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Confluence
Confluence
Confluence is a project management solution that enables organizations to create, collaborate, organize and review project documents. The system offers both cloud-based and on-premise deployment. Confluence’s editor feature a...Read more about Confluence
Jira
Jira
Jira Software is a business process management tool used by agile teams to plan, track and release software. Jira Software supports Scrum, Kanban, a hybrid model or another unique workflow. Jira enables users to create project r...Read more about Jira
monday.com
monday.com
monday.com is an award-winning work and project management platform that helps teams of all sizes plan, prioritize, manage, and execute their work more effectively. The platform offers solutions for a wide range of use-cases such...Read more about monday.com
eWay-CRM
eWay-CRM
CRM tools within e-Way CRM are integrated with Outlook, allowing for further use and expansion of the system. With this software, marketing is done easily and efficiently because it can assist in creating strategic plans, sending ...Read more about eWay-CRM
Unanet ERP GovCon
Unanet ERP GovCon
Unanet’s ERP solutions are purpose-built from the ground up for Government Contractors, A/E, and Professional Services organizations. 3,100+ organizations utilize the power of the Unanet software to gain insights, make more strate...Read more about Unanet ERP GovCon
Planview AdaptiveWork
Planview AdaptiveWork
Planview Clarizen is an award-winning enterprise work management solution for project portfolio management (PPM) and professional services delivery teams. The solution enables PMOs, EPMOs, PSOs, and ESOs to gain real-time visibil...Read more about Planview AdaptiveWork
Base Builders
Base Builders
Built for ARCHITECTS and ENGINEERS that design and draw BLUEPRINTS. BaseBuilders.com is developed specifically for architecture and engineering firms by a veteran of the industry. It handles everything from time tracking to invoi...Read more about Base Builders
FunctionFox
FunctionFox
FrontRunners 2024
FunctionFox is a cloud-based time tracking and project management application, offering timesheets and estimates, as well as scheduling, task assignment, and reporting. FunctionFox’s capabilities are suited for the billing a...Read more about FunctionFox
Budget Cruncher
Budget Cruncher
Budget Cruncher is a cloud-based solution that helps to create, approve and monitor project as well as corporate budgets. Key features include project management, billing and invoicing, time and expense tracking, resource manageme...Read more about Budget Cruncher
B2W Track
B2W Track
B2W Track software for heavy civil construction field tracking and analysis enables contractors to manage projects and costs based on accurate, immediate information from the field on productivity, labor, materials, and equipment ...Read more about B2W Track
Project DocControl
Project DocControl
Project DocControl is developed by specialty contractors from architecture, engineering, and construction trades to help centralize the large volumes of paperwork that contractors deal with day to day. The system allows specialty ...Read more about Project DocControl
InEight
InEight
InEight provides field-tested project management software for the owners, contractors, engineers and architects who are building the world around us. Over 400,000 users and more than 850 customers worldwide rely on InEight for rea...Read more about InEight
Replicon
Replicon
Replicon's advanced timesheet functionality lets businesses track valuable information including check-ins/outs, task progress, and billable/non-billable hours. The invoice module allows users to build custom invoices, examine pay...Read more about Replicon
JobTrac
JobTrac
JobTrac is a cloud-based construction and project management solution designed for commercial, industrial and residential contractors. Key features include inventory management, communication management as well as project scheduli...Read more about JobTrac
Owner Insite
Owner Insite
Owner Insite is a nationally recognized construction project & facility management software company. The company was founded in 2009 in Austin, Texas. Owner Insite’s software-as-a-service (SaaS) empowers key personnel and leaders...Read more about Owner Insite
IFS Cloud
IFS Cloud
IFS Cloud is a composable enterprise software application that orchestrates customers, people, and assets to reduce complexity, cost and risk as you plan, manage and optimize critical asset availability, strive for operational exc...Read more about IFS Cloud
PMWeb
PMWeb
PMWeb is an all-in-one portfolio, program and project management construction software solution geared toward enterprise-level owner organizations. PMWeb serves organizations worldwide across a broad spectrum of industries includi...Read more about PMWeb
Deltek Maconomy
Deltek Maconomy
Maconomy by industry leader Deltek is a complete, fully integrated Enterprise Resource Planning (ERP) accounting system designed for professional service companies both small and large. Maconomy streamlines business operations, el...Read more about Deltek Maconomy
Box
Box
Simplify your tech stack and save on cost with the Content Cloud: a secure, easy-to-use platform built for the entire content lifecycle, from file creation and sharing, to co-editing, e-signature, classification, and retention. An...Read more about Box
Pantera Tools
Pantera Tools
Pantera Tools provides construction professionals with customized solutions to fit their brand, company, and workflows. From our invitation to bid, to project management products, we aim to provide an easy-to-use solution, at a co...Read more about Pantera Tools
Popular Comparisons
Buyers Guide
Last Updated: March 16, 2023Project management software describes a range of solutions that allows individuals and teams to track the progress of projects, from conception to completion.
