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Tool Management Software


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eMaint, a Fluke company, is a computerized maintenance management software (CMMS) solution that assists thousands of businesses worldwide to manage enterprise assets, streamline workflows, track inventory and schedule preventive and... Read More
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eMaint, a Fluke company, is a computerized maintenance management software (CMMS) solution that assists thousands of businesses worldwide to manage enterprise assets, streamline workflows, track inventory and schedule preventive and... Read More
 
 
Dude Solutions provides a suite of cloud-based maintenance management applications that provides businesses with centralized requests, automated maintenance workflows and reporting. Asset Essentials is suitable for manufacturers,... Read More
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Dude Solutions provides a suite of cloud-based maintenance management applications that provides businesses with centralized requests, automated maintenance workflows and reporting. Asset Essentials is suitable for manufacturers,... Read More
 
 
MPulse CMMS software provides integrated tracking, scheduling, and reporting tools for equipment and facilities maintenance organizations. The system offers flexible deployment options and compatibility with virtually any device, while... Read More
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MPulse CMMS software provides integrated tracking, scheduling, and reporting tools for equipment and facilities maintenance organizations. The system offers flexible deployment options and compatibility with virtually any device, while... Read More
 
 
FTMaintenance is a computerized maintenance management system (CMMS) that helps businesses of all sizes manage equipment, assets and facilities. With FTMaintenance, maintenance professionals can organize and control operations by automating... Read More
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FTMaintenance is a computerized maintenance management system (CMMS) that helps businesses of all sizes manage equipment, assets and facilities. With FTMaintenance, maintenance professionals can organize and control operations by automating... Read More
 
 
Hippo CMMS is a cloud-based maintenance management system with CMMS features that suit a variety of industry needs, from manufacturing and healthcare to hospitality and education. Hippo CMMS offers a graphical view of maintenance operations via... Read More
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Hippo CMMS is a cloud-based maintenance management system with CMMS features that suit a variety of industry needs, from manufacturing and healthcare to hospitality and education. Hippo CMMS offers a graphical view of maintenance operations via... Read More

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Maintenance Connection is a cloud-based software system for maintenance management. It is suitable for businesses of all sizes in general facilities management, healthcare, manufacturing, government, utilities, warehouses, energy development,... Read More
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Maintenance Connection is a cloud-based software system for maintenance management. It is suitable for businesses of all sizes in general facilities management, healthcare, manufacturing, government, utilities, warehouses, energy development,... Read More
 
 
Facilities Management eXpress (FMX) is used by a variety of industries including manufacturing, property management and education. With FMX, facilities managers can view their activities and associated costs, and building occupants... Read More
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Facilities Management eXpress (FMX) is used by a variety of industries including manufacturing, property management and education. With FMX, facilities managers can view their activities and associated costs, and building occupants... Read More
 
 
Fiix is a cloud-based computerized maintenance management system (CMMS) that helps businesses organize their maintenance departments, get on top of maintenance backlog, and work towards preventive maintenance. The CMMS helps manage... Read More
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Fiix is a cloud-based computerized maintenance management system (CMMS) that helps businesses organize their maintenance departments, get on top of maintenance backlog, and work towards preventive maintenance. The CMMS helps manage... Read More
 
 
Maintenance5000 is a cloud-based and on-premise maintenance management solution for small, medium and large businesses. It caters to companies in commercial, education, government, healthcare and not for profit verticals. Primary features... Read More
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Maintenance5000 is a cloud-based and on-premise maintenance management solution for small, medium and large businesses. It caters to companies in commercial, education, government, healthcare and not for profit verticals. Primary features... Read More
 
 
ManagerPlus is a CMMS solution that helps growing organizations manage their assets, maintenance, inventory, and purchasing. ManagerPlus is fit for asset-intensive industries like agriculture, construction, transportation, manufacturing,... Read More
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ManagerPlus is a CMMS solution that helps growing organizations manage their assets, maintenance, inventory, and purchasing. ManagerPlus is fit for asset-intensive industries like agriculture, construction, transportation, manufacturing,... Read More

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TabWare is a full-featured CMMS/EAM solution made exclusively for maintenance managers.The solution contains advanced analytics that make use of the data created stored during day-to-day operations so that companies can gain full visibility... Read More
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TabWare is a full-featured CMMS/EAM solution made exclusively for maintenance managers.The solution contains advanced analytics that make use of the data created stored during day-to-day operations so that companies can gain full visibility... Read More
 
