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SureMileage is software that helps businesses automatically track mileage and calculate expenses. It is designed to ensure reimbursements are accurate and can integrate with existing accounting and payment solutions. SureMileage p...Read more about SureMileage

Center Expense

Center helps businesses gain real-time visibility into spending and manage corporate cards, corporate travel, and all employee expenses in one place. Used and loved by spenders, travelers, and finance teams alike, Center lets you ...Read more about Center Expense


Navan, formerly TripActions, is the only all-in-one travel, corporate card, and expense management solution, providing 10,000+ customers around the globe unprecedented visibility and control over spend. Trusted by travel managers ...Read more about Navan


TravelBank is a cloud-based expense reporting solution for corporate travel. It helps small and midsize businesses to manage flights, accommodations and other travel expenses, and also provides automated expense reports and direct...Read more about TravelBank


We’re making it easier, faster, and cheaper to book business trips and keep travelers safe and happy. The result is a smoother booking and travel experience for everyone, that also gives businesses all the control they need. Wit...Read more about TravelPerk


Goodwings is a powerful tool that combines travel management and sustainability, offering a comprehensive solution for responsible business travel. The platform allows businesses to explore more environmentally friendly travel opt...Read more about Goodwings

4.9 (8 reviews)

SAP Concur

Concur is a cloud-based expense and travel management software solution that enables executives to manage travel expenses. It allows finance executives to monitor expenses and cash flows related to travel expenditures. Concur’s t...Read more about SAP Concur


Zaui Software is a web-based reservation system that helps transport, tour & activity, event planning and rental companies with online booking and travel management. Its key features include user access control, reseller managemen...Read more about Zaui

Vervotech Mappings

Vervotech is an AI-enabled mapping solution that transforms the accommodation data segment. The company offers hotel mapping, room mapping, and hotel-curated content, empowering travel companies across the globe to deliver quality...Read more about Vervotech Mappings

5.0 (3 reviews)


Spendesk is a cloud-based spend management solution designed to help businesses handle invoices, approval processes, expense reimbursements, virtual debit cards and more. The platform uses optical character recognition (OCR) techn...Read more about Spendesk

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Webexpenses is a cloud-based travel management solution that enables businesses to streamline operations related to invoicing, corporate travel, expense auditing and more. It provides mobile applications for Android and iOS device...Read more about webexpenses

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REZY360 is a cloud-based travel management solution that enables businesses to streamline processes related to client communications, email marketing, customer databases and more. The profile management system lets administrators ...Read more about REZY360

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Ezus is a travel management software that helps organizers create custom events and travel plans. The platform enables organizations to design budgets and programs. Ezus assists users with handling customer information using ...Read more about Ezus

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Intelledox is a low-code, cloud-based content and workflow automation (WCA) solution designed to transform B2C operations and improve customer engagement. Businesses and governmental organizations can streamline complex processes ...Read more about Intelledox


Toogo is a cloud-based tour operator software designed to help travel agencies create new products, market them online via websites and manage bookings. The key functionalities include a trip builder, sales management, logistics m...Read more about Toogo

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Signature is a cutting-edge cloud-based ERP solution designed specifically for travel agencies and holiday planners. From small businesses to large enterprises, Signature provides comprehensive features to streamline reservations ...Read more about Signature

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XpenseCo is a travel and expense management software designed to help businesses of all sizes manage corporate bookings and claim reimbursements. Administrators can view upcoming or canceled reservations and track expenditures for...Read more about XpenseCo

4.0 (1 reviews)


**MAKE WORK TRIPS, WITHOUT PAYING FOR IT** Routespring empowers your company with realtime visibility and controls that helps your team #GoFurther. FliudTravel: Manage all your company’s travel one place - configure travel poli...Read more about Routespring

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Fairjungle is a mobile travel companion for business travelers. It provides tailored recommendations, a door-to-door route optimizer, one-click approval, and many other features designed to change the travel experience. This uniq...Read more about Fairjungle

Lanes & Planes

Lanes & Planes provides an online portal for booking and managing all aspects of business travel. Users can book flights, trains, buses, and choose from over 900,000 hotels within the platform, where all bookings and travel expens...Read more about Lanes & Planes

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Buyers Guide

Last Updated: March 16, 2023

Travel expenses might not be the largest cost component in your company’s accounting books, but it’s definitely a difficult one to track and control. Even after laying down a clear set of travel policies, ensuring that every corporate traveler follows the best practices is not certain.

