Searching for the best student housing software for your business?

Save yourself time and stress. We’re here to help you find the right student housing software solution for your work.

What is student housing software?

Student housing software is technology that helps student housing property managers with accounting, maintenance, and tenant and lease management for student housing properties.

We've helped over 864,754 businesses find the right software, and counting.

Our specialist advisors are hands on to help you find the best Student Housing Software for your business in minutes. For free.

Chat with an advisor

What 5 key Student Housing Software features should I look for?

Room selection management

In student housing, rooms often have two or four residents per room. Rather than splitting up one room into four separate units, student housing software will treat each resident individually. Some student housing software will even have roommate matching features, allowing staff or students to search for eligible roommates by lifestyle to minimize conflict down the line.

Student/parent profile management

Since a student’s parent or guardian is usually involved in at least the payment, if not other parts of their housing experience, university housing software should support storing information not just for the resident, but for their parent as well. This information may include permanent address, parents’ details, photos and even class information.

Integration with campus systems

Oftentimes, student housing is tied to meal plans, utilities or class schedules. A student housing program should ideally integrate with the university’s other software programs to facilitate the transfer of necessary information.

Additional service plans

This system will incorporate additional items, such as meal plans, internet service, cable TV, telephone and extracurricular activities, into the university housing software. This enables fees to be incorporated and paid all at once.

Student portal

Some of the more advanced student housing software programs will allow administrators to configure a student portal, enabling students to look up assignments or other personal information. Using this portal, students can conduct much of the application, payment and room selection processes online.

Compare All Student Housing Software

Filters

Apply Filters:

X

Your Industry

Your Company Size

Price

Sort by

Recommendations: Sorts listings by the number of recommendations our advisors have made over the past 30 days. Our advisors assess buyers’ needs for free and only recommend products that meet buyers’ needs. Vendors pay Software Advice for these referrals.
Reviews: Sorts listings by the number of user reviews we have published, greatest to least.
Sponsored: Sorts listings by software vendors running active bidding campaigns, from the highest to lowest bid. Vendors who have paid for placement have a ‘Visit Website’ button, whereas unpaid vendors have a ‘Learn More’ button.
Avg Rating: Sorts listings by overall star rating based on user reviews, highest to lowest.
A to Z: Sorts listings by product name from A to Z.
Showing 1 - 20 of 59 products
Filters
Showing 1 - 20 of 59 products

Yardi Breeze

Yardi Breeze is refreshingly simple property management software designed with one goal in mind: to provide our users with a single platform that’s easy to use and takes advantage of the latest advances in cloud-based technology. ...Read more

3.95 (63 reviews)

131 recommendations

Buildium

Buildium is a cloud-based property management software that enables managers of residential and association properties to take control of every aspect of their business, whether in the office or fully remote, including online rent...Read more

4.49 (1750 reviews)

101 recommendations

AppFolio Property Manager

Run your entire portfolio on one modern platform. AppFolio’s intuitive and user-friendly experience gives your property management team the tools they need to provide excellent service to residents and owners. Whether you manage m...Read more

4.56 (1714 reviews)

48 recommendations

PriceDemo

Rent Manager

Rent Manager is a software system for both residential and commercial real estate entities with portfolios of any size. The accounting component of Rent Manager has full integration and includes everything from standard to advance...Read more

4.37 (207 reviews)

16 recommendations

PriceDemo

Hemlane

Hemlane is a cloud-based property management solution that caters to small businesses. The key features of the solution include property marketing, applicant screening, lease tracking, rent collection and maintenance coordination....Read more

4.84 (119 reviews)

11 recommendations

Green Doors

Free Property Management Platform built to help you manage your properties and monitor their performance. Stay connected and access your portfolio from all your devices. Included is a performance dashboard to see how well your in...Read more

No reviews yet

10 recommendations

PriceDemo

RealPage

RealPage is a cloud-based property management solution suitable for businesses of any size. Key features include accounting, budgeting, facilities maintenance, purchasing, document management and reporting. RealPage enables u...Read more

4.22 (97 reviews)

9 recommendations

PriceDemo

PayProp

PayProp is a cloud-based property management solution designed to help Florida’s property managers collect, reconcile and distribute rental payments for their properties under management – on time and to the right recipients. Key ...Read more