 
MAINTIMIZER from Ashcom Technologies is a computerized maintenance management system (CMMS) with integrated enterprise asset management (EAM) solution capabilities. The solution comes in three different variants based on their deployment... Read More
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MAINTIMIZER from Ashcom Technologies is a computerized maintenance management system (CMMS) with integrated enterprise asset management (EAM) solution capabilities. The solution comes in three different variants based on their deployment... Read More
 
 
Axxerion CMMS is a cloud-based computerized maintenance management system (CMMS) suitable for any size company in different sectors including real estate, corporate, health care, education, retail, residential, manufacturing, service... Read More
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Axxerion CMMS is a cloud-based computerized maintenance management system (CMMS) suitable for any size company in different sectors including real estate, corporate, health care, education, retail, residential, manufacturing, service... Read More
 
 
MAPCON is a maintenance management solution for manufacturing and facilities industries that offers standalone asset management, preventive maintenance, work order management and more. The solution provides mobile apps for iOS and... Read More
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MAPCON is a maintenance management solution for manufacturing and facilities industries that offers standalone asset management, preventive maintenance, work order management and more. The solution provides mobile apps for iOS and... Read More
 
 
IFS Applications is a cloud-based enterprise resource planning (ERP) solution that helps businesses to integrate data and processes across multiple departments and locations. It offers various modules to users for asset management,... Read More
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IFS Applications is a cloud-based enterprise resource planning (ERP) solution that helps businesses to integrate data and processes across multiple departments and locations. It offers various modules to users for asset management,... Read More

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MindYourService.com is a cloud-based maintenance management solution designed to help service-based businesses schedule jobs, reduce expenditures, optimize workflow and task assignments, and operate in an error-free environment. The... Read More
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MindYourService.com is a cloud-based maintenance management solution designed to help service-based businesses schedule jobs, reduce expenditures, optimize workflow and task assignments, and operate in an error-free environment. The... Read More
 
 
Agility by SSG Insight is an integrated cloud-based computerized maintenance management (CMMS) and facilities management (CAFM) solution that helps maintenance and facility managers to manage their organizations' maintenance operations.... Read More
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Agility by SSG Insight is an integrated cloud-based computerized maintenance management (CMMS) and facilities management (CAFM) solution that helps maintenance and facility managers to manage their organizations' maintenance operations.... Read More
 
 
Coast CMMS is a cloud-based computerized maintenance management solution (CMMS) suitable for businesses of any size. Key features include asset management, inventory management, preventative maintenance and work order management. Coast... Read More
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Coast CMMS is a cloud-based computerized maintenance management solution (CMMS) suitable for businesses of any size. Key features include asset management, inventory management, preventative maintenance and work order management. Coast... Read More
 
 
LLumin is a computerized maintenance management system (CMMS) suitable for a number of industries including higher education, manufacturing and municipalities. It offers configurable enterprise asset management, materials tracking... Read More
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LLumin is a computerized maintenance management system (CMMS) suitable for a number of industries including higher education, manufacturing and municipalities. It offers configurable enterprise asset management, materials tracking... Read More
 
 
CMMS and enterprise asset management space, CHAMPS offers CMMS/EAM functionality to mid-size and enterprise-level organizations. Asset and maintenance management tools from CHAMPS can help these organizations optimize the lifecycle... Read More
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CMMS and enterprise asset management space, CHAMPS offers CMMS/EAM functionality to mid-size and enterprise-level organizations. Asset and maintenance management tools from CHAMPS can help these organizations optimize the lifecycle... Read More
 

Buyer's Guide

by Taylor Short,
Market Research Associate
Last Updated: December 13, 2018


A typical maintenance department must track dozens, or even hundreds, of different assets that need testing, repairing and replacing. Each of these tasks requires the use of specific tools that are critical to completing a job appropriately and on time.

But what happens when an electrical technician arrives to a job site without a multimeter or wire stripper? How can a worker frame a new house without clamps or an air compressor?

Workers shouldn’t have to waste time searching for the right tool, and lost or stolen equipment halts progress and eats into a company’s profits.

Tool tracking and management with a computerized maintenance management system (CMMS), enterprise asset management system (EAM) or a stand-alone inventory solution can keep your important tools and equipment organized, so technicians can find what they need quickly, saving both time and money. And if something goes missing, you’ll know immediately and can address the problem as soon as possible.

