Best Scheduling Software of 2026
Updated February 18, 2026 at 5:08 AM
Written by Molly Burke
Senior Specialist Analyst
Edited by Caroline Rousseau
Senior Editor
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Scheduling software lets users book calendar events according to real-time availability. There are many subcategories of scheduling tools, depending on whether your users are employees, customers, patients, or B2B clients and suppliers. With over 600 tools covering varied operational models, integration needs, or regulatory contexts, choosing the right system can be daunting. To help you narrow it down, I worked with our scheduling software advisors to curate a list of recommended productsi and a list of the scheduling software FrontRunners based on user reviews. For further information, read my scheduling software buyer's guide.
Scheduling Software
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Reviews: Sorts listings by the number of user reviews we have published, greatest to least.
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ClinicSense is a practice management software designed to help health and wellness providers with online scheduling, appointment...Read more about ClinicSense
ClinicSense's Best Rated Features
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ClinicSense's Worst Rated Features
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Google Calendar is a calendar management solution that helps organizations schedule and track meetings and events. It enables em...Read more about Google Calendar
Google Calendar's Best Rated Features
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Google Calendar's Worst Rated Features
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Clockify is a cloud-based time tracking solution designed to help businesses monitor employee productivity, attendance and billa...Read more about Clockify
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Clockify's Worst Rated Features
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Acuity Scheduling is a cloud-based appointment scheduling solution that enables business owners to manage appointments online. ...Read more about Acuity Scheduling
Acuity Scheduling's Best Rated Features
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Acuity Scheduling's Worst Rated Features
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Limble is a CMMS platform designed to optimize maintenance operations and improve compliance. Its work order management allows u...Read more about Limble
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Limble's Worst Rated Features
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Software Advice FrontRunners 2026
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Best for Customer Satisfaction
Clockify
According to our user reviews, Clockify is the highest rated for customer satisfaction out of the most popular tools.
Clockify is best for organizations seeking high customer satisfaction in time tracking and reporting, especially small teams and freelancers. Our reviewers say its customizable reports, intuitive interface, and seamless integrations make tracking billable hours and generating client-ready reports both efficient and user-friendly.
- Reviewers Perspective
"Clockify helps in getting a clear visibility on tasks and sub-tasks, effort estimations and benchmarking, keeping a complete track of team's efforts and then subsequent billing"
PGParul Goel
Sr. Project Manager
Used for 6-12 months
We analyzed 927 verified user reviews for Clockify to find out what actual users really think.
Time Tracking
Teams log hours manually or automatically for projects and clients. Businesses use tags, colors, and notes to organize activities and support productivity analysis.Ease of Use
Users start tracking time quickly with a clean design and straightforward navigation. The platform supports daily routines across devices for both beginners and experienced professionals.Reporting
Managers generate comprehensive reports for billing and project management. Customizable filters and dashboards help track billable hours and export data for clients or internal use. - Key FeaturesClockify's scoreCategory average
Calendar Management
4.544.64 category average
Real-time Scheduling
4.674.67 category average
User Management
4.04.67 category average
- Screenshots
Best for Quick Implementation
Calendly
In our analysis of Scheduling products with the most market demand, Calendly is the most requested by users for quick implementation out of the most popular tools.
Calendly is best for teams and individuals who need quick implementation of scheduling tools. Our reviewers point out that setup is fast and intuitive, with seamless calendar integrations and automated reminders that reduce back-and-forth communications and streamline appointment booking.
- Reviewers Perspective
"It's also very intuitive to set-up and you can create automation in your workflows by adding Zoom Meetings automatically, and integrating it with Zoom, your calendar and even your CRMS."
NWNolan Walker
Head of Sales
Used for 2+ years
We analyzed 799 verified user reviews for Calendly to find out what actual users really think.
Meeting Scheduling
Users set up customizable event types and automated reminders. Calendly eliminates scheduling back-and-forth, letting others book available slots based on real-time calendar data.Calendar Integration
Appointments are automatically added and changes reflected in real time. Integration with Google Calendar, Outlook, and others prevents double bookings and simplifies coordination.Ease of Use
Organizers and invitees navigate Calendly’s uncluttered interface easily. Minimal training and clear instructions support efficient scheduling for technical and non-technical users. - Key FeaturesCalendly's scoreCategory average
Calendar Management
4.664.64 category average
Real-time Scheduling
4.724.67 category average
User Management
4.754.67 category average
- Screenshots
Best for Mobile app
Connecteam
In our analysis of Scheduling products with the most market demand, Connecteam is the most requested by users for mobile app out of the most popular tools.
Connecteam is best for businesses prioritizing a robust mobile app for managing non-desk or field teams. Our reviewers say the mobile-friendly design enables easy scheduling, time tracking, and communication on the go, streamlining workflows and improving team coordination.
- Reviewers Perspective
"That I can schedule teams, record time to develop pay, chat with members and send positive updates while creating reports all in real time in the field or at the office."
JRJonathan Roach
Operations Manager
Used for 1-2 years
We analyzed 891 verified user reviews for Connecteam to find out what actual users really think.