Currently, there are hundreds of these solutions on the market, ranging from basic free online task trackers to highly complex project management tools that allow users to manage every aspect of a project, from business case creation to final payment.
We’ve created a buyers guide to help improve your understanding of software features and buying decisions that need to be considered for project management software.
Here's what we'll cover:
What Is Project Management Software?
Project management software is a software tool designed to track the lifecycle of projects that take weeks, months, or years to complete, providing project managers and other team members a single platform for real-time updates on the project's status. Most software solutions available on the market include, but are not limited to, the following capabilities:
Planning
Budgeting
Invoicing
Inventory management
Gantt charts
Task management (including to-do lists, task lists, subtasks)
File sharing
Collaboration
The primary goal is to increase company efficiency by making the entire project lifecycle visible to all team members. Team members are each given a unique login, allowing them to customize their view, report progress, track time, and monitor the progress of others.
Most project teams find themselves to be more efficient in an intuitive and user-friendly project management platform. It allows people to identify problems before or as they arise, view due dates, and eliminate questions about the current status of any outstanding project tasks. It also provides team members with a collaboration tool to share task progress, set up Kanban boards, and manage to-do lists.
Project status view in Workfront
Industries that commonly use project management software include construction, large-scale manufacturing (e.g., aerospace), software development, high tech, marketing, research, and consulting or professional services. Help desk, quality control, and time tracking are additional uses for certain types of project management software.
A Comparison of Top Project Management Software
There are many popular project management software solutions on the market, and it can be hard to know what distinguishes one product from another and which is right for you. To help you better understand how the top project management systems stack up against one another, we created a series of side-by-side product comparison pages that break down the details of what each solution offers in terms of pricing, applications, ease of use, customer support, and more:
Top Asana Comparisons | Top Basecamp Comparisons | Top Evernote Comparisons |
Asana vs. JIRA Asana vs. Slack Asana vs. Smartsheet Asana vs. Wrike | Basecamp vs. Evernote Basecamp vs. Slack Basecamp vs. Smartsheet Basecamp vs. Wrike | Evernote vs. Basecamp Evernote vs. Slack Evernote vs. Trello |
Top JIRA Comparisons | Top Pivotal Tracker Comparisons | Top Slack Comparisons |
Slack vs. Asana Slack vs. Basecamp Slack vs. Evernote Slack vs. Trello Slack vs. Wrike | ||
Top Smartsheet Comparisons | Top Trello Comparisons |
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Trello vs. Evernote Trello vs. Pivotal Tracker Trello vs. Slack Trello vs. Wrike |
Common Features of Project Management Software
Most systems allow the user to define the scope of the project; establish due dates; and create, track, and close essential tasks and deliverables. More complex project systems include strong project planning capabilities and the other features described below. | |
Multi-user interface | Since the purpose is to allow multiple users to monitor their own and others’ progress, a system will have logins for each user with personalized functionality, different types of permission settings, and ways to share and track relevant information between individuals. |
Scheduling | Most project management software systems include basic calendar functionality to allow users to schedule their projects. More advanced industry-specific solutions build on this, providing specialized intelligent support based on the known phases associated with a typical project. The number of project team members and complexity of resource management could determine which is the best project management system for your business. |
Document management | Another capability common to almost all solutions, this feature allows users to store documents in a central location, share them with the relevant parties, track changes, and manage different versions of the documents. |
Budgeting, expense, and time tracking | For many companies, particularly those tracking large one-off projects (e.g., construction, large manufacturing, professional services), each project must be individually budgeted, with time and/or expenses tracked. These companies will likely require a solution that incorporates such functionality. Doing so allows bids, budgets, expenses, and revenue to be directly connected to the projects they're associated with. |