4.00 (3 reviews)

4 recommendations

PriceDemo

Total Management

Total Management is a cloud-based property management solution suitable for midsize to large organizations that manage apartments, mixed portfolio, REITs and commercial or retail space. Total Management helps users multitask ...Read more

4.23 (89 reviews)

3 recommendations

Property Matrix

Property Matrix is a cloud-based property management solution for apartment complexes and multi-family unit properties. It offers applications for tenant and lease tracking, property accounting, building maintenance, CRM and onlin...Read more

4.61 (31 reviews)

3 recommendations

Software pricing tips

Read our Student & University Housing Software Buyers Guide

Subscription models

  • Per employee/per month: This model allows you to pay a monthly fee for each of your employees.
  • Per user/per month: Users pay a monthly fee for users—normally administrative users—rather than all employees.

Perpetual license

  • This involves paying an upfront sum for the license to own the software and use it indefinitely.
  • This is the more traditional model and is most common with on-premise applications and with larger businesses.

Rated best value for money

Property Vista

Property Vista is a property management software solution that transforms how property managers build tenant relationships to increase business value through technology. Property Vista integrates all of the necessary tools fo...Read more

4.83 (48 reviews)

2 recommendations

PriceDemo

Innago

Innago offers a cloud-based property management platform for landlords with small to midsize property portfolios. With Innago, users can collect rent, manage leases, collect signatures and manage tenants. Landlords can collec...Read more

4.89 (158 reviews)

1 recommendations

PriceDemo

Building Stack

Building Stack is a cloud-based property management solution designed for Canadian businesses of all sizes. Key features include lease management, employee management, building maintenance, automated listing postings, tenant commu...Read more

4.47 (17 reviews)

1 recommendations

PriceDemo

RentPost

RentPost is a web-based property management solution with functionality for managing property, including an accounting system, tenant and unit management support, work orders, online payments, and a visual dashboard....Read more

4.46 (14 reviews)

1 recommendations

Wild Apricot

Wild Apricot's membership management software lets organization managers build public and private Web pages, create online directories, collect membership applications, process dues, track member data and manage events....Read more

Quicken

Quicken is an accounting solution for rental properties that comes with rent payment tools, which allow enterprises to track outstanding payments and send rent receipts to tenants. Additionally, its planning module lets users view...Read more

Maintenance Connection

Maintenance Connection is a complete, Web-based facility management system with modules for asset management, purchase order tracking, MRO, and more. The company has won several awards since they first launched 12 years ago....Read more

Guesty

Guesty is an end-to-end solution for short-term property managers looking to save time, increase revenue and grow their businesses. The software allows users to manage listings across multiple channels, such as Airbnb, Booking.com...Read more

Zoho Creator

Zoho Creator is an all-in-one low-code application development software that is designed to help businesses digitize their operations without the hassle of traditional development. The solution enables professionals to access data...Read more

PriceDemo

Snapfix

Snapfix is a mobile and web-based platform that uses photos, videos, messages and traffic lights to keep teams organised. With Snapfix, team members can instantly capture and report issues or faults, assign the tasks to appropri...Read more

4.73 (55 reviews)

PriceDemo

Popular Student & University Housing Software Comparisons

Buyers Guide

Last Updated: January 27, 2022

Here's what we'll cover:

What Is Student Housing Software?
Common Features of Student and University Housing Software
Expected Benefits of Student and University Housing Software
Key Considerations for Student and University Housing Software

What Is Student Housing Software?

Student housing software is technology that helps student housing property managers with accounting, maintenance, and tenant and lease management for student housing properties.

Aside from basic property management software features, student housing software focuses on maximizing room occupancy, managing room and roommate preferences, integrating with campus systems, and storing information for parents or tenants. Includes standard accounting, maintenance, and tenant and lease management functions.

