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Jira

Jira Software is a business process management tool used by agile teams to plan, track and release software. Jira Software supports Scrum, Kanban, a hybrid model or another unique workflow. Jira enables users to create project r...Read more about Jira

Minitab Engage

Minitab Engage is an innovation and ideation management software that helps businesses generate, track, organize and collaborate on ideas, workflows, and process improvement initiatives. The centralized dashboard allows teams to s...Read more about Minitab Engage

Robin

Best for mid-market and enterprise companies, Robin Powered is a cloud-based scheduling solution that caters to businesses across various industries such as real estate, consumer electronics, marketing, advertising, finance, infor...Read more about Robin

Forecast

Forecast is a fully integrated scheduling platform that gives you the ability to organize your team's schedule into visual plans that let you map out your upcoming projects and make smarter resourcing decisions. With Forecast, yo...Read more about Forecast

Silverbucket

Silverbucket is a smart resourcing solution. We can help you manage resources in a way that increases both profitability and job satisfaction. You can make resource plans easily and get a clear view of allocations: conflicts, work...Read more about Silverbucket

Acuity PPM

Acuity PPM is a cloud-based portfolio management solution that helps PMO's (Project Management Office) manage their strategic investments. Acuity PPM helps you track project investments, manage work intake, plan resources, manage ...Read more about Acuity PPM

Rentman

Rentman is a cloud-based resource management and planning software that helps AV & Event companies manage their daily operations and improve their workflows. Key features include Equipment Scheduling, Equipment Tracking, Crew Sche...Read more about Rentman

Bitrix24

Bitrix24 is an online workspace for small, medium, and large businesses. It features over 35 cross-integrated tools, including CRM, tasks, Kanban board, Gantt chart, messenger, video calls, file storage, workflow automation, and m...Read more about Bitrix24

monday.com

FrontRunners 2024

monday.com is an award-winning work and project management platform that helps teams of all sizes plan, prioritize, manage, and execute their work more effectively. The platform offers solutions for a wide range of use-cases such...Read more about monday.com

4.6 (4659 reviews)

41 recommendations

Moovila

FrontRunners 2024

After 40 years of digital project tools, a true automation system is finally here. Sorry for the wait. Moovila automates mundane tasks, optimizes resource management, and monitors risk 24/7 so you can prioritize delivering value o...Read more about Moovila

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Parallax

Resource planning and forecasting designed for digital agencies and development studios. Your central command center for improving utilization and margin. What you get with Parallax: Resource Planning & Management: Assign resour...Read more about Parallax

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LiquidPlanner

LiquidPlanner is a transformative project management solution for teams that want to plan, predict, and perform beyond expectations. It was designed to align your people, projects, and priorities to ensure the right people are wo...Read more about LiquidPlanner

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Smartsheet

FrontRunners 2024

Smartsheet is a work execution platform and collaboration tool with a familiar spreadsheet-like interface that helps teams plan, track, and manage projects in real-time. Smartsheet features include a range of project management to...Read more about Smartsheet

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Asana

FrontRunners 2024

Asana is a comprehensive project management tool that offers a range of technical features to streamline workflows and enhance collaboration within teams. With its user-friendly interface and robust capabilities, Asana provides or...Read more about Asana

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Planview Portfolios

Planview Enterprise One enables EPMO and strategic planning leaders to translate strategy into delivery with roadmaps that connect investments, outcomes, business capabilities, technology, and financials. The robust platform enabl...Read more about Planview Portfolios

Celoxis

Celoxis is a Enterprise online project management solution for midsize to large businesses to help them plan and manage complex and diverse project portfolios. The collective suite includes modules for resource management, budgeti...Read more about Celoxis

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Deltek Ajera

Deltek Ajera is an integrated accounting and project management solution built for architecture and engineering (A/E) firms. It is suitable for small to mid-size firms seeking an industry-tailored solution to improve project level...Read more about Deltek Ajera

3.6 (58 reviews)

2 recommendations

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Deltek Vision

Deltek Vision is a cloud-based project-based solution for professional services firms that is available for cloud or on-premise deployment. It combines project accounting, resource management, project management, time/expense mana...Read more about Deltek Vision

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ProjectManager.com

ProjectManager is an innovative project management software solution designed to help you navigate your project with ease. Say goodbye to roadblocks with features like: project planning, budgeting, time tracking, task and documen...Read more about ProjectManager.com

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RoboHead

FrontRunners 2024

RoboHead manages projects from start to finish with customizable project request forms, time tracking, resource management, online proofing/editing and approvals, client surveys, creative portfolios, asset management, and robust r...Read more about RoboHead

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Buyers Guide

Last Updated: March 16, 2023

The first and most crucial step in executing any project is selecting the right resources. Therefore, it becomes important that managers pick the appropriate resources based on their team or organization’s skill set. A resource management tool can automate this step and helps project managers make quick decisions while optimizing employee staffing.

