Finding software can be overwhelming. We've helped many construction companies choose the right bid management software so they can manage contacts and solicit bids from subcontractors.

Showing 1-20 of 35 products

CoConstruct

CoConstruct is a construction project management software that provides custom home builders and remodelers with tools for managing projects, financials and clients. It allows users to sync data from estimates, specifications, selections,... Read more

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Recent recommendations: 161 recommendations

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Deployments: Cloud
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Procore

Procore manages your projects, resources and financials from project planning to closeout. The platform connects every project contributor with the owner and general or specialty contractor. The centralized dashboard allows managers... Read more

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Recent recommendations: 56 recommendations

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WeBuild

WeBuild is a cloud-based, all-in-one software platform that enables zero-cost, frictionless project collaboration. WeBuild empowers contractors, engineers, architects, developers, subs, and consultants alike to collaborate like never... Read more

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Recent recommendations: 13 recommendations

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Deployments: CloudOn premise
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B2W Estimate - Estimating & Bidding

B2W Estimate from B2W Software (formerly BID2Win) is an application for heavy civil construction estimating and bidding. The system offers the ability to create and pre-populate detailed databases with costs, including default templates... Read more

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Recent recommendations: 6 recommendations

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Deployments: CloudOn premise
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e-Builder

e-Builder is a cloud-based construction program management solution for capital projects that provides performance data across the project lifecycle. Facility owners can track business processes with centralized project information,... Read more

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Recent recommendations: 5 recommendations

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Deployments: CloudOn premise
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BuildingConnected

BuildingConnected provides the largest crowd-sourced network in commercial construction, empowering builders to save time and increase accuracy while managing bids. BC Pro helps general contractors and owners find the right subcontractors... Read more

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Recent recommendations: 5 recommendations

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HCSS HeavyBid

HCSS HeavyBid estimating and bidding software is built specifically for the construction industry. Used by more than 50,000 estimators, HeavyBid helps users build estimates and manage daily bids.  The software helps automate repetitive... Read more

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Recent recommendations: 4 recommendations

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PipelineSuite Bid Management

PipelineSuite is a cloud-based bid invitation software solution with an integrated online plan room and optional prequalification module for general contractors. The solution allows general contractors to email bid invitations and... Read more

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Recent recommendations: 4 recommendations

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SmartBid Bid Management Software

SmartBid is an online construction bid software designed for general and prime contractors to manage subcontractor data, prequalify subcontractors, share project documents and send invitations to bid. As a web-based system, all communications,... Read more

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Recent recommendations: 2 recommendations

Platforms: MacWin
Deployments: Cloud
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iSqFt for General Contractors

With iSqFt, contractors of any size can streamline their entire pre-construction process and bid effectively. Designed to address the unique challenges of general contractors, design-build firms, and construction managers, iSqFt's... Read more

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Recent recommendations: 2 recommendations

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McCormick Estimating Software

McCormick Plumbing & Mechanical Estimating software was developed specifically to handle the needs of construction firms that operate in the plumbing and mechanical piping trades. The software’s strength lies in the estimating, takeoff,... Read more

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Recent recommendations: 1 recommendations

Platforms: Win
Deployments: On premise
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OmTrak

OmTrak gives Owners, Developers, Architects, Engineers and Contractors the power to collaborate. OmTrak has easy to use tools for everyone in the construction team. Allowing users to collaborate and manage construction information... Read more

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Aurigo Masterworks Cloud

The Aurigo Masterworks Cloud is a suite solution for large enterprises, including cities, counties, states, and agencies. It is built to help with all stages of the construction management lifecycle, such as planning, building, maintenance,... Read more

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PlanHub

PlanHub is a cloud-based construction management solution for general contractors and subcontractors. The solution allows contractors to post projects, send bid invites, share information with subcontractors and manage multiple team... Read more

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Adoddle

Asite's Adoddle platform gives everyone involved in construction and facilities projects access to key information regardless of location or device. It enables increased collaborations which results in fewer mistakes, delivering huge... Read more

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SupplyPro

SupplyPro is a cloud-based construction management solution that helps small to large enterprises manage projects and streamline communication between builders and suppliers. It enables users to store critical documents in an in-built... Read more

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Relatics

Relatics is a cloud-based platform used in the civil, infrastructure and construction engineering industries for systems engineering, requirements management and project management. Relatics allows users to manage contracts and change... Read more

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HeadsUp iCPM

In addition to project management, HeadsUp offers a standalone application for overseeing bidding activities. The web-based application enables users to eliminate the faxes, emails, and paperwork associated with solicitations. Read more

