3 Best Scheduling Software Solutions for the Transportation Industry

By: Pritam Tamang on April 5, 2021

For a transportation company like yours, managing time is crucial to business success. Whether you’re procuring resources, transporting goods, or dropping off a client, everything should run like clockwork because a delay in services can hurt your business reputation and, as a result, your revenue.

To ensure your operations run on time, invest in scheduling software that offers booking and resource management features to provide a clear picture of fleet and staff usage. It automates the scheduling process to provide better visibility into your operations and help eliminate manual paper- or spreadsheet-based scheduling.

Transportation scheduling software can also serve as a lead generation tool, allowing potential customers to book your services online, for example, through your website or social media accounts. This means you get new customers even when you’re not actively looking for them.

New to scheduling software? Check out our buyers guide to learn more about the tool’s benefits and common features.

To make your job easier, we’ve put together a list of the three highest-rated scheduling software tools on SoftwareAdvice.com, based on reviews only from users in the transportation industry. The products are listed alphabetically. You can read our full methodology here.

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4.64 out of 5 stars

Read user reviews

  • Overall transportation user rating: 4.47/5 (17 reviews)

  • Notable features: Automated scheduling, time zone detection, meeting engagement metrics

Calendly is a scheduling software solution that offers a meeting or event scheduler, a website widget, and event reminders via email and text, among other features.

The tool lets you create a website or booking page where potential customers can book your transportation services. You can customize the page by adding your brand’s logo and colors. And if you already have a website, you can embed the tool in-line, as pop-up text, or as a pop-up widget on your website.

On the booking page, you can display details such as your business hours and pricing as well as allow clients to pick the date and time on which they need your services. You can also receive payments via the tool’s integration with online payment software tools such as PayPal and Stripe.


Scheduling an appointment in Calendly (Source)

Here’s what reviewers on Software Advice have to say about Calendly:


Visit Calendly’s reviews page to read more in-depth opinions, including pros and cons.



4.66 out of 5 stars

Read user reviews

  • Overall transportation user rating: 4.64/5 (11 reviews)

  • Notable features: Customer review requests, booking page, calendar

Setmore is a scheduling software tool with features such as an appointment calendar, a customizable booking page, and email and SMS notifications.

The tool allows you to create a custom booking page where you can publish information about your transportation company, the services you offer, and your contact details, payment terms, and business hours. You can share the booking page on your website, Facebook page, or Google My Business listing to help potential customers book your services.

The software also lets you add rules to your booking page so that a client can book your services only on specific dates or has to mandatorily provide certain details (e.g., phone, email address) to book an appointment.


Viewing the work schedule on a calendar in Setmore (Source)

Here’s what reviewers on Software Advice have to say about Setmore:


Visit Setmore’s reviews page to read more in-depth opinions, including pros and cons.



4.59 out of 5 stars

Read user reviews

  • Overall transportation user rating: 4.8/5 (10 reviews)

  • Notable features: Events ticketing, points of sale, customer reviews collection

SimplyBook.me is a scheduling software solution that offers features such as calendar management, booking forms, events ticketing, customer reviews collection, and point of sale (POS) management.

The software can be used to create a booking page where clients can schedule appointments or register for your services. You can add your company logo and share details about your offerings on the booking page. You can also share the page on your business website and your Facebook, Instagram, and Google My Business accounts.

The tool offers a built-in POS system to help you manage customer billing and payments. It also allows you to capture feedback from customers to improve your services.


Calendar view of the work schedule in SimplyBook.me (Source)

Here’s what reviewers on Software Advice have to say about SimplyBook.me:


Visit SimplyBook.me’s reviews page to read more in-depth opinions, including pros and cons.

Looking for more transportation scheduling software options?

In this article, we’ve shared the three best scheduling tools for your industry. However, every transportation provider is unique, and the right scheduling software for your business can be a different one.

If the listed tools don’t have the features you’re looking for, check out Software Advice’s FrontRunners for scheduling software. On the FrontRunners page, you can view other top-rated scheduling solutions based on user reviews and customer satisfaction and usability scores. Click here to learn more about how we select products for the FrontRunners reports.

Need in-person assistance? Speak to our software advisors who’ll help you find the right software for your needs and budget in 15 min or less, for free. Schedule a call or click here to chat now.


The three products with the highest ratings from transportation industry reviewers are featured in this article.

To be considered for this article, products had to:

  • Meet the market definition for scheduling software: Scheduling software automates the scheduling of events, employees, rooms, and other resources. Organizations use these applications to manage the planning of internal and external activities. Typically, scheduling software provides tools such as a shared calendar providing real-time project, task, employee, and resource scheduling as well as a variety of forecasting, allocation, and resource management features.

  • Offer the core “calendar management” feature

  • Have at least 10 reviews from transportation industry reviewers in the past two years

Only reviews from users in the transportation industry were evaluated to select the products featured in this article. Product ratings and no. of reviews are as of March 17, 2021.