Scheduling
Managers assign shifts, track time, and monitor staff availability in real time. Construction and healthcare teams use mobile access and customizable templates to coordinate operations efficiently.Ease of Use
Staff navigate projects, schedules, and daily tasks with minimal training. The streamlined setup and clear interface support onboarding for both tech-savvy and less experienced employees.Team Management
Businesses keep remote and field teams connected and accountable. Communication, scheduling, and customizable workflows help streamline operations and foster collaboration. - Key FeaturesConnecteam's scoreCategory average
Calendar Management
4.544.64 category average
Real-time Scheduling
4.684.67 category average
User Management
4.504.67 category average
- Screenshots
Highly Rated for Integrations
In our analysis of Scheduling products with the most market demand, Google Calendar is the highest rated for integrations out of the most popular tools.
Google Calendar is highly rated for users who need strong integrations across productivity tools. Our reviewers highlight its seamless syncing with Google Workspace, real-time notifications, and the ability to coordinate schedules across devices, which enhances team collaboration and scheduling efficiency.
- Reviewers Perspective
"Google Calendar helps me to sync my schedules and meetings across multiple devices - including many smart watches, so I can get the reminder anywhere."
JLJerry Li
Lead Project Manager
Used for 2+ years
We analyzed 781 verified user reviews for Google Calendar to find out what actual users really think.
Calendar
Teams organize appointments, events, and tasks in one place. Businesses manage multiple calendars for work and personal needs, with real-time updates and seamless synchronization.Meeting Reminder
Users set meeting reminders and receive alerts for upcoming events. Integration with video conferencing and calendar sharing supports efficient collaboration in office and remote settings.Ease of Use
New users quickly learn to manage and share events. The intuitive design and clear interface help teams stay organized, minimizing training and confusion. - Key FeaturesGoogle Calendar's scoreCategory average
Calendar Management
4.804.64 category average
Real-time Scheduling
4.794.67 category average
- Screenshots
Highly Rated for Automation
Jobber
Of the products listed on our FrontRunners report, Jobber is the highest rated for automation out of the most popular tools.
Jobber is highly rated for SMBs seeking automation in field service operations. Our reviewers say its automated scheduling, invoicing, and quote-to-cash workflows help streamline daily tasks, reduce manual errors, and improve client communication, making it easier to manage jobs and payments.
- Reviewers Perspective
"We use the grow plan where we can have up to 15 users, manage all of their schedules and maintain our efficient, reliable service, all from one spot."
SESarah E
Director of Operations
Used for 2+ years
We analyzed 670 verified user reviews for Jobber to find out what actual users really think.
Scheduling
Managers organize jobs, assign tasks, and keep teams updated in real time. Drag-and-drop calendars and automated reminders help reduce errors and improve communication.Ease of Use
Teams quickly learn and navigate Jobber’s platform. The clean interface and helpful tutorials streamline onboarding and daily business management.Invoice Management
Businesses create, send, and track invoices with a client portal and payment reminders. Mobile invoicing and batch payments support efficient billing and reduce missed payments. - Key FeaturesJobber's scoreCategory average
Calendar Management
4.584.64 category average
Real-time Scheduling
4.604.67 category average
- Screenshots
Highly Rated for User Interface
Homebase
According to our user reviews, Homebase is the highest rated for user interface out of the most popular tools.
Homebase is highly rated for businesses valuing an intuitive user interface for scheduling and payroll. Our reviewers say its modern dashboard, color-coded schedules, and mobile access simplify shift management and payroll processing, improving visibility and communication for both managers and staff.
- Reviewers Perspective
"This app allows me and my entire to collaborate on everything from scheduling to specific task for each individual along with allowing them access to their pay."
CGChancey Gallant
Office manager
Used for 1-2 years
We analyzed 660 verified user reviews for Homebase to find out what actual users really think.
Scheduling and Payroll
Managers handle scheduling, payroll, and staff communication in one platform. Features include time tracking, shift swapping, payroll processing, and mobile access for efficient operations.Ease of Use
Staff navigate Homebase easily with clear layouts and practical tools. Minimal training and quick support help businesses save time and reduce reliance on paper processes.Employee Management
Managers add or remove employees, track performance, and facilitate time-off requests. Real-time updates and mobile access support accountability and collaboration across diverse teams. - Screenshots
Best for Usability
GlossGenius
According to our user reviews, GlossGenius is the highest rated for its usability out of the most popular tools.
GlossGenius is best for users seeking high usability in appointment scheduling and client management, particularly in the beauty industry. Our reviewers say its user-friendly interface, easy booking process, and integrated payment options make managing appointments and client communications straightforward.
- Reviewers Perspective
"I really enjoy it and it helps me run my business more efficiently and stay in touch with my clients and Kees everything organized for me."
LSLori Scheer
Cosmetologist
Used for 1-2 years
We analyzed 224 verified user reviews for GlossGenius to find out what actual users really think.
Client Support
Professionals track clientele and maintain organized records. Clients access services easily, supporting efficient operations and seamless communication.Ease of Use
Users navigate the app easily, saving time on daily management. The clear interface and unified tools support both professionals and clients.Appointment Scheduling
Clients book, reschedule, and pay for appointments without confusion. Updates on upcoming appointments keep everyone informed and streamline business operations. - Key FeaturesGlossGenius's scoreCategory average
Calendar Management
4.844.64 category average
Real-time Scheduling
4.434.67 category average
- Screenshots
Most Rated for Enterprise
Vagaro
According to our user reviews, Doodle is the most requested by enterprises out of the most popular tools.
