Finding software can be overwhelming. We've helped thousands of commercial property managers choose the right property management software so they can track leases and manage portfolios.

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Yardi Breeze Property Management

Yardi Breeze is property management software built exclusively for small to mid-size businesses. Yardi Breeze offers features such as autocomplete address lookups, data import utility, home screen dashboard, drill-down reporting and... Read more

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Recent recommendations: 124 recommendations

Platforms: MacWinLinux
Deployments: Cloud
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AppFolio Property Manager

AppFolio provides property management software that allows property managers and owners to market, automate and manage tasks related to their apartments, residential properties, commercial property, student housing or other property. The... Read more

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Recent recommendations: 74 recommendations

Platforms: MacWinLinux
Deployments: Cloud
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ResMan Property Management

ResMan is the industry-leading property management platform preferred by owners, operators and investors across the multifamily, affordable and commercial real estate marketplace. Our platform is built for the evolving needs of your... Read more

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Recent recommendations: 17 recommendations

Platforms: MacWinLinux
Deployments: Cloud
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SKYLINE Software

SKYLINE from SS&C Technologies is a web-based property management and accounting solution suitable for small to midsize real-estate firms. Designed to handle an array or key operations, SKYLINE is capable of offering integrated tools... Read more

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Recent recommendations: 13 recommendations

Platforms: Win
Deployments: CloudOn premise
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Total Management

Total Management is a cloud-based property management solution suitable for midsize to large organizations that manage apartments, mixed portfolio, REITs and commercial or retail space. Total Management helps users multitask by navigating... Read more

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Recent recommendations: 8 recommendations

Platforms: MacWinLinux
Deployments: Cloud
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MRI Commercial Management

Ideal for companies large and small, MRI is a highly configurable solution that enables comprehensive property management at every level. Features real-time data, streamlined tenant communication and is multi-currency enabled. Read more

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Recent recommendations: 8 recommendations

Platforms: MacWinLinux
Deployments: CloudOn premise
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Re-Leased

Re-Leased is a cloud-based commercial property management solution. Key features include accounting, portfolio management, tenant communication, inspections, document storage and compliance management. The solution integrates with... Read more

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Recent recommendations: 7 recommendations

Platforms: MacWinLinux
Deployments: Cloud
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Axxerion

Axxerion Property Management is an integrated suite of cloud-based property management and maintenance software designed keeping in mind small and mid-size property managers and owners. This suite helps property managers to automate... Read more

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Recent recommendations: 7 recommendations

Platforms: MacWinLinux
Deployments: Cloud
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Imperium

Imperium powered by Acumatica is a cloud-based solution built specifically to help growing developers, owner-operators and property managers manage every aspect of their development and property management businesses. Commercial leasing... Read more

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Recent recommendations: 7 recommendations

Platforms: MacWinLinux
Deployments: CloudOn premise
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Budgetrac Property Management

Budgetrac is a cloud-based, comprehensive property management and accounting solution suitable for commercial properties such as industrial, office and retail. Budgetrac shares real-time information across organizations through role-based... Read more

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Recent recommendations: 6 recommendations

Platforms: MacWinLinux
Deployments: Cloud
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roomMaster

roomMaster by InnQuest is a property management solution designed for different types of hotel businesses, such as chains, independent hotels, business hotels, boutique properties and resort hotels of all sizes. The product is available... Read more

Platforms: Win
Deployments: On premise
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CRESSblue

CRESSblue is a cloud-based solution designed specifically for small to large commercial property management businesses. It consolidates lease administration, cost accounting and asset management. Users of CRESSblue leverage it to organize... Read more

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Platforms: MacWinLinux
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Wild Apricot

Wild Apricot is a cloud-based membership management system used by business and trade associations, chambers of commerce, nonprofits, charities, clubs and community organizations. It supports organizations from a few members to 15,000... Read more

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Maintenance Connection

Maintenance Connection is a Web-based maintenance management system that can be used by every member of your team. Each user's homepage can be customized to show only the most relevant and important information for their role. Read more

Platforms: MacWinLinux
Deployments: CloudOn premise
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Hippo CMMS

HippoFM is a computerized maintenance management system designed to meet the demands of government, health care, higher education, manufacturing, and property managing firms. Manages and monitors from one to 1,000 facilities. Read more

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Deployments: Cloud
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ResNexus

ResNexus is a cloud-based property management software that helps increase reservations and revenue. As an all-in-one solution, ResNexus provides a beautifully designed ADA compliant website and booking engine to increase direct bookings.... Read more

Platforms: MacWinLinux
Deployments: Cloud
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WebRezPro

WebRezPro is an affordable Cloud-based solution designed for the hospitality industry. While maintaining affordability, this system is accessible from anywhere, and provides tools for integrated Web reservations. Read more

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Deployments: Cloud
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VTS

VTS is a CRE leasing and asset management platform. VTS specializes in centralizing critical data and workflows in one place, VTS empowers landlords, property managers, and brokers to better attract, convert and retain their most... Read more

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Streamline

Streamline Vacation Rental Software is a cloud-based property management solution. It includes tools and resources for managing online booking as well as integrated modules for streamlining owners, housekeeping and the front desk... Read more

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MYBOS

MYBOS is a cloud-based facility management solution designed to help small and midsize property owners manage client communications, create work orders, manage workflows, schedule maintenance and more. MYBOS offers a calendar feature... Read more

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Buyers guide


Last Updated: June 19, 2020

Commercial property management for retail, industrial and office space have needs distinct from residential properties. Solutions help users create detailed financial projections, automatically calculate rent increases, create recurring charges for each tenant and calculate common area management (CAM) charges and reconciliation, among other things.

