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Creative Project Management Software


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NetSuite OpenAir logo
 
NetSuite OpenAir offers buyers a collection of applications designed to support every stage of the professional services delivery lifecycle. Offered as Software-as-a-Service, the platform includes applications to manage projects, resources,... Read More
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NetSuite OpenAir offers buyers a collection of applications designed to support every stage of the professional services delivery lifecycle. Offered as Software-as-a-Service, the platform includes applications to manage projects, resources,... Read More
 
Project Insight logo
 
Project Insight is a project and portfolio management solution for project driven organizations. It provides visibility into the workloads of resources, project budget, and status, with real-time reports. Project Insight is a collaborative... Read More
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Project Insight is a project and portfolio management solution for project driven organizations. It provides visibility into the workloads of resources, project budget, and status, with real-time reports. Project Insight is a collaborative... Read More
 
Workzone logo
 
Workzone is a project management solution that offers document management, project collaboration, customizable reporting, resource and task management and time tracking. The software is cloud-based and offers automated emailed reports... Read More
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Workzone is a project management solution that offers document management, project collaboration, customizable reporting, resource and task management and time tracking. The software is cloud-based and offers automated emailed reports... Read More
 
Clarizen logo
 
Clarizen is a cloud-based collaborative work management solution designed to help organizations manage cross-company engagement. The solution provides tools to connect resources, manage workflows and plan activities. Clarizen planning... Read More
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Clarizen is a cloud-based collaborative work management solution designed to help organizations manage cross-company engagement. The solution provides tools to connect resources, manage workflows and plan activities. Clarizen planning... Read More
 
NetSuite Services Resource Planning (SRP) logo
 
NetSuite SRP is used by professional services organizations to optimize their project-based operations. The software offers integrated project management, resource management, project-based accounting and time & expense tracking applications. Users... Read More
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NetSuite SRP is used by professional services organizations to optimize their project-based operations. The software offers integrated project management, resource management, project-based accounting and time & expense tracking applications. Users... Read More

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Smartsheet logo
 
Smartsheet is a project management application with a spreadsheet-like interface to help teams collaborate, plan projects and manage tasks. The software offers a suite of project management applications, such as document management,... Read More
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Smartsheet is a project management application with a spreadsheet-like interface to help teams collaborate, plan projects and manage tasks. The software offers a suite of project management applications, such as document management,... Read More
 
KeyedIn Projects logo
 
KeyedIn Projects is a cloud-based project management solution for enterprise-level companies offering a suite with features, such as program management, professional services automation and project portfolio management application.... Read More
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KeyedIn Projects is a cloud-based project management solution for enterprise-level companies offering a suite with features, such as program management, professional services automation and project portfolio management application.... Read More
 
Workfront logo
 
Workfront (formerly AtTask) is a cloud-based project management solution that helps teams to prioritize, route, manage and report on their work. It is suitable for businesses of any size and industry including IT, architecture and... Read More
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Workfront (formerly AtTask) is a cloud-based project management solution that helps teams to prioritize, route, manage and report on their work. It is suitable for businesses of any size and industry including IT, architecture and... Read More
 
Wrike logo
 
Wrike offers cloud-based work management solution that facilitates project management and team collaboration for marketing and creative teams. Users can manage external and internal requests with built-in forms and automatically assign... Read More
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Wrike offers cloud-based work management solution that facilitates project management and team collaboration for marketing and creative teams. Users can manage external and internal requests with built-in forms and automatically assign... Read More
 
Mavenlink logo
 
Mavenlink offers services and solutions for project management, resource planning, collaboration and financial management. It was designed for professional services and it is suited businesses looking for team collaboration and project... Read More
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Mavenlink offers services and solutions for project management, resource planning, collaboration and financial management. It was designed for professional services and it is suited businesses looking for team collaboration and project... Read More

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Replicon TimeCost logo
 
Replicon’s cloud-based TimeCost solution, part of the Time Intelligence Platform, helps organizations manage multiple projects activities simultaneously. Organizations can manage resource productivity and assign specific people... Read More
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Replicon’s cloud-based TimeCost solution, part of the Time Intelligence Platform, helps organizations manage multiple projects activities simultaneously. Organizations can manage resource productivity and assign specific people... Read More
 
Easy Projects logo
 
Easy Projects is a cloud-based project management platform for midsize organizations. The platform enables users to collaboratively initiate, approve, plan and execute projects, assign resources, track progress, monitor spend and costs,... Read More
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Easy Projects is a cloud-based project management platform for midsize organizations. The platform enables users to collaboratively initiate, approve, plan and execute projects, assign resources, track progress, monitor spend and costs,... Read More
 
