Finding software can be overwhelming. Software Advice has helped thousands of businesses choose the right CMMS software so they can manage tools and equipment effectively.

Showing 1-20 of 103 products

eMaint CMMS

eMaint, a Fluke company, is a computerized maintenance management software (CMMS) solution that assists thousands of businesses worldwide to manage enterprise assets, streamline workflows, track inventory and schedule preventive and... Read more

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Recent recommendations: 126 recommendations

Platforms: MacWinLinux
Deployments: Cloud, On premise
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Asset Essentials

Dude Solutions provides a suite of cloud-based maintenance management applications that provides businesses with centralized requests, automated maintenance workflows and reporting. Asset Essentials is suitable for manufacturers,... Read more

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Recent recommendations: 72 recommendations

Platforms: MacWinLinux
Deployments: Cloud, On premise
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Hippo CMMS

Hippo CMMS is a cloud-based maintenance management system with CMMS features that suit a variety of industry needs, from manufacturing and healthcare to hospitality and education. Hippo CMMS offers a graphical view of maintenance operations via... Read more

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Recent recommendations: 62 recommendations

Platforms: MacWinLinux
Deployments: Cloud, On premise
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MPulse

MPulse CMMS software provides integrated tracking, scheduling, and reporting tools for equipment and facilities maintenance organizations. The system offers flexible deployment options and compatibility with virtually any device, while... Read more

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Recent recommendations: 59 recommendations

Platforms: MacWinLinux
Deployments: Cloud, On premise
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FTMaintenance

FTMaintenance is a computerized maintenance management system (CMMS) that helps businesses of all sizes manage equipment, assets and facilities. With FTMaintenance, maintenance professionals can organize and control operations by automating... Read more

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Recent recommendations: 58 recommendations

Platforms: MacWinLinux
Deployments: Cloud, On premise
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Facilities Management eXpress

Facilities Management eXpress (FMX) is used by a variety of industries including manufacturing, property management and education. With FMX, facilities managers can view their activities and associated costs, and building occupants... Read more

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Recent recommendations: 48 recommendations

Platforms: MacWinLinux
Deployments: Cloud, On premise
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Maintenance Connection

Maintenance Connection is a cloud-based software system for maintenance management. It is suitable for businesses of all sizes in general facilities management, healthcare, manufacturing, government, utilities, warehouses, energy development,... Read more

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Recent recommendations: 44 recommendations

Platforms: MacWinLinux
Deployments: Cloud, On premise
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Fiix

Fiix is a cloud-based computerized maintenance management system (CMMS) that helps businesses organize their maintenance departments, get on top of maintenance backlog, and work towards preventive maintenance. The CMMS helps manage... Read more

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Recent recommendations: 44 recommendations

Platforms: MacWinLinux
Deployments: Cloud, On premise
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ManagerPlus

ManagerPlus is a CMMS solution that helps growing organizations manage their assets, maintenance, inventory, and purchasing. ManagerPlus is fit for asset-intensive industries like agriculture, construction, transportation, manufacturing,... Read more

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Recent recommendations: 26 recommendations

Platforms: MacWinLinux
Deployments: Cloud, On premise
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Infor EAM

Infor EAM solutions provide an enterprise asset management solution for companies in a variety of industries including manufacturing, healthcare, distribution, government entities, energy and service organizations. The solution helps... Read more

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Recent recommendations: 21 recommendations

Platforms: MacWinLinux
Deployments: Cloud, On premise
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MaintiMizer

MAINTIMIZER from Ashcom Technologies is a computerized maintenance management system (CMMS) with integrated enterprise asset management (EAM) solution capabilities. The solution comes in three different variants based on their deployment... Read more

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Recent recommendations: 6 recommendations

Platforms: MacWinLinux
Deployments: Cloud, On premise
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TabWare CMMS/EAM

TabWare is a full-featured CMMS/EAM solution made exclusively for maintenance managers.The solution contains advanced analytics that make use of the data created stored during day-to-day operations so that companies can gain full visibility... Read more

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Recent recommendations: 5 recommendations

Platforms: MacWinLinux
Deployments: Cloud, On premise
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MAPCON

MAPCON is a maintenance management solution for manufacturing and facilities industries that offers standalone asset management, preventive maintenance, work order management and more. The solution provides mobile apps for iOS and... Read more

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Recent recommendations: 4 recommendations

Platforms: MacWinLinux
Deployments: Cloud, On premise
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Axxerion CMMS

Axxerion CMMS is a cloud-based computerized maintenance management system (CMMS) suitable for any size company in different sectors including real estate, corporate, health care, education, retail, residential, manufacturing, service... Read more

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Recent recommendations: 4 recommendations

Platforms: MacWinLinux
Deployments: Cloud, On premise
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Maintenance5000