Asset and tool management in eMaint CMMS

An equipment profile in eMaint CMMS showing location and other details

This guide is designed to show how you can use software to track the tools that keep your operations moving.

Here’s what we’ll cover:

What Is Tool Management?
Benefits of Tool Management Systems
Barcodes Versus RFID
Computerized Maintenance Management Software BuyerView 2014

What Is Tool Management?

Maintenance teams, contractors, electricians, field technicians and other professionals store their tools in boxes and larger equipment in a toolroom or tool crib. A failure to organize tools and equipment slows down work and reduces productivity.

Tool management is a smart choice for asset-intensive industries, such as:

  • Manufacturers
  • Maintenance departments
  • Field service organizations
  • Emergency services
  • Law enforcement
  • Schools and universities

These organizations track assets such as AC units, vehicles, heavy equipment or lighting, i.e., items needed to make the company money. So why shouldn’t tools be tracked the same way?

This is where tool management software, also referred to as tool tracking software, can help. Often a function of inventory management, a tool management system allows organizations to create a profile for each tool, complete with images, history and current location or user.

These systems can also offer more advanced functionality, including:

  • Barcoding. Just like other assets, tools and equipment can be assigned a unique barcode or QR code. Using the camera on a mobile device, technicians can scan a tool to retrieve its system profile and edit or add information.
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  • Reservations. If a maintenance team has five multimeters, managers should know where each one is at all times. By assigning a code to each particular asset, workers can reserve tools to ensure they can complete their tasks correctly and on time. In addition, this functionality helps teams reduce losses and tracks which employee reserved the tool last to increase accountability.
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  • Reporting. Have you ever asked yourself: “How old is this air compressor?” Or, “Who uses this mixer most often?” Or perhaps, “How much are we spending on storing these tools?” Without a system serving as a repository of historical data about tools and assets, these questions are likely to go unanswered. Reporting capabilities allow you to generate reports on various inventory or equipment metrics to identify areas for improvement.

Next, we’ll learn about some key benefits of managing tools.

Benefits of Tool Management Systems

Because tool management software is related to inventory management software, the benefits are similar. Here are some of the key benefits:

Increased oversight and collaboration As a result of detailed usage data, you can create reports and identify problem areas, and share this data among departments. This way, other business units can make more strategic decisions based on real-time availability of equipment.
Reduced equipment losses A system that keeps track of equipment helps reduce losses that can cost companies thousands of dollars to replace a machine or in productivity.
Improved workflows For organizations that maintain equipment, mobile devices are especially beneficial. Workflows are streamlined—technicians can view the location of tools and reserve them, all from their smartphones, and the system updates in real-time.

Barcodes Versus RFID

Asset management can be simplified with tagging, which allows quick identification of equipment by scanning a tag with a mobile device.

Two common methods prevail today: barcodes and radio frequency identification (RFID). Each option has pros and cons, so here are some details to help you determine which works best for your tool tracking needs:

Barcodes. You’re familiar with these—the vertical black lines found on every consumer product that can be quickly scanned. Barcoding is:

  • Less expensive
  • Easier to place on nearly any surface
  • Scannable with most smart devices

RFID tags. These new types of tags contain microchips that store data and can be attached like a sticker to individual tools. RFID tags:

  • Can hold a lot of data within the microchip
  • Don’t require direct line of sight to scan
  • Are typically more durable

Keep in mind that RFID tagging is often a more complicated implementation, but offers more advanced capabilities, such as scanning multiple tags at once to get information about an entire group of assets or tools.

If you manage simple tools, barcoding can offer an affordable, easy-to-use method. For more complex tools that have difficult-to-access internal components, RFID tags can make finding tool information easier.

Computerized Maintenance Management Software BuyerView 2014

At Software Advice, we speak with hundreds of software buyers each year. Through these interactions, we identify common pain points and requested features for each type of software. We used the gathered data to create a BuyerView.

We found that preventive maintenance is the top-requested feature in a maintenance system at 25 percent, likely because this is a task that is difficult to perform without automation.

However, in second place at 22 percent is asset management. Clearly, the need to keep track of assets, as well as the tools needed to repair those assets, is very important to maintenance organizations. Tool management software is a key tool (sorry, we couldn't help ourselves) in any maintenance operation.

To learn more about how asset and inventory management helps companies save money, check out our Three Tips to Optimize Your Spare Parts Inventory Control System.

Free Download:
Maintenance Management Software Pricing Guide

 

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