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HOA Software

HOA software is software that manages homeowner associations. Features include board meeting scheduling, recording meeting minutes, managing resident databases, and hosting residents portals where they can pay fees and interact with one another.

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The top products rated the best value for money by users. When reviewing a product, users are asked to assess the product’s overall quality, which includes assigning a specific rating for value for money.

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Buildium is a cloud-based property management software that enables managers of residential and association properties to take control of every aspect of their business, whether in the office or fully ... Read more

205 recommendations

Yardi Breeze is property management software built exclusively for small to mid-size businesses. Yardi Breeze offers features such as autocomplete address lookups, data import utility, home screen dashboard, drill-down reportin... Read more

4.18 (26 reviews)

153 recommendations

AppFolio provides property management software that allows property managers and owners to market, automate and manage tasks related to their apartments, residential properties, commercial property, st... Read more

72 recommendations

Pay HOA is a cloud-based homeowner association (HOA) solution which assists property managers with rent collection, invoicing and e-filing. Its key features include online payments, survey collection, tenant engagement tracking... Read more

36 recommendations

ManageCasa is an intuitive, interactive, and automated Property Management platform specifically designed for Property Managers, Associations and Landlords seeking an all-encompassing web and mobile approach to increase efficie... Read more

5.00 (1 reviews)

23 recommendations

FRONTSTEPS solutions improve communities by streamlining communication from management offices to homeowners. FRONTSTEPS provides an inclusive system for communities including accounting, communications, day-to-day operations, ... Read more

3.42 (19 reviews)

11 recommendations

Featuring extensive accounting and property management functionality, SKYLINE can handle between 100 and 10,000 units. Features real-time, web-based dashboard to manage, track, and analyze the entire resident lifecycle.... Read more

3.38 (37 reviews)

10 recommendations

Condo Control Central is a property management solution that provides an online communication and management platform for condos. It offers an online discussion forum, amenity booking, concierge management and more. An ... Read more

4.48 (54 reviews)

7 recommendations

INFO-Tracker by Netintegrity Inc. is a cloud-based property, accounting and maintenance management system that designed for midsize and large Condo HOA, residential, 3rd party rental, commercial real estate and affordable ... Read more

4.50 (1 reviews)

4 recommendations

mycoop is a cloud-based property management solution that helps businesses centralize all communications related to multi-family buildings on a unified dashboard. It allows building managers to communicate with residential... Read more

No reviews yet

2 recommendations

Smart Property Systems is a cloud-based property management system designed for landlords, real estate investors, property management companies and managers of student or employee housing. It offers accrual accounting, tenant a... Read more

5.00 (6 reviews)

Real Home Finder is a cloud-based and on-premise property management and customer relationship management solution for real estate industry. Primary features include accounting, tenant and lease tracking, budgeting and forecast... Read more

5.00 (3 reviews)

Smart Building Apps is a cloud-based property management solution that provides property owners and homeowners, residential and commercial property management functionalities. Key features include budgeting, forecasting and bui... Read more

5.00 (1 reviews)

Lodgical Solution is a property management solution for hospitality properties that can be deployed in the cloud or on-premise and can be used by businesses of any size. Key features include reservation management, guest profil... Read more

5.00 (3 reviews)

Rentmoji is a cloud-based property management solution designed for small and midsize businesses. It offers lead management, tenant screening, a tenant portal, online payments, document storage and vacancy tracking functionalit... Read more

ADDA is an Apartment or Housing Society Management Software used by 3500+ Apartment Communities Globally. It helps the Apartment Association MC Members manage the society accounting, billing, expense tracking, resolve helpdesk ... Read more

5.00 (3 reviews)

ADDA is an Apartment or Housing Society Management Software used by 3500+ Apartment Communities Globally. It helps the Apartment Association MC Members manage the society accounting, billing, expense tracking, resolve helpdesk ... Read more

5.00 (3 reviews)

Takerents is a cloud-based property management solution that helps landlords and property managers to market and manage their properties. It is suitable for apartments, residential and student housing and community association ... Read more

5.00 (1 reviews)

ClientLook is a cloud-based real estate CRM solution which helps agents, developers and brokers manage events, track properties and organize contacts. The software allows users to monitor property ownership by checking lease ex... Read more

5.00 (1 reviews)

Spacebase is a cloud-based lease management solution that assists real estate and hospitality firms with expense, portfolio and capacity management. Its key features include activity tracking, citation linking, data export and ... Read more

5.00 (4 reviews)

Popular HOA & Condo Management Software Comparisons

Buyers Guide

Last Updated: June 30, 2020

Here's what we'll cover:

What is HOA software?
Common Features of HOA & Condo Management Software
What Type of Buyer Are You?
Expected Benefits
Market Trends to Understand

What is HOA software?

HOA software is software that manages homeowner associations. Features include board meeting scheduling, recording meeting minutes, managing resident databases, and hosting residents portals where they can pay fees and interact with one another.