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Methvin

Methvin Estimating, a cloud-based construction estimating solution, caters to businesses such as civil and general contractors, and builders. Key features such as the estimating tool, take off tool, and project management tools, allow... Read more

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Pantera Tools Integrated Plan Room

Pantera Tools Integrated Plan Room by Pantera Global Technology is a cloud-based bid management solution that caters to general contractors, subcontractors, retailers, and suppliers. The solution helps users to streamline their bid... Read more

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Buyers guide


Last Updated: July 1, 2020

Soliciting bids from contractors and suppliers is a function as old as the commercial construction industry. Over time, many building industry technology developers have emerged to automate the bid solicitation process. Those responsible for the procurement function now have a choice of many best-of-breed bid solicitation systems, as well as specialty modules offered within existing construction suites. We wrote this guide to help buyers understand their bid invitation software options.

Here’s what we’ll cover:

What Is Bid Management Software?
What Type of Buyer Are You?
Benefits and Potential Issues

What Is Bid Management Software?

In most construction organizations, bid solicitation is a largely manual process that involves email, spreadsheets, faxes and phone calls. There is little automation outside of Microsoft Outlook or similar personal productivity tools. This specialized technology streamlines the bidding process with tools for managing contact, requesting proposals, purchasing and managing and organizing contracts. 

A full-featured bid management system will typically include the following features:

Contact management Enables the tracking of all contacts and communications between organizations and contractors and suppliers.
Custom form builder Allows users to build custom bid forms.
Project calendar Enables the tracking of all of an organization's past, present and future projects.
Subcontractor portal Enables subcontractors to view upcoming projects, view information about project insurance and more.
Communication template library Allows users to customize emails and other forms of communication between the organization and contractors and suppliers.

Other features can include:

  • Prequalifications
  • RFI/RPF
  • Invitations for bidding
  • Online planroom 

Bidding programs for construction are available as both on-premises and SaaS solutions, although the general trends seems to be toward SaaS systems.  

What Type of Buyer Are You?

Before you dive into the details of various bidding oversight and productivity systems, you will want to identify yourself with one of the buyer types we’ve detailed below. 

Procurement buyer. This category of buyer is highly specialized in procurement processes and demands sophisticated functionality. Their firm prioritizes cost control and efficient procurement processes, and is therefore focused intently on sophisticated functionality. These buyers will typically seek top best-of-breed construction bid management software systems. 

Project manager. This type of buyer works at a firm where procurement is managed from within the project managing function. These project managers are responsible for selecting suppliers and subcontractors and it therefore makes sense to use bidding technology modules offered within the firm’s project system, rather than implement a separate bidding manager system. 

General estimator. This buyer works in the estimating function at a firm that places procurement responsibility within the estimating department. The estimator is primarily focused on getting high-level pricing from subs, and then comparing those bids. As such, these buyers prefer to use the basic solicitation tracking and management functionality available within commercial estimating systems. 

Integrated suite buyer. This type of buyer values integration of data and processes across the firm, even if it means forgoing some specialized procurement functionality. This buyer is more likely to make use of the procurement modules available within their accounting or enterprise resource planning system.   

The bidding technology vendor landscape is less complex than many other construction markets. Best-of-breed products include eBid eXchange, SmartBidNet, and Pipeline Suite. Some project management software companies, such as Procore, Prolog and HeadsUp, also offer feature-rich bidding applications that can be purchased on a standalone basis. Finally, construction estimating and accounting suites will offer procurement functionality to varying degrees. 

Benefits and Potential Issues

Here are some of the benefits realized from successfully adopting modern, top-rated construction technology solutions. The best bidding software construction companies can implement will yield all of the below benefits. 

Improved efficiency. Traditional bid-solicitation processes are fraught with error and require substantial time and expense to execute. By automating the process with project managing technology, there can be a substantial reduction in errors, printing costs and labor.  

Better estimates and visibility. Bid builder software can produce more effective procurement processes and in turn, provide a company with better data as they develop estimates for their clients. Moreover, they will gain better visibility into costs throughout the project by holding suppliers accountable to their bids.  

Lower costs. The best bidding system will establish highly effective procurement processes that lower costs substantially. By soliciting more bids and creating a more professional, competitive process, buyers will lower their cost of materials and subcontractors

Perhaps the biggest challenge with these kind of implementations is adoption. Even if internal users adopt the invitation to bid software, it can be difficult to get suppliers to respond to the new model of submitting their bids or RFP responses. Overcoming these issues may require mandating use of the system. Contractors should consider whether they have enough leverage with subcontractors and suppliers to make such a mandate. Properly implemented, these solutions can be the best project bidding tool money can buy. But shoppers should checkout bid software reviews, demos and pricing before making any final decisions.