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Jira
Jira
Jira Software is a business process management tool used by agile teams to plan, track and release software. Jira Software supports Scrum, Kanban, a hybrid model or another unique workflow. Jira enables users to create project r...Read more about Jira
Minitab Engage
Minitab Engage
Minitab Engage is an innovation and ideation management software that helps businesses generate, track, organize and collaborate on ideas, workflows, and process improvement initiatives. The centralized dashboard allows teams to s...Read more about Minitab Engage
Forecast
Forecast
Forecast is a fully integrated scheduling platform that gives you the ability to organize your team's schedule into visual plans that let you map out your upcoming projects and make smarter resourcing decisions. With Forecast, yo...Read more about Forecast
Acuity PPM
Acuity PPM
Acuity PPM is a cloud-based portfolio management solution that helps PMO's (Project Management Office) manage their strategic investments. Acuity PPM helps you track project investments, manage work intake, plan resources, manage ...Read more about Acuity PPM
monday.com
monday.com
FrontRunners 2024
monday.com is an award-winning work and project management platform that helps teams of all sizes plan, prioritize, manage, and execute their work more effectively. The platform offers solutions for a wide range of use-cases such...Read more about monday.com
Robin
Robin
Best for mid-market and enterprise companies, Robin Powered is a cloud-based scheduling solution that caters to businesses across various industries such as real estate, consumer electronics, marketing, advertising, finance, infor...Read more about Robin
Runn
Runn
Runn is a real-time resource management platform with integrated time tracking and powerful forecasting capabilities. With visibility of your plans and business health, Runn streamlines your business and keeps your teams on the sa...Read more about Runn
Sign In Workspace
Sign In Workspace
The workplace has changed more over the past two years than it did over the two previous decades. Today some employees work from home while others work in an office. Some teams meet digitally while others meet face to face. Some c...Read more about Sign In Workspace
Sinnaps
Sinnaps
Sinnaps is a project management solution designed to help businesses plan, view and create tasks using Gantt charts, agile boards, templates, scrum and more. Key features for Sinnaps include cost management, notifications, check...Read more about Sinnaps
Visual Planning
Visual Planning
Visual Planning is a hybrid resource management and scheduling platform that helps businesses to manage their assets and day-to-day operations. The solution can be deployed on-premise or hosted in the cloud. Visual Planning o...Read more about Visual Planning
Allex
Allex
Allex is a project and task management solution that helps businesses streamline processes related to task tracking, resource allocation, task planning, portfolio management, and more. It allows staff members to create Gantt Chart...Read more about Allex
LiquidPlanner
LiquidPlanner
LiquidPlanner is a transformative project management solution for teams that want to plan, predict, and perform beyond expectations. It was designed to align your people, projects, and priorities to ensure the right people are wo...Read more about LiquidPlanner
Smartsheet
Smartsheet
FrontRunners 2024
Smartsheet is a work execution platform and collaboration tool with a familiar spreadsheet-like interface that helps teams plan, track, and manage projects in real-time. Smartsheet features include a range of project management to...Read more about Smartsheet
Asana
Asana
FrontRunners 2024
Asana is a comprehensive project management tool that offers a range of technical features to streamline workflows and enhance collaboration within teams. With its user-friendly interface and robust capabilities, Asana provides or...Read more about Asana
Planview Portfolios
Planview Portfolios
Planview Enterprise One enables EPMO and strategic planning leaders to translate strategy into delivery with roadmaps that connect investments, outcomes, business capabilities, technology, and financials. The robust platform enabl...Read more about Planview Portfolios
Celoxis
Celoxis
Tired of spreadsheets posing as PPM tools? Switch to Celoxis: the all-in-one solution to streamline portfolios, optimize resources, and enhance decision-making with advanced analytics & dashboards. New: native Jira connector. Cel...Read more about Celoxis
Deltek Ajera
Deltek Ajera
Deltek Ajera is an integrated accounting and project management solution built for architecture and engineering (A/E) firms. It is suitable for small to mid-size firms seeking an industry-tailored solution to improve project level...Read more about Deltek Ajera
Deltek Vision
Deltek Vision
Deltek Vision is a cloud-based project-based solution for professional services firms that is available for cloud or on-premise deployment. It combines project accounting, resource management, project management, time/expense mana...Read more about Deltek Vision
ProjectManager.com
ProjectManager.com
ProjectManager is an innovative project management software solution designed to help you navigate your project with ease. Say goodbye to roadblocks with features like: project planning, budgeting, time tracking, task and documen...Read more about ProjectManager.com
RoboHead
RoboHead
FrontRunners 2024
RoboHead manages projects from start to finish with customizable project request forms, time tracking, resource management, online proofing/editing and approvals, client surveys, creative portfolios, asset management, and robust r...Read more about RoboHead
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Buyers Guide
Last Updated: March 16, 2023The first and most crucial step in executing any project is selecting the right resources. Therefore, it becomes important that managers pick the appropriate resources based on their team or organization’s skill set. A resource management tool can automate this step and helps project managers make quick decisions while optimizing employee staffing.