Condominium managers spend the majority of their time managing maintenance of a complex's common areas, managing tenant relationships and assigning duties accordingly. Since these areas are shared, a homeowners association (HOA) makes decisions as a group regarding the properties. This is where HOA software comes into play.

Common Features of HOA & Condo Management Software

Association management An HOA is about more than just the individuals, it requires management of the association itself. This means corporate information, assets, rules and bylaws, meeting details (dates/minutes/attendance), elections and more.
State regulations HOAs must comply with state statutes governing associations. Although these vary from state to state, associations must ensure the enforcement of regulations. Managers must be aware of their authority to charge mandatory fees, enforce maintenance requirements and maintain quality of association properties.
Tenant/owner communication Store detailed information on each resident, including service requests, participation in community activities and special needs (for emergency services). This information helps streamline communication to and among residents within the HOA.
Administrative functions When selecting a system, HOA and condo association software should consider which administrative functions they want to integrate into their condo and HOA accounting software. Some programs can be combined with homeowners association accounting and tenant and lease and building maintenance management system for a complete system.

Buildium software user dashboard

Buildium software user dashboard

What Type of Buyer Are You?

Before purchasing software, you’ll want to know what kind of a buyer you are. HOA and condo management is a small market that is part of the larger property management software segment. A majority of the profiles we see in this market fall in the following categories:

Self-managed HOA and condos: As the name suggests, self-managed HOAs and condos are for owners who want to manage the home’s day-to-day operations on their own. This kind of management style comes with its own challenges and rewards. Some of the challenges are lack of experience or training in running a community, enforcement of rules defined by a board across the community and finding the right volunteer to manage everything. The self-management style also has a few advantages, such as low monthly unit fees, transparency and reliability of community accounts as well as no interference of external management. This type of management is best suited for small units because managing a large number of units manually requires a lot of time and effort.

Third-party property management buyer: Properties with a large number of condos and HOAs hire a third-party property management company to manage their community operations. If you are a third-party company that manages multiple condos or HOAs, you may want to opt for a condo management software. A wide range of software is available in the market that is suitable for small units (of up to 50) to large units (of more than 10,000). SaaS-based condo management software, which is currently trending, are low cost and provide multiple options for access. Some property management software have the capability to manage multiple types of properties, including condos and HOAs. Check out our guide for more information on property management software.

Expected Benefits

Condominiums and HOAs that opt for management software may realize many benefits that include the following:

  • Residents can participate in the association’s decision-making via emails, discussion forums and online surveys. They can be kept up to date with the latest notices and announcements by sending emails and displaying content on community web portals.
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  • Users can download important building documents, such as rules and regulations and minutes of board meetings, as well as check rental/sales listings and forms. All these documents can be accessed via a community web portal or mobile apps.
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  • Condo managers can manage, track and analyze the association’s budget and expenses such as unit fees, late fees and other utility bills.
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  • The software help users maintain the community calendar, schedule meetings and manage staffing.
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  • Use of the software encourages a paperless culture as the bulk of the tasks is done digitally.

Key Features to Consider

Here are a few factors to consider while evaluating the various options in the market:

Consider what medium of communication is more comfortable for the residents. With the widespread use of the latest technology, residents are now accustomed to using electronic devices such as mobiles and tablets. One should consider a system that integrates with communication medium such email, text messages, web portal or even a mobile app.

Enable an easy method of online payment collection. Collecting funds, unit fees, rent and other required payments becomes much easier when it is done online rather than manually. In addition, residents have the freedom of paying online from anywhere and anytime.

Use maintenance requests to track issues. This feature helps residents submit a service request and track it until it’s been resolved.

Take care of all accounting and reporting needs. The system should be able to take care of all the accounting needs of the association or condominium. Users should be able to generate monthly reports that feature all the accurate financial records.

Manage all documents within the solution. Document management is an important factor to consider while evaluating solutions. This feature allows residents, committee members and other stakeholders to download and review documents, including HOA rules, society by-laws notices, forms and other files, when required.

Market Trends to Understand

Software as a Service (SaaS). Many managers are opting for Web- or cloud-based HOA management software that they can access from anywhere, rather than on-premise solutions. Hosted systems boast a less costly initial investment than on-site servers. Cloud-based solutions provide the convenience for accessing pertinent data about a specific community or an entire portfolio of properties.

SaaS deployment is gaining popularity for many reasons—among them, that Web-based software is easily accessible on mobile devices, making data and programs available on-the-go. However, not all Web-based software is optimized for use on the smaller screens of smartphones or tablets. For more on mobile HOA software use, see our mobile property management apps guide.

Community-based websites. A common feature of condominium management software and homeowners association software is a personalized, community-based website. These portals often lead to increased attendance to HOA meetings, and allow residents the opportunity to interconnect with public postings, event invitations or announcements, building a sense of community.

Automated fund collection. Similar to automated payments for landlords, HOA dues and other fees can be collected via an online portal, simplifying the transaction process for both HOA/condo managers and community residents.