Doodle is most rated for enterprise users who need to coordinate meetings across large or distributed teams. Our reviewers point out its collaborative polling, calendar integrations, and ease of gathering availability streamline scheduling for groups, reducing email back-and-forth and scheduling conflicts.
- Reviewers Perspective
"I personally have used Doodle in both personal and professional settings to capture multiple availabilities for social events, board meetings, or customer meetings."
BZBrian Zielinski-Smith
Director
Used for 2+ years
We analyzed 680 verified user reviews for Doodle to find out what actual users really think.
Meeting Scheduling
Users organize meetings and events by capturing group availability. Doodle reduces back-and-forth communication, supporting scheduling across teams, clients, and social groups.Ease of Use
Both beginners and experienced users manage scheduling tasks easily. The platform streamlines comparing availability and handling group responses, minimizing confusion.Polls
Users propose multiple options and collect votes for meetings or events. Polls are customizable, accessible without accounts, and used for scheduling and opinion gathering. - Key FeaturesVagaro's scoreCategory average
Calendar Management
4.594.64 category average
Real-time Scheduling
4.714.67 category average
- Screenshots
Highly Rated for Quick Adoption/Easy Adoption
Weave
Weave is the highest rated for quick adoption out of the most popular tools, based on our analysis of Scheduling products with the most market demand.
Weave is highly rated for organizations seeking quick and easy adoption of communication tools, especially in healthcare. Our reviewers say its intuitive interface, mobile access, and seamless integration with practice management systems enable efficient patient communication and workflow management.
- Reviewers Perspective
"I have been using Weave for over three years now and it truly helps our office with every aspect of communication - chatting with team members within the office, being able to text patients, and sending digital forms."
ALAbby Luker
Administrative Coordinator
Used for 2+ years
We analyzed 412 verified user reviews for Weave to find out what actual users really think.
Client Support
You can manage patient information, send reminders, and handle emergencies remotely. Healthcare offices use Weave’s cloud-based platform and real-time messaging to maintain contact and deliver care regardless of location.Features
Weave lets you handle texting, payment processing, automated reminders, and templates in one platform. Medical and dental practices use these tools to improve productivity, though some report challenges with customization and integration.Ease of Use
Staff can access Weave’s functions via desktop or mobile, simplifying daily tasks and reducing training time. Offices benefit from the clean interface and practical features, making workflow smoother for all technical backgrounds. - Screenshots
Most Rated for SMBs
Vagaro
According to our user reviews, Doodle is the most requested by enterprises out of the most popular tools.
Doodle is most rated for enterprise users who need to coordinate meetings across large or distributed teams. Our reviewers point out its collaborative polling, calendar integrations, and ease of gathering availability streamline scheduling for groups, reducing email back-and-forth and scheduling conflicts.
- Reviewers Perspective
"I personally have used Doodle in both personal and professional settings to capture multiple availabilities for social events, board meetings, or customer meetings."
BZBrian Zielinski-Smith
Director
Used for 2+ years
We analyzed 680 verified user reviews for Doodle to find out what actual users really think.
Meeting Scheduling
Users organize meetings and events by capturing group availability. Doodle reduces back-and-forth communication, supporting scheduling across teams, clients, and social groups.Ease of Use
Both beginners and experienced users manage scheduling tasks easily. The platform streamlines comparing availability and handling group responses, minimizing confusion.Polls
Users propose multiple options and collect votes for meetings or events. Polls are customizable, accessible without accounts, and used for scheduling and opinion gathering. - Key FeaturesVagaro's scoreCategory average
Calendar Management
4.594.64 category average
Real-time Scheduling
4.714.67 category average
- Screenshots
When I Work
- Reviewers Perspective
"I like the ease of scheduling (including copying schedules from one week to the next), as well as being able to view employee's time submitted and notices when there is overtime."
HHHeather Houston
General Manager
Used for 2+ years
We analyzed 564 verified user reviews for When I Work to find out what actual users really think.
Employee Scheduling
Managers and staff coordinate shifts, view and swap schedules, and handle time-off requests directly in the app, reducing confusion and administrative effort.Ease of Use
Administrators and employees navigate the platform easily, regardless of technical experience. The clear layout supports quick implementation and daily organization.Shift Management
Teams swap, drop, and pick up shifts on the go. Some users note challenges with repetitive scheduling and template editing, but overall shift coordination is smooth. - Key FeaturesWhen I Work's scoreCategory average
Calendar Management
4.384.64 category average
Real-time Scheduling
4.434.67 category average
- Screenshots
Boulevard
- Reviewers Perspective
"It is user friendly, the features it offers are exceptional compared to many other platforms, the appointment scheduling & management has been so easy, payment processing is easy, and the customer services has been exceptional at communicating with us when needed!"
MAMandy Anderson
Business Administrator
Used for 1-2 years
We analyzed 260 verified user reviews for Boulevard to find out what actual users really think.
