricing details](/product/485288-Secure-File-Transfer/#pricing-and-plans)

---

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## Popular Comparisons

[

eGoldFax vs iFax

](https://www.softwareadvice.com/fax-server/egoldfax-profile/vs/ifax/)[

eFax vs Documo

](https://www.softwareadvice.com/fax-server/efax-corporate-profile/vs/mfax/)[

Fax.Plus vs FaxLogic

](https://www.softwareadvice.com/fax-server/fax-plus-profile/vs/faxlogic/)

Businesses are continually looking for ways to improve the fax service to improve processes such as customer invoicing and customer experience. Using a fax machine burdens them with the manual tasks of printing and faxing, managing paper and consumables, and maintaining equipment.

Fax server software is an easy and convenient way for organizations looking for a solution that is easy to set up and flexible enough to satisfy changing needs. The software performs the same function as a fax machine, i.e. sending and receiving documents through a fax number.

Here's what we'll cover:

-   [What is fax server software?](#Whatisfaxserversoftware)
    
-   [Common features of fax server software](#Commonfeaturesoffaxserversoftware)
    
-   [What type of buyer are you?](#Whattypeofbuyerareyou)
    
-   [Benefits of fax server software](#Benefitsoffaxserversoftware)
    
-   [Fax server software pricing](#Faxserversoftwarepricing)
    
-   [Key considerations](#Keyconsiderations)
    

## What is fax server software?

Fax server software is an online tool that enables users to send and receive scanned documents as fax messages by allowing a computer and scanner to effectively imitate a dedicated fax machine. The fax messages can be stored as PDFs, spreadsheets, etc.

The software helps businesses reduce communication costs and streamline process workflows.

For example, the software can automatically send invoices and purchase orders to customers and suppliers at set times.

Electronic faxes in Cocofax ([Source](https://cocofax.com/)

## Common features of fax server software

Each vendor offers a unique mix of features, however, there are some common features in all fax software solutions.

| Feature | Description |
| --- | --- |
| Electronic faxes | Create, edit, preview, and send faxes electronically. |
| Delivery tracking | Track the delivery of outgoing faxes through notifications, statuses, etc. |
| Archiving and retention | Archive and store data that is not actively used or retain the data for compliance purposes. |
| Fax to email | Send and receive faxes directly in the email using a fax number. |
| Encryption | Convert fax messages into a code while transmitting for data security. |
| Whitelisting/blacklisting | Control system access and deliverability for applications and fax addresses. |

---

## What type of buyer are you?

Before purchasing a fax server solution, you should assess what kind of buyer you are and what are your requirements. The majority of use cases fall into one of these categories:

-   **For personal use:** If you expect limited fax traffic, you might want to opt for a tool with a simple user interface and basic functionalities without having to worry about its IT integration capabilities.
    
-   **For business use:** If you are a business owner, you will have to come up with a monthly estimate of faxing requirements such as the number of incoming and outgoing faxes. Also, if you run a business that is tightly regulated, such as a medical practice, it would benefit you to consider a software system with stringent data security measures.
    

## Benefits of fax server software

Here are the biggest benefits you will see from using online fax software in your organization:

-   **Reduced operational costs:** One of the most-recommended reasons to adopt fax server software is to reduce office costs. Regular maintenance, ink and toner costs, and dips in productivity as employees stand around a machine while they send or wait to receive faxes are eliminated when the entire process is done online from a computer or mobile device.
    
-   **Regulatory compliance:** Fax server software allows to store sent and received faxes online. This is important for businesses wherein regulatory guidelines require storing messages digitally instead of printing them as documents and storing in cabinets.
    

## Fax server software pricing

Fax server software is usually priced based on the number of pages you need to send or receive every month. The more the number of pages and the greater the depth of functionality, the higher the price.

Many vendors offer tiered pricing plans. With the first, most basic tier, buyers might pay a monthly fee to access basic functionality and services.

As the price scales up, buyers can add more functionality to the system. These additional capabilities might include fax numbers, email to fax option, and developer APIs with dedicated account managers for support.

Monthly subscription pricing is more common with fax server software (where the software is accessed via Web browser). However, if you don't have high-volume needs, a pay-per-use model may be the cost-effective choice. In such a setup, users are generally allowed only to send faxes and are charged for each page transmitted through the software.

## Key considerations

With so many options and feature sets to choose from, selecting the right fax server software can quickly become an overwhelming task. To narrow the search list, here are three key factors to keep in mind when you evaluate different products:

-   **System complexity and ease of use:** Without an easy-to-understand interface of the fax server software, users might not be able to follow the status of their requests (such as if faxes were sent in the right file format or if they were sent to the right recipient), which defeats the purpose of having a software system in place. Therefore, businesses should pay particular attention to ease-of-use while they evaluate options. They should consider solutions with smart and intuitive interfaces. They can also take advantage of the demos and trials offered by vendors to get a real sense of how user-friendly the system is.
    
-   **Compatibility with existing IT infrastructure:** Businesses should consider fax server software that integrates with the programs they already use. For instance, integration with email clients such as Outlook and Gmail will make it much easier to import contacts and conversations into the new fax solution. It also allows employees to continue using the programs they’re comfortable with while ensuring the contact list remains comprehensive and up-to-date.
    
-   **Electronic signature capabilities:** Sometimes digital faxes need to be signed before they can be sent. Being able to sign faxes electronically allows users to add legally binding signatures to documents without the need to print or scan paper copies.
    

_Note: The applications selected in this article are examples to show a feature in context and are not intended as endorsements or recommendations. They have been obtained from sources believed to be reliable at the time of publication._

### Related Fax Server Software

-   [Email Management Software](https://www.softwareadvice.com/category/3433-email-management/)
-   [Server Management Software](https://www.softwareadvice.com/server-management/)
-   [Unified Communications Software](https://www.softwareadvice.com/voip/ucaas-comparison/)