Here's what we'll cover:

What is Commercial Property Management Software?
Common Features of Commercial Property Management Software
Market Trends to Understand
Case Studies

What is Commercial Property Management Software?

A commercial property management solution helps eliminate the troubles of overlooking several rental properties in person. The solution helps homeowners handle various aspects, such as rent and financial management and property maintenance.

Advanced commercial property management systems offer cloud-based portals that enable busy property owners, who live far away from the properties, manage their investments online anytime. The solution can be accessed either from a desktop or any mobile device. Also, based on your purchasing budget, there are commercial solutions in the market that either charge a monthly fee (such as AppFolio property manager) or a one-time license cost (such as SKYLINE property management software).

Common Features of Commercial Property Management Software

When conducting a software comparison, you can visit our commercial property management reviews page. You should also consider the following features:

Property tracking Enables you to manage multiple addresses categorized by individual unit as well as by complex or region.
Integrated accounting This software integrates general ledger, accounts payable and receivable, expense tracking, balance sheets, income statements and payroll management to let you better manage every aspect of your company’s finances. It can also automate rent and deposit collection, late fee notices and payroll functions.
Fixed asset management Lets you track the status of your assets so you know how and when they’ll depreciate and can manage their overall value accordingly.
Budgeting and forecasting  Supports budgeting and financial forecasts by calculating income, valuation, expenses and other financial considerations.
Maintenance tracking Keeps records of regular maintenance schedules, and features automatic alerts to notify managers when scheduled or upcoming maintenance tasks are due.

Market Trends to Understand

Commercial and real estate property owners should always be ready for unexpected changes in the marketplace. The trends mentioned below can help you identify the current trends in the commercial property market.

Software-as-a-service. The ability to always be connected, ease of use and technology savviness are among the primary requirements of this software market. SaaS combines all three and enables users to access the solution online from any location. It also reduces the operating costs and enhances the flexibility of management.

Self-service portals. These days, clients prefer to manage things and access their accounts from the comfort and user-friendly interface of their smartphones and mobile devices. Hence, commercial and real estate property management systems must include features that allow residents and tenants to access their accounts online by logging on to self-service portals.

Business intelligence capabilities. Information derived from business intelligence applications is essential for driving future business strategy. A key feature of commercial property management systems is forecasting and budgeting capability. This feature will enable property owners to understand various scenarios (such as future demand analysis and potential financial risk) which may occur in the future and anticipate measures to counter them.

Payment automation. One of the fastest-growing trends in the property management software market is the ability to accept payments online. With the rapid growth in the number of online transactions and purchases, tenants expect an automated payment system to be an integral part of any property management system.

Mobile optimization. Mobile devices are rapidly disrupting the traditional workflow. As a result, many property owners plan to extend their existing applications to smartphones and other mobile devices. Mobile optimization enables tenants and residents to manage their rentals and paperwork remotely.

Case Studies

Viewing a list of software features can be helpful, but the real question is how these features can make a tangible difference when it comes to managing and growing your company. To that end, we’ve compiled a snapshot of three case studies that explore how a particular feature within commercial property management software systems has helped a company effectively solve a pressing need or problem.

Integrated management and accounting applications increase worker productivity and reduce mistakes. Utilizing the integrated applications offered by commercial property management programs like Total Management means data only has to be entered into a single system. This can help increase productivity and enable staff to devote more time to revenue-producing activities.

Prior to switching to Total Management, Park Lane Group was using two separate systems to handle their management and accounting needs. With Total Management, they no longer have to complete double entries and have reduced costly data entry errors. Additionally, they were able to generate comprehensive accounting reports that uncovered a $10,000 rent-receivables bill owed to them.

Source: http://www.totalmanagement.com/customer-satisfaction

Electronic work orders eliminate paperwork and costly errors. Using an electronic work order feature, like the one found in Bigfoot Maintenance’s commercial real estate software, eliminates the need for unwieldy paperwork and can thus increase productivity. Standardized forms and tracking abilities can reduce costly, time-consuming errors.

University of Connecticut Health Center Telecommunications (UCHC TeleComm) is responsible for the network and telecom maintenance of a campus that spans 206 acres and has over 7,000 voice stations and 170,000 square feet of research laboratories. Previously, they struggled to process 400-plus work orders per month via an outdated method of email and Microsoft Word templates that left them overwhelmed with paperwork and prone to duplicate work orders.

Bigfoot’s integrated electronic work order component has led to a significant drop in duplicate work orders and a 15 percent increase in productivity. Comprehensive reporting capabilities enable UCHC TeleComm staff to submit monthly reports that detail their current projects and the progress they’ve made.

Source: http://www.bigfootcmms.com/customers/profiles_uconn.html

Sample Bigfoot Work Order Module
An example of Bigfoot’s maintenance request module


Industry-specific accounting reduces time spent calculating monthly figures. A comprehensive and commercial-oriented accounting application, such as that found in Sage 300, can drastically reduce the amount of time spent calculating figures at the end of each month and thereby boost efficiency.

Prior to switching to Sage 300, McGrath Development used spreadsheets to manage the accounting needs for one million square feet in properties, which proved inefficient—calculating their reconciliations and month-end close took nearly four weeks to complete. Sage 300’s accounting application has made this process faster and easier, shortening it to two and a half to three weeks and freeing up valuable time for other essential tasks.

Source: http://na.sage.com/sage-300-construction-and-real-estate/resources/~/media/AF0B38340D574057AEF1614754075F52.pdf