In this guide, we’ll cover the ins and out of a new breed of project management software: resource management software. A growing number of vendors are now offering these tools, which focus on employee skills and availability, within their project management platforms.

Here’s what you need to know:

What Is Resource Management Software?

Common Functionality of Resource Management Software

What Type of Buyer Are You?

Benefits of Resource Management Software

Key Considerations for Resource Management Software

What Is Resource Management Software?

Resource management software is a type of project management software. It allows organizations to track the availability of their employees, identify what skills they have and schedule them for projects accordingly. Resource management tools are typically used by larger organizations, which have a greater need to optimize employee workloads and identify which workers are best suited for certain projects.

For example, a large software development firm might use resource management software to help select a team of front-end, back-end and full-stack developers, who each have unique skill sets, to work on a big project. This eliminates the busywork of manually trying to identify and schedule the right people for the job.

Common Functionality of Resource Management Software

Here are some common capabilities you can expect to find in most resource management tools:

Skills and availability tracking

This important tool allows users to find employees with certain skills who are available at certain times and assign work to them. This relies on users inputting employee schedules and workflows and creating a profile that lists their relevant skills. For example, a project manager would use this functionality to find which back-end developers at her organization are available to tackle a side project in the coming month.

Staffing forecasting

Allows organizations to plan for expected staffing needs in the future by collecting internal data regarding sales, product development, product launches etc., then making recommendations based on that data. For example, if higher sales are expected in the coming quarter, the system would recommend hiring a certain number of sales reps.

Knowledge base

Some platforms will include a library of white papers and community channels to help human resources and project managers better understand what types of workers they’ll need for technical positions. These might contain easy-to-understand explanations of technical skills and roles that help managers know what to look for when hiring.

Request automation

This tool simplifies the process of selecting teams for particular assignments by automatically searching for and identifying suitable employees, based on their skills and availability.

Document template

Enable team managers to streamline the repetitive work of managing resources. You can use a previously used template that features all the required tasks and resources for the new project. This template eliminates the need to re-enter all the details again and again.

Timesheet management

Allows users to track the actual time spent by an individual on a particular project. Managers can also calculate the overtime of each project. An optional feature of automatic notification can also be included in the tool that notifies the managers when any of their team members log in to the system.

What Type of Buyer Are You?

In general, resource management platforms are best suited for large organizations that have more than 500 employees. However, smaller companies in software development, engineering or other highly technical fields can still get a lot of use out of resource management tools. Companies with fewer than 500 employees that aren’t in a highly technical field can generally get by with a traditional project management suite.

Benefits of Resource Management Software

In general, here are the biggest benefits you will see from using resource management software at your organization:

  • Greater workplace efficiency. Reduce the time it takes to staff projects and ensure that the right people are on the job.

  • Evenly distributed work. With resource management software, you can view every employee’s workflow and ensure that no employee gets too swamped—or doesn’t have enough to do.

  • Enhanced project management visibility. Resource management software provides greater insight into your organization’s operations than standard project management software. That’s because it provides more visibility into who is getting assigned to which projects and which skills are in greatest demand for the organization.

  • Avoid conflicts. Resource management solutions provide real-time visibility about work allocation across the organization. This will also avoid unexpected delays and conflicts that increase expenses and unnecessary stress in the organization.

Key Considerations for Resource Management Software

Here are a few other things to keep in mind as you evaluate resource management software:

  • Collaboration features. While working with multiple people on a single project, it is necessary that all the team members can collaborate in real time. Resource management solutions should enable users to see their work allocation, set meetings and check the project status.

  • Dashboard driven. All the key aspects of resource management should be displayed to managers on a user-friendly dashboard. A quick overview of all the resources and status of multiple projects enables management to take quick project-related decisions. They can also check the resource availability for a particular skill-set that helps in effective project execution.

  • Resource skills directory. The solution should have a directory to capture the skill set of all the employees. This will help project managers pick the right team member as the solution itself suggests the name of available candidates by matching their skills with the project needs. It will also make sure that employees with similar skills are assigned equal amounts of work.