Customer Support
Businesses receive quick, knowledgeable support from Boulevard’s team, with accessible staff and ongoing improvements that help smooth transitions and troubleshooting.Online Booking
Clients book appointments directly on business websites, keeping them engaged without redirection. Customizable workflows and integrated payment processing improve efficiency.Appointment Scheduling
Staff and clients manage bookings with automatic reminders and clear calendar views. Some users note limitations in modifying appointments and mobile app details. - Key FeaturesBoulevard's scoreCategory average
Calendar Management
4.804.64 category average
Real-time Scheduling
4.924.67 category average
- Screenshots
- Reviewers Perspective
"The mobile app is a great feature, allowing workers to clock in and out remotely, which is especially helpful for those in the field."
JGJamie Grierson
Account Manager
Used for 2+ years
We analyzed 919 verified user reviews for QuickBooks Time to find out what actual users really think.
Customer Support
Teams use QuickBooks Time’s live chat and phone support for onboarding and troubleshooting. Support staff provide clear instructions and follow up to ensure issues are resolved.Ease of Use
Managers and staff navigate the clean interface with minimal training. The organized layout streamlines time tracking, editing hours, and managing daily tasks.TSheets
Businesses leverage TSheets (now part of QuickBooks Time) for tracking employee hours and job costing. Seamless QuickBooks syncing and real-time reporting support various industries and company sizes. - Key FeaturesQuickBooks Time's scoreCategory average
Calendar Management
4.594.64 category average
Real-time Scheduling
4.674.67 category average
- Screenshots
Adit
- Reviewers Perspective
"Adit provides the ease of dependable communication between our practice and patients in the form of texting, call tracking, forms and reminders."
TSTamara Seal Leichliter
Office Manager
Used for 2+ years
We analyzed 207 verified user reviews for Adit to find out what actual users really think.
Customer Support
Practices rely on Adit’s dedicated account managers and regular check-ins for quick issue resolution, training, and ongoing platform improvements.Patient Communication
Offices streamline texting, confirmations, and forms distribution. Centralized conversations and mass messaging keep patients informed and reduce no-shows.Appointment Reminders
Teams use automated reminders via text and email to reduce no-shows and keep schedules organized. Customizable timing and easy management integrate with daily workflows. - Screenshots
- Reviewers Perspective
"It helped streamline scheduling for test drives and customer meetings, reduced missed appointments, and kept everything organized in one place with the rest of Microsoft 365."
DMDylan Mountain
Sales Rep
Used for 6-12 months
We analyzed 124 verified user reviews for Microsoft Bookings to find out what actual users really think.
Booking
Teams create booking links and integrate with Office 365, allowing clients and colleagues to schedule meetings based on real-time calendar availability.Calendar Scheduling
Users set available hours and merge appointments with calendars, preventing double bookings. Integration with Outlook and Teams supports flexible scheduling and efficient management.Integrations
Microsoft Bookings embeds forms on websites and syncs with calendars, reducing the need for extra software and simplifying onboarding for Microsoft 365 users. - Screenshots
Sling
- Reviewers Perspective
"We love the time off request- the ability to do it by day or by the hour is a great feature for our type of work where employees are scheduled by the hour."
APAlyse Perry
Manager
Used for 1-2 years
We analyzed 165 verified user reviews for Sling to find out what actual users really think.
Employee Scheduling
Managers coordinate complex schedules across roles and locations, using shift planning, time-off requests, and instant notifications to avoid conflicts and streamline communication.Ease of Use
Teams set up and navigate Sling with minimal effort. The intuitive interface reduces the learning curve for both new and experienced staff.Messaging and Communication
Staff send group announcements, private messages, and policy updates within the platform, keeping everyone informed and reducing reliance on external apps. - Screenshots
QGenda
- Reviewers Perspective
"Adding someone to schedule using the drag and drop or copy feature is quick and makes complex scheduling simple."
ADAmelia Dean
Program Manager
Used for 2+ years
We analyzed 63 verified user reviews for QGenda to find out what actual users really think.
Ease of Use
Administrators manage complex workflows with QGenda’s logical layout and customizable features. The platform helps organize daily tasks and adapt to new processes quickly.Scheduling and Payroll
Healthcare teams use drag-and-drop scheduling, real-time updates, and automation to manage large teams, track coverage, and handle payroll in one system.Customer Support
Users receive clear training and ongoing support, with staff addressing questions and implementing feedback to maximize platform benefits. - Key FeaturesQGenda's scoreCategory average
Calendar Management
4.424.64 category average
Real-time Scheduling
4.634.67 category average
- Screenshots
7shifts
- Reviewers Perspective
"Staff appreciate the ability to easily view their schedules, request time off, and trade or pick up open shifts directly through the app."
CRCory Russell
outside parts sales
Used for 1-2 years
We analyzed 610 verified user reviews for 7shifts to find out what actual users really think.
Scheduling and Payroll
Managers and staff handle weekly schedules, time-off requests, and shift swaps in one place. Labor cost tracking and real-time communication reduce errors and save time.Ease of Use
New users quickly learn the intuitive interface, making scheduling, communication, and time management efficient for teams of all sizes.Shift Management
Teams swap, pick up, or give away shifts with real-time updates and shift pools. Managers track hours and requests for a more organized work environment. - Key Features7shifts's scoreCategory average
Calendar Management
4.584.64 category average
Real-time Scheduling
4.804.67 category average
- Screenshots
- Reviewers Perspective
"The dashboard is also well-organized, allowing us to quickly access to essential functions like adding new appointments, editing existing ones, and viewing client details."