FunctionFox logo
 
FunctionFox is a cloud-based time tracking and project management application, offering timesheets and estimates, as well as scheduling, task assignment and reporting.  FunctionFox’s capabilities are suited for the billing and... Read More
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FunctionFox is a cloud-based time tracking and project management application, offering timesheets and estimates, as well as scheduling, task assignment and reporting.  FunctionFox’s capabilities are suited for the billing and... Read More
 
SAP for Project Management logo
 
SAP S/4HANA is an integrated enterprise resource planning (ERP) solution suite designed to serve businesses of size and kinds. SAP ERP is used to address the needs of many industry verticals including manufacturing, retail, service... Read More
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SAP S/4HANA is an integrated enterprise resource planning (ERP) solution suite designed to serve businesses of size and kinds. SAP ERP is used to address the needs of many industry verticals including manufacturing, retail, service... Read More
 
Journyx logo
 
Journyx is a cloud-based solution to manage time, expenses and resources. The solution serves customers in industries such as healthcare, oil and gas, utilities, staffing and pharmaceutical and consulting. It also allows companies... Read More
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Journyx is a cloud-based solution to manage time, expenses and resources. The solution serves customers in industries such as healthcare, oil and gas, utilities, staffing and pharmaceutical and consulting. It also allows companies... Read More

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Dovico logo
 
Dovico is a cloud-based timesheet and time tracking system with an emphasis on usability and aesthetics. The system provides a solution to help organize workflow and time tracking for project time and project costing. Dovico Timesheet... Read More
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Dovico is a cloud-based timesheet and time tracking system with an emphasis on usability and aesthetics. The system provides a solution to help organize workflow and time tracking for project time and project costing. Dovico Timesheet... Read More
 
Oracle Financials ERP Cloud logo
 
Oracle Financials ERP Cloud is a cloud-based, end-to-end business management solution designed for midsized to enterprise-level customers. It offers a suite of applications including material planning, financial accounting, and business... Read More
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Oracle Financials ERP Cloud is a cloud-based, end-to-end business management solution designed for midsized to enterprise-level customers. It offers a suite of applications including material planning, financial accounting, and business... Read More
 
10,000ft Plans logo
 
10,000ft Plans is a cloud-based project management solution for midsize to enterprise-level organizations. It features tools for resource planning, project planning, time tracking, analytics and reporting. 10,000ft Plans offers an... Read More
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10,000ft Plans is a cloud-based project management solution for midsize to enterprise-level organizations. It features tools for resource planning, project planning, time tracking, analytics and reporting. 10,000ft Plans offers an... Read More
 
Deltek TrafficLIVE logo
 
Deltek TrafficLIVE is a cloud-based agency management system that provides a way to manage resources, schedule jobs and record time. With this system, advertising agencies and marketing communications firms can manage projects, control... Read More
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Deltek TrafficLIVE is a cloud-based agency management system that provides a way to manage resources, schedule jobs and record time. With this system, advertising agencies and marketing communications firms can manage projects, control... Read More
 
eSilentPARTNER logo
 
eSilentPARTNER by The Médi Group is a cloud-based integrated professional services automation (PSA) solution. It offers users project and resource management, accounting and financial management, time and expense tracking, media management,... Read More
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eSilentPARTNER by The Médi Group is a cloud-based integrated professional services automation (PSA) solution. It offers users project and resource management, accounting and financial management, time and expense tracking, media management,... Read More
 

Buyer's Guide

by Eileen O'Loughlin,
Market Research Associate
Last Updated: July 13, 2018


Creative marketing teams, which typically include writers, editors, artists, designers and web developers, don't always have a project management (PM) tool in place to manage their projects—much to the dismay of marketing managers. It's no wonder that inefficiencies creep in and projects suffer.

According to the Marketing Agency Growth Report from HubSpot, agencies cite the lack of a project management system as one of their biggest pain points.

Project management systems offer many benefits, one of the chief among them, improved team communication, which results in better project quality. However, not all PM tools are suitable for creative teams in a small business setup.

Small teams should consider factors such as ease of use and relevant functionalities when purchasing such a tool. For instance, project portfolio management is essential for large companies with multiple concurrent projects but is unnecessary for small teams.

Similarly, niche tools such as application life cycle management solutions or bug tracking software work well for software development teams, but contain many features that are irrelevant for a creative team.