Maintenance5000 is a cloud-based and on-premise maintenance management solution for small, medium and large businesses. It caters to companies in commercial, education, government, healthcare and not for profit verticals. Primary features... Read more

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Recent recommendations: 4 recommendations

Platforms: MacWinLinux
Deployments: Cloud, On premise
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Sprocket CMMS

Dematic Sprocket is a cloud-based enterprise asset management (EAM) solution that caters to businesses of all sizes across various industry verticals. Users can range from a single facility site to a multi-facility deployment spread... Read more

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Recent recommendations: 3 recommendations

Platforms: MacWinLinux
Deployments: Cloud, On premise
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Agility by SSG Insight

Agility by SSG Insight is an integrated cloud-based computerized maintenance management (CMMS) and facilities management (CAFM) solution that helps maintenance and facility managers to manage their organizations' maintenance operations.... Read more

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Recent recommendations: 3 recommendations

Platforms: MacWinLinux
Deployments: Cloud, On premise
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ServiceChannel

ServiceChannel Service Automation is an integrated suite of cloud- and mobile-based solutions to help manage the entire process of facilities management, including finding contractors and suppliers, entering all planned and demand... Read more

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Recent recommendations: 1 recommendations

Platforms: MacWinLinux
Deployments: Cloud, On premise
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CHAMPS EAM

CMMS and enterprise asset management space, CHAMPS offers CMMS/EAM functionality to mid-size and enterprise-level organizations. Asset and maintenance management tools from CHAMPS can help these organizations optimize the lifecycle... Read more

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Recent recommendations: 1 recommendations

Platforms: MacWinLinux
Deployments: Cloud, On premise
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Accruent FAMIS

FAMIS by Accruent is a cloud-based facilities and maintenance management solution that caters to higher education and public sector industries and helps them to automate work lifecycle process and manage buildings, utilities and assets. FAMIS'... Read more

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Recent recommendations: 1 recommendations

Platforms: MacWinLinux
Deployments: Cloud, On premise
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Buyer's guide


Last Updated: April 5, 2019

A typical maintenance department must track dozens, or even hundreds, of different assets that need testing, repairing and replacing. Each of these tasks requires the use of specific tools that are critical to completing a job appropriately and on time.

But what happens when an electrical technician arrives to a job site without a multimeter or wire stripper? How can a worker frame a new house without clamps or an air compressor?

Workers shouldn’t have to waste time searching for the right tool, and lost or stolen equipment halts progress and eats into a company’s profits.

Tool tracking and management with a computerized maintenance management system (CMMS), enterprise asset management system (EAM) or a stand-alone inventory solution can keep your important tools and equipment organized, so technicians can find what they need quickly, saving both time and money. And if something goes missing, you’ll know immediately and can address the problem as soon as possible.

Asset and tool management in eMaint CMMS

An equipment profile in eMaint CMMS showing location and other details

This guide is designed to show how you can use software to track the tools that keep your operations moving.

Here’s what we’ll cover:

What Is Tool Management?
Benefits of Tool Management Systems
Barcodes Versus RFID
Computerized Maintenance Management Software BuyerView 2014

What Is Tool Management?

Maintenance teams, contractors, electricians, field technicians and other professionals store their tools in boxes and larger equipment in a toolroom or tool crib. A failure to organize tools and equipment slows down work and reduces productivity.

Tool management is a smart choice for asset-intensive industries, such as:

  • Manufacturers
  • Maintenance departments
  • Field service organizations
  • Emergency services
  • Law enforcement
  • Schools and universities

These organizations track assets such as AC units, vehicles, heavy equipment or lighting, i.e., items needed to make the company money. So why shouldn’t tools be tracked the same way?

This is where tool management software, also referred to as tool tracking software, can help. Often a function of inventory management, a tool management system allows organizations to create a profile for each tool, complete with images, history and current location or user.

These systems can also offer more advanced functionality, including:

  • Barcoding. Just like other assets, tools and equipment can be assigned a unique barcode or QR code. Using the camera on a mobile device, technicians can scan a tool to retrieve its system profile and edit or add information.
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  • Reservations. If a maintenance team has five multimeters, managers should know where each one is at all times. By assigning a code to each particular asset, workers can reserve tools to ensure they can complete their tasks correctly and on time. In addition, this functionality helps teams reduce losses and tracks which employee reserved the tool last to increase accountability.
  •  
  • Reporting. Have you ever asked yourself: “How old is this air compressor?” Or, “Who uses this mixer most often?” Or perhaps, “How much are we spending on storing these tools?” Without a system serving as a repository of historical data about tools and assets, these questions are likely to go unanswered. Reporting capabilities allow you to generate reports on various inventory or equipment metrics to identify areas for improvement.

Next, we’