PSPereira Santos
Informatics Engineer
Used for 2+ years
We analyzed 825 verified user reviews for Acuity Scheduling to find out what actual users really think.
Appointment Scheduling
Organizations automate booking, rescheduling, and reminders, reducing manual effort. Custom scheduling pages and multiple appointment types help avoid double bookings and streamline workflows.Ease of Use
Teams set up and manage schedules with minimal technical knowledge. The platform adapts to various business needs and simplifies appointment management for new users.Calendar Integration
Acuity synchronizes with popular calendar platforms, automatically updating availability and blocking out busy times. This prevents conflicts and maintains accurate scheduling across devices. - Key FeaturesAcuity Scheduling's scoreCategory average
Calendar Management
4.614.64 category average
Real-time Scheduling
4.774.67 category average
- Screenshots
- Reviewers Perspective
"Built-In (paid) Marketing Tools & Loyalty - email and text campaigns, unique discounts, track customer engagement, get people back to your business, help clients feel special on special days like birthdays, anniversaries, etc."
JPJess Poynter
Founder, CEO, Trichologist, Cosmetologist
Used for 2+ years
We analyzed 192 verified user reviews for Square Appointments to find out what actual users really think.
Ease of Use
Individuals and teams with varying technical backgrounds manage appointments and business operations efficiently with Square Appointments’ simple layout and quick setup.Customer Support
Users access support forums and resources, but some report slow response times and unresolved issues, especially for complex problems.Client Management
Businesses manage client information, track appointments, and maintain up-to-date records in one place, supporting both workflow and client experience. - Key FeaturesSquare Appointments's scoreCategory average
Calendar Management
4.514.64 category average
Real-time Scheduling
4.094.67 category average
- Screenshots
HoneyBook
- Reviewers Perspective
"I liked its ability to track the invoice from sending to payment, as it documents all of that in the records with date and time efficiently."
MGMoran Geckt
Mobile Marketing Lead
Used for 2+ years
We analyzed 478 verified user reviews for HoneyBook to find out what actual users really think.
Client Management
Teams keep all client communications, contracts, and project details in one place. The client portal and collaborative features streamline workflows and enhance client experience.Invoicing and Contracts
Businesses create, send, and track invoices and contracts with customizable templates and digital signatures. Automated workflows and notifications reduce manual effort.Ease of Use
Staff use tutorials and onboarding resources to get started. The intuitive design helps both new and experienced users manage business tasks efficiently. - Screenshots
Goldie
- Reviewers Perspective
"It has helped me keep track of my payment records and has made appointments scheduling easier for my clients"
RSReneasha Sims
Hairstylist
Used for 6-12 months
We analyzed 630 verified user reviews for Goldie to find out what actual users really think.
Ease of Use
Users learn Goldie quickly, with most features being self-explanatory. The platform streamlines workflow and reduces time spent on administrative tasks.Appointment Management
Businesses schedule, adjust, and track appointments, using client profiles and automated reminders to reduce missed appointments and keep calendars organized.Customer Support
Users reach out for help and receive prompt answers, often within hours. Regular updates based on user feedback enhance the experience. - Key FeaturesGoldie's scoreCategory average
Calendar Management
4.784.64 category average
Real-time Scheduling
4.864.67 category average
User Management
4.714.67 category average
- Screenshots
- Reviewers Perspective
"Their cloud-based app makes everything feel effortless—from appointment scheduling to reminders and class bookings. Whether you run a gym, spa, or salon, the platform keeps everything organized and professional without the stress."
BEBraya Eagles
LA
Used for 1-2 years
We analyzed 412 verified user reviews for WellnessLiving to find out what actual users really think.
Customer Support
Users access WellnessLiving’s support team through multiple channels and receive clear guidance for resolving issues. Video tutorials, workshops, and knowledgeable staff help address technical challenges and business questions.User Interface
Staff can tailor the interface to business needs, reducing the learning curve. Logical layouts make it simple to manage schedules, client profiles, and services, supporting efficient daily operations.Payment Processing
Businesses track payments and manage billing within the platform, using features like recurring billing and invoice generation. Some encounter challenges with hidden fees, provider options, and contract transparency. - Key FeaturesWellnessLiving's scoreCategory average
Calendar Management
4.424.64 category average
Real-time Scheduling
4.434.67 category average
- Screenshots
Float
- Reviewers Perspective
"The production schedule has allowed us to have the progress in real time so that we can move forward with everything at the same time and deliver projects at the same time"
TCThomas Coleman
civil engineer
Used for 1-2 years
We analyzed 745 verified user reviews for Float to find out what actual users really think.
Ease of Use
Teams of all sizes use Float’s intuitive design to visually organize tasks and schedules, requiring minimal training for efficient resource and project management.Scheduling
Managers plan and adjust tasks using a visual calendar. Real-time updates and flexible options help prevent overbooking and keep everyone informed.Project Management
Float provides a centralized overview of project assignments and team capacity. Users allocate hours and set milestones, though advanced features are limited for complex projects. - Key FeaturesFloat's scoreCategory average
Calendar Management
4.514.64 category average
Real-time Scheduling
4.564.67 category average
- Screenshots
Rentman
- Reviewers Perspective
"You can schedule and track equipment, crew, and logistics, making it easier to manage complex events and projects."