In this Buyer's Guide, we'll look at the essential features for creative teams, as well as the main benefits and use cases for creative project management tools. We'll also look at the top considerations for both first-time software buyers and those looking to replace their existing solutions.

Here's what we'll cover:

What Is Creative Project Management Software?
Common Features of Creative Management Software
What Type of Buyer Are You?
Key Considerations

What Is Creative Project Management Software?

Creative project management software is project management software specifically designed for the needs of creative teams.

Key features include visual task dashboards, file sharing, team communication channels, budget management and other essential functionalities for managing creative team projects.

Small businesses can use these tools to manage the workflow and scope of creative projects such as a website redesign or advertising campaigns, as well as improve team and client communication, boost employee productivity and enhance project quality.

Task management in Asana

Task management in Asana

Common Features of Creative Project Management Software

Creative project management tools offer functionality that allows businesses to handle various aspects of a creative project, from managing the triple constraints (scope, budget and timeline) to tracking team member availability.

Here are the core features provided by creative project management tools:

Project planning Build a work breakdown structure, identify task inter-dependencies and manage project risks.
Task tracking Create to-do-lists for team members and track progress on visual dashboards.
Note taking Jot down ideas, notes and team discussions digitally and share them with the team.
Communication channels Allow teams to communicate via in-line commenting on tasks, centralized team workspaces and even one-on-one chat with colleagues.
Document management Share files, videos and project documentation with clients and team members.
Reporting View team performance on charts and graphs, and get in-app project status notifications.
Budget management Estimate project budget and share invoices with clients and stakeholders.
Time tracking Track the time spent by team members on a task or project and create billable hour reports.

What Type of Buyer Are You?

The right creative project management tool for you depends primarily on the size and budget of your business. Here are two common buyer types for these tools and some of their key concerns.

Small business buyers. Price and ease-of-use are the two factors that small businesses will be most concerned about when buying creative project management software.

When it comes to pricing, cloud-based tools are more suitable for small teams than on-premise solutions, as they often offer a free version and/or a starter subscription plan at low monthly payments. However, these buyers need to be aware of caps; most vendors increase pricing as you add users or additional projects.

Another focus area for these buyers is usability. Users on creative teams may be more drawn toward—and thus, more likely to grasp and use—a tool with an intuitive user experience and workflow, as well as those with visual components. Tools with design conventions such as drag-and-drop functionality are more suitable for such users.

Enterprise buyers. Large businesses will be more concerned about reporting capabilities and third-party integrations. Enterprises have geographically dispersed teams that need detailed reports on project status and employee performance. For these buyers, resource management functionality is important for effectively managing employee workloads.

Also, since enterprises use a collection of business tools, from customer relationship management (CRM) solutions to marketing software, they need a tool that has built-in integrations for seamless data transfer between the different solutions.

Key Considerations

We've seen that, to purchase the right creative project management tool, you need to carefully analyze the tool's functionalities, usability and pricing.

However, there are other considerations as well. For example, consider that not every project needs project management software. In certain cases, your team might be better served with a different type of software, such as a collaboration tool.

Here are some other top considerations for buying creative project management solutions:

Kanban vs. to-do-lists: Creative project management tools typically offer one of two types of interfaces for task management. First is the Kanban board, as seen in tools such as Trello, where tasks are organized like sticky notes on a whiteboard. The other organizes tasks into to-do-lists, e.g., Basecamp. You should choose the option that best suits the existing workflows in your business. Take advantage of free trials to determine which works best for your team.

Functionality: Small businesses must choose a creative project management tool that comes with the specific functionalities that meet their needs. For instance, if team communication is more of a priority than task management, then evaluate tools with social collaboration features. Similarly, if you have a team of freelancers and collaborators, then look for time tracking functionality to track billable hours.

Native mobile applications: Most cloud-based creative project management tools offer a mobile version, but be sure to check for native Android and iOS applications. The key reason is that a native app has an interface specifically designed for mobile devices. The key benefit of mobile apps is that creative teams can jot down ideas and inspiration, even when they're away from their workstations. They can also receive in-app notifications and chat with colleagues while out of the office.

Hidden costs: There are several costs to consider, besides the monthly fee, when you purchase a creative project management tool. One of them is priority support, which may include a dedicated support representative as well as extended support hours and channels, that often comes at an additional charge. You should also ask about third-party integration costs and data migration fees (in case you need to transfer data from an existing project management tool).

 

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