To ensure that corporate travelers are following travel policy guidelines, managers need visibility into their spending patterns and purchase decisions. The management needs to set up approval workflows to verify that travelers are purchasing from the preferred carriers and suppliers. Finally, spending limits need to be defined and expenses tracked for compliance reporting.

Managing all of these tasks manually can be a huge administrative burden for managers. To drive efficiency, they should use travel management software that comes with functionalities such as approval workflows, booking, and expense reporting.

In this buyers guide, we’ll take a closer look at the features and benefits of travel management software to help you find the right one for your business.

Here’s what we’ll cover:

What is travel management software?

Travel management software is a tool used to manage business travel requests and expenses. Corporate travelers can use the tool to self-book flights, cars, and hotels from approved providers via their profile dashboards, while management can use it to check employee compliance with travel policies, analyze expense trends, and identify cost improvement areas.


User profile dashboard in Concur (Source)

Common features of travel management software

Travel management software comes with functionalities that reduce the administrative burden that arises out of messy paperwork. Let’s look at some of the common features:

Approval workflows

Set up approval workflows based on different parameters, such as corporate traveler groups, business departments, countries, and budget.

Expense tracking

Allow users to upload receipts, invoices, and related expense data such as credit card transaction details into the system.

Booking management

Book flights and hotel accommodations for single or multi-destination trips, while automatically finding the best rates from preferred providers.

Policy management

Inform users on whether their travel choices match company policies and allow managers to quickly view the same information. Track policy compliance issues by departments, traveler groups, and expense amounts.

User profile dashboard

Allow users to open new travel requests, track approval status, make bookings, and upload expense receipts on a single dashboard.

Reporting and analytics

Understand the expense trends, policy non-compliance, and cost improvement areas for individual or group travelers with the help of visual reports, such as charts and graphs.

What type of buyer are you?

Travel management software can be used by small and midsize businesses (SMBs) as well as large enterprises. Let’s look at the chief concerns of these two buyer groups:

  • Small and midsize businesses: Since travel expenses of SMBs are not the largest cost component in their account books, these buyers shouldn’t select a travel management solution simply because it's rated highly by other companies. They can start out with a cloud-based tool that offers the basic features and are available on lower monthly subscription plans. Correspondingly, integrations are something these buyers can overlook at the initial stages, until they are confident that a dedicated tool for this function is useful.

  • Large businesses: Typically, these buyers already have software tools to handle core functions such as human resources (HR), accounting, and customer relationship management (CRM). Travel management as a function needs to be closely tied to these core processes to ensure transparency and consolidation of processes. Thus, extensive integrations with other business applications become a key requirement for this buyer group.

Benefits of using travel management software

Travel management software helps in automating the management of corporate travel booking, allowing your finance department and team manager to focus on more strategic tasks rather than manually tracking expenses and compliance issues for every employee.

  • Improves travel policy compliance: The tool offers reporting dashboards that allow managers to track and trace the causes of non-compliance with their company’s travel policies. Managers can quickly identify areas where most users find it challenging to follow compliance, and suggest appropriate remedial actions.

  • Lessens administrative burden: By allowing users to self-book, raise approval requests, and upload expense receipts, the tool relieves the finance team from repetitive tasks, allowing them to focus on analyzing expense trends and suggesting cost improvement strategies.

Key considerations when selecting travel management software

Besides analyzing the features and understanding the benefits, businesses should keep a few additional factors in mind when purchasing travel management solutions.

Let’s look at some of them:

  • Mobile access: Does your business need to allow users to book and manage travels while on the go? If yes, then you should check whether the software is accessible from iOS and Android mobile devices. Using the mobile dashboards, travelers will be able to book flights and accommodation, capture and upload travel expense receipts, and receive booking status alerts directly on their phones. One caveat is that you should check whether the features of the mobile version are at par with that of the web version.

  • Integrations: Integrations become important when you’re managing large user groups. For instance, with a travel management software that integrates with your company’s HR solution, you’ll be able to seamlessly share details of employees between the two systems. Likewise, integration with accounting solutions allows you to update your company's account books with travel expense data imported automatically from the travel management solution.

Note: The applications selected in this article are examples to show a feature in context and are not intended as endorsements or recommendations. They were obtained from sources believed to be reliable at the time of publication.