Billing and invoicing | The next level up from budgeting and expense tracking, many products on the market also include full accounting functionality, allowing users the simplicity of using a single system for all functions related to the management and accounting of the project. |
Resource management allows project managers to account for and assign all resources a project will require. Resources can include both inventory and personnel. | |
Some of the more robust solutions provide the capability of identifying potential risks associated with projects or activities and raising flags to alert the relevant team members. | |
Customer management | For companies that consider each sale a task to be established, tracked, and closed, customer management can be a valuable addition to the standard capabilities. This moves into the realm of CRM software, in which leads can be tracked and connected to product deliverables. This capability can help track and improve sales cycles. |
Suited for companies looking to track the entire lifecycle (growth, maturity, and decline) of products, including planning, production, marketing, and management. Support for agile projects with kanban boards and project team scrum scheduling is also common. |
What Type of Buyer Are You?
Individuals. Since project management for an individual tends to be a far simpler endeavor, there are a number of low-cost solutions that provide basic project management capabilities such as scheduling, task management, Gantt charts, and file sharing.
Small businesses. Companies with more than a couple of employees will want a system that allows for team collaboration, but usually don’t want the added expense of advanced budgeting, invoicing, resource management, or advanced portfolio management features.
Development-oriented companies. This includes any business for which a single project, once complete, results in multiple sales (e.g., software) as distinct from single-project-single-sale businesses (e.g., construction). These companies will want strong collaborative capabilities—including robust document sharing, version control, and bug reports—possibly with resource allocation as well. These companies typically will not want invoicing, customer management, or other advanced features.
Large or specialty buyers. Construction is the best example of an industry that uses highly specialized project management systems, incorporating budgeting, inventory management, and many other features to manage the lifecycle of an entire project, from lead generation all the way through to final payment. Similar needs extend to other industries (e.g., custom IT solutions, large-scale manufacturing), each of which will have highly specialized solutions specific to that industry. Companies that manage concurrent, complex projects may want to explore project portfolio management (PPM) suites.
Key considerations when purchasing project management software
Project management software can be a useful tool for boosting team collaboration and tracking tasks effectively. However, its usefulness depends on how well it suits your business requirements. Below are some top considerations to keep in mind to avoid purchasing the wrong tool.
Collaboration for remote teams: The need for remote work is on the rise, and to effectively manage a remote workforce, you need a project management solution that supports remote team collaboration. Many project management tools come with built-in collaboration features, such as an interactive Kanban dashboard with task commenting and team chat channels with file sharing. Whether you have a small team managing a few projects remotely or a large team handling multiple projects, you need a project management tool that supports online team collaboration.
On-premise vs. cloud-based project management solution: A cloud-based project management tool typically comes with subscription-based pricing, and the vendor takes care of software maintenance and hosting. An on-premise solution, on the other hand, requires you to make a one-time software purchase. You then install the software on your computer and manage maintenance and updates on your own. If you have a low budget and few IT staff, a cloud-based tool could be your better choice. For an in-depth review of cloud-based systems, review our buyers guide for online project management software.
Availability of mobile applications: Many employees need access to their software in the field as well as the office. With a project management app, you can assign tasks to your team members, view the status of individual tasks, and track the overall project progress, even when you’re on the go.
Make sure to take your mobile needs and the availability of a mobile app into consideration when evaluating different systems. For information on products particularly suited to Mac devices, check out our Mac project management software guide.
Note: The application selected in this article is an example to show a feature in context and is not intended as an endorsement or recommendation. It was obtained from sources believed to be reliable at the time of publication.