JAJenny Ann Penalosa
Sales Admin
Used for 6-12 months
We analyzed 190 verified user reviews for Rentman to find out what actual users really think.
Ease of Use
Teams with varying IT backgrounds quickly learn and adapt Rentman’s interface, streamlining daily operations and project management.Customer Support
Users get quick answers from Rentman’s support team, with live assistance and documentation that help resolve issues and implement user suggestions.Equipment and Crew Management
Event companies manage equipment, crew, and logistics in one platform. Crew planning, warehouse management, and real-time tracking improve productivity and resource allocation. - Key FeaturesRentman's scoreCategory average
Calendar Management
4.084.64 category average
Real-time Scheduling
4.354.67 category average
- Screenshots
Methodology
The research for the best scheduling software list was conducted in October 2025. We evaluated data (user reviews and demand signals) from the past 24 months as of the research date. Read the complete methodology.
Popular Scheduling Comparisons
Buyer's Guide
This detailed guide will help you find and buy the right scheduling software for you and your business.
Last Updated on October 16, 2025Here's what we'll cover:
Benefits and competitive advantages of using scheduling software
How to choose the best scheduling software for your business
What you need to know about scheduling software
Scheduling software uses automation to help users book events in a shared calendar according to attendees’ real-time availability. Dedicated scheduling software offers several crucial advantages over manual calendar-keeping: by providing an automatically updated, centralized calendar, it gives users an easier, faster, and more flexible way to book based on other users’ availability, prevents errors like double-booking, and minimizes no-shows. And by taking the headache and number-crunching out of the booking process, scheduling software enables businesses to schedule more appointments, make more efficient use of their time, and get more done.
As an employer, deploying automated scheduling software helps you provide a more efficient and flexible experience that hourly employees increasingly demand. [1] AI-powered, mobile-friendly scheduling software makes it easier for employees to book themselves for shifts on their preferred devices. It also uses data-driven forecasting to help employers schedule enough workers to meet customer demand for a given time period. This software reduces the administrative workload and improves experiences on both sides of the employee-employer equation.
We have over 720 different scheduling software vendors on our site, and we’ve published over 19,000 user reviews for this category in the past year, giving you unique insights on how this software works for different business types and sizes. [1]
This software is typically affordable for businesses of all sizes, and many vendors offer forever-free versions of their product, as well as free trials of paid subscription plans. Entry-level subscription plans offer basic functionality and limited user seats/bookable calendars and range from $2.50 per user, per month to $6 per user, per month. For added functionality, you can expect to pay $7 to $10 per user, per month for mid-level tools, or $10 per user, per month and up for high-end tools with advanced features and functionality, including greater automation, more user seats and bookable calendars, multiple locations, high-volume data storage, and personalized customer service. [3]
First-time buyers should consider their budget and requirements before deciding on a tool. Convene stakeholders to answer the following questions so you can find the right tool:
How many user seats and/or bookable calendars do we need this tool to support? Consider one bookable calendar per employee or internal attendee.
Will this tool integrate with our existing tech stack, including our email management software, website builder, and CRM?
How customizable is the interface? Can we add our branding and customize event types with the subscription tier we can afford?
What kind of data security does this vendor offer? Will it protect our employee or customer data?
Do we need a specialized scheduling tool? Examples include employee scheduling, HIPAA-compliant patient scheduling, and client appointment scheduling categories.
There are many different vendors to choose from, so it’s important to understand your business’s requirements and do careful product research as you narrow your search. For help selecting a tool, you can reach out to our advisors, who have years of experience matching businesses with the right software.
What is scheduling software?
Scheduling software helps individuals and businesses across all industries operate more efficiently by enabling them to manage and track their own and employees' time and schedule calendar events like client appointments, work shifts, and production schedules in real time.
These tools also help with:
Client service delivery
Managing and scheduling appointments
Scheduling resources or inventory
Tracking employee attendance
Managing dispatch schedules for field service workers
Essential features of scheduling software
Every scheduling software tool listed in our catalog comes with core features for managing a shared calendar and individual user availability. Other common features in this category include automated alerts, an online booking portal, and reporting and statistics. Different vendors offer different combinations of common features and varying integration capabilities. As you search for scheduling software, be sure to narrow in on tools that offer the features that are critical to your business. We analyzed tens of thousands of reviews from the past year to determine which features scheduling software users think are the most critical.