Common Features of Student and University Housing Software

Room selection management In student housing, rooms often have two or four residents per room. Rather than splitting up one room into four separate units, student housing software will treat each resident individually. Some student housing software will even have roommate matching features, allowing staff or students to search for eligible roommates by lifestyle to minimize conflict down the line.
Student/parent profile management Since a student’s parent or guardian is usually involved in at least the payment, if not other parts of their housing experience, university housing software should support storing information not just for the resident, but for their parent as well. This information may include permanent address, parents’ details, photos and even class information.
Integration with campus systems Oftentimes, student housing is tied to meal plans, utilities or class schedules. A student housing program should ideally integrate with the university’s other software programs to facilitate the transfer of necessary information.
Additional service plans This system will incorporate additional items, such as meal plans, internet service, cable TV, telephone and extracurricular activities, into the university housing software. This enables fees to be incorporated and paid all at once.
Student portal Some of the more advanced student housing software programs will allow administrators to configure a student portal, enabling students to look up assignments or other personal information. Using this portal, students can conduct much of the application, payment and room selection processes online.
Incident management The software can also help track and report policy violations or conduct incidents from the initial report through investigation, including any student sanctions or appeals. This feature will have step-by-step, user-defined categories specific to the institution’s method of handling student conduct incidents.

Expected Benefits of Student and University Housing Software

  1. Save costs and administrative time via online applications: Modern housing solutions offer online platforms for students to submit their housing applications and select their preferences from a list of available options. This approach benefits both students and universities by reducing paperwork and time required to process documents for room approvals.
  2. Facilitate paperless approvals: Universities and colleges receive thousands of hostel/room applications when an academic term starts. Manually processing all these paper-based application forms is a tedious task and may even require the efforts of the entire workforce to accept applications, review them, approve/reject them and address inquiries. These challenges can be addressed by an online student and housing solution that transforms the traditional paper-based application process into a paper-free one. Using the software, universities can save all the application forms in a central location and speed up the approval/rejection process. Students are also able to submit their requirements or queries online and track their application status with a unique application code.
  3. Centralize information: The primary advantage of using a dedicated student housing solution is its ability to create a single, central repository for the entire student and university database. Universities can create student databases, record expenses, manage accounts, bill damages and do much more within a single solution. Such a solution streamlines information so that staff members don't have to maintain separate files for different data categories. Also, users can access information from the database in just a few clicks.
  4. Generate add-on revenue: Some university housing software offers inbuilt online shopping platforms where universities can sell products, such as bedding packs, daily essentials, stationery and toiletries. While such features provide time-saving convenience to students, they also help universities add a new revenue stream.
  5. Live attendance tracking: Another feature of this software is its ability to track the presence of students on university premises. A few solutions are capable of integrating with various biometric devices or swipe card machines to capture students' check-in and check-out times. This helps with recording attendance automatically and restricts any illegal access on school premises.

Key Considerations for Student and University Housing Software

While choosing the software that answers all your needs can be challenging, there is no doubt that the right solution will reduce manual efforts and tedious tasks. On the other hand, using the wrong software can slow down work and frustrate your staff. It’s vital that you list your requirements before you start shopping for a solution.

Here are some key considerations that can help you identify top solutions to match your requirements:

Business size: School and university housing software is all about managing the number of rooms and students in them. Some vendors offer solutions that are specific to the needs of small and midsized education institutions, while others serve large institutions that have multiple franchises worldwide. If you’re a first-time student and university housing software user, we recommend going for a solution that can help you scale up as your business grows in the future.

Deployment architecture: Based on the type of solution, universities and colleges can opt for on-premise deployment or cloud-based deployment. On-premise deployment is when the solution and its supporting infrastructure is installed at the local premises, while cloud-based deployment or the Software-as-a-Service (SaaS) model installs everything at vendor premises. This allows users to access the solution remotely on a connected mobile device or desktops.

Currently, most software vendors offer their services in the cloud as it’s cost effective in the long run as well as cheaper to deploy. If you’re a small or midsized housing facility owner, go for a cloud-based solution since you won’t need to invest heavily in IT. Also, post deployment, the service is ready for use in just a few hours. On the other hand, if you are a large institution or multi-chain education franchise with extensive in-house IT resources, go for on-premise deployment. It requires a one-time investment and gives users full control over their data.

Integration capability: This is defined as combining multiple applications to run as a complete system. The ideal school and university housing software should be capable of integrating with other academic applications, such as student information system (SIS), accounting software, online registration portals, single sign-on interfaces, campus portals and meal planning tools. This integrated environment can help institutions boost their overall IT functionality and sync data between multiple applications in real time.

So, as a school and university housing software buyer, make sure your shortlisted solution addresses the above considerations and meets all your requirements.