In this guide, we’ll cover the ins and out of a new breed of project management software: resource management software. A growing number of vendors are now offering these tools, which focus on employee skills and availability, within their project management platforms.
Here’s what you need to know:
What Is Resource Management Software?
Common Functionality of Resource Management Software
Benefits of Resource Management Software
Key Considerations for Resource Management Software
What Is Resource Management Software?
Resource management software is a type of project management software. It allows organizations to track the availability of their employees, identify what skills they have and schedule them for projects accordingly. Resource management tools are typically used by larger organizations, which have a greater need to optimize employee workloads and identify which workers are best suited for certain projects.
For example, a large software development firm might use resource management software to help select a team of front-end, back-end and full-stack developers, who each have unique skill sets, to work on a big project. This eliminates the busywork of manually trying to identify and schedule the right people for the job.
Common Functionality of Resource Management Software
Here are some common capabilities you can expect to find in most resource management tools:
Skills and availability tracking | This important tool allows users to find employees with certain skills who are available at certain times and assign work to them. This relies on users inputting employee schedules and workflows and creating a profile that lists their relevant skills. For example, a project manager would use this functionality to find which back-end developers at her organization are available to tackle a side project in the coming month. |
Staffing forecasting | Allows organizations to plan for expected staffing needs in the future by collecting internal data regarding sales, product development, product launches etc., then making recommendations based on that data. For example, if higher sales are expected in the coming quarter, the system would recommend hiring a certain number of sales reps. |
Knowledge base | Some platforms will include a library of white papers and community channels to help human resources and project managers better understand what types of workers they’ll need for technical positions. These might contain easy-to-understand explanations of technical skills and roles that help managers know what to look for when hiring. |
Request automation | This tool simplifies the process of selecting teams for particular assignments by automatically searching for and identifying suitable employees, based on their skills and availability. |
Document template | Enable team managers to streamline the repetitive work of managing resources. You can use a previously used template that features all the required tasks and resources for the new project. This template eliminates the need to re-enter all the details again and again. |
Timesheet management | Allows users to track the actual time spent by an individual on a particular project. Managers can also calculate the overtime of each project. An optional feature of automatic notification can also be included in the tool that notifies the managers when any of their team members log in to the system. |
What Type of Buyer Are You?
In general, resource management platforms are best suited for large organizations that have more than 500 employees. However, smaller companies in software development, engineering or other highly technical fields can still get a lot of use out of resource management tools. Companies with fewer than 500 employees that aren’t in a highly technical field can generally get by with a traditional project management suite.
Benefits of Resource Management Software
In general, here are the biggest benefits you will see from using resource management software at your organization:
Greater workplace efficiency. Reduce the time it takes to staff projects and ensure that the right people are on the job.
Evenly distributed work. With resource management software, you can view every employee’s workflow and ensure that no employee gets too swamped—or doesn’t have enough to do.
Enhanced project management visibility. Resource management software provides greater insight into your organization’s operations than standard project management software. That’s because it provides more visibility into who is getting assigned to which projects and which skills are in greatest demand for the organization.
Avoid conflicts. Resource management solutions provide real-time visibility about work allocation across the organization. This will also avoid unexpected delays and conflicts that increase expenses and unnecessary stress in the organization.
Key Considerations for Resource Management Software
Here are a few other things to keep in mind as you evaluate resource management software:
Collaboration features. While working with multiple people on a single project, it is necessary that all the team members can collaborate in real time. Resource management solutions should enable users to see their work allocation, set meetings and check the project status.
Dashboard driven. All the key aspects of resource management should be displayed to managers on a user-friendly dashboard. A quick overview of all the resources and status of multiple projects enables management to take quick project-related decisions. They can also check the resource availability for a particular skill-set that helps in effective project execution.
Resource skills directory. The solution should have a directory to capture the skill set of all the employees. This will help project managers pick the right team member as the solution itself suggests the name of available candidates by matching their skills with the project needs. It will also make sure that employees with similar skills are assigned equal amounts of work.