Core scheduling software features
Calendar management | Track and manage schedules and meetings via an integrated calendar. 87% of users rate this feature as critical or highly important. |
Availability management | Monitor and analyze the availability of resources to help plan and streamline the service delivery to clients. 84% of users rate this feature as critical or highly important. |
Common scheduling software features
Real-time scheduling | Based on availability, instantly confirm or deny a request when a new booking is made. 89% of reviewers say this feature is critical or highly important. |
Real-time notifications | Notifications are delivered to users as soon as an event occurs. 85% of users rate this feature as critical or highly important. |
Mobile access | Access software remotely via mobile devices. 84% of reviewers say this feature is critical or highly important. |
Booking management | Create, update, and manage bookings, itineraries, and reservations. 83% of users rate this feature as critical or highly important. |
Alerts/notifications | Alerts or notifications of various types, such as pop-up messages, sounds, banners, or badges. 81% of users rate this feature as critical or highly important. |
Calendar sync | Synchronize with other calendars to view mutual availability and schedules. 81% of users rate this feature as critical or highly important. |
Reminders | Timed notification for any upcoming task, deadline, appointment, or activity. 79% of users rate this feature as critical or highly important. |
Online booking | Book meetings and appointments through a website or digital platform. 77% of reviewers say this feature is critical or highly important. |
Reporting & statistics | Collection, analysis, and representation of numerical data and generation of reports to understand various patterns. 76% of users rate this feature as critical or highly important. |
Third-party integrations | Set up connections to third-party platforms to improve business processes. 46% of users rate this feature as critical or highly important. |
Self service portal | Online portal through which end users can access the system, manage tasks, or obtain information. |
Benefits and competitive advantages of using scheduling software
We analyzed verified reviews from users across industries to understand how scheduling software benefits their businesses. In general, this software removes confusion and unnecessary back-and-forth communication from the calendar booking process, giving time back to users so they can focus on customers and projects, rather than administrative minutiae.
Other benefits of using scheduling software include the following:
Team collaboration: This software makes it easier for users to schedule meetings, reducing the friction of collaboration among colleagues.
Project management: Availability analytics and calendar management make it easier for users to stay on track with projects and estimate the time they need to complete assignments.
Small business management: From tracking employees’ time to managing projects, scheduling software makes it easier for small teams to offload routine tasks and focus on complex work and customer service.
How to choose the best scheduling software for your business
Step 1: Define your requirements
Identify specific use cases and data requirements
Scheduling is a broad category of software, and many tools in our catalog are specialized to support specific teams or functions, like HR, restaurants, or hair salons. Before you start looking for a scheduling tool, figure out how you’ll use the software by answering the following questions:
Will we use this software to schedule internal or external meetings (for example, with customers or job interviewees), or both?
How many bookable calendars and locations does this tool need to support? Many tools are priced per user/bookable calendar per month, and free or entry-level subscription plans may only support one physical location.
Do we need this tool to accept payments at the time of booking?
Do we need this tool to manage a specific type of calendar event, such as employee shifts, stock deliveries, or medical appointments?
How much customization do we need in terms of notifications, event types, and branding?
The answers to these questions will either guide you toward a generalized booking tool or toward a subcategory like patient scheduling software, dock scheduling software, or employee scheduling software.
Know what integrations you need
You will likely want to integrate your scheduling tool with other software to enhance its functionality, depending on your use case. For example, if you’re using scheduling software for recruiting purposes, you’ll probably integrate your scheduling tool with your recruiting software and email platform. If you’re using the tool to schedule client appointments, you may want to integrate it with your website builder, CRM, or point-of-sale system. For medical appointment scheduling, you may want to integrate your new software with your EMR platform. Be sure to choose a tool that will integrate with your existing tech stack.
Set a budget
Before you start your search, decide how much you can afford to pay for scheduling software. Small teams with limited end users and locations may be satisfied with the basic functionality of a free or entry-level subscription. Larger businesses with more complex operations, multiple bookable calendars, numerous locations, advanced customization requirements, and a greater need for automation can expect to pay more.
Step 2: Make a shortlist
Once you’ve identified your business’s requirements, put together a list of product options. You can start by exploring products you’ve heard about, through ads or previous subscriptions with vendors, but leave room for options you may not have considered before, as you do targeted research on products that have the features you need.
Check out the leading inventory management tools
Want to do some of your own research before speaking with an advisor? Explore our scheduling FrontRunners report. This is a list of products that have earned top user ratings. To be eligible for consideration, products must:
Have at least 20 unique user reviews from the last 24 months
Be a stand-alone scheduling product
Offer these core features: calendar management, availability management
Check out our full methodology for a more detailed understanding of how we compiled the FrontRunners list.
Get qualified help from an advisor
Software Advice advisors have years of experience helping businesses find software solutions that support their unique needs and budgets. For advice from experts like them, you can chat online with us right now or schedule a phone call. During your conversation, your advisor will help you identify a shortlist of options that align with your requirements.
Step 3: Pick your best option
Once you’ve assembled a shortlist of 2-3 vendors, it’s time to reach out to them to learn more about what their products offer.
Schedule vendor demos
In a vendor demo session, you can see how the software works and get personalized answers about pricing, features, tech support, and training resources. You should bring end users to these sessions so they can get a feel for how the software will perform on a day-to-day basis. It’s a good idea to engage all of the vendors on your shortlist in demo sessions, so you get the fullest picture of your options.
During your demo session, ask the vendor rep the following questions:
What kind of technical support do you offer?
How frequently do you update your software?
How customizable is the interface in the subscription plan I’m interested in?
How does your company secure data within the tool?
Take advantage of free trials
You should always try out software before you buy it—that way, you can verify that the tool lives up to its marketing and avoid the disastrous purchase of a tool that turns out to be buggy or overly complicated. Loop your IT team and any end users into free trials to make sure it’s user-friendly and compatible with your tech stack.
Make your final decision
Don’t delay the purchase of the tool you ultimately decide on. Our research shows that software buyers are the most satisfied with their purchases when they spend three months or less evaluating their options. [4] There’s no use in dragging out your deliberations—make the choice so you can start reaping the benefits of your new tool.
Step 4: Make the most of your scheduling software
Implementation doesn’t have to be complicated. Here are some tips to get started with your new scheduling software.
Train your team
Utilize the training resources provided by the vendor to get end users up and running with the new tool.
Evangelize the tool
Encourage your team to ditch previous calendar management methods in favor of the new software. It’s important for everyone to use your new tool’s centralized calendar and keep their availability up to date—spotty participation means you won’t get the most out of its built-in automation.
Measure success
Once you start using your new software, you should see fewer no-shows, cancellations, and double bookings and more productivity, revenue, and completed services. Track metrics like these to encourage use of the new software and demonstrate ROI.
For more help with the implementation stage, check out our five-step guide to a successful software implementation.
Software related to scheduling
Depending on your business’s specific use cases, you may want to explore the following specialized scheduling software categories:
More resources for your scheduling software journey
About our contributors
Author
Molly Burke is a senior analyst and writer for Software Advice. She covers customer experience and marketing in the retail and restaurant industries, with a focus on how emerging technology is transforming the way everyday people shop. Her research helps business owners make software investment decisions that will help them navigate the ever-shifting retail landscape.
Molly’s research and analysis is informed by more than 120,000 authentic user reviews on Software Advice and nearly 8,000 interactions between Software Advice software advisors and retail software buyers. Molly also regularly analyzes market sentiment by conducting surveys of retail and restaurant leaders, as well as consumers, so she can provide the most up-to-date and helpful information to small and midsize businesses purchasing software or services.
Her insights on generative AI, social media, and other tech trends have been featured in The New York Times, Vogue, BBC, CNBC, Forbes, and the Financial Times, among other publications.
Editor
Caroline Rousseau is a senior content editor at Software Advice.
A former content analyst, Caroline has, for the past five years, built, written, and edited research reports about technological trends, opportunities, and challenges with an SMB audience in mind. Her content has been featured in French Tier 1 media including Le Monde, L’Express, and Le Figaro, among other publications.
Her previous experience as a graphic designer, translator, and LQA specialist in various industries converged into a skill set that allows her to create compelling content about today’s business matters. Caroline’s personal interests include literature and art and she has a passion for Albert Camus, graphic novels, and drawing.
Sources
Market Guide for Workforce Management Applications, Gartner (accessible to Gartner clients)
Software Advice reviews data: Software Advice reviews are collected from verified users for individual software products. For this report, we analyzed reviews from the past year as of the production date. Read the complete methodology.
Software Advice software pricing data: Only products with publicly available pricing information and qualified software products within the category, as of the production date, are included in the pricing analysis. Read the complete methodology.
Software Advice’s 2025 Tech Trends Survey was conducted online in August 2024 among 3,500 respondents in the U.S. (n=700), U.K. (n=350), Canada (n=350), Australia (n=350), France (n=350), India (n=350), Germany (n=350), Brazil (n=350), and Japan (n=350), at businesses across multiple industries and company sizes (five or more employees). The survey was designed to understand the timeline, organizational challenges, adoption & budget, vendor research behaviors, ROI expectations and satisfaction levels for software buyers. Respondents were screened to ensure their involvement in business software purchasing decisions.
Scheduling FAQs
- What is the most used scheduling software?
Clockify is the highest-rated scheduling tool among our most popular products. That said, there are other popular and highly-rated tools to choose from. According to our analysis of verified user reviews, Calendly is the best free scheduling tool, Sling is the most affordable paid tool, Google Calendar provides the best value for money, and Homebase is the highest-rated for ease of use.
- What is the best free scheduler?
Calendly is the highest rated out of the most popular tools with a free plan.
- What is the best tool to make a schedule?
According to user reviews and our analysis of the products in our catalog, Clockify is the best scheduling tool on the market.
- How do I create a schedule on my computer?
You can create an online schedule by using scheduling software. Manage multiple calendars and real-time availability with an automated tool from our catalog.
- What is the most basic scheduling method?
The most basic scheduling method is writing a calendar out with a pen on paper. But by tracking your calendar manually, you’re creating a lot of administrative work and potential errors for yourself. An automated scheduling tool helps manage your calendar for you, so you can spend less time coordinating bookings and more time on more complex work.
- How much does scheduling software cost?
Scheduling software is usually priced on a per-user per-month basis. Many vendors offer forever-free versions and free trial versions of their product. Here is the pricing breakdown for subscription plans for scheduling software: 1) Entry-level subscriptions offer basic functionality and limited user seats/bookable calendars and range from $2.50 per user, per month to $6 per user, per month. 2) Mid-tier subscriptions include added functionality and typically cost $7 to $10 per user, per month. 3) High-end tools start at $10 per user, per month and come with advanced features and functionality, including greater automation, more user seats and bookable calendars, multiple locations, high-volume data storage, and personalized customer service.